City Council/Successor Agency to the RDA

City of Calimesa Regular Meeting of the City Council and Successor Agency to the Calimesa Redevelopment Agency AGENDA Monday, December 6, 2021 – 6:00 p.m. Norton Younglove Multipurpose Senior Center 908 Park Avenue, Calimesa, CA 92320 The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Pursuant to recent CDC Guidelines, it is recommended that masks be worn indoors by all those fully vaccinated or unvaccinated and while attending the Council meeting. Members of the public may participate in this meeting in one of two ways: 1) In person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320. 2) By viewing the meeting on Facebook Live, beginning at 6:00 p.m. at https://www.facebook.com/cityof.calimesa Submission of Public Comments: If attending the meeting, public comment will be allowed by completing a blue speaker slip and providing it to the City Clerk at the meeting. Otherwise, public comment will be accepted via email. Please send comments via email to the Calimesa City Clerk at dgerdes@cityofcalimesa.net. Identify public comment or the specific agenda item you wish to comment on in your email’s subject line. You may submit comments on any agenda item. Emailed comments must be submitted by 5:30 p.m. on Monday, December 6, 2021 and will be read into the record by the City Clerk. Electronic comments on agenda items may only be submitted via email and comments via text and social media (Facebook, Twitter, etc.) will not be accepted. William Davis, Mayor  Linda Molina, Mayor Pro Tem Jeff Cervantez, Council Member  Wynona Duvall Council Member  Wendy Hewitt, Council Member Bonnie Johnson, City Manager  Quinn Barrow, City Attorney In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320 ANNOUNCEMENT REGARDING SPEAKER SLIPS Anyone wishing to address the City Council either during “Communications from the Public” or on any item on the agenda should fill out a blue speaker slip and give that slip to the City Clerk prior to the item being heard. Please write the number of the agenda item or the subject of your presentation on the slip. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker. CALL TO ORDER ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM MOLINA, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER DUVALL AND COUNCIL MEMBER HEWITT. STAFF: CITY MANAGER JOHNSON, CITY ATTORNEY BARROW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING MANAGER LUCIA, PUBLIC WORKS DIRECTOR MONSON, CITY ENGINEER THORNTON, INTERIM FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN SALAS. PLEDGE OF ALLEGIANCE Page 1 of 69 COMMUNICATIONS FROM THE PUBLIC Anyone wishing to address the Council on any item within the Council’s jurisdiction that is not on the agenda may do so at this time. This is not a time for City Council discussion of non-agenda items. After receiving public comments, Council Members or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting. APPROVAL OF THE AGENDA RECOMMENDATION: Move to approve the agenda Motion____________________ Second____________________ Vote____________________ CONSENT CALENDAR (Items 1 – 10) The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion. 1. APPROVAL OF CITY COUNCIL ACTION MINUTES. Page 5 a) City Council action minutes of a regular meeting of November 15, 2021 2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES. Page 11 There are no minutes ready for approval at this time. 3. APPROVAL OF WARRANT REGISTERS. Page 12 a) Check Register Report with a total of $426,150.20 (Check Nos. 37895 to 37980) b) November 25, 2021 Payroll of $86,955.76 December 1, 2021 Council Payroll of $1,673.25 4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA. Page 19 This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda. 5. TREASURER’S REPORT FOR MONTH ENDED OCTOBER 31, 2021 Page 20 RECOMMENDATION: That the City Council receive and file the Investment Report for the month ended October 31, 2021. 6. APPROVAL OF RESOLUTION NO 2021-53, APPOINTING A CITY TREASURER. Page 23 RECOMMENDATION: That the City Council adopt Resolution No. 2021-53, A Resolution of the City Council of the City of Calimesa California appoint Celeste Reid as City Treasurer and rescinding Resolution No. 2017-29. 7. NOTICE OF COMPLETION – DEMOLITION OF 907 CALIFORNIA STREET. Page 25 RECOMMENDATION: That the City Council accept the Demolition of 907 California Street project as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $1,868.85 to Three Peaks Corporation. Page 2 of 69 8. AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS TO MAKE VARIOUS LANGUAGE UPDATES. Page 27 RECOMMENDATION: That the City Council approve the Amendment to the Joint Powers Agreement of the Western Riverside Council of Governments to make various language updates. 9. PURCHASE OF REPLACEMENT MOWER AND WAIVER OF FORMAL BIDDING REQUIREMENTS FOR PUBLIC ADVERTISEMENT. Page 54 RECOMMENDATION: That the City Council approve Resolution 2021-52, a Resolution of the City of Calimesa taking the following actions: 1. Authorizing the purchase of a replacement lawn mower and; 2. Waiving formal bidding requirements for public advertisement in connection with this purchase as provided by the City’s Municipal Code. 10. ANNUAL REPORT AND FIVE-YEAR REPORT REGARDING DEVELOPMENT IMPACT FEES Page 60 RECOMMENDATION: That the City Council receive and file this Annual Report regarding developer impact fees (hereinafter referred to as DIF) and make the findings listed below. POLICE CHIEF COMMENTS & REPORTS FIRE CHIEF COMMENTS & REPORTS MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234. BUSINESS ITEMS 11. UPDATE OF NEW CITY LOGO AND WEBSITE PROJECT. Page 66 RECOMMENDATION: That the City Council approve the conceptual logo and color scheme. CONVENE JOINT CITY COUNCIL AND SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY MEETING JOINT BUSINESS ITEMS JM1. CITY COUNCIL REORGANIZATION. Page 68 RECOMMENDATION: That the City Council choose one of its members as Mayor and another of its members as Mayor Pro Tem. JM2. SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY REORGANIZATION. Page 69 Page 3 of 69  RECOMMENDATION: That the Board of Directors of the Successor Agency to the Calimesa Redevelopment Agency choose one of its members as Chairperson and another of its members as Vice-Chairperson ADJOURN THE SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY AND RECONVENE CITY COUNCIL COUNCIL MEMBERS’ COMMENTS & REPORTS This is the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b). CITY MANAGER COMMENTS & REPORTS ADJOURNMENT Adjourn to the Regular Meeting of the City Council on Monday, December 20, 2021 at 6:00 p.m. Page 4 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 1 SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES MEETING DATE: December 6, 2021 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council Meeting of November 15, 2021. ATTACHMENTS: Attachment A: City Council action minutes of November 15, 2021 Regular Meeting Page 5 of 69  City Of Calimesa City Council Minutes of Regular Meeting November 15, 2021 Pursuant to the State of California Executive Order N-29-20, regarding the COVID- 19 pandemic, the Calimesa City Council conducted this meeting in the Norton Younglove Senior Center maintaining appropriate social distancing. Members of the public were encouraged to participate in the meeting in one of two ways: 1) In person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, maintaining a 6-foot distance from others. Face masks are mandatory. 2) By viewing the meeting on Facebook Live, beginning at 6:00 p.m. at https://www.facebook.com/cityofcalimesa Submission of Public Comments: Those attending the meeting and maintaining appropriate social distancing, were allowed to speak during public comment by completing a blue speaker slip and providing it to the City Clerk at the meeting. Otherwise, public comment was accepted via email to the Calimesa City Clerk at dgerdes@cityofcalimesa.net with a deadline of 5:30 p.m. on Monday, November 15, 2021. CALL TO ORDER 6:00 p.m. by Mayor Davis ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM MOLINA, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER DUVALL AND COUNCIL MEMBER HEWITT. ABSENT: NONE STAFF: CITY MANAGER JOHNSON, CITY ATTORNEY BARROW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING MANAGER LUCIA, ASSOCIATE ENGINEER SHAKIR, CITY ENGINEER THORNTON, INTERIM FIRE CHIEF O’CONNELL AND SHERIFF LT BEATTY. PLEDGE OF ALLEGIANCE Pledge of Allegiance was led by Interim Fire Chief O’Connell. COMMUNICATIONS FROM THE PUBLIC None APPROVAL OF THE AGENDA MOTION BY MAYOR PRO TEM MOLINA, SECONDED BY COUNCIL MEMBER CERVANTEZ, CARRIED 5-0 TO APPROVE THE AGENDA AS PRESENTED. Mayor Davis asked if there were any items to be removed from the Consent Calendar for discussion. There were no items removed. Page 6 of 69 CONSENT CALENDAR (Items 1 – 6) The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion. 1. APPROVAL OF CITY COUNCIL ACTION MINUTES. a) City Council action minutes of a regular meeting of November 1, 2021 2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES. There are no minutes ready for approval at this time. 3. APPROVAL OF WARRANT REGISTERS. a) Check Register Report with a total of $173,176.46 (Check Nos. 37835 to 37894) b) November 1, 2021 Council Payroll of $1,673.25 November 11, 2021 Payroll of $83,512.59 4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA. This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda. 5. TRAVEL EXPENSES RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through October 31, 2021. 6. STATEMENT OF INVESTMENT POLICY. RECOMMENDATION: That the City Council adopt Resolution No. 2021-51 a Resolution of the City Council of the City of Calimesa, California adopting a Statement of Investment Policy for Fiscal Year 2021-22. MOTION BY COUNCIL MEMBER CERVANTEZ, SECONDED BY COUNCIL MEMBER DUVALL, CARRIED 5-0 TO APPROVE THE CONSENT CALENDAR AS PRESENTED. CHAMBER OF COMMERCE REPORTS Chamber President John Barilone provided a report as follows: December 14, 2021 Chamber Breakfast, Senator Ochoa-Bogh to be the speaker. Welcome bags will be delivered to new residents, volunteers are ready. Christmas Toy Drive Pop-up Events to be held on Saturday December 4, 2021 from 9:00am – 1:00 pm at Tractor Supply and December 9, 2021 from 1:00 – 4:00 pm at the 7/11 at Cherry Valley Market Place. He announced donations for turkeys have been received for distribution. The Christmas Parade planning meetings continue and donations are being received from sponsors. He announced the Annual Chamber Installation Dinner and Awards on January 13 2021 to be held at the Calimesa Events Center. Page 7 of 69 POLICE CHIEF COMMENTS & REPORTS Lt. Beatty reported 228 calls for service for November 1-14th. 2 DUI’s, suicide attempt, and grand thefts. He stated that the same suspect from the Chase Bank robbery, hit in San Bernardino as well. FIRE CHIEF COMMENTS & REPORTS Interim Fire Chief O’Connell reported 1,400 total year-to-date calls for service with 994 being medical aid. MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234. Council Member Duvall reported that she attended the San Gorgonio Pass Water Alliance meeting on November 3, 2021, adding that Joe Zoba gave a presentation on the weather outlook for Southern California, stating that February is the wettest season, but it will be below average this year. She further reported that she attended a T-Now meeting on November 4, 2021. Mayor Pro Tem Molina reported that she attended an RTA Budget and Finance Committee meeting on November 3, 2021, a CalCities Division Virtual Meeting on November 8, 2021 and an RCTC Commission Meeting where they discussed the 21/22 Budget Transit Plan. CONVENE JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING Mayor Davis called the Joint City Council and Planning Commission Meeting to order at 6:14 p.m. All members of Council were present. Planning Commissioners present were as follows: Chairperson Barron, Vice-Chairperson Brittingham, Commissioner Cundieff and Commissioner Keith. Commissioner Champenois was absent. WORKSHOP ITEM JWS1. JOINT WORKSHOP: 2021-2029 HOUSING ELEMENT UPDATE RECOMMENDATION: That the City Council and Planning Commission receive the report and provide staff direction related to programs, policies and candidate sites for the 2021-2029 Housing Element. Planning Manager Lucia introduced David Barquist of Kimley Horn who provided a power point presentation regarding the 2021-2029 Housing Element Update describing demographic overview of Calimesa, explained what a Housing Element is, overview of the Regional Housing Needs Assessment (RHNA) process, the Community engagement process, Policy and Program Considerations and next steps. Page 8 of 69 The following are the results of the City Council and Planning Commission discussion: Will the Commercial areas be rezoned? What is being done to bring in developers that will develop low-income properties. Status of Horse Property when a current horse property is sold. Apartment Buildings considered affordable housing? Is vacant land affected? Maintain the neighborhood character. Low-income areas should have access to amenities. How often does the State check in on the Cities regarding their Housing Element? The report was received and filed. No direction was given and no action was taken. ADJOURN THE PLANNING COMMISSION AND RECONVENE CITY COUNCIL Mayor Davis adjourned the joint City Council and Planning Commission meeting and reconvened City Council at 7:04 p.m. COUNCIL MEMBERS’ COMMENTS & REPORTS This is the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b). Mayor Pro Tem Molina reported that she attended the Veterans Day Celebration at Yucaipa Community Park on Veterans Day, November 11, 2021, she added that over 300 were in attendance, stating it was a nice event. Council Member Cervantez reported that he attended the public workshop meeting of the Planning Commission and Parks, Trails & Community Services Commission regarding the 4th Street Park Expansion, stating he was very proud of the Commissions and their work on this project. He suggested a fun process in the naming of the park. Council Member Duvall gave “Shout-outs” to the Council members as follows: • Mayor Davis for volunteering his time at the “Rock ’n the Paws event”. • Mayor Pro Tem Molina for her assistance at the Veteran’s Day Event. • Council Member Cervantez for his involvement in the 4 th Street Park Expansion Workshop. • Council Member Hewitt for her attendance at the Calimesa Chamber Breakfast. • Council Member Duvall attended a Crafton Hills College Event and also toured the “Youth Hope Home” that houses homeless and runaway youth ages 14-24. CITY MANAGER COMMENTS & REPORTS City Manager Johnson reported that BC Tim O’Connell has been appointed as “Interim Page 9 of 69 Fire Chief” effective November 15, 2021. She further reported the passing of Chief Building Official, Dave Mitchell, a Charles Abbott & Associates employee, and requested the meeting be adjourned in his memory. RECESS TO CLOSED SESSION City Attorney Barrow announced the Closed Session Item and Mayor Davis recessed the meeting to Closed Session at 7:10 p.m. CLOSED SESSION ITEMS A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 – Number of Cases: One (1) case CLOSED SESSION ANNOUNCEMENT a. Direction was given to City Attorney with no reportable action. ADJOURNMENT Meeting was adjourned in memory of Dave Mitchell at 8:18 p.m. to the Regular Meeting of the City Council on Monday, December 6, 2021 at 6:00 p.m. Respectfully Submitted, Darlene Gerdes, City Clerk Page 10 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 2 SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES MEETING DATE: December 6, 2021 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk There are no minutes ready for approval at this time. Page 11 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 3 SUBJECT: APPROVAL OF WARRANT REGISTER MEETING DATE: December 6, 2021 PRESENTED BY: Bonnie Johnson, City Manager RECOMMENDATION: Staff requests that the City Council move to approve the Warrant Register as presented. SUMMARY: The attached Check Register Report for City Council’s approval is as follows: a) Check Register Report with a total of $426,150.20 (Check Nos. 37895 - 37980) b) November 25, 2021 Payroll of $86,955.76 December 1, 2021 Council Payroll of $1,673.25 Page 12 of 69 Page 13 of 69 Page 14 of 69 Page 15 of 69 Page 16 of 69 Page 17 of 69 Page 18 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 4 SUBJECT: WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA MEETING DATE: December 6, 2021 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda. Page 19 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 5 SUBJECT: TREASURER’S REPORT FOR MONTH ENDED OCTOBER 31, 2021 MEETING DATE: December 6, 2021 PREPARED BY: Celeste Reid, Finance Director RECOMMENDATION: That the City Council receive and file the Investment Report for the month ended October 31, 2021. BACKGROUND/DISCUSSION: Pursuant to Council Resolution No. 2021-51 approved on November 15, 2021, the Monthly Treasurer’s Report is hereby submitted. The report complies with the aforementioned Council resolution, as well as Government Code Section 53646. The significant transactions during the month were the following: • LAIF interest for the quarter ended September 30, 2021 was credited on October 15, 2021 in the amount of $15,961.96. • Cash in the amount of $350,000 was transferred on October 21, 2021 from LAIF to Bank of America General Checking to fund operational expenditures. ATTACHMENTS: Attachment A: Treasurer’s Report for the month ended October 31, 2021. Page 20 of 69 Page 21 of 69 Page 22 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 6 SUBJECT: APPROVAL OF RESOLUTION NO. 2021-53, APPOINTING A CITY TREASURER MEETING DATE: December 6, 2021 PRESENTED BY: Bonnie Johnson, City Manager RECOMMENDATION: That the City Council adopt Resolution No. 2021-53, A Resolution of the City Council of the City of Calimesa, California, appointing Celeste Reid as City Treasurer and rescinding Resolution No. 2017-29. BACKGROUND: On August 21, 2017 the City Council adopted Resolution No. 2017-29 appointing Darlene Gerdes as the City Treasurer. On April 26, 2021 Celeste Reid was appointed to the position of Finance Director for the City of Calimesa. Due to her recent appointment, it is necessary to adopt a Resolution appointing Celeste Reid as the City Treasurer and rescinding Resolution No. 2017-29 ATTACHMENTS: Attachment A: Resolution No. 2021-53 Page 23 of 69  RESOLUTION NO. 2021-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIMESA, CALIFORNIA APPOINTING CELESTE REID AS CITY TREASURER AND RESCINDING RESOLUTION NO. 2017-29 IN ITS ENTIRETY WHEREAS, Government Code Section 36511 contains the provision that a petition for incorporation of a City may provide for the appointment of all the city’s officers (except members of the City Council) who shall then be appointed by the City Council; and WHEREAS, the Petition for Incorporation of the City of Calimesa provided that the City Treasurer shall be an appointed officer. NOW, THERFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA DOES RESOLVE AS FOLLOWS: Section 1. Celeste Reid is appointed City Treasurer of the City of Calimesa commencing on December 6, 2021 to serve at the pleasure of the City Council. Section 2. Pursuant to California Government Code Section 36518, the City Treasurer shall execute a bond to the City. Except as otherwise provided, the bond shall conform to the provisions of the Government Code relating to bonds of public officers. The penal sum of the bond shall be in a reasonable amount recommended by the City Attorney and fixed by the City Council, by resolution, and may be changed during the City Treasurer’s term of office. The premium for such bond shall be a proper charge against the City of Calimesa. PASSED, APPROVED AND ADOPTED this 6th day of December, 2021. ______________________________ WILLIAM DAVIS, MAYOR ATTEST: ________________________________ DARLENE GERDES, CITY CLERK Page 24 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 7 SUBJECT: NOTICE OF COMPLETION – DEMOLITION OF 907 CALIFORNIA STREET MEETING DATE: December 6, 2021 PREPARED BY: Mari Shakir, Associate Engineer RECOMMENDATION: That City Council accept the Demolition of 907 California Street project as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $1,868.85 to Three Peaks Corporation. DISCUSSION: On July 19, 2021, Council awarded a contract to Three Peaks Corporation in the amount of $37,377. The project consisted of removing and disposing of existing buildings, concrete slabs, concrete footings, roofing, vegetation, locating and capping of existing sewer, grading, backfill, and compaction of open trenches. Three Peaks Corporation completed all work to the satisfaction of the Public Works Department and Building Inspector. FISCAL IMPACT: No fiscal impacts. All amounts are within the previously authorized budget amounts. ATTACHMENTS: Attachment A: Notice of Completion Page 25 of 69  RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF CALIMESA CITY CLERK 908 PARK AVENUE CALIMESA, CA 92320 SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY NOTICE OF COMPLETION Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement: Project Name: Demolition of 907 California Street (Bid No. 2021-07) Date of Completion: December 6, 2021. Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: Three Peaks Corporation, 1025 Calimesa Blvd. #6, Calimesa, CA 92320 Name and address of Construction Lender: None Description of site: 907 California Street. Calimesa, CA 92320 DATED: December 6, 2021 CITY OF CALIMESA A Municipal Corporation Margaret Monson, Public Works Director VERIFICATION I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on December 6, 2021 at Calimesa, California _____________________________________________ Darlene Gerdes, City Clerk City of Calimesa 908 Park Avenue Calimesa California, 92320 Page 26 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 8 SUBJECT: AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS TO MAKE VARIOUS LANGUAGE UPDATES MEETING DATE: December 6, 2021 PREPARED BY: Darlene Gerdes, Deputy City Manager RECOMMENDATION: That the City Council approve the Amendment to the Joint Powers Agreement of the Western Riverside Council of Governments to make various language updates. BACKGROUND: On November 1, 2021 WRCOG staff presented this item to the WRCOG Executive Committee for approval. The Executive Committee has directed WRCOG staff to forward the amendments to WRCOG’s member agencies for their approval. The practices, role, and needs of WRCOG have evolved over the past three decades. The processes outlined in the formation document (Joint Powers Agreement) and the operational document (Bylaws) should be updated from time to time in order to capture changes in the needs, intent, and focus of the Executive Committee. Earlier this summer, a subcommittee comprised of Vice-Chair Crystal Ruiz, Committee member Brian Tisdale, Committee member Ben Benoit, and immediate Past Chair Kevin Bash met to evaluate and propose changes to WRCOG's Joint Powers Agreement. The group met over a series of months and has completed its work. A partial list of key changes to the JPA is listed below. For the full scope of changes, please see the attached red line document (Attachment A). The changes are intended to: 1. Remove references to the membership of the Morongo Band of Mission Indians. 2. Modernize language and processes, including removal of references to use of member agency employees to perform day-to-day WRCOG Agency business. 3. Completely revise indemnity language to better articulate WRCOG responsibility to indemnify member agencies. 4. Remove outdated arbitration provision. ATTACHMENTS: Attachment A: WRCOG redlined JPA Page 27 of 69 Page 28 of 69 Page 29 of 69 Page 30 of 69 Page 31 of 69 Page 32 of 69 Page 33 of 69 Page 34 of 69 Page 35 of 69 Page 36 of 69 Page 37 of 69 Page 38 of 69 Page 39 of 69 Page 40 of 69 Page 41 of 69 Page 42 of 69 Page 43 of 69 Page 44 of 69 Page 45 of 69 Page 46 of 69 Page 47 of 69 Page 48 of 69 Page 49 of 69 Page 50 of 69 Page 51 of 69 Page 52 of 69 Page 53 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 9 SUBJECT: PURCHASE OF REPLACEMENT MOWER AND WAIVER OF FORMAL BIDDING REQUIREMENTS FOR PUBLIC ADVERTISEMENT. MEETING DATE: December 6, 2021 PRESENTED BY: Bonnie Johnson, City Manager Margaret Monson, Interim Public Work Director Eric Williamson, Public Works Supervisor RECOMMENDATION: That the City Council approve Resolution 2021-52, a Resolution of the City of Calimesa taking the following actions: 1. Authorizing the purchase of a replacement lawn mower and; 2. Waiving formal bidding requirements for public advertisement in connection with this purchase as provided by the City’s Municipal Code. BACKGROUND: The Public Works Department purchased our current lawn mower in 2014, a year before the 4th Street Park opened in 2015. The current mower has been in service since 2015. We currently utilize the mower to maintain both City parks and the public library, as well as weed abatement on many City properties and rights of way. During the 6 years of service, City of Calimesa has invested a considerable amount of money to keep the current mower operable. On average, the machine is used at least 8 hours a week, so in its working life, there are almost 2,500 hours of service on the mower. It is one of the most utilized pieces of equipment in the Public Works Department. The mower was converted to a propane system by a grant for Clean Air Initiative. Unfortunately, this system is becoming obsolete. Therefore, staff has only been able to locate 2 certified mechanics in Riverside County to service and maintain the mower, which is increasingly expensive and requires ordering of parts and wait time for delivery. DISCUSSION: Public Works is recommending replacing the mower at this time due to the upkeep the unit is requiring regularly and the limited ability to receive parts and service. Staff have researched multiple replacement units and received quotes from 3 different manufacturers. Staff has examined all fuel type options, including gas, diesel and propane, extensively researched each manufacturer’s styles and add-ons, focusing on customer reviews as well as spoken to Sales Associates with each manufacturer to get an understanding of the specialties of each mower to determine which would be best suited for our type of work. Based on all the research completed, staff is recommending the purchase of a Kubota Diesel Zero-Turn Deck Mower, Model # 1021-3-60. While the diesel fuel system option is on average 15% more expensive than a comparable gas or propane option, it will save the Page 54 of 69 City money in the long run as diesel mowers utilize less fuel to operate and will have a longer useful life, saving in maintenance and replacement cost. Given the upcoming growth of the City and the additional hours we are expecting to be using the mower, the diesel option will be the superior option. The Calimesa Municipal Code (CMC) Section 3.15.130 authorizes the City Manager to make purchases up to $10,000 if three written bids are obtained. In addition, CMC Section 3.15.110, formal contract procedure, provides, among other requirements, that all purchases over $10,000 must be made pursuant to a formal bid process wherein there is a formal published notice soliciting sealed bids. The recommended purchase of replacement mower would fall into thelatter category. However, CMC Section 3.15.050 provides that: “The city council may also, by majority vote of its entire membership, dispense with such bidding and other procedures required by this chapter in any individual instance upon finding that it would be impracticable, useless or uneconomical in such instance to follow such procedures, and that the public welfare would be promoted by dispensing with same.” Staff is recommending the formal bid process be waived for the purchase of the replacement mower on Exhibit A to Resolution 2021-52. The reasons for waiver of the formal bid process are as follows: a) Purchase of Replacement Mower: Three quotes from retail mower suppliers were received from local vendors who can supply the riding mower who is a retail lawn equipment dealer. Inland Kubota, Inc. of Redlands is well-known, locally available, and reputable, and is able to furnish the mower. Additional findings to support the waiver of purchasing procedures are as follows: (1) Retail seller quotes will not differ from formal advertising bids. (2) Formal bids will not be answered by mower dealers, as their business does not require formal bidding to obtain sales. (3) Informal quotes were obtained from three separate dealers for the riding mower. Public Works staff obtained an estimate from Inland Kubota, Inc. in Redlands, Ca. The recommendations reflect consideration of price, availability, timing and fit. Exhibit A lists the recommended item for purchase for which staff is recommending the City Council waive formal bidding procedures to make this purchase. Based on these facts, staff recommends that the City Council use its authority contained in Section 3.15.050 of the Calimesa Municipal Code to find that due to various factors listed above and vendor reputation,it would be impractical, useless or uneconomical to purchase the equipment listed on Exhibit A through formal bidding procedures, and that the public welfare would be promoted by dispensing with the same. FINANCIAL IMPACT: The City Council adopted the 2021-22 Budget, that among other things, included the Mower Replacement for Public Works in the General Fund in the amount of $20,500. Based upon the approved 2021-22 Budget document, the City’s Mower Replacement anticipated purchase price is below what has been budgeted for this fiscal year at $16,716.82. Staff is recommending that the City Council approve the quote of $16,716.82 from Inland Kubota, Inc. for the Public Works Department for the Purchase of a Kubota Diesel Zero-Turn Deck Mower, Model # 1021-3-60. Page 55 of 69 ATTACHMENTS: Attachment A: CMC Title 3, Chapter 3.15 Attachment B: Resolution 2021-52 Page 56 of 69  ATTACHMENT A 3.15.050 Bidding. Purchases of supplies, services and equipment and the sale of personal property shall be by bid procedures, pursuant to CMC 3.15.110, 3.15.120 and 3.15.160. With the exception of purchases covered by Article 4 of the State Public Contracts Code, bidding may be dispensed with when an emergency requires that an order be placed with the nearest available source of supply, when the amount involved is less than $1,000, or when the commodity is a sole source item which can be obtained from only one vendor. Sole source items shall include purchases of items where there are restrictions in specifications due to the need for standardization. The city council may also, by majority vote of its entire membership, dispense with such bidding and other procedures required by this chapter in any individual instance upon finding that it would be impracticable, useless or uneconomical in such instance to follow such procedures, and that the public welfare would be promoted by dispensing with same. [Ord. 99-2 § 1; Code 1990 § 2.9.05.] Page 57 of 69  RESOLUTION 2021-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIMESA, CALIFORNIA AUTHORIZING THE PURCHASE OF A KUBOTA DIESEL ZERO-TURN DECK MOWER; AND WAIVING FORMAL BIDDING PURSUANT TO CALIMESA MUNICIPAL CODE SECTION 3.15.050 WHEREAS, the City is required to provide Street and Park Maintenance services for mowing of lawns and weeds and periodically deems it necessary to replace worn and obsolete equipment; and WHEREAS, the original mowing equipment was previously converted to propane gas which has failed and is now obsolete; and WHEREAS, Inland Kubota has given the City a competitive quote for a Kubota Diesel Zero-Turn Deck Mower, Model # 1021-3-60 as a replacement; and WHEREAS, due to a variety of factors, as delineated in Section 3 below, it was determined that it was more practical, useful and economical to utilize informal bidding procedures rather than noticed public bidding procedures for this purchase and thus seek City Council approval to waive the formal bidding requirements for advertisement and the minimum bid requirements as would normally be required by the Calimesa Municipal Code; and WHEREAS, City staff have presented sufficient facts to conclude that it would be impracticable, useless and uneconomical to purchase the replacement mower by following formal bidding procedures, and that the public welfare would be promoted by dispensing with same; and WHEREAS, the City Council approved the FY 2021-22budget to incorporate the purchase of the Mower Replacement in the amount of $20,500; and WHEREAS, the City Council approved the Lawn Mower Replacement Purchase in the General Fund when it adopted the Fiscal year 2021-22 Budget on June 7, 2021; and WHEREAS, the City Council now deems it appropriate to approve $16,716.82 from the Public Works Budget for the purchase of the Replacement Mower. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS: Section 1: The City Council finds that the requirements for formal bidding for items of equipment or supplies valued at over $10,000.00 be dispensed with in connection with the purchase of the Replacement Mower on Exhibit A and specifically noted below: a) Purchase of Replacement Mower: Three quotes from retail mower suppliers were received from local vendors who can supply the riding mower and who are retail lawn equipment dealers. Inland Kubota, Inc. of Redlands is well-known, locally available, and Page 58 of 69 reputable, and is able to furnish the mower. Section 2: The City Council further finds that the following factors warrant the waiver of formal bidding, for the purchase of the Public Works Replacement Mower listed on Exhibit A: (i) Retail seller quotes will not differ materially from formal advertised bids. (ii) Formal bids will not be answered by mower dealers, as their business does not require formal bidding to obtain sales. (iii) Informal quotes were obtained from three separate dealers for the riding mower. Section 3: Based on the facts presented in the staff report accompanying this item and the findings contained in this Resolution, and pursuant to the authority contained in Section 3.15.050 of the Calimesa Municipal Code, the City Council finds that due to various factors including, but not limited to, Retail seller quotes will not differ materially from formal advertised bids, formal bids will not be answered by mower dealers, informal quotes were obtained from three separate dealers, vendor location and reputation,it would be impractical, useless and uneconomical to purchase the equipment listed on Exhibit A through formal bidding procedures, and that the public welfare would be promoted by dispensing with the same. The City Council further finds that there is reasonable justification for dispensing with the requirement that there be three bids obtained for those items listed in Exhibit A. Section 4: Based upon the findings set forth above, the City Council hereby dispenses with the bidding required by Calimesa Code Municipal Chapter 3.15 and authorizes the purchase of the Kubota Diesel Zero-Turn Deck Mower, Model # 1021-3- 60 at a cost of $16,716.82. PASSED, APPROVED, and ADOPTED this 6th day of December 2021. WILLIAM DAVIS, MAYOR ATTEST: DARLENE GERDES, CITY CLERK Page 59 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 10 SUBJECT: ANNUAL REPORT AND FIVE-YEAR REPORT REGARDING DEVELOPMENT IMPACT FEES MEETING DATE: December 6, 2021 PREPARED BY: Celeste Reid, Finance Director RECOMMENDATION: It is recommended that the City Council receive and file this Annual Report regarding developer impact fees (hereinafter referred to as DIF) and make the findings listed below. SUMMARY: Government Code Section 66006 requires local agencies to submit annual reports detailing the status of development impact fees. The annual report must be made available to the public within 180 days after the last day of the fiscal year and must be presented to the public agency (City Council) as an informational report. This report summarizes the following information for each of the development fee programs: • Description of the type of fee in the account or fund • The amount of the fee • Beginning and ending fund balances • Amount of fees collected, and the interest earned • Identification of public improvements for which fees were expended • Identification of any inter-fund transfers or loan made from the fund • Any refunds made In addition, to the extent there is an accumulation of fees in any fee category in excess of 5 years (in other words, current fund balance exceeds the amount of mitigation fees collected over the past 5 years), Government Code Section 66001 (d) requires the local agency to make certain findings. These are as follows: • Identify the purpose for which the fees will be spent • Indicate the fee was appropriately charged by demonstrating a reasonable relationship between the fee and the purpose for which it was charged • Identify any other sources and amounts of funding that are necessary to complete improvements • Identify the projected timeline for having all projected funding for making the identified improvements DISCUSSION: Attached, as Exhibit A, is a DIF status report reflecting activity for the 2020-21 Fiscal Year: As part of that report, a determination is made, by fee category, as to whether there are mitigation fees remaining unexpended for 5 years or more. As indicated in Exhibit A, there are 5 categories of mitigation fees with unexpended funds in excess of 5 years; namely Flood Control/Drainage, Administrative Facilities, Library facilities, Law Enforcement Facilities and Park Improvements. Please note that in both the Flood Control/Drainage Fund and Traffic Improvement Fund certain non-mitigation revenue (i.e., grants and other developer Page 60 of 69 contributions) was excluded from the excess revenue calculation. The required findings in each fee category are as follows: Flood Control/Drainage Fees: The purpose of the City’s Flood Control/Drainage Fees is to construct new flood control facilities to accommodate storm water from new development to serve the City and its residents. The relationship between the fee imposed and the purpose for which it is imposed is to mitigate the impact of new development on the need for flood control facilities that serve new development. The nexus and proportionality for the fee imposed is provided for in the DIF study that was prepared at the time the fees were established. The City hereby incorporates the findings from that study into this report. The sources of funding for this improvement are identified in the attached DIF status report. The City is currently working on the Calimesa Creek project. The project was not completed in 2020-21 and will continue into 2021-22. The funding sources include an EPA grant which concluded in 2019-20, Development Impact Fee revenue and a Riverside County Flood Control grant. It is anticipated that in the next 24 months, the project will be completed. The project will require significant DIF funds to be expended during that time period. The Flood Control Drainage Fee fund also completed a project within the fiscal year 2020-21 for the Old Roberts Road Storm drain and pavement failure. This project was completed as of June 30, 2021. Administrative Facilities Fees: The purpose of the City’s Administrative Facilities Fees is to construct a City Hall to serve the residents and business as the City grows due to new developments. The relationship between the fee imposed and the purpose for which it is imposed is to mitigate the impact of new development on the need for city administrative offices to serve new development. The nexus and proportionality for the fee imposed is provided for in the DIF study that was prepared at the time the fees were established. The City hereby incorporates the findings from that study into this report. The sources of funding for this improvement are identified in the attached DIF status report. Several years ago, the City had completed the initial conceptual design of a new Civic Enrichment Center that would include, among other things, new library and city hall facilities. The estimated cost of the construction of the facility was $6.4 million. However, these costs were updated in the most recent DIF study (2017) to include the possibility of a slightly larger facility and alternative location. In addition, it is now anticipated that a new library and city hall facilities will be at 2 separate locations, as opposed to the original concept noted above. Depending on ultimate site location and facility design, the current estimated cost of new city hall facilities is between $10 million and $16 million. It is anticipated that this improvement will be constructed in the next 5 to 7 years and during that time the City’s collected Administrative Facilities Fees would be expended for that purpose. Library Fees: The purpose of the City’s Library Facilities Fees is to construct a new library to serve the residents and business within new developments in the City. The relationship between the fee imposed and the purpose for which it is imposed is to mitigate the impact of new development on the need for library services to serve new development. The nexus and proportionality for the fee imposed is provided for in the DIF study that was prepared at the time the fees were established. The City hereby incorporates the findings from that study into this report. The sources of funding for this improvement are identified in the attached DIF status report. Several years ago, the City had completed the initial conceptual design of a new Civic Enrichment Center that would include, among other things, new library and city hall facilities. The estimated cost of Page 61 of 69 the construction of the facility was $6.4 million. However, these costs were updated in the most recent DIF study to include the possibility of a slightly larger facility and alternative location. In addition, it is now anticipated that a new library and city hall facilities will be at 2 separate locations, as opposed to the original concept noted above. Depending on ultimate site location and facility design, the current estimated cost of a new library facility is between $4 million and $6 million. During fiscal year 2020-21, City staff developed and presented alternatives for a new library facility assuming a replacement facility at the current location. The discussions are preliminary and if the process proceeds, it is anticipated the library may be constructed within 2 to 5 years. The City’s collected Library Facilities Fees would be expended for the purpose of a construction of a new library. Law Enforcement Fees: The purpose of the City’s Law Enforcement Facilities Fees is to construct a new police services facility in the City to serve the residents and businesses within new developments in the City. The relationship between the fee imposed and the purpose for which it is imposed is to mitigate the impact of new development on the need for law enforcement services to serve that new development. The nexus and proportionality for the fee imposed is provided for in the DIF study that was prepared at the time the fees were established. The City hereby incorporates the findings from that study into this report. The sources of funding for this improvement are identified in the attached DIF status report. The City currently contracts with the County of Riverside for Sheriff (Police) services. The City has not grown as expected over the last several years. Any significant growth began in 2018-19. As such, building a facility has been delayed. It is anticipated that a facility will be built in the next 10 to 15 years and that the City’s Law Enforcement Facilities Fees will be expended during that period. Park Improvement Fees: The current purpose of the City’s Park Improvement Fees is to construct additional park facilities to serve the City and its residents. The relationship between the fee imposed and the purpose for which it is imposed is to mitigate the impact of new development on the need for additional parks to serve that new development. The nexus and proportionality for the fee imposed is provided for in the DIF study that was prepared at the time the fees were established. The City hereby incorporates the findings from that study into this report. The sources of funding for this improvement are identified in the attached DIF status report. The City currently owns 2.31 acres of undeveloped parkland referred to as 4th Street Park Phase 2. Initial concepts have been discussed and community input obtained in fiscal year 2021-22 for this property. There remains considerable process, discussions and approvals required to proceed with development of this park expansion. To date, the City has accumulated Park Improvement funds of $3,323,286. Fire Facilities Fees and Street and Traffic Fees: As noted in the attached DIF status Report, there was not an excess of funds in the Fire Facilities Fund or the Street and Traffic Improvement Fund. As such, no findings are required to be made. ATTACHMENTS: Attachment A: Development Impact Fee Status Attachment B: Development Impact Fee Table of Fees Page 62 of 69  CITY OF CALIMESA EXHIBIT A DEVELOPMENT IMPACT FEE STATUS FISCAL YEAR ENDED JUNE 30, 2021 Fire Flood Control/ Administrative Library Law Enf. Street/Traffic Park Total Facilities Drainage Facilities Facilities Facilities Improvement Improvement All Funds Beginning Fund Balance $ 31,942 $ 2,297,188 $ 2,290,453 $ 940,842 $ 479,836 $ 1,731,044 $ 2,937,156 $ 10,708,461 Revenues: Mitigation Fees 67,416 682,094 742,477 194,530 56,192 64,234 374,448 2,181,391 Interest Income 1,158 14,034 14,661 5,697 2,322 8,165 17,238 63,275 Other - 172,135 (5) - - - 758,838 (5) - 930,973 Total Revenue $ 68,574 $ 868,263 $ 757,138 $ 200,227 $ 58,514 $ 831,237 $ 391,686 $ 3,175,639 Expenditures: Planning - - - 990 - - - $ 990 Engineering & Professional Services - 23,034 (3) 11,038 - - 967,256 (6) - 1,001,328 Construction/Improvements - 222,464 (4) 225,300 (7) - - - - 447,764 Vehicles and Equipment 16,077 (2) - - - - - - 16,077 Administration 4,564 (1) 15,602 (1) 5,630 (1) 3,359 (1) 3,424 (1) 18,819 (1) 5,556 (1) 56,954 Debt Service 49,467 (2) - - - - - - 49,467 Transfers, Loans, Refunds - - - - - - - - Total Expenditures $ 70,108 $ 261,100 $ 241,968 $ 4,349 $ 3,424 $ 986,075 $ 5,556 $ 1,572,580 Ending Fund Balance $ 30,408 $ 2,904,351 $ 2,805,623 $ 1,136,720 $ 534,926 $ 1,576,206 $ 3,323,286 $ 12,311,520 Mitigation Fees Collected 2016-17 to 2020-21: $ 369,371 $ 2,681,438 $ 2,570,191 $ 747,640 $ 280,993 $ 1,166,433 $ 1,794,692 Fund Balance vs. Fees Collected $ (338,963) $ 50,778 $ 235,432 $ 389,080 $ 253,933 $ (349,065) $ 1,528,594 Accumulation in Excess of 5 Years No Yes Yes Yes Yes No Yes (1) Fees expended for administration (2) All expenditures are related to vehicles and equipment for the Fire Department. (3) All expenditures are related to the Calimesa Creek Project. (4) This expenditure relates to the Roberts Road Storm Drain project. (5) This revenue is not mitigation fee revenue, it is grant revenue or other developer contributions. This revenue has not been included in the excess revenue calculation. (6) All expenditures are for design/engineering related to the County Line Road Improvements, Cherry Valley Interchange, and Singleton Road Interchange. (7) The City installed a new backup generator system for the municipal services complex and retrofitted the existing generator. The project completed in July 2021. Page 63 of 69  MSHCP Fees 42-0000-4449 Fee Category Per Dwelling or Number of Dwellings Residential Fee Multiply Equals Subtotals Acre or Acres 0-8 du/acre $2,168.00 Per Unit X = 8-14 du/acre $1,388.00 Per Unit X = 14+ du/acre $1,127.00 Per Unit X = Commercial $7,382.00 Per Acre X = Industrial $7,382.00 Per Acre X = MSHCP Subtotal TUMF Fees* 41-0000-4449 *Effective May 1, 2019 - TUMF fees are calculated and collected directly by the Western Riverside Council of Governments. Page 64 of 69  Subtotal Sum City DIF Subtotal MSHCP Subtotal + *TUMF Subtotal Paid Directly to WRCOG = Grand Total Please Note - Development Impact Fee Payments will not be accepted without the following signature: Date Kelly Lucia, Planning Manager Page 65 of 69  CITY COUNCIL MEETING AGENDA REPORT AGENDA ITEM NO. 11 SUBJECT: UPDATE OF NEW CITY LOGO AND WEBSITE PROJECT MEETING DATE: December 6, 2021 PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: It is respectfully recommended that the City Council approve the conceptual logo and color scheme. BACKGROUND: At your July 19, 2021 meeting, Council approved the agreement with CivicEngage(CivicPlus LLC) for redesign of the City’s current website, with the Scope of Work to include the design of a new City Logo, which will be incorporated into the website design. Staff had indicated to you at that time that updates would be brought back periodically throughout the project process. Staff attended a Project Kickoff meeting with CivicPlus on September 1, 2021, where a project timeline was established and staff met the project team members. The first part of the project was the establishment of a new logo. I am happy to say that we have remained on schedule and in fact we are a little ahead of the schedule, so we are making great progress. This update is to provide you with the new logo concept that staff has worked with the CivicPlus design team for the last couple of months. We will need to give them final approval by December 10, 2021 to keep on schedule. Once the logo concept is confirmed the website design process will begin. The website will be designed around the final approved color scheme and logo and we hope to remain on schedule with the launch of the new website in early May, 2022. The logo concept and color scheme are attached for your review. ATTACHMENTS: Attachment A: Final Draft Logo Concept Page 66 of 69 Page 67 of 69  CITY COUNCIL MEETING AGENDA REPORT JOINT MEETING ITEM NO. 1 SUBJECT: CITY COUNCIL REORGANIZATION MEETING DATE: December 6, 2021 PRESENTED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That City Council choose one of its members as Mayor and another of its members as Mayor Pro Tem. BACKGROUND: According to Section 2.10.030(a) of Chapter 2.10 of the Calimesa Municipal Code, the Council must meet annually to choose one of its members as Mayor and another of its members as Mayor Pro Tem. In the years in which a General Municipal Election is scheduled, such meeting shall be held as soon as possible after the official canvass is received from the County following the election. In the years in which no general municipal election is scheduled, such meeting shall be held on the first regularly scheduled meeting of December. Pursuant to Section 4.1(d) of the Rules of Procedure of City Council Meetings, nominations for the office of Mayor and Mayor Pro Tempore may be made by any Member of the City Council and need not be seconded to be effective. Confirmation of the selection shall be by three, or more, affirmative votes. In the event that no person receives three or more votes in the selection process for one, or both, offices, the selection process shall be repeated immediately provided, however, that the two persons receiving the highest number of votes in the proceeding selection process will be the only nominees for the office to be filled. If, upon repeating the selection process for Mayor or Mayor Pro Tempore, no person has been duly selected, the City Council may continue the selection to the next regular meeting of the City Council. The City Clerk will open the nominations for Mayor and Mayor Pro Tem. Currently the Mayor’s seat is held by William Davis and the Mayor Pro Tem is held by Linda Molina. City Council may choose to make no changes and leave the appointments as currently held. However, action is still required by the City Council with three or more affirmative votes. ATTACHMENTS: None Page 68 of 69  CITY COUNCIL MEETING AGENDA REPORT JOINT MEETING ITEM NO. 2 SUBJECT: SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY REORGANIZATION MEETING DATE: December 6, 2021 PRESENTED BY: Darlene Gerdes, Agency Secretary RECOMMENDATION: That the Board of Directors choose one of its members as Chairperson and another of its members as Vice-Chairperson. BACKGROUND: CSA Resolution 2012-01, Successor Agency Rules and Regulations, states that the offices of Chair and Vice-Chair shall be elected by the Board of Directors as the City Council annually selects its Mayor and Vice Mayor. The Agency Secretary will open the nominations for Successor Agency Chair and Successor Agency Vice-Chair. Currently the Chair’s seat is held by William Davis and the Vice-Chair’s seat is held by Linda Molina. The Successor Agency may choose to make no changes and leave the appointments as currently held. However, action is still required by the Successor Agency with three or more affirmative votes. Page 69 of 69