Board of Trustees - Agendas & Minutes (Packets below)

AGENDA FOR THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO July 22, 2025 Work Session at 6:00 PM – Short Term Rental Discussion (The Board will not make decisions during the Work Session) Regular Meeting at 7:00 PM The Board of Trustee meetings are held at the Community Center and are open to the public. Staff and the Public are encouraged to attend the meeting virtually. 715 E. Main Street, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 THE BOARD OF TRUSTEES MAY TAKE ACTION ON ANY OF THE FOLLOWING AGENDA ITEMS AS PRESENTED OR MODIFIED PRIOR TO OR DURING THE MEETING, AND ITEMS NECESSARY TO EFFECTUATE THE AGENDA ITEMS I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. AGENDA ADOPTION The Board approves the agenda at the start of the meeting, including modifications. V. CONSENT AGENDA Approval of matters that are routine in nature that require review and/or approval, i.e. minutes and reports. (Professional Service Agreements (PSA) that exceed $25,000.00 require the Consent Agenda to be approved by a Roll Call vote) A. Minutes 1. Board of Trustees Regular Meeting – July 8, 2025 2. Tree Advisory Board Meeting – June 5, 2025 3. Recreation Advisory Board Minutes – May 21, 2025 4. Recreation Advisory Board Minutes – June 18, 2025 B. Town Administrator Report C. Town Treasurer Report and Quarterly Financial Status and Update – 2Q 2025 D. Airport Manager Report E. Recreation Director Report This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 18, 2025  F. Adoption of Resolution No. 57, Series 2025, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPOINTING RICHARD LUEB AS AN ALTERNATE MEMBER OF THE HISTORIC PRESERVATION COMMITTEE." VI. PUBLIC COMMENT Citizen participation where the public can sign up prior to the start of the meeting to speak during public comment. Three minutes for matters not on the agenda or for agenda items not scheduled for Public Hearing. Enter your name, address, and subject to be discussed in the Zoom Chat box, or when Mayor Fay asks for Public Comment, click the raise hand button in the webinar control panel, or by phone press *9, and the meeting host will prompt you to unmute when it is your turn to speak. Or you may email the information to bvclerk@buenavistaco.gov. Neither Town Board nor Town staff should be expected to respond to matters raised in the Public Comment segment of Board meetings. Nevertheless, Board members will always retain the right to ask questions of the speaker and respond then or later to remarks made by any citizen. Comments made in the Zoom chat box will not be discussed or included in the minutes. VII. PRESENTATION(S) A. Introduction of Planning & Zoning Commission Applicant (Trustee Packet Page #164) Planning & Zoning applicant Lisa Field will give the Trustees a brief introduction/presentation. (Estimated time – 5 minutes) B. Chaffee Housing Authority and Chaffee Housing Trust Update (Trustee Packet Page #166) Chaffee Housing Authority and Chaffee Housing Trust Executive Director Read McCulloch will provide the Board with an update. (Estimated time – 15 minutes) VIII. BUSINESS ITEMS A. Mountain Food & Beverage LLC dba Strange Craft Beer Company in BV Sales Room Liquor License (Trustee Packet Page #183) The Board will determine if the proposed sales room does not impact traffic, noise, or other neighborhood concerns in a manner inconsistent with local regulations or ordinances. (Estimated time – 10 minutes) B. Chicago Ranch Trail Project (Trustee Packet Page #196) Should the Board of Trustees approve the adoption of Resolution No. 58, Series 2025, entitled, "A RESOLUTION OF THE BOARD OF TRUSTEES FOR THE TOWN OF BUENA VISTA, COLORADO, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH WESTERN SKY DYNAMICS FOR THE CHICAGO RANCH LOOP TRAIL CONSTRUCTION." The Board will consider approving a Professional Services Agreement with Western Sky Dynamics for the Chicago Ranch Loop Trial Construction. (Estimated time –10 minutes) C. Central Colorado Regional Airport Fund Balance Adjustment (Trustee Packet Page #213) The Board will receive information related to a one-time transfer of funds from the General Fund to the Airport Fund. (Estimated time – 10 minutes) D. Augmentation Certificate Acceptance Structure (Trustee Packet Page #218) "The Board will review and discuss a draft framework to consider accepting water augmentation certificates for specific development projects. Staff request direction whether to flesh this out within the Code/policy and/or direction to investigate other avenues." (Estimated time – 20 minutes) This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 18, 2025  E. Railroad Crossing Reimbursement Agreement (Trustee Packet Page #235) Should the Board of Trustees approve the adoption of Resolution No. 59, Series 2025, entitled, "A RESOLUTION OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING A REIMBURSEMENT AGREEMENT BETWEEN UNION PACIFIC RAILROAD COMPANY AND THE TOWN OF BUENA VISTA, COLORADO." The Board will consider adopting Resolution No. 59, approving a Reimbursement Agreement with Union Pacific Railroad Company. (Estimated time – 10 minutes) IX. TRUSTEE / STAFF INTERACTION (Trustee Packet Page #243) The Board discusses items with staff and staff can bring up matters not on the agenda. X. INFORMATION ONLY / REQUESTS FOR LETTERS OF SUPPORT XI. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, July 18, 2025