Parks & Recreation Advisory Board

Burlington Parks & Recreation Advisory Board MEETING AGENDA Tuesday, 09/12/2023, 6:00PM Meeting Location: Burlington Parks & Rec Building, 900 E. Fairhaven Avenue Use NORTH ENTRANCE off Fairhaven Avenue Via Zoom: https://tinyurl.com/yf2swckh or 1-253-205-0468 Meeting ID: 864 1801 2624 Passcode: 236764 Agenda Item Presenter Time Allotted Action CALL TO ORDER  Roll Call Marylynn Baker 6:00-6:05PM Motion (Elizabeth Turman-Bryant absent)  Approval of Minutes (08/08/23) Marylynn Baker 6:05-6:10PM Motion NEW BUSINESS UNFINISHED BUSINESS  Boerner Survey Results Marylynn Baker 6:10-6:25PM Information STAFF REPORTS  Recreation Report Marylynn Baker 6:25-6:35PM Information  Parks Report Marylynn Baker 6:35-6:45PM Information OPEN COMMENT Marylynn Baker 6:45-6:55PM ADJOURNMENT Marylynn Baker 6:55PM Next Scheduled Meeting: Tuesday, October 10, 2023 6:00PM ENCLOSURES: : 08/08/23 Meeting Minutes 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 1 of 7 (This page left intentionally blank) 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 2 of 7  CITY OF BURLINGTON PARKS & RECREATION ADVISORY BOARD Tuesday, 08/08/2023 Meeting Minutes (The board meeting is conducted in-person) Representatives in Attendance Board Members: Marylynn Baker, Jennifer Eddleman, Karly Gruendle, Elizabeth Turman-Bryant, and Mike Yeoman City Councilors: Anna Chotzen, James Stavig, and Jamie Weiss City Staff: Public Works Director Marv Pulst, Library & Rec Director Sarah Ward, Josh Lott, Parks Crewmember and Shelley Johnstone, Admin Specialist Guest: MEETING CALLED TO ORDER by Chairperson Elizabeth Turman-Bryant at 6:03PM MINUTES Motion is made by Marylynn Baker/Mike Yeoman to approve the July 11, 2023 meeting minutes as presented. All are in favor; motion is carried. UNFINISHED BUSINESS 2024-2029 CIP Priorities. Marv Pulst shares the “Board Worksheet – Version 2” with board members. This worksheet reflects results of the board’s discussion at their July 11 meeting concerning capital project priorities. While there are ultimately no changes that the board elects to make to the priorities as they are presented, further discussion is had concerning the process of moving projects forward. Key points of discussion: Jamie Weiss would like to see a more streamlined, efficient process in 2024 for updating the CIP and for tracking project progress. He expresses frustration in being unable to answer questions asked by his constituents about what feels like lack of progress with Maiben Park improvements. Jamie questions the wisdom behind the Request for Qualifications (RFQ) step which seeks services from professionals skilled in design consultation versus seeking designs/bids simultaneously. Having all consultants/stakeholders involved in a project at the table at the same time seems an efficient means of time management. Anna Chotzen would find an estimated timeline illustrating key project milestones a valuable aid in making informed decisions about CIP priorities. Other board members express interest in the same. Marv agrees to construct timelines giving an overview of project milestones which will ideally serve to apprise members of expectations. He invites board members to contact him with questions at any time, no need to wait for board meetings. Jamie suggests reallocating the $100,000 earmarked for Maiben park design services in 2025 to 2024 with interest in hastening project progress. Marv explains that at present, 2025 seems a reasonable expectation for the pace of coordinating design services. James Stavig comments that he is satisfied with the CIP recommendations for the 2024-2029 time period as presented. He raises a motion to make formal recommendation to council reflecting the priorities as 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 3 of 7  listed in the “Board Worksheet – Version 2” (attached herein). Mike Yeoman seconds the motion. All present are in favor; motion is carried. NEW BUSINESS STAFF REPORTS RFQ/SOQ Updates. Maiben Park SOQ: Marv Pulst reports that he and City Administrator Greg Young have met with MxM Architects and have recently honed a scope of work that will ultimately support design work for the various elements of Maiben Park’s improvements; $22,500 is the quote from MxM for that service. Parks & Rec Building SOQ: Marv shares that Rolluda Architects of Seattle is the firm selected from five respondents. Their statement of qualifications indicated a strong understanding of the project’s ambition. Next steps will be to refine Rolluda’s scope of work and establish price. Pickleball Court RFQ: The RFQ period wrapped up on July 31. Two responses were received before that deadline, one from HKP Architects of Mount Vernon and the other from Stantec of Lynnwood. Marv hopes to convene a review panel by next week to make selection. OPEN COMMENT Boerner Park Pop-Up Event. Sarah Ward reports that plans for the outreach event have been firmed up. The event will take place on Friday, August 18 from 6:00-8:00PM at Boerner Park and will include music, food, and games. Recreation, Parks, and Library staff will be on hand to engage with guests and encourage feedback for the survey. National Night Out Event. Jamie Weiss shares that he recently attended Burlington Police’s National Night Out and had a blast. The event takes place across the nation on the first Tuesday each year with the intention of fostering police-community camaraderie. Leave of Absence. Elizabeth Turman-Bryant shares the she will be unable to attend the September- December board meetings. An exceptional opportunity has become available to her family that will have them out of area for an extended period of time. She will meet with staff in the very near future to sort out her absence’s impact to the board. ADJOURNMENT: Chairperson Elizabeth Turman-Bryant adjourns the board meeting at 7:36PM. NEXT MEETING: September 12, 2023 at 6:00PM. Minutes transcribed by Shelley Johnstone, BPR Admin Specialist. 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 4 of 7 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 5 of 7 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 6 of 7 09/12/2023 Parks and Recreation Advisory Board Agenda Packet - Page 7 of 7