City Council

Next Ordinance No. 1955 Next Resolution No. 08-2025 www.burlingtonwa.gov CITY COUNCIL AGENDA City Hall, 833 South Spruce Street 7:00 p.m. September 11, 2025 MEETING TO BE HELD IN-PERSON & REMOTELY ZOOM WEBINAR LINK: https://zoom.us/j/97859681042 ZOOM DIAL-IN: +1-253-215-8782 WEBINAR ID: 978 5968 1042 COUNCIL WORKSHOP: CALL TO ORDER: MINUTES: City Council Meeting of August 28, 2025. AUDIT OF BILLS: PUBLIC COMMENTS: MAYOR’S UPDATE: COUNCIL COMMENTS: COMMITTEE & BOARD REPORTS: OFFICER’S REPORTS: PROCLAMATIONS: 2025 Library Card Sign-Up Month PRESENTATIONS: Regional Proposal for Opioid Settlement Funds Proposal CONSENT AGENDA: 1) Appointment of Joseph Santos to the Burlington Public Library Board of Trustees 2) Request for an Extension of the Sakuma Bros Ave Closure to Complete the Relocation of Light Poles _______ ITEM: 1) Purchase of a Medium-Duty, Gas-Powered Dump Truck 2) Request for Approval of City Finance Director Position Appointment EXECUTIVE SESSION: An Executive Session may be held to discuss Personnel, Litigation, and/or Land Acquisition. ADJOURNMENT: MEETINGS: 1) AUDIT & FINANCE COMMITTEE: Thursday, September 11, 2025, 4:00 PM Telephonic Meeting 1-774-777-4255 Conference ID# 589-8786 Next Regular Council Meeting: Thursday, September 25, 2025, Americans with Disabilities Act Accommodations Provided upon Request  FUTURE COUNCIL AGENDA AD = Administration – Bill LG = Legal - Leif PW = Public Works - Tyler/Travis/Don PD = Police - Kevin FR = Fire/EMS – Rob CD = Community Development - Brad ES = Enrichment Services – Sarah CT = Municipal Court - Marina FN = Finance – Sandy HR = Human Resource – Kristen September 25, 2025 Council Meeting FN TBD FD Surplus/Transfer Old Ambulance to Children’s Museum – DISCUSSION/ACTION CD Comprehensive Plan Update – Goal and Policy Audits – Climate & Transportation – ACTION CD Comprehensive Plan Update - Comprehensive Plan Revisions – Land Use, Housing, & Natural Resources Elements – ACTION HR MOU between City of Burlington and IAFF 4111 – ACTION HR Salary Survey & Selection Process – DISCUSSION/ACTION AD Carnegie Library Lease – DISCUSSION/ACTION October 9, 2025 Council Meeting EN Resolution: Update Fee Schedule – DISCUSSION AD Community Action of Skagit County – PRESENTATION (*might move to 11/13) AD Ordinance Amending Procurement to Allow for the Purchase of Used Vehicles and Equipment – DISCUSSION/ACTION Return to Agenda Return to Agenda Return to Agenda MINUTES  CITY OF BURLINGTON, WA August 28, 2025 Mayor Bill Aslett called the City Council meeting to order at 7:00 p.m. with the Pledge of Allegiance. Councilmembers present: Kelsey Freeman, Scott Green, Jesús Pérez-Linares, James Stavig, Elizabeth Turman-Bryant, and Jamie Weiss. Staff present: Parks & Recreation Coordinator Christi Kinney, Interim Finance Director Sandy Kottke, City Attorney Leif Johnson, Police Commander Mike Lumpkin, Public Works and Parks Operations Director Travis Schwetz, Public Works Director Tyler Stamey, Police Chief Kevin Turner, and Enrichment Services Director Sarah Ward. Councilors Weiss/Green made a motion to excuse Councilor Joe DeGloria from the August 28, 2025, City Council meeting. All in favor; motion carried. MINUTES: Councilors Green/Stavig made a motion to approve August 14, 2025, City Council meeting minutes. All in favor; motion carried. AUDIT OF BILLS: Councilor Scott Green updated Council on the Audit & Finance meeting. A motion was made by Councilors Green/Pérez-Linares to approve Accounts Payable Invoices to be paid as of August 28, 2025, in the amount of $470,388.31; KidQuest Summer Camp – Week 2 Vendors, in the amount of $1,265.25; and Payroll Expenses for Pay Period Ending August 15, 2025, in the amount of $962,955.57. All in favor; motion carried. PUBLIC COMMENTS: There were two Public Comments. Lauren Christian, development associate for Family Promise, spoke about the mission of Family Promise to prevent and end homelessness for families and made note of the request submitted to the City of Burlington for funding consideration. Dennis Farrington, a resident of Burlington in Ward 1, lives near the corner of Norris St & W. Fairhaven and asked for Council support of pedestrian safety to have City staff investigate road crossing options with a 3-way stop or signal listed as some considerations in that busy area. Members of the public may submit comments or questions by mail to City Hall at 833 S. Spruce Street, ATTN: City Administrator, or by email to badministration@burlingtonwa.gov. Contact information for all the City Departments is available at www.burlingtonwa.gov. 1  CITY OF BURLINGTON, WA August 28, 2025 MAYOR’S UPDATE: In addition to the message included in Council Packets, Mayor Bill Aslett mentioned that Burlington City employee and acting Interim Finance Director, Sandy Kottke, would be presented at the Council meeting to be appointed as the City’s Finance Director. Mayor Aslett encouraged Councilmembers to meet with Sandy or contact him with any questions. COUNCIL COMMENTS: Councilor Green suggested having City Councilmember photos on display at City Hall in the foyer as seen in other municipalities. Councilor Turman-Bryant attended an overdose awareness night hosted locally at the Fairgrounds. Turman-Bryant gave a recap of the event and encouraged fellow Councilmembers to attend future awareness opportunities and highlighted the work of Burlington as a participant in the successful Touch-a-Truck event hosted by the Skagit County Children’s Museum. Councilor Weiss thanked the Historical Preservation Commission members for their volunteer time and read the names of each newly appointed member on the agenda in recognition of their contribution to the City. COMMITTEE & BOARD REPORTS: No Committee & Board Reports. OFFICER’S REPORTS: Parks & Recreation Coordinator Christi Kinney introduced the new Recreation Specialist, Chloe Madison, to the Parks & Recreation team. Kinney provided a recreation programing update with highlights shared from summer events, announced the start of the fall soccer sports season & open basketball registration, and shared details of the fall planning & logistics for B’Town Fall Fest & the Veteran’s Day Parade. Kinney thanked the Parks crews for all their hard work upkeeping the venues and helping with events. There was some discussion amongst Council and staff regarding the location of the fall festival and the festival in relation to the course for the running event. City Attorney Leif Johnson spotlighted the Consent Agenda Item with a donation made to the City and introduced Dennis Farrington who was attending the City Council meeting. 2  CITY OF BURLINGTON, WA August 28, 2025 Public Works Director Tyler Stamey gave a department update covering the ADA transition plan and ADA compliance. Stamey announced the opportunity for community members to participate in a collection of feedback through the ADA Accessibility Survey live on the City website. PROCLAMATION: No Proclamation. PRESENTATIONS: No Presentations. CONSENT AGENDA: Donation of Exercise Equipment to the Fire and Police Department Appointment of Cheri Lenssen to Burlington’s Historical Preservation Commission Appointment of Debra Peterson to Burlington’s Historical Preservation Commission Appointment of Ed Brunz to Burlington’s Historical Preservation Commission Appointment of Karen Manatt to Burlington’s Historical Preservation Commission Appointment of Kris Merritt to Burlington’s Historical Preservation Commission Appointment of Larry Gilbert to Burlington’s Historical Preservation Commission Mayor Aslett introduced the Consent Agenda Items. Councilors Green/Weiss made a motion to approve the Consent Agenda Items #1-#7 and authorize the Mayor’s signature on appropriate documents. All in favor; motion carried. OTHER ITEMS: WEMS – Washington Traffic Safety Commission Interagency Agreement Police Chief Kevin Turner presented an agreement for Council consideration that would grant approval for Burlington Police staff to participate in the Washington Traffic Safety Commission’s Target Sero traffic safety emphasis patrols. There was discussion about the City’s previous engagement in the program, the year-to-year contract length starting in September, and the variety of initiatives emphasized by the program in relationship to City staff priorities or specializations. City Attorney Leif Johnson noted that, if approved, the next contract would in effect from October 2025 – September 2026. A motion was made by Councilors Stavig/ Pérez-Linares to approve the Interagency Agreement with the Washington Traffic Safety Commission to participate in the Target Zero Program and to 3  CITY OF BURLINGTON, WA August 28, 2025 also approve the same contract to be signed for a 2025-2026 duration. All in favor; motion carried. Lexipol Contract for State Performance Reporting and Police One On-Line Training Police Chief Kevin Turner spoke with Council about a Lexipol Service Agreement requesting approval for the proposed Lexipol reporting module and Police One training module. Turner shared that the program would help record data and that the data would also become digitized, which would speed up reporting times. Additionally, the on-line training module would be an additional resource for the current ongoing certification credits that Police Officers are required to maintain. A motion was made by Councilors Turman-Bryant/Freeman to approve the Lexipol Master Service Agreement for the mandatory state reporting and online training programs. All in favor; motion carried. EXECUTIVE SESSION: No Executive Session. ADJOURNMENT: Mayor Aslett adjourned the meeting at 7:49 p.m. ________________ _________________ Sandra Kottke Bill Aslett Interim Finance Director Mayor 4 Return to Agenda PROCLAMATION Return to Agenda PRESENTATION MEMO To: Burlington City Council From: George Kosovich, Skagit County Community Services Manager, Monica Negrila, Skagit County Director of Strategic Ini�a�ves Date: September 10, 2025 RE: Regional Opioid Setlement Funds Proposal – North Star Atachments: A. Power Point Presenta�on Goal The purpose of this presenta�on is to seek City Council feedback on the proposed alloca�on for opioid setlement funds, and to confirm con�nued support for three iden�fied priority investments. Background As part of the North Star ini�a�ve, the par�cipa�ng jurisdic�ons in Skagit County have expressed interest in working collabora�vely to invest opioid setlement funds in projects that maximize regional impact while mee�ng local needs. Priori�es were iden�fied during the June 6 Joint Mee�ng and serve as the basis for the current proposal. The Opioid Setlement Funds originated from lawsuits against opioid manufacturers and distributors due to their role in the opioid crisis. Legal ac�on began in 2018 and resulted in major setlements with pharmaceu�cal companies and distributors. To date $2.6 million has been brought into our region. Exis�ng setlements are scheduled to bring $8.3 million in total to Skagit County jurisdic�ons, which does not include addi�onal setlements that are in progress. For example, Purdue Pharma and the Sackler family setled recently, but since final es�mates are not yet available, the proposed funding investment op�ons do not include revenues from this setlement. Proposal The proposed alloca�on model balances investment in regional ini�a�ves with leaving some local funding for individual jurisdic�ons, using an 80% regional and 20% local split for the following priori�es iden�fied during the June 6, Joint City Council Mee�ng and the North Star Leadership Team: • Skagit STAR Center Start-up: $1.5 million ($1 million county/$500,000 ci�es) A one-�me investment of ~$3 million is needed to support start-up ac�vi�es, including hiring 75 FTEs. This will ensure readiness for law enforcement drop- Return to Agenda CONSENT AGENDA  CONSENT AGENDA – September 11, 2025 1. Appointment of Joseph Santos to the Burlington Public Library Board of Trustees 2. Request for an extension of the Sakuma Bros Ave closure to complete the relocation of light poles. RECOMMENDATION Motion to approve Consent Agenda Item #1 and #2 and authorize the Mayor’s signature on appropriate documents.  ITEM #: 1 CHECK ONE: DISCUSSION ACTION X CONSENT AGENDA ITEM Council Date: September 11, 2025 Subject: Appointment of Joseph Santos to the Burlington Public Library Board of Trustees Submitted By: Amber Robinson, Admin/HR Attachments: BPL Board Application Public Hearing Required: YES ( ) NO (X) BMC 2.76 Public Library HISTORY AND SUMMARY CONSENT AGENDA ITEM This item is being included on the consent agenda because staff believe it is routine and non- controversial in nature. Including items like this on the consent agenda helps to quickly resolve items that are more administrative in nature, in order to allow more time during the meeting for Council to discuss other items that may not be routine and therefore require more time and attention. The consent agenda also shows respect for the valuable time of all attendees of Council meetings by reserving more discussion and debate time for those items that require it most. If Council desires to discuss this, or any other consent agenda item in depth, please make a motion to move the item to the regular agenda. The City’s Burlington Public Library Board of Trustees is comprised of 5 volunteers who share a passion for public libraries. There is a vacancy on the Library Board of Trustees that has been advertised on the City website, social media, and other communication outlets. Joseph Santos is a resident of Burlington, a lifelong library user, and a patron of Burlington Public Library. Santos participates in community events and keeps up to date on City communications. This position’s term would expire 9/31/2030. ALTERNATIVES CONSIDERED There does not seem to be a reasonable alternative to appointing new members to fill vacancies as they may arise. If Council desires to have a conversation about the role or makeup of the BPL Board of Trustees, please request that separate conversation occur at a different time, since it is distinct from simply filling the vacancy that is the subject of this agenda item. However, if for some reason a majority of the City Council does not feel that this candidate is qualified to serve on the Library Board of Trustees, Council may reject the candidate. BID REQUIREMENTS None CURRENT AND FUTURE BUDGET RAMIFICATIONS No direct budgetary impact; the BPL Board of Trustees is comprised of volunteers and is supported by staff from the Library Department, as part of their duties. LEGAL ASPECTS – LEGAL REVIEW Pursuant to Burlington Municipal Code 2.76.030, Burlington Public Library Board of Trustees members “…shall be appointed by the mayor of the city with the consent of the city council, from citizens of recognized fitness for such position.” The mayor has satisfied his duty under code to appoint a new member. Council now must approve of the appointment to satisfy the legal requirements of this process. STAFF RECOMMENDATION Staff recommends that Council confirm the mayor’s appointment of Joseph Santos to the Burlington Public Library Board of Trustees. SUGGESTED COUNCIL MOTION LANGUAGE “I move to appoint Joseph Santos to the Burlington Public Library Board of Trustees for a five- year term to begin October 2025.”  City of Burlington, WA Wednesday, September 3, 2025 Title 2. Administration and Personnel Chapter 2.76. PUBLIC LIBRARY § 2.76.010. Established – Funding. There is established in the city a free and public library, which library shall be maintained by taxes voted annually as provided by law in the city, and by gifts, bequests and devises as provided for in this chapter. (Ord. 236 § 1, 1915) § 2.76.020. Declared free. The library established in BMC § 2.76.010 is declared to be forever free for the use of the inhabitants of the city, subject to such reasonable rules and regulations as the trustees may find necessary, in order that the library may be of the greatest benefit to the greatest number. The trustees may exclude any person or persons who wilfully violate such rules and regulations. (Ord. 236 § 2, 1915) § 2.76.030. Board of trustees – Appointment – Term – Vacancy filling. The management and control of the library shall be vested in a board of five trustees, who shall be appointed by the mayor of the city with the consent of the city council, from citizens of recognized fitness for such position. No person shall be ineligible as a trustee by reason of sex, and no trustee, as such, shall receive any compensation. The first trustees shall determine by lot whose term of office shall expire each year, and a new trustee shall be appointed annually to serve five years. All vacancies shall be filled as soon as possible in like manner as the members of the board are chosen, and in an unexpired term for the residue of the term only. (Ord. 236 § 3, 1915) § 2.76.040. Board of trustees – Organization – Powers and duties. The trustees shall immediately after taking office meet and organize by electing one of their number president, and by the election of such other officers as they may deem necessary. They shall make and adopt such bylaws, rules and regulations for their guidance and for the government of the library as may be expedient and not inconsistent with the laws and ordinances of the city. The trustees shall meet on the first Tuesday of each month at 6:00 p.m. at the library, 820 East Washington Avenue, Burlington, and all such meetings shall be open to the public in accordance with the provisions of the Open Public Meetings Act. They shall have the supervision and the custody of the rooms and buildings constructed, leased or set apart for the library, and the exclusive control of the expenditures of all moneys collected for the library fund created and established in BMC § 2.76.120. Such money shall be paid out from the treasury by the proper officers and upon properly authenticated vouchers of the board of trustees. The trustees may receive gifts of money, real estate, books and other property for library purposes. The finance director of the city is designated as treasurer of the board, shall perform all the duties thereof and shall be custodian of all gifts, other than real estate, books or other property regularly used by the library for library purposes. The bond of the finance director established pursuant to chapter 2.52 BMC shall be so drawn or deposited as to include and cover any and all such library funds or property, while in the hands of the finance director; provided, that such custody shall be subject to all legal rights of the board therein. The trustees may establish a written policy to write off or waive uncollected fines and fees, subject to the approval of the city finance director. (Ord. 1913 § 1, 2021; Ord. 1737 § 9, 2011; Ord. 334 § 1, 1929; Ord. 236 § 4, 1915) § 2.76.050. Chief librarian – Appointment and qualifications. The board of trustees shall have the power to appoint a chief librarian, who shall possess such qualities with respect to experience, ability, citizenship, control capacity and residence as the board may require, and who shall be subject to removal by the board. (Ord. 236 § 5, 1915) § 2.76.060. Employees. The board of trustees shall adopt a system of competition or examination under which all appointments except that of chief librarian shall be made. Under such system the chief librarian shall have the power, by and with the consent of the board of trustees, to appoint all subordinate employees of the library, prescribe rules for their conduct and remove them from office. So far as possible, all appointments shall be made to ascertain fitness for work, removals shall be made for demonstrated unfitness, and neither appointments or removals shall be made because of the candidate's race, color, political influence or religious belief. The trustees shall have the power to do all other acts and things necessary to the management, custody and control of the library. (Ord. 236 § 6, 1915) § 2.76.070. Annual report. The trustees shall make an annual report at the close of each year to the city council stating the condition of their trust, the various sums of money received from the library fund and all other sources, how much money has been expended, the number of books and periodicals on hand, the number added during the year, the number missing or retired, the number loaned out, the general character of such loans, and such other statistics, information and suggestions as they may deem of general interest, with their estimate of the income necessary for the proper maintenance of the library fund the ensuing year; provided, that nothing in this chapter shall be construed as empowering the board of trustees to incur any indebtedness except as there is sufficient money in the library fund applicable to the payment thereof. (Ord. 236 § 7, 1915) § 2.76.080. Nonresident usage – Book exchange. The board of trustees, under such rules and regulations as it may deem necessary and upon such conditions as may be agreed upon, may allow any nonresident of the city to use the books therein, and may make exchange of books with any other public library, either temporarily or permanently. The board may contract with the board of county commissioners of Skagit County, and the board of county commissioners, village trustees, town or city council of any neighboring county, village, town or city, to loan books of said library to the residents of such county, village, town or city upon the terms agreed. (Ord. 236 § 9, 1915) § 2.76.090. State aid – Application. It shall be the duty of the board of trustees to at once apply to the State Library Commission to have the library registered by the Commission as a library under their visitation and supervision. It shall be the duty of the trustees, if the library receives such aid, to make to the Commission the annual, verified reports as provided and required by law. (Ord. 236 § 8, 1915) § 2.76.100. State Library Board requirements. It shall be the duty of the board of trustees to as far as possible meet at all times the requirements of the State Library Board, in order that aid shall not be suspended or withheld from said library. (Ord. 236 § 10, 1915) § 2.76.110. Gifts. All persons who desire to make gifts of money, personal property or real estate for the benefit of the public library shall have the right to pass the title thereto to the board of trustees to be held and controlled according to the term devised and bequeathed. (Ord. 236 § 11, 1915) § 2.76.120. Fund adopted. There is created and adopted in the city treasury a fund to be known and to be called the "library fund," into which fund shall be paid all moneys derived by reason of taxes or other sources. Library fees shall be adopted by city council resolution following a recommendation by the library board. (Ord. 1799 § 4, 2014; Ord. 236 § 14, 1915) § 2.76.130. Detaining or injuring property prohibited – Penalty. A. Any person or persons who intentionally injures or destroys any property belonging to or deposited in said public library is guilty of a misdemeanor, and upon conviction thereof shall be punished according to the provisions of chapter 1.24 BMC. B. Any person who wilfully detains any book, newspaper, magazine or manuscript, or any other property belonging in or to the library for 30 days after notice in writing to return same given, after expiration of the time, which by the rules of such institutions, such article or other property may be kept, is guilty of a misdemeanor, and upon conviction thereof shall be punished according to the provisions of chapter 1.24 BMC. (Ord. 236 §§ 12, 13, 1915) Return to Agenda  ITEM #: 2 CHECK ONE: DISCUSSION ACTION X CONSENT AGENDA ITEM Council Date: September 11, 2025 Subject: Request for an extension of the Sakuma Bros Ave closure to complete the relocation of light poles. Submitted By: Kim O'Hara, Permit Center Manager Attachments: Email from BYK Public Hearing Required: YES ( ) NO (X) HISTORY AND SUMMARY On August 14, 2025 the City Council granted a 30-day street closure of Sakuma Brothers Avenue for installation of utilities and required public improvements by BYK Construction (see street closure details below). BYK Construction has since run into some issues relocating the light poles and are requesting an extension to September 30, 2025. However, if all goes well BYK anticipates the road to be open by the original deadline of September 15, but will need an additional road closure during paving, tentatively set for September 20 or 27, weather permitting. BYK Construction, Inc. is constructing a new multifamily building with 102 dwelling units and approximately 4,500 square feet of commercial/retail space. The project includes several public improvements, such as new sidewalks, lighting, and access modifications at the intersection of Sakuma Brothers Avenue and South Burlington Boulevard. To complete this work, BYK Construction is requesting approval to fully close Sakuma Brothers Avenue from August 15 to September 15 in order to install utilities and the re quired public improvements. Their initial proposal included a combination of shorter-duration street closures, lane closures, and daily closures with steel plates to maintain access over utility cuts. City staff supports the full-closure request, as adequate access to the area is available via Marketplace Drive and other existing private access points. A full closure will allow for a safer, more efficient work zone and will help protect residents and visitors by preventing travel through an active construction site.  ALTERNATIVES CONSIDERED Do not approve the request. Public Works would attempt to work out an alternative approach, but doing so would take time, delay the project and not necessarily result in a preferable outcome. City staff already considered other approaches and believe street closure is the fastest, safest and most efficient way to complete this project. BID REQUIREMENTS None CURRENT AND FUTURE BUDGET RAMIFICATIONS There will be no direct budgetary ramifications. There may be incidental staff time involved in arranging for the street closure. LEGAL ASPECTS – LEGAL REVIEW The legal department has reviewed this request. Council has authority to authorize temporary street closures and may do so at its discretion. STAFF RECOMMENDATION Public Works recommends approval of the street closure extension. SUGGESTED COUNCIL MOTION LANGUAGE “I move to approve the street closure extension of the Sakuma Bro Ave to September 30, 2025” From: Joe Woodmansee To: Kim Ohara; Anna Holleman; Ryan Spurrier; Craig Marsh; Wes Ruiz Subject: RE: The Boulevard Lane Shift and Closure Extension Date: Wednesday, September 3, 2025 3:44:33 PM Attachments: image002.png External Kim, Here is what our schedule looks like right now. We are grinding the road Friday the 5th for the overlay, tying in a fire hydrant next week, pouring barrier curbs next week and if all goes well we could open the road on time from the first closure approval while we secure our paving date. If we get the extension, we would then only need to actually close the road on the paving date which is tentatively set for the 20th or the 27th of September currently. Hope this helps understand our options Thanks Joe Joe Woodmansee BYK Construction Inc. 702-A MetCalf Street Sedro Woolley, WA. 98284 Cell 360-421-5633 Email: joew@bykconstruction.com From: Kim Ohara <kohara@burlingtonwa.gov> Sent: Wednesday, September 3, 2025 2:56 PM To: Anna Holleman <AnnaH@bykconstruction.com>; Ryan Spurrier <ryans@burlingtonwa.gov>; Joe Woodmansee <JoeW@bykconstruction.com>; Craig Marsh <CraigM@bykconstruction.com>; Wes Ruiz <WesR@bykconstruction.com> Subject: RE: The Boulevard Lane Shift and Closure Extension Importance: High Anna – the proposed street closure extension will need to get City Council approval. Before we granting a two-week extension, what alternatives do you have to stay on schedule and are you confident in being able to wrap up in two weeks? Would you be better asking for 3 or 4 weeks? Please let me know ASAP as the cut off to get on the council agenda is this afternoon. Thank you, Kim O’Hara Permit Center Manager Direct (360) 755-1371 Office (360) 755-9717 www.burlingtonwa.gov From: Anna Holleman <AnnaH@bykconstruction.com> Sent: Tuesday, September 2, 2025 12:31 PM To: Kim Ohara <kohara@burlingtonwa.gov>; BBuilding <Bbuilding@burlingtonwa.gov>; Ryan Spurrier <ryans@burlingtonwa.gov>; Joe Woodmansee <JoeW@bykconstruction.com>; Craig Marsh <CraigM@bykconstruction.com>; Wes Ruiz <WesR@bykconstruction.com> Subject: The Boulevard Lane Shift and Closure Extension External Hi Team, Is it possible to get a two-week extension on the Sakuma Brothers Ave road closure please? We have run into a few issues relocating the light poles which has pushed out our timeline. We are also asking for approval to do another southbound lane shift on Burlington Boulevard on 9/8 – 9/10 from 7am – 5pm for the sidewalk tear out and repairs. Thank you. Anna Holleman Project Engineer BYK Construction, Inc. Cell 425.610.5059 Return to Agenda ITEM  ITEM #: 1 CHECK ONE: DISCUSSION X ACTION X AGENDA ITEM Council Date: September 11, 2025 Subject: Purchase of a Medium-Duty, Gas-Powered Dump Truck Submitted P. Travis Schwetz, Public Works and Parks Operations Director Attachments: State Bid – Bud Clary Ford Public Hearing Required: YES ( ) NO (X) Bid – Kendal Ford (Marysville) Washington State DES – Contract Vehicle Menu Street and Storm ER&R Data w/2022-2025 Equipment HISTORY AND SUMMARY The Street Department has several trucks and pieces of equipment scheduled in the Equipment Repair and Replacement (“ER&R”) fund for replacement. See attached list. In 2014, Council approved the 1988 Dodge Ram 3500 (“1988 Dodge”) as surplus. The Street Department continued to use it for concrete construction work, which is incredibly hard on a vehicle, due to the sporadic and punishing nature of the work on a vehicle. Given the deteriorating condition of the truck, of which the Streets Department affectionately refers to the truck as the “Whoopie Truck”, we intended it to do its job until it was no longer capable of doing so. There was no expectation of direct replacement of the truck. Rather, another older surplus vehicle was planned to take its place someday. The precise replacement vehicle has yet to be determined. Ten years of intermittent, hard use has taken its toll. Repair needs are obvious and substantial, including multiple leaking fluids and other issues. Given the truck’s poor condition, it is likely to get less than $5000 on the open market, or an even lower amount at auction. After the surplus in 2014, the 1988 Dodge was replaced with a used 2001 Ford F450 dump truck (“2001 F450”) that included a very useful snowplow. An expected useful life of the 2001 F450 was about ten years, which passed in 2024. The Street Department intends to take the 2001 F450 off the replacement schedule and re-purpose it for use in a lighter-duty primary function until it reaches the point of disposal.  The estimated cost of a new replacement for the 2001 F450 is between $93,000 and $98,000. The purchase and installation of snowplow and sander attachments will add approximately $30,000, for a final cost of approximately $125,000 to $135,000. The Street Department strives to get the longest useful life out of every piece of equipment in our fleet. Prior to requesting replacement authorization from Council, the Street Department weighs every available option including replacement cost, ongoing repairs, safety for the crew, safety for the public, and efficient productivity. One of the primary goals of the Street Department is to be frugal stewards of the taxpayer dollars. ALTERNATIVES CONSIDERED One alternative could be to locate a used vehicle. The cost of a used model varies depending on the make, model, production year, odometer reading and overall condition. Purchasing a used model will certainly result in a lower initial purchase price, but the overall useful life in our fleet will be shortened reflecting the age of the truck when considering the expected useful life of the vehicle. During the purchase process, the Street Department will continue to investigate any used options that may meet Department needs. Council’s authorization tonight would allow the Department to act quickly, should such an option become available. Research by the Street Department has revealed no known all-electric options that meet the Department’s required specifications for this vehicle. BID REQUIREMENTS Under RCW 39.34.030, the City is allowed to “Piggyback” off another public agency’s active contracts for purchases of products, services or public works. The other public agency conducts formal bids in a manner consistent with their applicable law, then makes those contracts available for any public entity to use. This is a useful tool for the City in circumstances like this, so that the City does not have to use staff time to conduct its own bid process for a single vehicle. Additionally, by using the volume of a much larger entity like the State of Washington or another similar entity, the City can often access better pricing than it might expect on its own. As an illustration, see the attached document: “Contract Vehicle Menu & Vehicle Quote # 2025- 8-271 Bud Clary Ford.” If the Street Department cannot locate an appropriate vehicle via piggyback, then it will conduct its own bid process as required by Burlington Municipal Code 2.84.070, for purchases with gross costs over $15,000. CURRENT AND FUTURE BUDGET RAMIFICATIONS By extending the useful life of Street Department vehicles beyond initial expectations, the ER&R for Streets (101) and Storm (425) are well funded. Approximately $1.245 million dollars are currently available across those funds for vehicle replacement. Contributions from funds 101 & 425 supplement the ER&R by approximately $100,000 annually. LEGAL ASPECTS – LEGAL REVIEW The City of Burlington Legal Department will review all purchasing documents before signing. Since a new vehicle will likely be acquired through piggyback, purchasing documents will have been created and approved by the State of Washington, or another relevant contracting agency. Should the vehicle not be acquired by piggybacking, formal bids will be required, if purchased new. The City Legal Department will assist with that process as needed.  If a used vehicle is located, then it would likely, although not necessarily, qualify as a “sole source” purchase. In that case, no bids would be required. The Legal Department will review a used purchase for compliance with procurement policy in that event. COUNCIL COMMITTEE RECOMMENDATION Discussion of 2025 equipment purchases has been held during the Public Works Committee meetings for most of 2025. Council members have been able to ask any questions that they wished. If the committee chair has a recommendation, they may provide it to Council at any time. STAFF RECOMMENDATION The Street Department recommends moving forward with the purchase of a medium-duty dump truck and to surplus truck #230 (2001 F450), which will remain in the fleet in a lesser role for as long as possible. SUGGESTED COUNCIL MOTION LANGUAGE Two separate motions and votes are preferred to address the acquisition of a new truck, and the separate surplus of the older truck. They are: MOTION #1 “I move to authorize the purchase a Medium-Duty dump truck and associated snow gear with a purchase price not to exceed $135,000 and authorize the mayor to sign any necessary documents.” MOTION #2 “I move to surplus truck #230, a 2001 Ford F450 dump truck, and authorize disposal of the truck at the discretion of the Street Department.” Return to Agenda  ITEM #: 2 CHECK ONE: DISCUSSION ACTION X AGENDA ITEM Council Date: September 11, 2025 Subject: Request for Approval of City Finance Director Position Appointment Submitted By: Bill Aslett, Mayor Attachments: Burlington Municipal Code 2.12 Public Hearing Required: YES ( ) NO (X) HISTORY AND SUMMARY Since the resignation of the City’s former Finance Director in February of this year, Sandra Kottke, who was previously serving as the department’s Accounting Supervisor, has been serving as Interim Finance Director for the City. Ms. Kottke’s proficiency as Interim Finance Director has been sound and beneficial to the City. Staff have observed that she exhibits leadership qualities and positive perspectives, as well as the expertise necessary to excel as Finance Director. The mayor informed Council during the August 28, 2025, regular meeting that he intended to appoint Ms. Kottke to the Finance Director position, subject to Council’s approval. At that time, the mayor invited Council to review Ms. Kottke’s qualifications and reach out to her in person to discuss the appointment, if Council so desired. ALTERNATIVES CONSIDERED Pursuant to City policy, when a position is available, it is first posted for current City employees to apply. Ms. Kottke applied during this period. A review of her application confirmed that she meets the City’s qualifications for the position. If Council elects not to approve Ms. Kottke for the position, she may continue in an interim position if she is willing to do so, at the mayor’s discretion. Although the mayor is not obligated to provide another candidate to Council, the likely course of action would be to conduct an external hiring process. That process may take several months and has an uncertain outcome.  BID REQUIREMENTS No purchasing components apply, so City and State bidding requirements are not considered. CURRENT AND FUTURE BUDGET RAMIFICATIONS This is a budgeted personnel position that was filled prior to the departure of the City’s former Finance Director, and as such, there should be no unexpected or unbudgeted costs associated with filling this existing position. LEGAL ASPECTS – LEGAL REVIEW This position is one of the few in the City that is appointed by the mayor but requires approval from the Council. See the relevant portion of Burlington Municipal Code 2.12.010, below: “…shall be appointed by the mayor, subject to the approval by majority vote of the city council.” Since this position is approved by majority vote of the City Council, four affirmative votes are required for passage of a motion, regardless of how many Councilmembers may be in attendance at the meeting. It is worth noting that the Finance Director encompasses the historical positions of both “Treasurer” and “Clerk” pursuant to Burlington Municipal Code 2.12.020. Both Treasurer and Clerk are legal terms identified under Washington State law as performing specific functions for the City, such as recording ordinances and executing receipts. The City has historically combined these duties to fit the City’s needs, while complying with State Law. Other municipalities with different staff structures may choose to break these legally defined positions out in different ways. See RCW 35.23.121 and RCW 35.23.131. COUNCIL COMMITTEE RECOMMENDATION The Finance Committee has interacted with Ms. Kottke in her official role as interim Finance Director for several months. The Committee chair may choose to weigh in with any observations or recommendations as determined by the committee. STAFF RECOMMENDATION The mayor has consulted with City staff regarding this potential appointment. Staff believes Ms. Kottke is an excellent fit in the position and support her appointment. SUGGESTED COUNCIL MOTION LANGUAGE “I hereby move to approve the mayor’s appointment of Sandra Kottke as Finance Director of the City of Burlington.”  City of Burlington, WA Wednesday, September 3, 2025 Title 2. Administration and Personnel Chapter 2.12. CLERK-TREASURER § 2.12.010. Offices of clerk and treasurer combined. The office of the city treasurer shall be combined with the office of the city clerk, and the clerk-treasurer shall be appointed by the mayor, subject to the approval by majority vote of the city council. The clerk- treasurer shall serve at the pleasure of the mayor. Such appointment must be in writing, signed by the mayor, filed with the clerk-treasurer, and subject to filing bond in such an amount as may be required by law. (Ord. 1644 § 1, 2007; Ord. 790 § 1, 1973) § 2.12.020. Title of office designated. The combined office of clerk-treasurer shall be referred to as the office of the finance director. The city finance director is hereby designated as the city treasurer, pursuant to RCW 35A.42.010. The finance director shall exercise all the powers vested in and perform all the duties required to be performed by the treasurer together with those of the clerk and also perform such other duties as the city may prescribe. The duties and responsibilities of the office remain the same and are not affected by this title change. (Ord. 1644 § 2, 2007; Ord. 1185 § 1, 1991; Ord. 790 § 2, 1973) § 2.12.030. Compensation. The compensation for the office of clerk-treasurer shall be set by ordinance. (Ord. 790 § 5, 1973) § 2.12.040. Powers and duties. The duties of the clerk-treasurer (finance director) shall be such as are prescribed by the laws of the state of Washington and the ordinances of the city for city clerks and city treasurers. The duties include, but are not limited to, financial planning, investing public funds, preparation of the annual budget, data processing, having responsibility for all city revenue and funds, providing the accounting for all utilities, cemetery, firemen's pension fund, special assessments, providing statistical data accumulation, purchasing and services necessary for the merged clerk-treasurer department, and shall perform the duties of clerk and secretary required in chapter 41.16 RCW. The clerk-treasurer (finance director) shall assist the mayor and council in the preparation of the annual budget, provide information to the mayor and council, supervise accountants and clerical personnel of the finance director department, and have such other duties, responsibilities and functions as set forth in the job classification description of finance director now on file with the city. (Ord. 1185 § 2, 1991; Ord. 790 § 3, 1973) § 2.12.050. Effective date. The combining of the office of city treasurer with that of city clerk shall become effective on June 1, 1973, and on and after said date the office of city treasurer shall be abolished; provided, that if upon the aforesaid effective date there is an elected city treasurer holding that office, said treasurer shall continue in that office until the end of his elected term, or until the office is vacated for other reasons, whichever occurs earlier, after which the provisions of this chapter shall become effective. (Ord. 790 § 4, 1973) Return to Agenda