Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO July 8, 2025 Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – June 24, 2025 2. Beautification Advisory Board – June 12, 2025 B. Police Chief Report C. Planning Director Report D. Public Works Director Report E. Town Treasurer Report F. Town Clerk Report This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Thursday, July 3, 2025 VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom Chatbox will not be discussed or included in the minutes. VII. PRESENTATION(S) A. Chaffee County Office of Emergency Management Update - Emergency Manager Rich Atkins (Trustee Packet Page #55) VIII. BUSINESS ITEMS A. Municipal Code Changes Concerning Dimensional Standards, Design Standards, and Definitions – Public Hearing (Trustee Packet Page #56) Should the Board of Trustees approve the adoption of Ordinance No. 08, Series 2025 entitled, “AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA AMENDING MULTIPLE SECTIONS OF CHAPTER 16 OF THE BUENA VISTA MUNICIPAL CODE CONCERNING DIMENSIONAL STANDARDS, DESIGN STANDARDS, AND DEFINITIONS.” The Board will consider approving Ordinance No. 08 amending multiple sections of Chapter 16 of the Buena Vista municipal code concerning dimensional standards, design standards, and definitions. (Estimated time – 20 minutes) B. Chaffee Housing Authority Intergovernmental Agreement Amendment (Trustee Packet Page #98) Should the Board of Trustees approve the adoption of Resolution No. 50, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING THE SECOND AMENDED AND RESTATED INTERGOVERNMENTAL AGREEMENT FOR THE CHAFFEE COUNTY MULTIJURISDICTIONAL HOUSING AUTHORITY.” The Board will consider approving Resolution No. 50 approving the second amended and restated intergovernmental agreement for the Chaffee County Multijurisdictional Authority. (Estimated time – 5 minutes) C. General Fund Emergency Reserve Policy (Trustee Packet Page #114) The Board will review the existing General Fund emergency reserve policy and consider a recommendation to update the reserve amount. (Estimated time – 10 minutes) D. Adoption of Financial Policies, Investment Policy, and Financial Reserve Policy (Trustee Packet Page #116) Should the Board of Trustees approve the adoption of Resolution No. 51, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING THE TOWN OF BUENA VISTA FINANCE POLICIES TO ENSURE FISCAL RESPONSIBILITY, TRANSPARENCY, AND COMPLIANCE WITH APPLICABLE STANDARDS AND REGULATIONS.” Should the Board of Trustees approve the adoption of Resolution No. 52, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING THE TOWN OF BUENA VISTA INVESTMENT POLICY TO GUIDE THE INVESTMENT OF PUBLIC FUNDS.” This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Thursday, July 3, 2025  Should the Board of Trustees approve the adoption of Resolution No. 53, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING THE FINANCIAL RESERVE POLICY ESTABLISHING RESERVE LEVELS FOR ALL MAJOR FUNDS, INCLUDING INCREASING THE GENERAL FUND EMERGENCY RESERVE FROM 27% TO 42% OF ANNUAL OPERATING EXPENDITURES.” The Board will consider approving Resolution No. 51 adopting updated Financial Policies, Resolution No. 52 adopting the updated Investment Policy, and Resolution No. 53 adopting the updated Financial Reserve Policy. (Estimated time – 20 minutes) E. Core Services Policy for the Town of Buena Vista (Trustee Packet Page #133) Should the Board of Trustees approve the adoption of Resolution No. 54, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, ADOPTING THE CORE SERVICES POLICY FOR THE TOWN OF BUENA VISTA.” The Board will consider approving Resolution No. 54 adopting a Core Services Policy. (Estimated time – 15 minutes) F. Employee Handbook Update (Trustee Packet Page #140) Should the Board of Trustees approve the adoption of Resolution No. 55, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO AMENDING THE EMPLOYEE HANDBOOK FOR THE TOWN OF BUENA VISTA, COLORADO.” The Board will consider approving Resolution No. 55 amending the employee handbook for the Town of Buena Vista, Colorado. (Estimated time – 20 minutes) G. Support for Public Lands (Trustee Packet Page #185) Should the Board of Trustees approve the adoption of Resolution No. 56, Series 2025 entitled, “A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, SUPPORTING PUBLIC LANDS.” The Board will consider approving Resolution No. 56 supporting public lands. (Estimated time – 5 minutes) IX. TRUSTEE / STAFF INTERACTION The Board discusses items with staff and staff can bring up matters not on the agenda. X. INFORMATION ONLY A. Chaffee County Emergency Operations Plan (Trustee Packet Page #187) B. Buena Vista Operations Plan (Trustee Packet Page #284) XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Thursday, July 3, 2025