Board of Trustees - Packets

1 AGENDA FOR THE TOWN OF BUENA VISTA BOARD OF TRUSTEES AND BUENA VISTA SCHOOL DISTRICT BOARD OF EDUCATION August 12, 2025 Work Session at 6:00 PM (The Board will not make decisions during the Work Session) The Work Session will be held at the Chaffee County Public Safety Complex and is open to the public. 200 Steele Drive, Buena Vista, Colorado To attend the meeting virtually or to participate in Public Comment and/or Public Hearings, you must connect to the video conference. Conferencing Access Information: https://us02web.zoom.us/j/81138570285 Password: 070320 Listen via phone at 1-719-359-4580 Meeting ID: 811 3857 0285 Password: 070320 I. CALL TO ORDER II. INTRODUCTIONS III. DISCUSSION ITEMS A. Law Enforcement School Partnership Program Update and Proposed Amendments (Trustee Packet Page #2) Buena Vista Police Chief Dean Morgan will lead a discussion on the Police Department’s role and agreement with the Buena Vista School District. (Estimated time – 15 minutes) B. Buena Vista School District Ballot Initiative Update (Trustee Packet Page #24) Buena Vista School District Superintendent Lisa Yates will lead a discussion on a proposed ballot measure involving a Bond and Mill Levy. (Estimated time – 20 minutes) C. Town of Buena Vista Comprehensive Plan Update (Trustee Packet Page #26) Town of Buena Vista Planning Director Marika Kopp will provide updates on the Town’s Comprehensive Plan process. (Estimated time – 15 minutes) D. Buena Vista Colorado Mountain College Facility Background and Update (Trustee Packet Page #35) Buena Vista School District Superintendent Lisa Yates will lead a discussion on the background and update of the Buena Vista Colorado Mountain College building. (Estimated time – 20 minutes) E. Water Discussion (Trustee Packet Page #38) Town Administrator Brian Berger will lead a discussion and provide a general overview of the Town’s water supply, Water Conservation Plan, and water usage at the Buena Vista High School. (Estimated time – 25 minutes) IV. ADJOURNMENT This Agenda may be Amended Posted at Buena Vista Town Hall, Post Office and www.buenavistaco.gov on Friday, August 8, 2025  2 Police Chief’s Report for Intergovernmental Meeting with District R-31, August 12, 2025 General Updates • BVPD has 12 full-�me officers, but most of 2025, we’ve been down two posi�ons or had officers in training. Recruitment and reten�on has been very difficult for Colorado law enforcement, especially in rural areas. • Officers were very busy at the Buena Vista schools last year, fielding calls for service, atending special events (athle�cs, dances, etc.), and conduc�ng security checks. • Officers assist with training of staff on the Standard Response Protocol, si�ng in on threat assessments, assis�ng with drills, providing law enforcement specific presenta�ons to certain classes, and police presence and enforcement in and around schools and school zones. • Outside of school events, the Town of BV permited numerous other special events for 2025. • We’re seeing a roughly 10% increase in our regular calls for service from 2023 to 2024 (stats compiled as of June 2024). Trainings • Annual Standard Response Protocol (SRP) • Ac�ve-killer response (L.E. only in school facili�es when school is not in session) • Assis�ng with drills • Exercise last Spring on evacua�on and reunifica�on process Special Events • Homecoming (parade and associated ac�vi�es) • Prom (and associated ac�vi�es) • Gradua�on • Escort for teams going to State • Athle�c events (officers try and atend home games throughout all the sports seasons) • Back to School Night • Halloween Parade • Every 15 Minutes Some statistics • 2022-2023 School Year: 70 calls for service at BVHS and 8 case reports at all schools • 2023-2024 School Year: 239 calls for service at BVHS, and 15 case reports at BVHS • Mapping shows BVHS roughly our third highest call volume areas during the 2023-2024 school year, town wide. On day shi� (excluding night shi� calls), it is one of our highest call volume areas. • 2024 to 2025 School Year: 342 calls for service at BVHS, and 18 case reports at BVHS. Buena Vista Police Department PO Box 1310 • 28362 County Road 317 • Buena Vista, Colorado 81211 Phone: 719.395.8654 • Fax: 719.395.8655 • www.buenavistaco.gov  3 SUPPORTING OUR SCHOOLS 4 5 6  7 BACK TO SCHOOL NIGHT  Bike to School 8 PARADES Halloween AND ESCORTS Escort to State Championships Homecoming  9 FIVE ACTIONS THAT SAVE LIVES  10 ACTIVE-KILLER RESPONSE  11 Reality Based Training  12 EVERY 15 MINUTES 13  14 WE LOVE TO SERVE!  15 RESTATED INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF :BUENA VISTAAND THE BUENA VISTA SCHOOL DISTRICT NUMBER R-31 THIS RESTATED INTERGOVERNMENTAL AGREEMENT ("Agreement") is made and entered into this day of ___________ 2025 (the "Effective Date") by and between the TOWN OF BUENA VISTA, COLORADO ("Town") and the BUENA VISTA SCHOOL DISTRICT NUMBER R-31 (“District”) hereinafter referred to as "Party", and collectively referred to as "Parties. WITNESSETH WHEREAS, intergovernmental agreements to provide functions or services, including the sharing of cost of such services or functions, by political subdivisions of the State of Colorado are specifically authorized by C.R.S. 29-1-203; WHEREAS, the Town is a statutory municipality and a political subdivision, and the District is a public school district and political subdivision; WHEREAS, the problems of delinquency, alcohol and substance abuse and other youth* related problems that negatively affect the community and the schools can best be addressed in a proactive and preventive manner; WHEREAS, the Town and the District have jointly developed a Law Enforcement School Partnership Program (LESP) to provide a school-based approach to the development of a positive relationship between students and the police, the prevention of delinquency, alcohol and substance abuse, and other youth-related problems, and to provide increased safety and security in buildings and at events; WHEREAS, such programs are recognized as being effective in the development of a positive relationship between law enforcement, school district employees and young people and in the prevention of delinquency and increased campus security; and WHEREAS, the Parties intend for this Agreement to supersede the original IGA for SRO services entered into between the Parties in 201 8, which was amended in July of 2022 (collectively, the "Original SRO IGA"). NOW, THEREFORE, in consideration of the above recitals and of mutual promises, covenants, and agreements, the sufficiency of which is agreed upon, the Parties hereby agree as follows: Nothing set forth herein shall be interpreted to supersede the provisions of C.R.S. "29-5-101, et seq., as amended, to the extent applicable. This statute shall control in the event of a conflict between the statute and this Intergovernmental Agreement. l . This Agreement is intended to facilitate cooperation between the Parties in the provision of the services provided herein, but does not establish a separate legal entity to do so, and except as set forth herein, this Intergovernmental Agreement does not authorize any Party to act for any purpose  16 whatsoever, nor does this Intergovernmental Agreement establish any employee of any Party as an agent of any other Party for any purpose whatsoever. This Intergovernmental Agreement shall provide only for sharing of in-kind services and costs by the Parties in the achievement of a common mutual goal, said goal being the sharing of the information and resources to maximize the safety and security of the community and its children. As of the Effective Date, this Agreement shall supersede the Original SRO IGA. 2. The Parties have a common desire to promote a safe, orderly, and secure school environment conducive to learning that will best serve the school community. A Town law enforcement officer acting as part of the LESP will serve in the capacity of School Resource Officer (SRO) shall be engaged as hereinafter provided and shall be assigned to work with the administration, faculty, and students of the District and may perform the following functions in furtherance of the goals set forth below. The District acknowledges that references to "SRO" do not necessarily a reference to a specific individual and that the Town may assign multiple officers to serve in an SRO capacity as part of the LESP depending on the needs of the District and the Town. The Town shall provide select officers to act as SROs as part of the LESP through the Police Department during the term of this Agreement. Typically, officers most familiar with the schools will be utilized, though any officer of the BVPD can also be utilized depending on the nature of the SRO services involved (such as providing traffic enforcement in school zones, participating in walkthroughs, helping with class subjects in their areas of expertise). The goals of the LESP set forth herein shall be: a. To foster educational programs and activities that will increase students' knowledge of, and respect for, the law and function of law enforcement agencies; b. Become familiar with District policies, regulations, guidelines and codes of conduct. The SRO will abide by all relevant District policies except to the extent it would create a conflict with the SRO's responsibilities as a law enforcement officer. c. Attend extra-curricular activities, such as athletic events and concerts, to the extent practicable. d. Participate in school meetings with students, parents, and staff as requested. e. Assist in the prevention and control of crime, delinquency, truancy and disorder on the campuses and in the immediate area of the schools if students are involved, Conduct or assist in the investigations of offenses that occur on campus. Provide traffic control when necessary for the safety and protection of students and the general public when a regular patrol officer is unavailable. h. Provide presentations and available educational resources in the areas of alcohol and substance abuse, law related education, criminal justice orientation, delinquency prevention, community responsibility for students, parents and other groups associated with the schools. i. Provide visible uniformed presence on the school campuses, including at least one campus walkthrough and one campus perimeter check per day, which shall be random. Other Town law enforcement officers will be frequenting campuses through the week for various duties, outside of just the officers acting as part of the LESP. Assist campus monitors with appropriate monitoring and enforcement in the parking lots and crosswalks. Town law enforcement patrol cars may assigned, as the Town determines they are available, outside of other priority calls for service, to monitor and patrol school zones during pick-up and drop-off. This patrol may extend to routes 1  17 through Town frequented by students traveling to or' from school (such as monitoring the crosswalks along Highway 24). k. Contribute to the positive police-school community relations efforts, especially as these efforts relate to the students and parents. l. Assist and work with any other enforcement agencies on the campuses. m. Serve as a resource to connect students with social agencies and other needed services. n. Assist the administration and faculty in the development and execution of crisis response plans. o. Provide physical intervention in safety emergencies involving staff and/or students. p. Provide a monthly report of activities to the District's Superintendent and the Town's Chief of Police. q. Coordinate with principals and staff on Safe2Tell tips as needed. r. Patrol monthly special events in coordination with the school. It is anticipated that this will involve five (5) events per month, provided the number of events may vary depending on school activities during a given month. Examples of such events include sporting events, plays, and dances. Regular patrol cars will be encouraged to stop in at these events as call volume allows. Officers are not expected to be present for the whole event but will attempt to provide a law enforcement presence when they are available. Presence at the event may include observing the event and checking parking lots and school grounds during the event. s. Participate in meetings and trainings with the District. Examples include monthly principal's meetings, reading to elementary or pre-school classes, helping to teach classes when requested and coordinated through a regular District staff member (such as Forensics, Civics, Driver's Education, Human Trafficking Education, the Dangers of Sexting, etc.). This will also include coordinating with and participating in school safety drills (fire, Secure, Lockdown, etc.) and training on the Standard Response Protocol. Additional meetings may include other District-related events such as Back to School Night and periodically meeting with the School Board. Town law enforcement officers will address reports of threats related to the school (internal or external) and coordinate and respond to a school entering and exiting a Secure and/or Lockdown status. 3. The cost of employing the LESP shall be shared as follows: a. Starting in 2024 and for each subsequent year, the District shall pay Ten Thousand Dollars ($10,000.00) to the Town to be applied to the compensation, training and equipment for staffing the LESP. b. In addition to the annual cash payment, to extend the LESP partnership, the District will annually reserve and give priority placement for the enrollment of one toddler and one preschooler enrollment at its preschool for the children of aemployees of the Townn LESP who has a presence in the schoolreside in the District. Tuition for such children shall and tuition will be equal toat the discounted rate provided to all District employees. This in-kind contribution is valued at $10,000 in totalfor both enrollments. Reservation can only be guaranteed with upon notification to the District with no less than twelve (12) months prior to the date a child will enter the preschool. The Town shall be responsible for designating the children who will be placed at the District’s preschool and receive the discounted tuition.notification. 2  18 c. The District shall pay the Town on or before June 30th d. The Town and District may re-evaluate the costs of the LESP and mutually agree to amend the annual compensation per the terms of this agreement. 4. As an employee of the Town, the SROs shall be subject to all personnel policies and practices of the Town and follow the chain of command as set forth in the Department's Policies and Procedures manual. 5. The SROs shall be an employee of the Town and shall be subject to the administration, supervision and control of the Department and that the involved officers shall execute and perform his or her duties pursuant to this Agreement in accordance with the policies as set forth and modified from time to time by the Department. 6. The Department shall set and revise from time to time, the policies to address circumstances under which the SRO may be required to act and to coordinate with school officials. The Town shall provide to the District, as soon as practicable after adoption or revision thereof, copies of such policies as are pertinent to the District. 7. The Department will assign officers of the LESP to the District, to include the High Schools, Middle School, Elementary School, and Preschool. The time spent by the SRO in each school shall be divided to reflect the needs of all the schools, as determined by the Department and District. 8. Officers involved with the LESP will work a schedule, consistent with the Town of Buena Vista policies and procedures and subject to the Fair Labor Standards Act. During the school's summer vacation, spring break, holiday breaks, and other days when school is not in session, and the SROs involved in assigned School-related activities, the SROs will be assigned to duties in the Department. In the event of an emergency, as determined by the Town, the SROs may be required to perform general law enforcement duties. The SROs shall attend in-service training conducted by the Town scheduled throughout the year. 9. The Department will provide the SROs with the following equipment: a. Police Vehicle. Department will provide this and agrees to provide all vehicle maintenance and insurance. b. Uniforms, Weapons, Tools needed for police work, all provided by the Department. c. Office Needs. The District agrees to provide adequate office space, accessible by the students and a computer for the SRO's job duties. 10. The District shall allow the SROs to inspect and copy any public record maintained by the District including student directory information, such as yearbooks. However, it is understood that the SROs or Department may not inspect and/or copy any confidential records, access of which is restricted to school personnel only, except as follows: 3  19 a. Should information in a student's cumulative record be needed in an emergency to protect health or safety of the student or other individuals, school officials may disclose to the SROs the information needed to respond to the emergency situation based on the seriousness of the threat to the student's health and safety; the need of the information to meet the emergency situation and the extent to which time is of the essence. b. The Parties may agree that the SROs will, among other duties, perform institutional services or functions for which the District would otherwise use employees, such as participation on threat assessment teams and consulting and intervening in certain school discipline situations. If the Parties so agree, the SROs shall be designated as a "school official" as authorized by 34 CFR 99.31 (a)(l)(B). While providing such services as a "school official" the SROs shall be under the direct control of the District with respect to the use and maintenance of education records disclosed to the SRO in the course of providing such services, and shall be subject to the requirements of 34 CFR 599.33(a) governing the use and redisclosure of personally identifiable information from education records. Without limiting the foregoing and except as otherwise provided in this Agreement, the SRO shall not disclose any personally identifiable information to any other party without the prior consent of the parent or eligible student, and may use such personally identifiable information only for the purposes for which the disclosure was made, and shall otherwise comply with all applicable Federal and State laws governing confidentiality of records and information, including without limitation the Family Educational Rights and Privacy Act (FERPA), the Colorado Open Records Act (CORA) and any and all other laws pertaining to the protection of information regarding students and/or their families, and shall safeguard any personally identifiable information that is protected under FERPA or CORA, that the SRO has use of or has in the SRO's possession while performing services as a "school official" under this IGA. c. In addition to and without limiting or changing the designation of the SRO as a 'school official" if so designated for certain purposes under subparagraph b. above, the SROs shall be and hereby is designated as part of the District's "law enforcement unit" pursuant to 34 CFR 99.8 that is officially authorized or designated by that agency or institution to (i) enforce any local, State, or Federal law, or refer to appropriate authorities a matter for enforcement of any local, State, or Federal law against any individual or organization other than the agency or institution itself; or (ii) maintain the physical security and safety of the agency or institution. It is acknowledged that records created and maintained by the SRO for law enforcement purposes are not subject to FERPA. l l . The Department and the SROs shall share student criminal justice records with the appropriate District representatives under any of the following conditions: a. When the District Superintendent or a Principal or Principal's designee of a District school requests the law-enforcement records of a student who will be enrolled in his/her school; b. When information about a student rises to the level of public safety concern; c. When information about a student is required to fulfill the District's legal obligations; or d. When information about a student is required by law to be disclosed to the District. 4  20 13. A request for confidential student law-enforcement records must be made in writing with an explanation of their use. Any confidential student law-enforcement records that are released to the District may not be shared with any other person or agency and are to be used only for the necessary District activities identified in the request. 14. The Town shall purchase and maintain a general comprehensive police liability insurance policy with sufficient coverage for any acts or omissions that occur or claims that are made during the term of the Agreement. 15. The principal of each school to which the SROs are assigned shall evaluate annually the LESP program and the performance of the SROs, on forms developed jointly by the Department and District. A copy of the evaluations will be provided to the Department supervisor. The Department will use the District's evaluations to assist in an annual Department performance review. 16. Notice shall be deemed to have been sufficiently given for all purposes if sent by certified mail or registered mail, postage and fees prepaid, addressed to the Party to whom such notice is to be given at the address set forth below, or at such other address as has been previously furnished in writing, to the other Party or Parties. Such notice shall be deemed to have been given when deposited for delivery by the United States Postal Service. If to the Town: Town Administrator Town of BuenaVista P.O. Box 2002 Buena Vista, CO 81211 If to the District: Superintendent of Schools Buena Vista School District R-31 P.O. Box 2027 Buena Vista, CO 81211 17. Any claim made against a Party or a Party's employee or agent as a result of any act or omission by that Party or its employee or agent, pursuant to the terms of this Agreement or the provisions of C.R.S. 29-5-103, 29-5-104 and 29-5-108, shall follow the provisions of Article 10, Title 24, C.R.S. 18. The Parties covenant that they will do, execute, acknowledge and deliver or cause to be done, executed, acknowledged, and delivered such acts, instruments and transfers as may reasonably be required for the performance of their obligations hereunder. 19. The Parties enter into this Agreement as separate independent governmental entities and shall maintain such status throughout the term hereof. 5  21 20. Unless stated otherwise herein, each term, provision or condition herein is subject to and shall be continued in accordance 'With the provisions of Colorado Law, the Ordinances of the Town of Buena Vista, and the ordinances, regulations and policies enacted by both Parties hereto. 21. Enforcement of the terms and conditions of the Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the named Parties hereto. Nothing contained in this Agreement shall give or allow any such claim or right of action by any third person. It is expressed intention of the named Parties that any person other than the named Parties receiving services or benefits under this Agreement shall be deemed an incidental beneficiary only. 22. This Agreement embodies the entire agreement of the Parties. The Parties shall not be bound by or liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments or modifications of any kind of any of the terms or conditions of this Agreement shall be valid unless reduced to writing and signed by the Parties. 23. All obligations under this Agreement are subject to the appropriation process and budgeting requirements of Colorado Law. 24 , This Agreement may be signed in counterparts and each Agreement shall be deemed an original and all the Agreements taken as a whole shall constitute the same instrument. 25. The term of this Agreement shall begin on the Effective Date and shall continue in perpetuity continue through the one-year anniversary of the Effective Date, unless terminated as provided in paragraph 27. 26. The Parties, agents and employees agree to cooperate in good faith in fulfilling the terms of this Agreement. The Parties agree they will attempt to resolve any disputes concerning the interpretation of this Agreement and unforeseen questions and difficulties which may arise in implementing the Agreement by good faith negotiations before resorting to termination of this agreement and/or litigation. 27. This Agreement may be terminated by either party by giving ninety (90) days' notice to the other Party that it has failed to substantially perform in accordance with the terms and conditions of this Agreement, or upon the failure of the governing body of either' Party to budget and appropriate sufficient funds to meet such Party's obligations hereunder in any fiscal year during the term hereof. This Agreement may be terminated by either Party for convenience upon giving one hundred eighty (180) days' notice to the other Party. Upon termination, any funds provided by the District shall be prorated and returned to the District. 28. PRESERVATION OF IMMUNITY. Nothing in this Agreement shall be construed: (i) as a waiver by either Party of immunity provided by common law or by statute, specifically including the Colorado Governmental Immunity Act, Section 24-10-101, et seq., C.R.S. as it may be amended from time to time; (ii) as creating an assumption of any duty or obligation with respect to any third party 'where no such duty previously existed; or (iii) as creating any rights enforceable by such third Parties. 6  22 IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the date first set forth above. [Remainder of page intentionally left blank. Signatures on following page.] 7  23 TOWN OF BUENA VISTA ___________________________ Libby Fay, Mayor ATTEST: ___________________ Paula Barnett, Town Clerk Lisa Yates, Superintendent  24 MEMORANDUM TO: BV Schools Board of Education and BV Town Trustees FROM: Lisa Yates, Superintendent DATE: August 2, 2025 SUBJECT: Buena Vista School District Proposed Bond and Mill Levy November 2025 POLICY: EL – 6 Communication and Counsel to the Board - Leadership and Vision Policy Wording: EL-6 Leadership and Vision -With respect to providing information and counsel to the Board, the Superintendent shall not fail to give the Board as much information as necessary to be adequately informed. Accordingly, the Superintendent may not: ● Fail to advise the Board in a timely manner of relevant trends, facts and information that have potential of impacting the district. ● Fail to provide for the Board as many staff and external points of view and opinions as needed for fully informed Board decisions. ● Fail to advise the Board of anticipated or potentially significant media coverage, negative citizen or employee reaction to actual, proposed or anticipated decisions, circumstances, policies, procedures or practices. Decision Requested: No decision Supporting Background: The Buena Vista Board of Education has been in discussion regarding a no tax increase bond extension and a tax increase to support teacher and staff salaries. The Board of Education desires to inform the Board of Trustees of these two tools that are part of a long term financial plan of the district, that will build on current student success, and support the comprehensive plan of the town by advancing long term stability in a growing community. The Board of Education would welcome questions from the Trustees regarding the two proposed measures and the implications of successful voter approval. A website with information on the two tools is here: https://www.bvschools.org/o/bvsd/page/bondmill  25 A one page informational sheet is here: BVSD_Handout_1.1.pdf A slide deck being presented at three School Halls here: School Halls Mill Levy and Bond Slides.pptx ACTION: No Action, Discussion only.  26 DATE: August 12, 2025 TO: Board of Trustees and Buena Vista Board of Education FROM: Planning Department RE: Comprehensive Plan Update MEMO Purpose: The upcoming presentation to the Buena Vista Board of Trustees and the Board of Education is intended to provide a brief update on the progress of the Town’s Comprehensive Plan and to highlight the meaningful engagement of students, families, and education leaders throughout the planning process. Superintendent Lisa Yates, Board of Education members, students, parents, and youth have actively contributed to the plan’s development at key milestones, including: - Community Engagement & Visioning – participation in public open houses and targeted stakeholder discussions - Inventory & Analysis – helping to identify and evaluate existing conditions affecting youth and education - Additional Engagement – input through community-wide surveys and and open house events - Plan Development & Revision – review and feedback on draft goals and policies - Public Comment & Final Plan – involvement during the 30-day comment period and final community outreach Their voices have helped shape a community vision that reflects the needs and aspirations of Buena Vista’s next generation. Presentation Team: Marika Kopp, Planning Director Attachments: PowerPoint Presentation Slides Timeline Infographic  27 Comprehensive Plan EDUCATION & YOUTH-FOCUSED ENGAGEMENT SUMMARY Buena Vista Planning Department  28 Overview of Comprehensive Plan Process Welcome! Summary of Youth-Focused Engagement Examples/Excerpts from Comprehensive PRESENTATION OVERVIEW Plan  29 1. Community Engagement & Visioning (Open Comprehensive House, Stakeholder Engagement) Plan Engagement & 2. Inventory & Analysis 3. Additional Engagement (Survey & Open House) Visioning Process 4. Comprehensive Plan Development & Revision 5. Public Comment (30 days) and Final Plan ABBREVIATED TIMELINE Community Engagement  30 List of Chapters: Introduction Land Use & Community Character - LUCC Community Spirit - CSP Transportation & Community Services - TCS Water & Environment - WE Plan Overview Economy & Housing - EH Recreation & Lifestyle - RL Implementation PLAN & CHAPTER CONTENTS Tool to assess compliance with Comprehensive Plan Implementation Table Appendix Engagement Summaries Existing Conditions Memos  31 Community Engagement Timeline May 2024 June 2024 July 2024 Aug. 2024 Sept. 2024 Kickoff Meeting Stage Open House Stakeholder Meetings Steering Committee Existing Conditions Collaboration with Superintendent & School Met with Superintendent to Paula Dylan & HS student Understanding the relevant Superintendent & School Board Members Attended, understand school needs participated on the conditions and Safe Routes Board Members Childcare Provided and vision committee every 4-6 wks to School Nov. 2024 Jan. 2025 Mar. 2025 June 2025 Aug. 2025 Recreation Survey Community Survey Open House #2 30-day Engagement Celebration Event Specific questions about During survey drafting Superintendent & School Summer Reading Kickoff, Continued involvement with youth services & process, Superintendent Board Members Attended, kids activities, variety of pop- plan contributors including programming reviewed & added questions Childcare Provided ups at family events school board members  32 Schools & Youth in Comprehensive Plan 1. 2. 3. 4. LUCC Action 4A supports creation CSP Action 2B discusses increased CSP Action 3A advocates for CSP Actions 6A and 6B encourage of tools that document Town involvement and outreach of Town partnerships with local schools to support for arts programming in history that is interactive for the to local schools to encourage civic increase Spanish-language local schools and public spaces to public, including schools and participation among students. outreach and educational efforts encourage youth engagement with educators. to support inclusion. the arts. 5. 6. 7. 8. Safe Routes to School is a major TCS Action 5B highlights the need WE Action 6B encourages youth RL Action 4B advocates for component of the Transportation for expansion of early childhood involvement in programs that expansion of facility space for & Community Services chapter, education facilities and licensed support environmental teens and to perform outreach with initiatives to improve childcare providers. sustainability and collaboration with schools to determine which dangerous intersections and with schools. types of recreational spaces the provide more transportation community’s teens are missing. options benefitting all ages.  33 Thank You! Thank you for engaging with us throughout the Comprehensive Plan process and providing valuable insights about how we can best include youth and schools in our community’s priorities.  2023 GRANT AWARD The Town received a $100,000 grant 2025 34 RESULTS PUBLISHED Results from the open house, to develop a Comprehensive Plan that will guide long-range decisions JUNE recreation study, and existing conditions memos were released for on housing, resource allocation, and overall community vision. JAN public review and input to promote transparency and encourage meaningful community engagement. 2024 PROJECT KICK-OFF Town Staff met with SE Group to launch COMMUNITY SURVEY FEEDBACK The team shared the draft community the process and make refinements to MAY the project plan. They developed a list of survey with advisory boards and special Key Co-Creators and Community Engagement Partners. Public Engagement Portal Launch. interest groups, including the school district, chamber of commerce, and others, to ensure the questions were FEB relevant and well-informed. OPEN HOUSE OPEN HOUSE #2 & Over 150 community members COMMUNITY SURVEY Comprehensive Plan Timeline attended and had the Both efforts to inform detailed plan MARCH opportunity to learn about the JUNE recommendations. The Open House was Comprehensive Plan Update attended by 50+ community members. process and provide input on A community survey was completed by the direction of the plan. 500+ community members. STAKEHOLDER MEETINGS Facilitated conversations with 10+ JOINT WORKSESSION Planning Commission and the stakeholder groups including school Steering Committee reviewed the leadership, the Chamber, seasonal MAY first draft of the 2025 JULY employees, and elderly members of the community to understand Comprehensive Plan to provide priorities, needs, and opportunities. feedback on the future land use map and recommendations. STEERING COMMITTEE 30-DAYS OF ENGAGEMENT The steering committee was formed to The plan was released online to the include diverse representation across public for 30 days of review, with online age groups and backgrounds, including JUNE comments encouraged. Town staff held AUG members of the business and 6 separate pop-up events including the development communities, students, farmer's market, rodeo, and concerts in and underrepresented populations. the park to collect public feedback. EXISTING CONDITIONS PLANNING COMMISSION While the Steering Committee met The final draft of the plan was presented, every 4–6 weeks, the team used public highlighting key revisions from earlier engagement feedback to inform and versions. The Planning Commission voted SEPT to continue the item to August to allow JULY refine the existing conditions memos, additional edits to the Future Land Use which in turn shaped the draft Map (FLUM) and provide more time for recommendations and big ideas. public review before adoption. RECREATION SURVEY LET’S CELEBRATE! The Town administered a Recreation Following extensive public engagement Survey to better understand community and a year and a half of thorough perceptions, priorities, and funding revisions, the final Comprehensive Plan AUG is now under review by the Planning NOV preferences for parks, trails, and recreational facilities and programs. The Commission and is scheduled for survey received a total of 907 responses. adoption by the Board of Trustees on August 26th.  35 MEMORANDUM TO: BV Schools Board of Education and BV Town Trustees FROM: Lisa Yates, Superintendent DATE: August 2, 2025 SUBJECT: CMC Building in Buena Vista POLICY: EL – 6 Communication and Counsel to the Board - Leadership and Vision Policy Wording: EL-6 Leadership and Vision -With respect to providing information and counsel to the Board, the Superintendent shall not fail to give the Board as much information as necessary to be adequately informed. Accordingly, the Superintendent may not: ● Fail to advise the Board in a timely manner of relevant trends, facts and information that have potential of impacting the district. ● Fail to provide for the Board as many staff and external points of view and opinions as needed for fully informed Board decisions. ● Fail to advise the Board of anticipated or potentially significant media coverage, negative citizen or employee reaction to actual, proposed or anticipated decisions, circumstances, policies, procedures or practices. Decision Requested: No decision Supporting Background: The Board of Education and BV Town Trustees in a joint work session will review background information on the potential sale of the CMC facilitated located at 27900 County Road 319, Buena Vista CO 81211. The information is intended only for information as both Boards consider the facility in alignment with current or future needs as identified in strategic plans of each organization. Facts of interest: ● The building is currently leased by CMC to the Colorado Mountain BOCES, a cooperative educational organization that serves the school districts of Buena Vista, Lake, Park, and Salida. The Mountain BOCES is subleasing a portion of the building to the BV Public Library during construction. CSU extension also subleases an office.  36 ● The lease cost is negligible, however, the Mountain BOCES is responsible for all maintenance, including exterior, and utilities. ● The land was donated by BV residents to a CMC Foundation for the purpose of providing community college courses to the area. There are covenants existing around this donation and future use. ● The building was originally highly used by the Department of Corrections for educational courses as part of rehabilitation. As well, BV Schools had students who took classes as part of dual enrollment, receiving both high school and college credit (limited accumulation of credits at the time). ● Over time, the DOC lacked funding to maintain these types of programs and no longer utilized the facility. Classes were taught on the DOC campus for a time. ● CMC is a private entity. It is not part of the Colorado Community College system. CMC originated to provide access to mountain areas when courses were difficult to provide in person in more remote locations. Not receiving state public funding, CMC operates a special tax district. ● CMC bylaws operate such that a local school district must present a ballot measure to its school district voters in order to become part of its special tax district. ● Until just recently (2022), all school districts in the state of Colorado were assigned (by the state) to a particular community college. School districts could only provide dual enrollment (known as concurrent enrollment) courses through the assigned community, two year college. BV Schools, Leadville, and Salida were all assigned to CMC. With the advancement of online courses and accessibility not as much a barrier in mountain areas, as well as four year institutions advocating to be part of the concurrent enrollment opportunity, the assigned “service area” model was eliminated. ● In 2018, CMC approached BV Schools about interest in purchasing or “swapping” the CMC building. CMC found the building underutilized and desire a more Main Street presence. ● As a trial, in 2018, BV Schools leased the CMC building to meet its increased need for preschool. The lease was under similar conditions as the current lease with Mountain BOCES. The location was found to be difficult to manage in two locations, BV Town expressed concerned about a preschool in the commercial zone, and the cost to lease was not fiscally sound. ● In 2018-19, the BV School Board made an offer to CMC to purchase the building for future master planning. Negotiations stalled when the price to purchase exceeded the value the Board deemed was the intent of original covenant. ● In 2019, Salida School District brought a ballot measure to its district voters to become part of the special tax district. CMC voters also have to vote on the measure. ● Prior to the 2019 election, BV Schools met with those involved in the ballot measure requesting to delay the question for two years so that all district voters in Chaffee County could vote on the CMC special district together and planning for the integration of CMC in the county could be coordinated. BV Schools made this request because the district had just received voter approval for a bond (tax increase) for the construction of a new middle and high school and believed a second measure the following year would be too soon. Even though the district would not be the recipient of the special district tax, it appears that way on the ballot measure. ● After the successful approval of Salida’s measure, CMC moved all of its operations out of the CMC building in BV. ● The cost for BV students to take concurrent enrollment classes through CMC, because BV is not a special tax district continued to rise. The district was spending upwards of $100,000 for these courses and they were no longer available in BV. BV Schools pursued concurrent courses for our students through other higher education institutions. This was successfully achieved, with students accessing courses through Western and now Adams, with elective courses still available through CMC if needed. BV Schools has seen a savings of over $80,000 with this shift. ● BV Schools does not have specific needs for student access to courses from CMC on a large scale. We continue a partnership with them to be sure students with specific goals have options available through CMC.  37 ● CMC has held a public meeting and announced its likely intent to sell the CMC building in the near future. They have expressed commitment to see the current leases through and in partnership with our community. ● CMC has also noted that their Board of Trustees currently believes proceeds from the building should be dedicated to special tax districts and in particular named the stabilization of CMC in Salida as priority. BV Schools understands it has a primary role in bringing a ballot question to the community should there ever be an interest. At this time, the BV School District does not have a need for access to higher education through annexation with CMC. BV Schools would like to be an active participant in any future conversations in the community regarding the use or purchase of the CMC building. ACTION: No Action, Discussion only.  38 Water Discussion Town of Buena Vista and Buena Vista School District Joint Work Session Prepared by Buena Vista Town Administrator – Brian Berger  39 Summary of Discussion • BV Water Capacity – 2021 Water Resources Master Plan • Efforts towards maximizing existing capacity and pursuing potential increases • Leak Detection and Repair • Water Treatment Plant Expansion Project Update • Water Allocation Policy • Water Rights Portfolio • Water Conservation Plan 2025 – Currently in process of dafting • Water Usage - Buena Vista High School • Designed • Actuals • Options moving forward 2 8/8/2025  40 Water Resources Master Plan – 2021 *Full Water Resources Master Plan available at www.buenavistaco.gov 41 42 43  44 Efforts towards maximizing existing capacity and pursuing potential increases 7 8/8/2025  45 Leak Detection and Repair Town of Buena Vista Monthly Production – System Wide 2021 Reporting 2025 Reporting Town Unaccounted Water for June 2021 – 21% Town Unaccounted Water for June 2025 – 10% 8 8/8/2025  46 Water Treatment Plant Expansion Project • Increased water distribution capacity from the current 1.15 mgd to 2.0mgd • Project initiated in 2021 • In the substantial completion and well development phase, anticipated to be fully online by summer 2026 8/8/2025 9  47 Water Rights and “Raw Water” Storage • The Town purchased 5 cfs of the Bray-Allen Ditch in 2022. • Decreed Source of Water - Arkansas River • Appropriation Date: September 28, 1882; Priority 116E • Total amount decreed to structure in cubic feet per second: 5 cfs, absolute. • Current Decreed use: irrigation on land south of Johnson Village • *Note: a change of use will be required, quantifying historical consumption in acre-feet for augmentation purposes and cannot be used as a direct flow right for utilization at a surface water treatment plant. • 3.8 cfs of the Cottonwood Irrigating Ditch, 2/3 1866 and 1/3 1872, was also recently acquired (2025) through a land swap with Colorado Parks and Wildlife. • The Town intends to continue building a relationship and partnership with St. Charles Mesa as it relates to the Town's current 0.88 cfs in Cottonwood Irrigating Priority No. 1 and its .12 cfs in Cottonwood Irrigating Priority No. 2. • Continued partnership and collaboration with UAWCD including the Cottonwood Lake Dam Replacement and Storage Expansion Project • Continued evaluation of other storage opportunities. 10 8/8/2025  48 Town of Buena Vista Water & Development Dashboar Last Updated: July 3, 2025 by Joel Benson 2021 Dry-Year Water Rights plus UAWCD 25 AF Committed Water 'Available' Water 2686 2294 391.7 NOTE - unless otherwise labeled, all numbers on this dashboard are in "SFEs" or Single-Family Equivalents. The Town of Buena Vista defines one single-family equivalent (SFE) of water as a single family home served by a 3/4" tap with 1200 sq ft of irrigated grass, averaged among all users in the water system. Single-family attached dwelling units are considered .8 SFE Water Allocation Policy each, and apartments are considered .6 SFE each recognizing the higher unit count per area of irrigated landscaping. Starting Balance March Current Water in Change since starting 2025 Use/reserved (SFE) balance – Adopted March 2023 (number) % of total (number) % of total (number) In-use2 2228 83% 2237 83% 9.1 Obligated3 95 4% 57.2 2% (updated Annually) Emergency Non-Infill (project/UA SFD/ADUs Economic Affordable/W Long-term General Public/ WCD) Infill Development orkforce Rental Development Nonprofit Last set allocation 1 75.2 0 46.4 58 45 102.5 10 61.5 Total reserved to date since 1.8 0 0 2.4 0 -1 1.1 4.8 Mar 2024 Filer's - 711 Cedar 1.8 118 Lake A and B 0.8 Crossing CHT add'l 3 units 2.4 692 S Gunnison; 709 1.0 Marquette (already 717 Marquette (accounted -1.0 for twice) Additional water for 1.1 Cordova not accounted for 143 Red Tail 1.0 428 Arizona 1.0 1075 River Run 586 Gold 1.0 Balance Remaining 73.4 0 46.4 56 45 103.5 9 56.7 1 Total number of SFE allocated to each category as per Resolution No. 21, March 2025 2 SFEs that have been issued either a building permit or a Certificate of Occupancy 3 SFEs that Town was committed to providing prior to the implementation of the water rights dedication ordinance in June 2021 11 8/8/2025  49 Water Conservation Plan  50 Water Conservation Plan Overview • The Town of Buena Vista and the Water Advisory Board initiated a Water Conservation Plan in March of 2024 with an initial update at the March 26th, 2024 Board of Trustees meeting. • Presentations and Board discussions were held at the February 11, 2025 regular Board of Trustees meeting to review baseline water usage data and February 25, 2025 to review and discuss recommendations. • The contracted consultant has been working with the Water Advisory Board to finalize the Draft Water Conservation Plan anticipated to be complete in August. • Once the plan is final draft form it will be provided to the Board of Trustees, CWCB, and the general public for a public comment period. • Following the comment period, it is anticipated to be finalized and adopted in November or December 2025. • The following slides were pulled from the February presentations. 13 8/8/2025  51 • Data represents water demand from 2023 • Trends are similar for all years • Year-to-year fluctuations are largely dependent on summer precipitation and Key ToBV % water loss within the water system • The highest usage in the town historically Water Usage occurs in the summer months, mainly due to outdoor watering activities. Concepts • BV uses 3x more water during its highest usage month (usually July or August) than the average during the non-irrigating season (Nov- March) • Water loss accounted for approximately 21.5% of total water produced in 2023. Water loss has averaged approx 21% over the last 10 years.  Unaccounted Water Indoor Use Outdoor Use 52 2,500,000 Future WTP Treatment Capacity (2.0 MGD) 2,000,000 Current Water Rights (1.94 MGD) 2023 ToBV Demand (gal/day) 1,500,000 Current Firm Treatment Capacity (1.15 MGD) 1,000,000 500,000 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec  Indoor Use Outdoor Use 53 20.0 18.0 16.0 Residential SF:Monthly Water Demand (MG) 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec  Indoor Use Outdoor Use 54 3.5 3.0 Schools:Monthly Water Demand (MG) 2.5 2.0 1.5 1.0 0.5 0.0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec  55 Recommendations of Water Conservation Actions • The Best Practices selected include the following: • BP #1 – Conservation-Orientated Rates and Tap Fees • BP #3 – System Water Loss Control 2 • BP #4 – Water Conservation Coordinator • BP #7 – Landscape Water Budgets • BPs #8 and #9 – Water Efficient Design, Rules and Regulations • *These actions were selected from a list of Best Practices in the Colorado Water Conservation Board (CWCB) Waterwise Guidebook of Best Practices for Municipal Water Conservation in Colorado. The Best Practices fell into three major categories: Water System and Utility (BP #1-6), Outdoor Landscape and Irrigation (BP #7-10), and Indoor Residential and Non-Residential (BP#11- 14). • Additional Action Items • Complete a rate study to include activities in the Water Conservation Plan. • Prior to the rate study, complete a water infrastructure capital improvements plan and include in the rate study – the idea being to capture all water related rate items and set rates accordingly. 18 8/8/2025  56 Water Usage - Buena Vista High School  57 Buena Vista High School Approved Irrigation Design 20 8/8/2025  58 Buena Vista High School Actual Usage 21 8/8/2025  Date Expense Gallons 06/26/2025 $ 9,973.46 1,711,000.00 05/27/2025 $ 1,041.90 59 179,000.00 BVHS Actuals (gallons and 04/25/2025 $ 202.38 35,000.00 03/25/2025 $ 231.53 40,000.00 02/25/2025 $ 220.08 25,000.00 expense, Irrigation & High 01/28/2025 12/26/2024 11/26/2024 $ $ $ 133.24 158.61 254.16 23,000.00 28,000.00 45,000.00 School Building only) - Detail 10/24/2024 09/26/2024 $ $ 6,967.92 11,682.32 1,227,000.00 2,057,000.00 08/27/2024 $ 10,875.76 1,915,000.00 07/25/2024 $ 14,266.72 2,512,000.00 06/26/2024 $ 9,387.60 1,653,000.00 $ 981.20 173,000.00 Annual Summary Expense Gallons 05/28/2024 04/25/2024 $ 191.68 34,000.00 2022 $ 39,685 7,820,000 03/26/2024 02/27/2024 $ $ 276.88 209.57 49,000.00 39,000.00 2023 $ 53,964 9,978,000 01/25/2024 12/27/2023 $ $ 145.98 166.29 28,000.00 31,000.00 2024 $ 55,398 9,760,000 11/21/2023 10/26/2023 $ $ 204.16 3,001.13 38,000.00 555,000.00 2025 Projected $ 58,416 9,942,753 09/27/2023 08/25/2023 $ $ 15,022.15 10,661.69 2,777,000.00 1,971,000.00 07/27/2023 $ 15,590.20 2,882,000.00 06/28/2023 $ 5,029.88 930,000.00 05/25/2023 $ 2,963.26 548,000.00 gallons/month gallons/day gallons/minute 04/27/2023 $ 750.57 139,000.00 2024 - July 2,512,000 81,032 56 03/28/2023 $ 214.98 40,000.00 2023 - July 2,882,000 92,968 65 02/27/2023 $ 198.75 37,000.00 01/26/2023 $ 160.88 30,000.00 12/28/2022 $ 177.11 33,000.00 BVHS usage System Wide BVHS % of Total 11/29/2022 $ 209.57 39,000.00 2024 - July 2,512,000 23,537,073 10.7% 10/27/2022 $ 1,367.31 253,000.00 09/28/2022 $ 7,437.33 1,375,000.00 2023 - July 2,882,000 30,049,995 9.6% 08/29/2022 $ 8,584.25 1,587,000.00 07/28/2022 $ 8,833.11 1,633,000.00 06/28/2022 $ 9,049.51 1,673,000.00 Average Non-Irrigation Season – ~35,000 gal/month 05/26/2022 04/28/2022 $ $ 3,503.94 142.68 1,094,000.00 37,000.00 03/28/2022 $ 117.24 29,000.00 02/28/2022 $ 155.40 41,000.00 01/27/2022 $ 107.70 26,000.00 22 8/8/2025  60 23 8/8/2025  61 Putting it into perspective BVHS Water Usage - July 2023 92,968 gal/day Designed Water Usage 46,928 gal/day Actual vs Designed Demand: Difference 46,040 Irrigation demand 46,040 gal/day Water Demand per SFE 347 gal/day SFE Equivalent 133 Irrigation demand 92,968 gal/day Total Current Demand: Water Demand per SFE 347 gal/day SFE Equivalent 268 24 8/8/2025  62 Options  63 Coordination and Collaboration • System evaluation to achieve designed demand - Usage has exceeded proposed design up to 102% during peak demand periods. • Ensure Efficient Watering • Should not be watering between 10am and 6pm. • There are several large sections that are irrigated native grass. These areas were proposed to only use water to get established and during severe droughts. By removing these run times, it would make a big difference. • The proposed and recommended water usage was 1" per square ft per week. • Dedicate personnel and information sharing – provide accountability • Evaluate Alternatives 26 8/8/2025  64 Potential Alternative • Consider stand alone irrigation well specific to BVHS (remove the entire demand from the distribution system) • Requirements • Drill 6” Casing Well - ~$10,000 - $15,000 • Install well house – electrical and controls, pressure tank, etc. - ~$15,000-$20,000 • Connect to existing irrigation system, disconnect from distribution grid - <$5,000 • Well Permit through DWR - $100-$200 • Augmentation – UAWCD – TBD • Evaluate Municipal Code Compliance • Considerations *Image from DWR showing well permit locations • Well Spacing • Return on investment • Well location (tributary to Arkansas vs Cottonwood Creek) 27 8/8/2025