City Council

CACHE CITY COUNCIL CEFA GENERAL REGULAR MEETING CACHE PUBLIC WORKS AUTHORITY CACHE CITY HALL COUNCIL CHAMBERS CEDA January 9, 2024 6:30 P.M. Cache Educational Facilities Authority Roll Call ( ) Flint Runyan ( ) Kenneth Lyon ( ) Scott Brown ( ) Steve Red Elk ( ) Mark Hill Sr. Pledge of Allegiance Invocation 1. Consideration and action upon a resolution authorizing and approving the incurring of indebtedness by the Cache Educational Facilities Authority (herein the “Authority”) to be accomplished by the issuance of lease revenue bonds, bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis, at a premium or discount, in the aggregate principal par amount of not to exceed Fourteen Million Five Hundred Thousand Dollars ($14,500,000) to provide funds to complete the acquisition, construction, equipping, renovating, and remodeling of school buildings, acquiring school furniture, fixtures and equipment and acquiring and improving school sites related to Independent School District No. 1, Comanche County, Oklahoma (“Cache Public Schools” or the “District”); establish a reserve fund, if any, capitalize interest and pay costs of issuance; waiving competitive bidding in regard to the sale of said bonds; approving and authorizing the execution and delivery of documents in connection therewith, including, but not limited to, a bond indenture, a ground lease agreement, a sublease agreement, a preliminary official statement, an official statement, a continuing disclosure agreement, written compliance procedures, a federal tax certificate and a bond purchase agreement; selection of professionals to effect said financing and the taking of other action with respect thereto. CEFA meeting adjourned at _____ p.m. REGULAR SCHEDULED MEETING CALLED TO ORDER: Roll Call ( ) Flint Runyan ( ) Kenneth Lyon ( ) Scott Brown ( ) Steve Red Elk ( ) Mark Hill Sr. 1. Consider approval of Consent Agenda A – O. A: Approval of minutes of the regular meeting in December 2023 B: Approval of Treasurer’s Report. C: Approval of Statement of Revenue and Expenditure. D: Approval of purchase orders to be paid in January 2024. E: Approval of payroll purchase orders for pay through January 2024. F: Approval of payroll purchase orders for elected officials, Municipal Judge, and City Attorney retainer through December 2023. G: Approval of purchase orders for Social Security, Federal, State, and unemployment taxes through January 2024. H: Approval of purchase order for petty cash as needed. I: Approval of refunds of court bonds and CLEET payments as needed. J: Approval of purchase orders for payment of employee health insurance. K: Approval of purchase orders for postage. L: Approval of payment of utility bills (AEP-PSO, Reliant Energy (Arkla), AT&T, Cotton Electric). M: Approval of Fire Chief and Police Chief’s written report for December 2023. N: Approval of Safety Officer Report for written December 2023. O: Approval to amend budget and insurance renewals for fiscal year 2023-24. ANNOUNCEMENTS BY MAYOR AND COUNCIL CITIZENS PARTICIPATION: BUSINESS ITEMS: 2. Consideration and action upon a resolution authorizing and approving the incurring of indebtedness by the Cache Educational Facilities Authority (herein the “Authority”) to be accomplished by the issuance of lease revenue bonds, bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis, at a premium or discount, in the aggregate principal par amount of not to exceed Fourteen Million Five Hundred Thousand Dollars ($14,500,000) to provide funds to complete the acquisition, construction, equipping, renovating, and remodeling of school buildings, acquiring school furniture, fixtures and equipment and acquiring and improving school sites related to Independent School District No. 1, Comanche County, Oklahoma (“Cache Public Schools” or the “District”); establish a reserve fund, if any, capitalize interest and pay costs of issuance; waiving competitive bidding in regard to the sale of said bonds; approving and authorizing the execution and delivery of documents in connection therewith, including, but not limited to, a bond indenture, a ground lease agreement, a sublease agreement, a preliminary official statement, an official statement, a continuing disclosure agreement, written compliance procedures, a federal tax certificate and a bond purchase agreement; selection of professionals to effect said financing and the taking of other action with respect thereto. 3. Discussion, consideration and approval of Ordinance 2024-01 amending Chapter 2, Article 3, Section 20 for the purpose of adding a definition to the term “non-intoxication beverage” effective March 1, 2024.  4. Discussion, consideration and approval of Ordinance 2024-02 amending Chapter 13, Article 2, Section 19 for the purpose of adding a definition to the term “non-intoxication beverage” effective March 1, 2024. 5. Discussion, consideration and approval to hire a new website design company for the City of Cache. GENERAL MEETING ADJOURNED at _________ p.m. CPWA MEETING CALLED TO ORDER Roll Call ( ) Flint Runyan ( ) Kenneth Lyon ( ) Scott Brown ( ) Steve Red Elk ( ) Mark Hill Sr. 1. Consider approval of CPWA Consent Agenda A-L. a. Approval of the minutes of the December 2023 regular meeting of Cache Public Works Authority. b. Approval of the Treasurer’s Report c. Approval of purchase orders to be paid in January 2024. d. Approval of payroll purchase orders for pay period thru January 2024. e. Approval of purchase orders for Social Security, Federal, State and Unemployment taxes through January 2024. f. Approval of purchase orders for petty cash as needed. g. Approval of purchase orders to Postmaster for water bill postage h. Approval of purchase orders for refunds on water meter deposits i. Approval of purchase orders for payment of employee health insurance j. Approval of purchase orders for payment of Secretary of State or Court Clerk filing fees. k. Approval of payment of utility bills (AEP-PSO, Reliant Energy (Arkla), AT&T, Cotton Electric. l. Approval to amend budget and insurance renewals for fiscal year 2023-24 2. Consideration and action upon a resolution authorizing and approving the incurring of indebtedness by the Cache Educational Facilities Authority (herein the “Authority”) to be accomplished by the issuance of lease revenue bonds, bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis, at a premium or discount, in the aggregate principal par amount of not to exceed Fourteen Million Five Hundred Thousand Dollars ($14,500,000) to provide funds to complete the acquisition, construction, equipping, renovating, and remodeling of school buildings, acquiring school furniture, fixtures and equipment and acquiring and improving school sites related to Independent School District No. 1, Comanche County, Oklahoma (“Cache Public Schools” or the “District”); establish a reserve fund, if any, capitalize interest and pay costs of issuance; waiving competitive bidding in regard to the sale of said bonds; approving and authorizing the execution and delivery of documents in connection therewith, including, but not limited to, a bond indenture, a ground lease agreement, a sublease agreement, a preliminary official statement, an official statement, a continuing  disclosure agreement, written compliance procedures, a federal tax certificate and a bond purchase agreement; selection of professionals to effect said financing and the taking of other action with respect thereto. CACHE PUBLIC WORKS AUTHORITY MEETING ADJOURNED at ______ p.m. CEDA Regular Meeting Roll Call ( ) Flint Runyan ( ) Kenneth Lyon ( ) Scott Brown ( ) Steve Red Elk ( ) Mark Hill Sr. 1. Discussion, consideration and approval of CEDA’s December 2023 Treasure Report. CEDA Meeting adjourned at _____ p.m. Agenda was filed in the office of the Municipal Clerk at 5:00 p.m. on January 5, 2024. ------------------------------------------------------------------------ Signature –Rhoda Thomas, City Clerk Treasurer CITY AGENDA POSTED AT CACHE CITY HALL AND CACHE POST OFFICE 5 pm, January 5, 2024 THE CITY OF CACHE ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION ATANY PUBLIC MEETING IS NOT POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST FORTY-EIGHT (48) HOURS PRIOR TO THE SCHEDULED MEETING IS ENCOURGED TO MAKE THE NECESSARY ACCOMMODATIONS. THE CITY MAY WAIVE THE FORTY-EIGHT (48) HOUR RULE IF SIGNING IS NOT THE NECESSARY ACCOMMODATION. All Regular Scheduled Meetings were filed with the City Clerk December 14, 2023 per State Law and are posted at the City Hall.