City Council

COUNCIL CHAMBERS CITY HALL BURLINGTON, WA January 22, 2015 CALL TO ORDER: Mayor Sexton called the meeting to order at 7:00 p.m., with the Pledge of Allegiance. Council members present: Bill Aslett, Tonya Bieche, Joe DeGloria, Rick DeGloria, Edie Edmundson and Ted Montgomery. Staff present: Shelley Acero, Loren Cavanaugh, Brian Dempsey, Bryan Harrison, Geoff Hawes, Leif Johnson, Tom Moser, Crystil Robinson, Travis Schwetz, Judy Sheahan and Bill VanWieringen. A motion was made by Councilors Aslett/Montgomery to excuse Councilor Loving and Councilor Bieche from tonight’s meeting. All agreed; motion carried. MINUTES: A motion was made by Councilors R. DeGloria/Edmundson to approve minutes of the January 8, 2015 council meeting. All agreed; motion carried. AUDIT OF BILLS: A motion was made by Councilors J. DeGloria/Montgomery to approve January 15, 2015 payroll checks numbered 23802-23821 in the amount of $335,035.75; 2014 Accounts Payable checks numbered 23822-23925 in the amount of $783.044.15 and 2015 Accounts Payable checks numbered 23926-23992 in the amount of $416,724.01. All were in favor; motion carried. Councilor J. DeGloria noted that the bills included two large payments; Tiger Construction and our annual liability insurance premium. PUBLIC COMMENTS: There were no public comments. COUNCIL COMMENTS: Councilor Aslett apologized for missing the Public Works Committee meeting. MAYOR’S UPDATE: Mayor Sexton provided a short review of this week’s Skagit Council of Government’s meeting. Councilor Bieche arrived at the meeting. Mayor Sexton presented a plaque to Administrative Assistant Sheahan and thanked her for her years of service. SPECIAL PRESENTATION: Ms. Linda Fergusson, Executive Director Burlington Chamber of Commerce, presented the quarterly report regarding Chamber activities in Burlington. OFFICERS REPORTS: City Administrator Harrison reminded council members of the annual Economic Forecast Dinner on February 19, 2015. City Administrator Harrison stated that he had been contacted by the Skagit Valley Herald for a copy of the State of the City presentation given at the Chamber of Commerce luncheon. The reporter also asked about our Indigent Defense program as well as the expiration of the agreement with Skagit County Fire District #6. 1 COUNCIL CHAMBERS CITY HALL BURLINGTON, WA January 22, 2015 Parks & Recreation Director Cavanaugh reported that the cemetery tractor is in need of a new clutch at a cost of about $3400. The parks tractor also is in need of repairs at about the same cost. He expects his budget may be able to accommodate the cost but if not he may request a budget amendment near the end of the year. Councilor Bieche asked about the expected life of a tractor. Parks & Recreation Director Cavanaugh stated he is did not know the answer. UNFINISHED BUSINESS: There was no unfinished business. CONSENT AGENDA: 1) Agreement with Economic Development Association of Skagit County for 2015. 2) Agreement with Community Action of Skagit County for 2015 services. 3) Resolution to adopt final Natural Hazards Mitigation Plan Update. 4) Agreement with Skagit Domestic Violence & Sexual Assault Services. 5) Agreement with Skagit Symphony for 2015 Lodging Tax Funds. A motion was made by Councilors Aslett/R. DeGloria to approve Consent Agenda items 1–5 and authorize the Mayor to sign appropriate documents. All agreed; motion carried. NEW BUSINESS: BID AWARD FOR PORTABLE RESTROOMS RENTALS. Parks & Recreation Director Cavanaugh stated that three bids were received, the lowest from United Site Services. The agreement would be effective 2015 – 2016 with an option for 2017. He noted that United Site Services recently purchased the Wizard of Ooze business. Wizard of Ooze was our previous provider. The current bid was lower than the previous contract with Wizard of Ooze. A motion was made by Councilors Aslett/R. DeGloria to award the bid to United Site Services. All agreed; motion carried. ID TECHNOLOGY SERVICES (DIVERSINT) INTERNET FIBER SERVICES CONTRACT. I.T. Manager Hawes stated that ID Technology Services would like to become a Burlington ISP provider using Burlington fiber. They have business customers in Mount Vernon that they provide support and ISP fiber services to and would like to do the same in Burlington. A motion was made by Councilors Edmundson/Bieche to approve the contract with ID Technology Services and authorize the Mayor to sign. All agreed; motion carried. INTER-LOCAL AGREEMENT WITH SKAGIT COUNTY PUBLIC UTILITY DISTRICT #1. Assistant Public Works Director Dempsey stated that Public Works Department is planning improvements along Rio Vista Avenue from Gardner Road to Section Street later this year. The roadway will be reconstructed along with upgrades to most utilities. Skagit PUD desires to replace and upgrade an existing water main located within the project limits. It is of mutual advantage to the City and PUD to enter into this agreement, providing a mechanism for PUD’s work related to the City’s project to be constructed by the City and paid for by PUD as part of the project. Councilor Aslett asked about the size of the new water line. Assistant Public Works Director Dempsey noted the current line is six inches, he expects the new line to be eight inches. A motion was made by Councilors R. DeGloria/Montgomery to approve the inter-local agreement with Skagit County Public Utility District #1. All agreed; motion carried. 2 COUNCIL CHAMBERS CITY HALL BURLINGTON, WA January 22, 2015 AGREEMENT WITH DN TRAFFIC CONSULTANTS. Assistant Public Works Director Dempsey stated that a new contract with DN Traffic consultants was approved at the December 11, 2014 City Council meeting for traffic engineering duties, and to provide the necessary resources to finish the Burlington Boulevard Signal Enhancements & Citywide Safety Projects. DN had prior agreements with the City for project management of the Burlington Boulevard Signal Enhancements & Citywide Safety Projects, along with an on-call agreement. After review with Finance Department and procurement policies, staff recommends amending the prior agreements and void the recently approved agreement with DN. Councilor Bieche asked for clarification of the scope of work. Finance Director Robinson stated that it is in the best interest of the City to amend the prior contracts rather than create a new contract. She noted that the contract relating to Burlington Boulevard involves federal funds whereas the other does not. A motion was made by Councilors Aslett/Bieche to void the agreement (#2014-85) with DN Traffic Consultants that was approved by Council on December 11, 2014 and approve agreements amending Contract #2013-04 and Contract #2013-57. All agreed; motion carried. INTER-LOCAL AGREEMENT WITH SKAGIT COUNTY ASSIGNED COUNSEL. City Administrator Harrison removed this item from tonight’s agenda. LETTER OF ENGAGEMENT WITH MICHAEL CONNELLY TO ASSIST WITH UPDATE OF THE MUNICIPAL CODE. Acting City Attorney Johnson stated that the City has not updated the Burlington Municipal Code for several years and there are portions of the code that may appear to contradict itself; therefore he recommends that the entire code be reviewed by internal staff as well as follow up by outside counsel which was recommended by Washington Cities Insurance Authority. He noted that Mr. Connelly has experience in providing code review. A motion was made by Councilors Montgomery/J. DeGloria to approve the Letter of Engagement with Michael Connelly and authorize the Mayor to sign. All agreed; motion carried. RESOLUTION TO CORRECT THE 2015 SALARY SCHEDULE. Finance Director Robinson stated that staff realized an error in the 2015 salary resolution when updating the payroll system. She noted that the error was in the first pay step of Police Records Clerk and Accounting Technician I positions and did not affect any current employees. City Administrator Harrison stated that the proposed resolution also includes a new position, Human Resource & Risk Management Specialist. With the departure of the Administrative Assistant, he and the Mayor have developed a position that incorporates risk management duties along with current duties of the Administrative Assistant. He noted the proposed salary range is the same as the Administrative Assistant. In determining the correct salary range, he looked at several other cities of similar population, assessed value, sales tax revenue and median home sale price. Councilor Bieche suggested including household income in the review of salaries for positions. A motion was made by Councilors J. DeGloria/Edmundson to approve the resolution correcting/amending the 2015 Salary Schedule. Voting in favor were Councilors Edmundson, R. DeGloria, Aslett, Montgomery and J. DeGloria. Abstaining was Councilor Bieche. Motion carried. (Resolution #03-2015) INTERGOVERNMENTAL AGREEMENT WITH U.S. COMMUNITIES. Finance Director Robinson stated that the City has been a member of U.S. Communities for several years but there is no record that this membership was brought before council for approval. Current staff would like to use the membership to purchase playground equipment for a City park. She noted that this purchasing cooperative allows the City to purchase off of other agencies contracts. There is no cost for this membership. A motion was made by Councilors Bieche/J. DeGloria to approve the U.S. Communities Master Intergovernmental Cooperative Purchasing Agreement and 3 COUNCIL CHAMBERS CITY HALL BURLINGTON, WA January 22, 2015 authorize the Mayor to sign. All agreed; motion carried. EXECUTIVE SESSION There was not an Executive Session. ADJOURNMENT: Mayor Sexton adjourned the meeting at 7:50 p.m. Crystil O. Robinson Steve Sexton Finance Director Mayor 4