Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO January, 14, 2025 Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PROCLAMATION – Youth Appreciation Week February 2nd thru February 8th, 2025 V. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. VI. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – December 10, 2024 2. Beautification Advisory Board Minutes – December 5, 2024 B. Police Chief Report C. Planning Director Report D. Public Works Director Report E. Treasurer Report F. Town Clerk Report G. Adoption of Resolution No. 01, Series 2025, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, DESIGNATING THE PLACE FOR THE POSTING OF NOTICES This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 10, 2025  CONCERNING THE MEETINGS OF THE BOARD OF TRUSTEES, THE PLANNING AND ZONING COMMISSION, AND THE TOWN ADVISORY BOARDS." H. Adoption of Resolution No. 02, Series 2025, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, REAPPOINTING SUE BENES, DOROTHY DISTEL, NANCY TAYLOR, AND JAN WHEELER-KITZMAN AS REGULAR VOTING MEMBERS AND JANET PALMENTERE AS AN ALTERNATE MEMBER TO THE BEAUTIFICATION ADVISORY BOARD." I. Adoption of Resolution No. 03, Series 2025, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPOINTING DAVE KOSLEY AS AN ALTERNATE MEMBER OF THE PLANNING AND ZONING COMMISSION.” J. Adoption of Resolution No. 04, Series 2025, entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE TOWN OF BUENA VISTA PUBLIC WORKS AND POLICE DEPARTMENTS TO PURCHASE VEHICLES FOR THE 2025 CALENDAR YEAR.” VII. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VIII. PRESENTATION(S) A. Chaffee County Fire Protection District Chaffee County Fire Protection District Interim Chief Kira Jones will provide the Trustees with an update on the department. (Estimated time – 15 minutes) B. Chaffee Housing Authority (CHA) Chaffee Housing Authority Interim Executive Director Marjo Curgus will provide the Trustees with an update on the 2025 budget and CHA work plan. (Estimated time – 30 minutes) IX. BUSINESS ITEMS A. Public Hearing - Municipal Code Amendment – Campaign Finance Complaints Should the Board of Trustees approve the adoption of Ordinance No. 01, Series, 2025, entitled, "AN ORDINANCE OF THE TOWN OF BUENA VISTA, COLORADO, ADDING A NEW SECTION 2.7 TO THE TOWN OF BUENA VISTA MUNICIPAL CODE TO REFER CAMPAIGN FINANCE COMPLAINTS TO THE COLORADO SECRETARY OF STATE." The Board will consider adopting an ordinance approving adding a new Section to the Municipal Code related to Campaign Finance Complaints. (Estimated time – 10 minutes) B. Professional Services Task Order – KLJ Engineering LLC Should the Board of Trustees approve the adoption of Resolution No. 05, Series, 2025, entitled, “A RESOLUTION APPROVING A MASTER AGREEMENT FOR PROFESSIONAL SERVICES (TASK ORDER) BETWEEN THE TOWN OF BUENA VISTA AND KLJ ENGINEERING LLC, FOR ENGINEERING AND PLANNING SERVICES.” The Board will consider approving a Master Agreement for Professional Services with KLJ Engineering, LLC for engineering and planning services. (Estimated time – 15 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 10, 2025 X. TRUSTEE/STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. XI. INFORMATION ONLY XII. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, January 10, 2025