Parks & Recreation Advisory Board

Burlington Parks & Recreation Advisory Board MEETING AGENDA Tuesday, 12/13/2022, 6:00PM Attend In-Person Attend via Zoom Burlington City Hall Log-in: https://tinyurl.com/zp9f424e 833 S. Spruce Street Dial in: 1-253-215-8782 Burlington, WA 98233 Meeting ID: 840 7314 1879 Conference Room 218 (Upstairs) Passcode: 225384 CALL TO ORDER Darla Chafe APPROVAL OF MINUTES (11/08/2022) Darla Chafe OPEN COMMENT Darla Chafe OLD BUSINESS Darla Chafe 1. Rotary Park Playground - Update Sarah Ward NEW BUSINESS Darla Chafe 2. Capital Project Discussion Marv Pulst 3. Recreation Report Sarah Ward ADJOURN Darla Chafe Next Scheduled Meeting: Tuesday, January 10, 2023 at 6:00PM ENCLOSURES: : 11/08/2022 Board Meeting Minutes 12/13/2022 Parks and Recreation Advisory Board Agenda Packet - Page 1 of 4 This page left intentionally blank 12/13/2022 Parks and Recreation Advisory Board Agenda Packet - Page 2 of 4  CITY OF BURLINGTON PARKS & RECREATION ADVISORY BOARD Tuesday, 11/08/2022 Meeting Minutes (The board meeting is conducted in-person and via Zoom) Representatives in Attendance Board Members: Bill Black, Edie Edmundson, Rob Norman, Cori Peck and Elizabeth Turman-Bryant City Councilors: James Stavig and Jamie Weiss City Staff: Public Works Director Marv Pulst, Parks Supervisor Jim Rabenstein, Rec Director Sarah Ward, City Administrator Greg Young and Shelley Johnstone, Admin Specialist MEETING CALLED TO ORDER by Vice-Chair Elizabeth Turman-Bryant at 6:05PM. MINUTES: Motion to approve the October 11, 2022 meeting minutes was made by Jamie Weiss/Cori Peck. All are in favor; motion is carried. OPEN COMMENT Marv Pulst, Public Works Director. Marv Pulst joins the meeting via Zoom. He shares his plan to participate with the board more actively in an effort to support their ambitions and to offer his expertise in moving park projects forward. Capital 301 and 311 Funds. Jamie Weiss follows up on a comment made by Greg Young at a recent budget workshop. Jamie says he was alarmed to learn of the possibility that funds from Parks’ capital 311 fund might be transferred to the City’s capital 301 fund. Greg explains that his comment was not intended as a recommendation and that in retrospect he could have done better at articulating his true intention. He says that he will always attempts to offer potential solutions where he sees an obstacle. The potential obstacle in this case is a shortfall in the proposed 301 budget for 2023 should council decide to move forward with all of the projects presented. His objective is to present options to council so that they can make a well informed decision when called upon to do so. While transferring dollars from the 311 to 301 fund is one option, there will be other options for council to consider in the continued budget conversations. Greg responds to other questions posed regarding 311 funds allotted to “ER&R”, Equipment Rental & Reserve. He explains that departments with vehicle or equipment inventory will transfer funds annually to ER&R. It is an allotment determined by the Finance Department with the purpose being to have moneys available to replace the vehicle/equipment when its end of life has been reached. The funding source for ER&R is different between departments; for Parks, it’s the 311 fund. OLD BUSINESS NEW BUSINESS Expiring Board Terms. Sarah Ward shares that three board members have terms that will expire on December 31 this year. Darla Chafe and Rob Norman will conclude their first terms and are eligible to return for second terms if they so desire. Bill Black is completing his third consecutive term and as such must relinquish his board seat. He has the option to reapply for a board position at a later time. Bill has been an invaluable resource during his 9 years of service to the board and will be missed. 12/13/2022 Parks and Recreation Advisory Board Agenda Packet - Page 3 of 4  P&R Fee Schedule Update. Shelley Johnstone reports that an update to the City’s fee schedule will be presented to council in the near future which will include a few proposed changes from Parks & Recreation for consideration. A handout of the proposed changes is shared with board members. Proposed changes include (1) a shift from a fixed rate for vendor participation fees in designated City events to a fee “range” which will allow staff to scale the fee based on the scope of the event and anticipated attendance; (2) an increase of $5 to $10 p/hour for Rental Fees at Maiben House and the Senior Center and a bump up to refundable Security Deposit requirements all of which would offset heightened operational expenses; (3) a recommended change to the Senior Center’s rental policy would eliminate alcohol service as an option for the time being (which would allow time to develop a strategy for the impact of events with alcohol to the Center’s shared use with Senior Services and also for the continued staffing shortage in the pool of facility monitors); (4) changing the currently fixed rates for Field Lining Paint and Portable Restroom Services to Market Price or Contracted Rate to account for present day volatility in the cost of goods & services; and (5) the addition of 2 new “as-needed” fees in the Cemetery budget concerning niche inscriptions. Community Partner Agreements. Sarah Ward briefly shares a new agreement form that will be a tool for Parks & Rec to use in developing community partnerships that will support recreation programs. This simple agreement that is crafted from a template shared by Bellingham Parks & Rec will offer transparency to the relationships and articulate expectations for all parties involved. Parks Report. Jim Rabenstein reports on the tasks that have kept his crew busy in recent months:  Funerals. An unusually high number of funeral services over the last two months have kept crew busy. In a timeframe where 5 or 6 would be normal, 15 services have been performed.  Dog Park. The new park has finally been hydro-seeded. The park will be closed in-whole or in-part until the seeding can take hold. Restroom building is still enroute.  Park Entry Signs. Progress has been slow on setting the new signs. Doyle Park and the Boat Launch signs have been set; Boerner Park is next which will then leave 4 to go. Jim comments that the unusual uptick in funerals has impacted the crew’s timeline for the setting of the signs.  Maiben Restrooms were recently tested for drug/meth contamination. Jim expects the test results within the next week. The results will determine what course of action is needed which could anything from a deep clean to a complete closure.  Skagit River Park: o The Anacortes Street backflow system has been installed. The system at the main entrance has yet to be installed as other more time sensitive projects have kept the crew’s focus elsewhere. Jim says he anticipates having it complete soon. o The second hose reel for irrigation ordered at the start of the year is still yet to be delivered. The supplier says it is “someplace on earth”. o Pop-up sprinkler system coming soon to the North Baseball Diamonds.  The Pea Patch Community Gardens have closed for the year. Jim says it seemed to be a good year for the gardeners with very few concerns expressed throughout the season. NEXT MEETING: December 13, 2022 at 6:00PM. ADJOURNMENT: Recreation Director Sarah Ward adjourns the board meeting at 7:31PM. Minutes transcribed by Shelley Johnstone, BPR Admin Specialist. 12/13/2022 Parks and Recreation Advisory Board Agenda Packet - Page 4 of 4