City Council

Next Ordinance No. 1945 Next Resolution No. 04-2024 www.burlingtonwa.gov CITY COUNCIL AGENDA City Hall, 833 South Spruce Street 7:00 p.m. June 27, 2024 MEETING TO BE HELD IN-PERSON & REMOTELY ZOOM WEBINAR LINK: https://zoom.us/j/97859681042 ZOOM DIAL-IN: +1-253-215-8782 WEBINAR ID: 978 5968 1042 CALL TO ORDER: MINUTES: City Council Meeting June 13, 2024 PRESENTATIONS: AUDIT OF BILLS: PUBLIC COMMENTS: MAYOR’S UPDATE: COUNCIL COMMENTS: COMMITTEE & BOARD REPORTS: OFFICER’S REPORTS: PROCLAMATIONS: CONSENT AGENDA: 1) Paramedic Internship Agreement with National Medical Education & Training Center _______ PUBLIC HEARING ACTION: INTRODUCTION/DISCUSSION/ 1) Credit Card Acceptance and Service Fees POSSIBLE ACTION ITEM: 2) Rental House on Whitmarsh Road 3) Inclusive Playground Update and Site Amenities Purchase Authorization ______ ACTION ITEMS: EXECUTIVE SESSION: An Executive Session may be held to discuss Personnel, Litigation, and/or Land Acquisition. ADJOURNMENT: MEETINGS: 1) AUDIT & FINANCE COMMITTEE: Thursday, June 27, 2024, 4:00 PM Telephonic Meeting 1-774-777-7588 Conference ID# 589-8786 Next Regular Council Meeting: Thursday, July 11, 2024, Americans with Disabilities Act Accommodations Provided upon Request  FUTURE COUNCIL AGENDA AD = Administration - Mayor/Administrator LG = Legal - Leif PW = Public Works - Marv/Brian/Travis/Don PD = Police - Mike FR = Fire/EMS – Robb LB = Library - Sarah RC = Recreation – Sarah PK = Park - Sarah FN = Finance – Joe CD = Community Development - Brad HR = Human Resource - Kristen July 11, 2024 Council Meeting AD Varsity in Volunteerism – Burlington Health Community Coalition PRESENTATION AD Funding Options for East West Connector Road Financing Shortfall – DISCUSSION CD 2025 CIP – Planning Commission Recommendation – DISCUSSION LB Evergreen Library Consortium Interlocal Agreement - DISCUSSION PW Purchase of Pickup for Parks & Scissor Lift for Facilities – DISCUSSION AD Executive Recruiting Agreement – Chief of Police Search – DISCUSSION/ACTION PK/PW/LG Ordinance Extinguishing the Maiben Park Unopened Street Right of Way - ACTION LB School District/City Library Card Interlocal Agreement - ACTION PW Purchase of Pickup for Parks & Scissor Lift for Facilities - ACTION HR City Personnel Policy Manual Review/Revisions – Part 1 and 2 – ACTION July 25, 2024 Council Meeting AD WSDOT SR20 Burlington to Sedro Woolley Improvements - PRESENTATION AD Mid-Year Report – First Step Center – Friendship House FN June 2024 Financial Results AD Funding for East West Connector Road Financing Shortfall – ACTION CD 2025 CIP – Planning Commission Recommendation – ACTION FUTURE COUNCIL AGENDA Page 2 August 8, 2024 Council Meeting FN 2025 Budget Development Process - DISCUSSION PW Status Update and Cash Flow Spreadsheet – East West Connector - DISCUSSION August 22, 2024 Council Meeting FN Jule 2024 Financial Results Later AD PUBLIC HEARING – TBD Formation AD Ordinance Creating TBD AD Resolution Adopting TBD Material Change Policy - ACTION AD PUBLIC HEARING – Material Change to East West Connector Road Project Return to Agenda Return to Agenda Return to Agenda ADMINISTRATOR’S REPORT  City Administrator’s Report City Council Meeting of June 27, 2024 Greetings All We will begin Thursday night at our regular 7PM start time. The agenda is very manageable so we should be able to adjourn in time to enjoy the summer evening. Now on to the agenda. Our Finance Director, Joe Stewart, has included the financial reports for May. Our finances are holding up nicely, with both revenues and expenditures falling in-line with expectations. With summer commencing, you will begin to see the normal seasonal expenditures both for summer temporary workers and supplies to enable all of the normal activities to be completed. With Berry Dairy Day behind us, the crew and others are turning their attention to the summer rush of projects, athletic activities, and planning for the fall’s Harvest Festival. On the Consent Agenda we have brought back the Paramedic Internship Agreement with the only change being the removal of the automatic renewal option. Following this, you will be asked to consider a policy allowing for the use of credit cards for larger payments. This is normally centered in the Community Development Department with large payments for the variety of construction permits we issue. In this case, we will be adding a small surcharge to cover the fee the credit card companies assess – thus making it revenue neutral for the City. After this, we would like to have a conversation related to our rental home down off Whitmarsh Road. As noted in the Agenda Cover Sheet, we have rented this home out in the past and we are wondering if, for a variety of reasons, we want to continue this practice. The home is currently vacant. The last item is both an update on the construction of the Inclusive Playground and authorization to purchase some of the site amenities. As you will hear, construction continues on the playground foundation. Additionally, the playground equipment itself has been delivered and is being stored over at the Streets Department compound. We anticipate the playground being erected in September. As of this writing (Friday), we are also working to include the second part of the new Personnel Policies. We have run into some technical difficulties but hopefully, we can either include them in the Packets or bring them to the meeting Thursday night. This is the second (of two) part of the new Policies and this is being brought for discussion only so you will have time to review them before we bring back the entire package for approval at a future Council meeting. Well, that is all for now – I hope everyone is enjoying the summer weather – remember to wear sunscreen. Return to Agenda MONTHLY BUDGET TO ACTUAL  Year-to-Date Revenues, Expenditures and Ending Cash by Fund For the Month-End May 31, 2024 5 Full-year Budget General Fund (#001) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $8,554,331 $5,582,497 $7,112,292 Revenues $8,461,668 $21,201,709 $8,744,485 41.24% 41.67% Expense $7,712,048 $21,186,574 $9,058,526 42.76% 41.67% Ending Cash $9,303,951 $5,597,631 $6,798,251 City Street Fund (#101) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $203,721 $87,758 $135,209 Revenues $384,521 $1,255,900 $529,450 42.16% 41.67% Expense $373,317 $1,253,249 $441,295 35.21% 41.67% Ending Cash $214,926 $90,409 $223,365 Arterial Street Fund (#102) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $99,481 $27,650 $58,080 Revenues $143,616 $6,240,300 $1,811,425 29.03% 41.67% Expense $116,773 $6,208,000 $1,834,559 29.55% 41.67% Ending Cash $126,325 $59,950 $34,947 First Step Operating (#103)(2021) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $58,908 $10,000 $19,437 Revenues $31,479 $80,500 $29,337 36.44% 41.67% Expense $74,194 $80,150 $34,967 43.63% 41.67% Ending Cash $16,192 $10,350 $13,807 1590 Fund (#104)(2022) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $932,560 $3,224,512 $1,835,757 Revenues $477,776 $1,229,000 $481,100 39.15% 41.67% Expense $0 $1,200,000 $0 0.00% 41.67% Ending Cash $1,410,335 $3,253,512 $2,316,857 Fiber Fund (#105)(2021) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $281,059 $240,459 $315,528 Revenues $33,862 $81,000 $36,887 45.54% 41.67% Expense $15,741 $32,200 $1,050 3.26% 41.67% Ending Cash $299,180 $289,259 $351,365 Park Endowment Fund (#107) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $23,766 $16,820 $21,320 Revenues $196 $500 $236 47.10% 41.67% Expense $224 $3,050 $243 7.98% 41.67% Ending Cash $23,738 $14,270 $21,312 Public Art Fund (#108) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash N/A N/A $0 Revenues N/A $0 $40,123 #DIV/0! 41.67% Expense N/A $0 $0 #DIV/0! 41.67% Ending Cash N/A N/A $40,123 Cemetery Fund (#116) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $60,777 $43,630 $57,506 Revenues $46,907 $103,300 $35,619 34.48% 41.67% Expense $39,925 $102,796 $41,311 40.19% 41.67% Ending Cash $67,760 $44,134 $51,814 Substance Abuse (#119) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $24,975 $50,765 $50,997 Revenues $19,029 $21,300 $54,923 257.86% 41.67% Expense $3,984 $10,350 $0 0.00% 41.67% Ending Cash $40,020 $61,715 $105,921 Page 1  Year-to-Date Revenues, Expenditures and Ending Cash by Fund For the Month-End May 31, 2024 Fire/EMS (#150) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $548,343 $12,000 $14,839 Revenues $1,990,710 $6,389,879 $2,982,911 46.68% 41.67% Expense $2,535,826 $6,389,879 $2,808,326 43.95% 41.67% Ending Cash $3,226 $12,000 $189,424 Lodging Tax (#197) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $722,720 $979,135 $795,619 Revenues $187,886 $915,000 $222,982 24.37% 41.67% Expense $107,546 $728,700 $105,657 14.50% 41.67% Ending Cash $803,060 $1,165,435 $912,944 Debt Service Fund (#201) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $193,490 $314,623 $184,628 Revenues $133,435 $319,980 $134,057 41.90% 41.67% Expense $0 $339,195 $0 0.00% 41.67% Ending Cash $326,925 $295,408 $318,684 General Reserve (#300) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $668,520 $2,516,852 $848,435 Revenues $388,375 $62,000 $54,869 88.50% 41.67% Expense $25,733 $210,000 $20,977 9.99% 41.67% Ending Cash $1,031,162 $2,368,852 $882,327 Local Capital Improvement (#301) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $1,922,782 $2,132,259 $892,687 Revenues $241,464 $528,000 $51,630 9.78% 41.67% Expense $931,739 $1,340,000 $384,608 28.70% 41.67% Ending Cash $1,232,508 $1,320,259 $559,709 Parks Capital Improvement (#311) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $2,554,729 $2,925,411 $2,722,920 Revenues $307,759 $635,000 $191,288 30.12% 41.67% Expense $190,817 $2,063,684 $226,191 10.96% 41.67% Ending Cash $2,671,672 $1,496,727 $2,688,017 Sewer Fund (#401) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $2,612,427 $3,498,708 $3,112,595 Revenues $1,662,228 $4,431,600 $1,812,986 40.91% 41.67% Expense $1,697,527 $4,293,295 $1,915,136 44.61% 41.67% Ending Cash $2,577,128 $3,637,013 $3,010,445 Sewer Capital Reserve (#402) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $6,236,638 $8,573,951 $7,126,891 Revenues $738,203 $1,740,000 $1,066,484 61.29% 41.67% Expense $112,134 $3,527,000 $91,263 2.59% 41.67% Ending Cash $6,862,707 $6,786,951 $8,102,113 Page 2  Year-to-Date Revenues, Expenditures and Ending Cash by Fund For the Month-End May 31, 2024 Storm Drain Fund (#425) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $2,030,783 $2,076,571 $1,986,811 Revenues $531,238 $1,356,600 $683,420 50.38% 41.67% Expense $627,021 $1,982,033 $764,752 38.58% 41.67% Ending Cash $1,935,000 $1,451,138 $1,905,479 Storm Capital Reserve (#426) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $1,845,088 $2,085,000 $2,136,849 Revenues $119,904 $553,463 $237,856 42.98% 41.67% Expense $0 $542,400 $0 0.00% 41.67% Ending Cash $1,964,992 $2,096,063 $2,374,705 ER&R Fund (#501) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $2,466,195 $1,063,689 $2,594,343 Revenues $314,071 $824,731 $350,897 42.55% 41.67% Expense $366,608 $1,487,889 $350,280 23.54% 41.67% Ending Cash $2,413,658 $400,531 $2,594,959 CR&R Fund (#502) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $340,846 $631,355 $513,021 Revenues $86,410 $304,640 $89,361 29.33% 41.67% Expense $26,608 $276,534 $4,746 1.72% 41.67% Ending Cash $400,648 $659,461 $597,637 Cemetery Endowment Fund (#701) 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $382,622 $390,200 $391,792 Revenues $3,577 $9,200 $5,188 56.39% 41.67% Expense $0 $0 $0 Ending Cash $386,199 $399,400 $396,979 Total All Funds 2023 Actual 2024 Budget 2024 Actual % Budget % Year Beginning Cash $32,764,760 $36,483,845 $32,927,555 Revenues $16,304,314 $48,283,602 $19,647,513 40.69% 41.67% Expense $14,957,763 $53,256,978 $18,083,887 33.96% 41.67% Ending Cash $34,111,311 $31,510,469 $34,491,181 Page 3  Year-to-Date Revenues, Expenditures and Ending Cash by Fund For the Month-End May 31, 2024 General Fund $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Beginning Cash Revenues Expense Ending Cash 2024 Budget 2023 Actual 2024 Actual Street Fund $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Beginning Cash Revenues Expense Ending Cash 2024 Budget 2023 Actual 2024 Actual Fire/EMS $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Beginning Cash Revenues Expense Ending Cash 2024 Budget 2023 Actual 2024 Actual Page 4  General Property Tax 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $18,262 $5,333 $13,116 $29,001 $6,385 $15,816 Jan 0.66% 0.19% 0.46% 0.98% 0.39% 0.54% Feb $9,422 $3,348 $3,978 $1,721 $5,559 $3,016 Feb 1.00% 0.31% 0.60% 1.04% 0.73% 0.65% Mar $35,208 -$1,155 $9,457 $8,789 $23,034 $5,697 Mar 2.27% 0.27% 0.92% 1.34% 2.15% 0.84% April $672,320 $618,516 $597,561 $962,687 $647,354 $726,255 April 26.54% 22.45% 21.74% 33.99% 41.97% 26.06% May $687,201 $874,745 $944,346 $610,532 $943,593 $809,874 May 51.36% 53.82% 54.64% 54.70% 100.00% 54.39% June $37,000 $15,573 $18,971 $31,753 $22,099 June 52.69% 54.38% 55.30% 55.78% 100.00% 55.15% July $36,558 $43,050 $9,413 $39,939 $30,801 July 54.01% 55.92% 55.63% 57.13% 100.00% 56.23% Aug $35,496 $6,226 $7,963 $6,046 $6,745 Aug 55.29% 56.14% 55.90% 57.34% 100.00% 56.46% Sept $37,513 $9,989 $5,102 $11,887 $8,993 Sept 56.65% 56.50% 56.08% 57.74% 100.00% 56.78% Oct $598,918 $622,470 $663,525 $65,470 $450,488 Oct 78.27% 78.83% 79.20% 59.96% 100.00% 72.66% Nov $582,824 $576,204 $583,131 $1,165,769 $775,035 Nov 99.31% 99.49% 99.51% 99.50% 100.00% 99.50% Dec $19,021 $14,263 $14,031 $14,596 $14,297 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% $2,769,744 $2,788,562 $2,870,593 $2,948,191 $1,625,925 Retail Sales and Use Tax 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $751,153 $758,870 $785,734 $829,590 $834,828 $791,398 Jan 8.39% 7.32% 7.54% 7.62% 512.11% 7.49% Feb $907,151 $929,729 $923,445 $954,450 $991,157 $935,875 Feb 18.53% 16.29% 16.40% 16.39% 42.71% 16.36% Mar $644,953 $748,607 $747,600 $783,869 $758,032 $760,025 Mar 25.73% 23.51% 23.57% 23.59% 60.44% 23.56% April $635,221 $713,118 $758,315 $781,301 $806,075 $750,912 April 32.83% 30.39% 30.85% 30.77% 79.30% 30.67% May $534,625 $954,602 $912,058 $982,224 $885,185 $949,628 May 38.80% 39.60% 39.60% 39.79% 100.00% 39.66% June $554,022 $910,213 $888,454 $877,192 $891,953 June 44.99% 48.38% 48.12% 47.85% 100.00% 48.12% July $795,240 $876,962 $850,820 $978,767 $902,183 July 53.88% 56.84% 56.28% 56.84% 100.00% 56.66% Aug $806,478 $906,241 $900,981 $988,839 $932,020 Aug 62.89% 65.58% 64.93% 65.93% 100.00% 65.48% Sept $866,051 $996,100 $965,744 $985,737 $982,527 Sept 72.56% 75.19% 74.19% 74.99% 100.00% 74.79% Oct $856,621 $880,585 $899,482 $928,783 $902,950 Oct 82.14% 83.69% 82.82% 83.52% 100.00% 83.34% Nov $811,668 $865,273 $932,931 $911,018 $903,074 Nov 91.20% 92.03% 91.77% 91.89% 100.00% 91.90% Dec $787,289 $825,799 $857,806 $882,973 $855,526 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% $8,950,472 $10,366,099 $10,423,371 $10,884,743 $4,275,277  Business and Occupation Taxes 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $28,475 $286,680 $298,532 $381,035 $458,119 $322,082 Jan 4.22% 11.73% 12.94% 16.02% 271.83% 13.56% Feb $128,019 $161,142 $170,781 $134,344 $113,766 $155,423 Feb 23.21% 18.32% 20.34% 21.66% 45.92% 20.11% Mar $11,567 $156,941 $68,163 $79,308 $54,046 $101,471 Mar 24.92% 24.75% 23.30% 25.00% 50.26% 24.35% April $163,665 $414,378 $302,933 $513,158 $518,119 $410,156 April 49.19% 41.70% 36.43% 46.57% 91.87% 41.57% May $13,848 $36,167 $255,648 $17,869 $101,260 $103,228 May 51.24% 43.18% 47.51% 47.32% 100.00% 46.00% June $11,824 $141,378 $77,775 $90,581 $103,245 June 53.00% 48.97% 50.88% 51.13% 100.00% 50.32% July $121,011 $341,876 $198,091 $414,402 $318,123 July 70.94% 62.96% 59.47% 68.54% 100.00% 63.66% Aug $12,609 $89,122 $330,252 $125,559 $181,644 Aug 72.81% 66.60% 73.78% 73.82% 100.00% 71.40% Sept $10,035 $81,331 $82,281 $73,291 $78,968 Sept 74.30% 69.93% 77.35% 76.90% 100.00% 74.73% Oct $153,068 $332,150 $347,981 $375,094 $351,742 Oct 96.99% 83.52% 92.43% 92.67% 100.00% 89.54% Nov $11,403 $162,597 $105,637 $98,064 $122,099 Nov 98.69% 90.18% 97.01% 96.79% 100.00% 94.66% Dec $8,866 $240,100 $68,919 $76,347 $128,455 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% $674,391 $2,443,862 $2,306,992 $2,379,053 $1,245,310 Excise Tax 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $0 $0 $0 $0 $0 $0 Jan 0.00% 0.00% 0.00% 0.00% #DIV/0! 0.00% Feb $1,748 $803 $446 $395 $480 $548 Feb 22.78% 11.92% 24.27% 25.07% 67.16% 20.42% Mar $0 $0 $0 $1 $1 $0 Mar 22.78% 11.92% 24.28% 25.11% 67.34% 20.44% April $0 $1,280 $71 $71 $0 $474 April 22.78% 30.92% 28.12% 29.59% 67.34% 29.54% May $0 $0 $350 $330 $233 $227 May 22.78% 30.92% 47.18% 50.52% 100.00% 42.87% June $1,578 $2,064 $0 $1 $688 June 43.34% 61.55% 47.19% 50.57% 100.00% 53.10% July $0 $0 $71 $71 $47 July 43.34% 61.55% 51.03% 55.04% 100.00% 55.88% Aug $1,869 $1,922 $371 $179 $824 Aug 67.69% 90.08% 71.20% 66.42% 100.00% 75.90% Sept $0 $1 $0 $0 $0 Sept 67.69% 90.09% 71.22% 66.42% 100.00% 75.91% Oct $774 $246 $0 $71 $106 Oct 77.78% 93.75% 71.22% 70.90% 100.00% 78.62% Nov $0 $421 $528 $457 $469 Nov 77.78% 100.00% 99.95% 99.92% 100.00% 99.96% Dec $1,706 $0 $1 $1 $1 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% $7,674 $6,737 $1,838 $1,576 $714  Other Taxes 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $0 $0 $23,050 $11,647 $211 $11,566 Jan 0.00% 0.00% 25.62% 16.32% 18301.02% 13.98% Feb $38,738 $1,718 $0 $0 $20,861 $573 Feb 63.71% 5.02% 25.62% 16.32% 54.54% 15.66% Mar $0 $0 $0 $0 $0 $0 Mar 63.71% 5.02% 25.62% 16.32% 54.54% 15.66% April $0 $4,725 $15,491 $3,639 $17,565 $7,952 April 63.71% 18.84% 42.84% 21.42% 100.00% 27.70% May $22,061 $0 $2,955 $3,383 $0 $2,113 May 100.00% 18.84% 46.13% 26.16% 100.00% 30.38% June $0 $0 $0 $0 $0 June 100.00% 18.84% 46.13% 26.16% 100.00% 30.38% July $0 $11,519 $0 $26,519 $12,679 July 100.00% 52.53% 46.13% 63.33% 100.00% 54.00% Aug $0 $1,027 $28,301 $0 $9,776 Aug 100.00% 55.54% 77.58% 63.33% 100.00% 65.48% Sept $0 $0 $0 $0 $0 Sept 100.00% 55.54% 77.58% 63.33% 100.00% 65.48% Oct $0 $14,005 $1,527 $24,907 $13,480 Oct 100.00% 96.50% 79.28% 98.24% 100.00% 91.34% Nov $0 $1,198 $18,638 $1,259 $7,032 Nov 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Dec $0 $0 $0 $0 $0 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% $60,799 $34,191 $89,963 $71,353 $38,637 Total Taxes All Sources 2020 2021 2022 2023 2024 3 Yr Avg 2020 2021 2022 2023 2024 3 Yr Avg Jan $797,890 $1,050,883 $1,120,431 $1,251,272 $1,299,543 $1,140,862 Jan 6.40% 6.72% 7.14% 7.68% 552.95% 6.75% Feb $1,085,078 $1,096,740 $1,098,650 $1,090,911 $1,131,822 $1,095,434 Feb 15.11% 13.73% 14.14% 14.38% 33.84% 14.33% Mar $691,728 $904,393 $825,220 $871,966 $835,114 $867,193 Mar 20.66% 19.51% 19.40% 19.74% 45.46% 19.86% April $1,471,206 $1,752,016 $1,674,370 $2,260,856 $1,989,113 $1,895,747 April 32.46% 30.72% 30.07% 33.62% 73.14% 31.08% May $1,257,735 $1,865,513 $2,115,358 $1,614,338 $1,930,271 $1,865,070 May 42.55% 42.65% 43.55% 43.53% 100.00% 42.92% June $604,424 $1,069,228 $985,200 $999,527 $0 $1,017,985 June 47.40% 49.48% 49.83% 49.67% 100.00% 48.90% July $952,810 $1,273,407 $1,058,395 $1,459,697 $0 $1,263,833 July 55.05% 57.62% 56.57% 58.63% 100.00% 56.42% Aug $856,453 $1,004,538 $1,267,868 $1,120,623 $0 $1,131,010 Aug 61.92% 64.05% 64.65% 65.52% 100.00% 63.54% Sept $913,599 $1,087,420 $1,053,128 $1,070,915 $0 $1,070,488 Sept 69.25% 71.00% 71.36% 72.09% 100.00% 70.54% Oct $1,609,381 $1,849,456 $1,912,515 $1,394,325 $0 $1,718,765 Oct 82.17% 82.83% 83.55% 80.65% 100.00% 82.85% Nov $1,405,895 $1,605,693 $1,640,865 $2,176,568 $0 $1,807,709 Nov 93.45% 93.09% 94.01% 94.02% 100.00% 93.51% Dec $816,882 $1,080,162 $940,756 $973,917 $0 $998,278 Dec 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Total: $12,463,081 $15,639,450 $15,692,757 $16,284,916 $7,185,864 Return to Agenda MINUTES  CITY OF BURLINGTON, WA June 13, 2024 Mayor Bill Aslett called the City Council meeting to order at 7:01 p.m. with the Pledge of Allegiance. Councilmembers present: Keith Chaplin, Joe DeGloria, Scott Green, Jesús Pérez- Linares, Elizabeth Turman-Bryant, James Stavig and Jamie Weiss. Staff present: City Attorney Leif Johnson, Recreation Coordinator Christi Kinney, Public Works Director Marv Pulst, Fire Chief Rob Toth, and City Administrator Greg Young. MINUTES: A motion was made by Councilors Green/Stavig to approve the May 23, 2024, meeting minutes. All in favor; motion carried. PRESENTATION: Skagit Conservation District District Manager, Emmett Wild, and Outreach & Education Coordinator, Carla Glassman, of Skagit Conservation District spoke to Council about the organization’s programs and the type of services and work that the Skagit Conservation District provides. The City of Burlington partners with SCD, specifically through the National Pollutant Discharge Elimination System (NPDES) stormwater program which consists of a volunteer Stream Team and community education. SCD is looking for support from the City as they establish new rates and charges as allowed by RCW 89.08.405. Councilmember Jamie Weiss shared his experience participating in SCD outreach programs as a Watershed Master’s Program graduate and Stream Team member. The Skagit Conservation District specified that they would soon meet with County Commissioners for a Public Hearing and invited Councilmembers to endorse the proposed establishment of rates and charges. PUBLIC COMMENTS: No Public Comments. Members of the public may submit comments or questions by mail to City Hall at 833 S. Spruce Street, ATTN: Greg Young, or by email to badministration@burlingtonwa.gov. Contact information for all the City Departments is available at www.burlingtonwa.gov. AUDIT OF BILLS: Councilor Scott Green updated Council on the Audit & Finance meeting wherein the committee reviewed the City accounts payable invoices and expenses. Councilor Joe DeGloria asked for clarification on the E-W Connector payments. 1  CITY OF BURLINGTON, WA June 13, 2024 A motion was made by Councilors Green/Chaplin to approve Accounts Payable invoices to be paid as of June 13, 2024, in the amount of $1,119,157.15; Electronic AP for May 2024 in the amount of $35,711.43; May 2024 Business License Refunds, in the amount of $39.00; and Payroll Expenses for Pay Period ending May 15, 2024, in the amount of $938,796.46; and Payroll Expenses for Pay Period ending May 31, 2024, in the amount of $667,270.97. All in favor; motion carried. MAYOR’S UPDATE: Mayor Bill Aslett stated that the Mayor’s Update had been emailed to Council and was available online in the Council Agenda Packets. Mayor Aslett advised Council to brainstorm end use of the City property, a stand-alone house located at Skagit River Park, for a future discussion. COUNCIL COMMENTS: Councilor Keith Chaplin attended the North Star meeting and shared updates about the experience. Councilor Elizabeth Turman-Bryant also attended the North Star meeting and appreciated the information articulated about housing and services. Turman-Bryant shared that informal community input is being collected to compile ideas of the possible uses of the Cascade Mall to share with the property owner. COMMITTEE & BOARD REPORTS: Councilor Keith Chaplin updated Council on the Public Safety Committee meeting with the Fire department nearly fully staffed and a new rig set to arrive in August. Councilor Elizabeth Turman-Bryant shared that the Arts Commission is close to having definitive language and processes for the group. OFFICER’S REPORTS: Recreation Coordinator Christi Kinney updated Council on recent awards received by the department, a Berry Dairy Days lineup of events, new ideas to capture attendee data, and some weather specific preventative plans for keeping events such as the drone show from canceling. PROCLAMATION: No Proclamation. 2  CITY OF BURLINGTON, WA June 13, 2024 CONSENT AGENDA: Appointment of Kelsey Freeman to the Parks & Rec Advisory Board Appointment to the Burlington Arts Commission Formal Authorization to Apply to State RCO Grant – Maiben Park Formal Authorization to Apply for State RCO Grant – Jason Boerner Memorial Park Formal Authorization to Apply for State RCO Grant – Maiben Park Basketball Courts Kim Sager was in the audience and invited to make a statement before Council took action. Councilor Stavig thanked the volunteers for their community commitment. Stavig inquired about grant match requirements in relation to City funds. Councilors Green/Stavig made a motion to approve Consent Agenda Items #1, #2, #3, #4 and #5 and to approve the Mayor’s signature on the necessary documents. All in favor; motion carried. PUBLIC HEARING: Formation of Transportation Benefit District (TBD) Mayor Bill Aslett opened the Public Hearing at 7:40 p.m. No Public Comments. A motion to close the Public Hearing was made by Councilors Green/Stavig. All in favor; motion carried. Mayor Aslett reported that eight different automobile dealerships had been contacted about the City’s potential introduction of TBD tax and while not met with enthusiasm, there were no large complaints or concerns. Councilor Stavig stated that while normally not in support of tax increases, he agreed with the TBD program. Councilors Chaplin, Turman-Bryant, Stavig and Weiss encouraged the communication of the TBD program to the public. There was continued conversation about community outreach and the timelines required to meet State deadlines for tax rate change submissions. INTRODUCTION/DISCUSSION: East/West Connector Road Update Public Works Director Marv Pulst shared an update of the E-W Connector project with a slideshow of images from the newly completed Walnut St. roundabout. Councilmembers had questions about the width of the lanes, considerations for bike traffic, entry points for retail locations, and some nearby revegetation projects. 3  CITY OF BURLINGTON, WA June 13, 2024 There was a request by Councilor Weiss to receive an update of an FRA grant, for a railway overpass/underpass. Pulst shared that there were initial grant requirements designed for much larger municipalities that were prohibitive to the City’s participation in the grant program. Council and staff continued to discuss possible BNSF and railroad projects in the City. Results from Council Retreat – 2024 Must, Should, Could – Do List City Administrator Greg Young stated that results of the recent Council retreat had been included in Council packets for the purpose of going on the record and that these priorities would help determine City department project and budget planning for 2025. Paramedic Internship Agreement with National Medical Education & Training Center Fire Chief Rob Toth presented an internship agreement for Council review that would extend the current partnership with NMETC and shared the benefits of the program. Councilors Stavig and Weiss requested a small edit to the contract wording that would eliminate an automatic renewal. A motion was made by Councilors Chaplin/Green to approve the Mayor to sign the Paramedic Internship Agreement between the City of Burlington and National Medical Education & Training Center. None in favor; motion failed. 0:7. It was discussed that the agreement should return at a future Council meeting as an Action Item with updated contract language. ACTION ITEMS: Interlocal Agreement with Skagit County 2024-2027 Spillman Records Management System City Administrator Greg Young presented an interlocal agreement to Council for review. Young noted that the product is utilized by numerous PD agencies. Councilor Weiss inquired about Police Chief Luvera’s opinion of the product. Councilors Stavig/DeGloria made a motion to approve the 2024-2027 Interlocal Agreement with Skagit County for our Motorola/Spillman Records Management System. Councilors Chaplin, Turman-Bryant, Pérez-Linares, and Green in favor; Councilor Weiss opposed. Motion carried; 6:1. EXECUTIVE SESSION: No Executive Session. 4  CITY OF BURLINGTON, WA June 13, 2024 ADJOURNMENT: Mayor Aslett adjourned the meeting at 8:54 p.m. ________________ _________________ Joseph Stewart Bill Aslett Finance Director Mayor Return to Agenda 5 MAYOR REPORT June 27th, 2024, Mayor’s update We are beginning the 2025 Budget process at the administrative and staff level. I will keep everyone informed as we move along. My hope is that we are able to finish this year’s budget by the end of November. Berry Dairy Days 2024 The forecast was for rain and lightning to the extent that we had meetings to make sure we had safety plans for the thunderstorms should they appear as well and communications in the event rain would interfere with any of the major events. We ended up with everything from downpours to bright sunshine. My thanks to all the city staff that worked tirelessly to make it an awesome celebration! Many hours were spent planning, preparing and holding the many different activities as well as cleaning up afterwards. We are in the process of debriefing with both city staff and the chamber as some of the events have grown to the point where we may think about having them become stand-alone celebrations. I met with Chris Pearson, BESD superintendent, we talked about their continued work on meeting the changing challenges of the school district. They have sent their CIP to the city but it is still somewhat fluid. Dr. Pearson and I value the cooperation between the city and the school district. SKOG met last week and we were presented with the Steering Committee report and recommendations on the Growth Management Act (GMA) policy updates regarding Housing, Climate and Resiliency. I have included the Policy update for your review. I would like to take time to meet with each of you if you have any questions about this report and the suggestions it contains. It is important to note that GMA technical advisory committee supports these updates to bring the county into compliance with the new legislation for housing (HB1220) and climate change (HB1181). I will be working with our colleagues in SKOG to include recognition of previous density additions as well as better support for municipalities that make progress to these goals. I am working to have the county support the growth they are asking us to take. This is tied into the report recently commented on in the SVH. I have a preliminary copy if anyone wants to look at it. The final report will be out on or about the 28th. The summer overlay program is in full swing. If you haven’t had a chance to see Gardner, Section and Gilkey please do. They look fabulous. There is an added benefit to them as we were able to pave a wider template that allows a wide shoulder that extends beyond the fog line. I am working on my second set of meetings with our State and Federal elected’s, I plan on asking for their support for our park projects that the council has supported (Inclusive, Maiben and Boerner). My hope is that we gain some partnerships to augment the RCO monies. We have our meeting with the county this Friday, where they will consider our request for assistance with the East-West connector project. We should find out their answer within a week or two. CONSENT AGENDA  CONSENT AGENDA – June 27, 2024 1. Paramedic Internship Agreement with National Medical Education & Training Center RECOMMENDATION Motion to approve Consent Agenda Item #1 and authorize the Mayor’s signature on appropriate documents.  ITEM #: 1 CHECK ONE: DISCUSSION. ACTION. X CONSENT AGENDA ITEM Council Date: June 27, 2024 Subject: Paramedic Internship Agreement with National Medical Education & Training Center Submitted By: Dan Laine, Division Chief-EMS Attachments: Revised Agreement Public Hearing Required: YES ( ) NO (X) HISTORY AND SUMMARY The Burlington Fire Department is currently an internship site for Paramedic Interns, who are working to achieve their required clinical internship time with a licensed Advanced Life Support (ALS) agency. The contract that has been in place is being revisited and revised to better represent our ongoing participation with providing an internship site. The revision has removed the automatic annual renewal per our previous council discussion and reflects a 2 year term. Currently National Medical Education & Training Center (NMETC) requires a minimum of 300 hours of field internship. As part of the clinical internship, Paramedic Interns will be provided opportunities to provide hands on patient care experience and training under the supervision of a Certified Paramedic and Field Training Officer (FTO). Burlington has been an internship site for paramedic students from NMETC since the end of 2020 (some interns with NMETC are now paramedics within the Burlington Fire Department and other organizations in Skagit County). As a verified ALS trauma and ambulance service provider, the City of Burlington has an opportunity to continue to help those working to achieve certification as a paramedic, to reach their goal of becoming a highly skilled ALS provider. This also serves as a benefit to our agency and community, as this internship allows for familiarity with paramedic interns and their skills and potential recruitment for future providers with our organization. ALTERNATIVES CONSIDERED The City of Burlington Fire Department is looking to continue our internship site agreement with NMETC. This will also provide Burlington Fire Department familiarity with the patient  care and skills of the future paramedic candidate in the event they are part of our hiring process. As an alternative, the City of Burlington could simply reject the Paramedic Internship Agreement and cease providing valuable training/ learning opportunities. BID REQUIREMENTS N/A CURRENT AND FUTURE BUDGET RAMIFICATIONS This Paramedic Internship Agreement has a built in honorarium fee that will be paid to the City of Burlington, at $1.50 per hour, for up to 300 hours. Interns would be assigned to specific Paramedic/FTO’s, on a set shift, that are already on duty and participating in calls for service, who would be responsible for the oversight and training of interns. LEGAL ASPECTS – LEGAL REVIEW Legal has been involved in review and revision and has reviewed the final Paramedic Internship Agreement, and agrees that it meets the needs of the City of Burlington. Potential legal risk have been addressed within the agreement. COUNCIL COMMITTEE RECOMMENDATION STAFF RECOMMENDATION This Paramedic Internship Agreement between the City of Burlington and National Medical Education & Training Center has brought benefits to all parties involved. Every Paramedic with the Burlington Fire Department began their service through a similar training process, either here in Skagit County or elsewhere, which contributed to them being successful and competent care providers. This is an opportunity for Paramedic students to learn in a high volume ALS and BLS EMS system, provides opportunities for our agency to be a role model of high quality patient care for potential future ALS providers, and potential recruitment for prospective future Burlington Paramedic/ Firefighters. The Burlington Fire Department would like to recommend that we move to approve a motion to accept this Paramedic Internship Agreement and have the mayor sign this agreement. SUGGESTED COUNCIL MOTION LANGUAGE I move to approve the mayor to sign the Paramedic Internship Agreement between the City of Burlington and National Medical Education & Training Center. 35 United Drive, Suite 101, West Bridgewater, MA 02379 | Phone: (508) 510-3666 Fax: (508) 510-3668 | www.nmetc.com Field Practicum Agreement THIS AGREEMENT, made and entered into, between National Medical Education & Training Center, hereinafter referred to as “NMETC,” and Burlington Fire Department hereinafter referred to as “the SERVICE,” Burlington Fire Department 350 E Sharon Avenue Burlington, WA 98233 WITNESSETH THAT: WHEREAS, NMETC and the Service are mutually desirous of promoting and providing for the training of Emergency Medical Technician, Advanced Emergency Medical Technicians and Paramedics WHEREAS, NMETC, conducts Basic, Advanced Emergency Medical Technician and Paramedic Training Programs WHEREAS, the Service is a duly licensed ambulance service at the basic and paramedic level, for advanced life support; NOW THEREFORE, both Parties do mutually agree that: A. The initial term of this Agreement shall be for two (2) year, commencing on July 1, 2024. Notwithstanding a termination, those Students of the School currently in a Program at the service may complete the Program, subject to the terms of this Agreement including, but not limited to, the School’s continued provision of insurance. B. Either party may terminate this Agreement upon thirty (30) days written notice to the other party. C. Upon breach by either party of its obligations under this Agreement the non-breaching party may terminate the Agreement if the breach remains uncured for more than fifteen (15) days after a party receives notice of the breach. NMETC Field Practicum Agreement - Rev 1/1/24 Page 1 1) The Service shall: a. Accept students assigned by NMETC for the purpose of providing field internship b. Ensure that all paramedic and or Advanced EMT students be assigned to practice under the direction of a paramedic who has been certified as a Paramedic for no less than one year; c. Provide opportunities for said students to meet minimum skill requirements established by NMETC based on the Commission on Accreditation Allied Health Education Programs (CAAHEP) standards within the available patient volume; d. Ensure that all documentation of internship practice as required by NMETC is completed in a timely fashion; e. Provide orientation to interns regarding the Service’s policies, procedures, and applicable pre-hospital treatment protocols; f. Retain the right to refuse continuation of an internship to any student who demonstrates a lack of professionalism, competency, or sound judgment. 2. NMETC shall a. Schedule student for internship under terms determined by the Service; b. Provide evidence of satisfactory completion of all clinical and didactic requirements by assigned student to the Service; c. Provide evidence of NMETC Student Umbrella liability insurance in the amount of $2,000,000/$6,000,000; d. Provide a field internship coordinator to serve as liaison with the Service; e. Provide all necessary forms and other documentation required for completion of the field internship; f. Ensure that any employees of the Service, who are students who have satisfactorily completed the clinical and didactic portions of the course, are assigned to internship with the Service; g. Provide evidence of insurance covering NMETC against any and all claims and actions against it arising as a result of the actions or omissions of an intern who is not an employee of the Service; h. Indemnify and hold the Service harmless against any and all claims and actions arising as a result of the actions or omissions of an intern who is not an employee of the Service provided that it can be demonstrated that appropriate supervision was available; i. Ensure that students assigned to the Service have been trained and instructed to conduct themselves in compliance with patient privacy and/or HIPAA requirements; j. Agree that during the field internship the student must always serve as a third rider and that the student will never be part of assigned two-person EMT crew; k. All students will follow NMETC uniform policy for field internship as well as meet any and all professional dress and grooming standards of the service; l. Ensure that all students have passed a nationwide criminal back ground check and that satisfactory results are found in a 10-panel Drug screen. NMETC Field Practicum Agreement Rev 1/1/2024 | Page 2 3. BOTH PARTIES SHALL: a. Agree that students assigned to the Service shall in no way be interpreted to be employees of the Service unless said student is in fact an employee coincidentally enrolled in the Training Program; b. Agree to be responsible to the other parties concerns and needs, acting in a timely manner to resolve all problems and meet all reasonable needs. HEREBY signed, (NMETC) National Medical Education & Training Center Signed: Date: 6/18/2024 Name: Brad Newbury MPA, NRP, I/C Title: President/CEO Burlington Fire Department Signed: Date: Name: Title: NMETC Field Practicum Agreement Rev 1/1/2024 | Page 3 Return to Agenda DISCUSSION ITEM  ITEM #: 1 CHECK ONE: DISCUSSION. X ACTION. X AGENDA ITEM Council Date: June 27, 2024 Subject: Credit Card Acceptance and Service Fees Submitted By: Joe Stewart, Finance Director A Resolution Authorizing the Implementation of a Attachments: Public Hearing Required: YES ( ) NO(X) Service Fee on Credit Card Transactions HISTORY AND SUMMARY The city accepts credit cards for a number of different activities and services. However, due to the cost to the city associated with credit card payments, we have restricted the acceptance of credit card payments in Planning and Community Development to transactions equal to or less than $500. This is due to the fact that the credit card companies charge anywhere from 2 to 5% for the use of the card. This fee has material implications on revenues and payments related to transactions in Community Development as there are fees associated with the department that can be in the tens of thousands of dollars. There is also an incentive for individuals to use their cards for these types of transactions because most all credit cards offer some type of reward to the holder for the use of the card. The implementation of a fee will offset the costs incurred by the City for credit card payments. No fee will be charged for the payment of utility bills as it’s not allowable. ALTERNATIVES CONSIDERED Do not accept this method of payment. CURRENT AND FUTURE BUDGET RAMIFICATIONS The budget impacts are significant. On average there is a 3% cost to the city when payment is accepted by credit card. This will offset the impact of allowing credit card acceptance in Community Development. LEGAL ASPECTS – LEGAL REVIEW The Finance Department has reviewed this proposed resolution with the City Attorney's office  STAFF RECOMMENDATION Recommend approval of the resolution establishing service fees for credit card usage. SUGGESTED COUNCIL MOTION LANGUAGE “I move to add to approve the resolution establishing fees for the use of credit cards for non- utility payments.”  RESOLUTION NO. A Resolution Authorizing the Implementation of a Service Fee on Credit Card Transactions WHEREAS, the volume of credit card transactions has grown substantially over the past several years; and WHEREAS, the trend towards increased use of credit cards as a mode of payment is expected to continue; and WHEREAS, the City incurs significant costs associated with processing credit card transactions; and WHEREAS, the City may offset credit card processing by assessing a service fee, which would be based on a percentage of sale plus a fixed amount; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BURLINGTON Section 1. Service Fee The Finance Director-Treasurer is authorized to implement a Service Fee to offset the cost of processing credit transactions. Section 2. Service Fee Amount The initial Service Fee will be 3 percent + $0.50 of the gross transaction amount. Section 3. Service Fee Adjustment The Finance Director will monitor credit card-processing fees relative to processing costs, and adjust the fees annually as necessary. INTRODUCED, passed and approved at a regular meeting of the City Council this 11th day of July, 2024. THE CITY OF BURLINGTON By Bill Aslett, Mayor Attest: Joseph Stewart, Finance Director Approved as to form and legality: Leif Johnson, City Attorney Published: __________________ Return to Agenda  ITEM #: 2 CHECK ONE: DISCUSSION. X ACTION. AGENDA ITEM Council Date: June 27, 2024 Subject: Rental House on Whitmarsh Road Submitted By: Greg Young, City Administrator Aerial of House Site Attachments: Public Hearing Required: YES ( ) NO (X) HISTORY AND SUMMARY The City owns a home located between the Horseshoe Pits and NORA Track off Whitmarsh Road. Recently we have rented it to police officers, many times for short periods of time to allow them time to find suitable longer-term housing. The home is currently unoccupied and needs minor repairs and maintenance should we want to continue to rent it out. Most notably, the exterior decking is deteriorated and needs replacement. While the deck framing is in good shape, the deck boards have been removed and before we replaced them, we wanted to discuss the house and if we want to remain in the rental business. Staff also recently held a meeting regarding the potential for an RCO grant for pickleball courts in this location. While we ultimately decided to not apply for the grant (we were the lowest scoring project) it became apparent that this area of Skagit River Park, although having an existing bathroom and covered shelter, is very cramped. Between the very popular NORA events (they park on the grass next to the Track), the RV hookups next to the horseshoe pits that are rented during tournaments, and the horseshoe pit activity itself, this area does not have excess space. This led to the notion of removing the home and garage (possibly donating it to a low-income housing group?) and opening this area for dedicated NORA parking or other suitable uses. ALTERNATIVES CONSIDERED Keep the house, repair the deck, and continue to rent it out.  BID REQUIREMENTS N/A CURRENT AND FUTURE BUDGET RAMIFICATIONS There would be demolition costs if no one is interested in the home. Even if we find an appropriate group for home donation (or find someone else who is willing to pay for the home and move it), we will need to clean the site afterwards. We have not checked but the home may either be hooked to our sewer or (more probable) have a septic tank and drainfield. There is also the water and electrical connections that we will need to deal with. Should the Council want to move in this direction, staff will discuss and work up a more refined cost estimate for the home removal and remediation. LEGAL ASPECTS – LEGAL REVIEW N/A COUNCIL COMMITTEE RECOMMENDATION N/A STAFF RECOMMENDATION None – brought for discussion SUGGESTED COUNCIL MOTION LANGUAGE N/A Return to Agenda  ITEM #: 3 CHECK ONE: DISCUSSION. X ACTION. AGENDA ITEM Council Date: June 27, 2024 Subject: Inclusive Playground Update and Site Amenities Purchase Authorization Submitted By: Greg Young, City Administrator Sarah Ward – Library & Rec Director Playground Site Plan Attachments: Public Hearing Required: YES ( ) NO (X) Water Fountain, Trans Cans, & ADA Bench Prices Playground Budget HISTORY AND SUMMARY As we get closer to the completion of the Inclusive Playground this fall, we would like authorization to purchase the site “amenities” (water fountain, trash cans & ADA benches). There would be one water fountain/bottle filler and three ADA picnic benches and trash cans which would be located on the perimeter of the playground. The water fountain would be located next to the Portland Loo. The color of all of these will be blue. While the water fountain and trash cans are rather standard, the three ADA benches have a couple of specific features. First, the seats have back rests which will make them both comfortable and adaptable for all users. Secondly, while the picnic bench has four sides, one side does not feature a seat which allows wheelchairs to roll up to the table. The picnic table also has a hole in the middle of the table to accept a shade umbrella if we wanted to add them later. Specific models and types of amenities have been researched and included are three prices quotes for each of the items. ALTERNATIVES CONSIDERED Not offer these site amenities  BID REQUIREMENTS Given our Procurement requirements, three price quotes are required and are included in this Agenda Item CURRENT AND FUTURE BUDGET RAMIFICATIONS The estimated price of the three benches is $5,500, the three trash cans $2,500, and the water fountain/bottle filler $7,500. This total cost of $15,500 compares favorably to the $20,000 budget that we had prepared for these items. As is the case for the other elements of the Inclusive playground, these costs will come out of Fund #311 which has sufficient budget capacity. LEGAL ASPECTS – LEGAL REVIEW N/A COUNCIL COMMITTEE RECOMMENDATION N/A STAFF RECOMMENDATION Staff recommend approval of the items. SUGGESTED COUNCIL MOTION LANGUAGE “I move to approve the purchase of the benches, trash cans, and water fountain for the inclusive playground.” Return to Agenda