City Council

Mayor Donald Williams Vice Mayor Irais Lopez-Ortega AGENDA Councilmembers Lisa M. Gift City Council Scott Cooper Tuesday, November 7, 2023 - 6:00 PM Kevin Eisenberg 1307 Washington St., Calistoga Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered. Please participate in the meeting by observing or listening to the meeting in one of the following ways: 1. Watch on your TV – Napa Valley TV Channel 28 (call your cable provider to ensure you have a City of Calistoga coded cable box) 2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 825-0161-8282, password: 123201 3. Watch or participate online via Zoom - click this link and enter password: 123201 4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted. WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to publiccomment@ci.calistoga.ca.us. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 2:00 p.m. will be made part of the written record but will not be read verbally at the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions. Page 1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC ACTIVITY 2. REPORT FROM CLOSED SESSIONS 3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council. 3.1. 11.7.23 Public Comment 4 4. CITY MANAGER’S REPORT 5. PROCLAMATIONS/PRESENTATIONS/ AWARDS 6. CONSENT CALENDAR 6.1. Consideration of a Resolution authorizing the execution of the required 5-9 State Designation of Applicant's Agent Resolution for purposes of obtaining State and Federal financial/grant assistance for emergencies/disasters. Recommended Action: Consider Adopting Resolution. Staff Report - Execution of the Designation of Applicant’s Agent Resolution - Pdf 7. PUBLIC HEARING 8. GENERAL GOVERNMENT 8.1. Consideration of a resolution approving the Calistoga Speed Cushion 10 - 18 Policy. Recommended Action: Consider adopting resolution and provide direction to staff on cost sharing. Staff Report - Consider Adopting a Resolution Approving the Calistoga Speed Cushion Policy - Pdf 8.2. Consider the Calistoga Art Center's proposed design and site location for 19 - 28 the Covid-19 Commemorative Tile Project Recommended Action: Provide staff direction on the Calistoga Art Center's proposed design and site location and consider attached resolution. Staff Report - Approval of the Calistoga Art Center's proposed design and site location for Covid-19 Commemorative Tile Project. - Pdf 8.3. Establish the 2024 City Council Meeting Schedule 29 - 33 Recommended Action: Adopt a Resolution adopting the City Council's preferred 2024 meeting schedule Staff Report - Adopting a Traditional or Triweekly 2024 City Council Meeting Schedule - Pdf 9. COUNCIL REPORTS 10. ADJOURNMENT NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision. Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us. SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA: Page 2 of 33 Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment. AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at ygalvan@ci.calistoga.ca.us or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week. ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables. POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on October 31, 2023, by 4:30 p.m. Yudiana Galvan, City Clerk Page 3 of 33  11.7.23 PC Item #3.1. 1 of 1 From: Lana Richardson To: Public Comment Subject: Meeting 11/7/23 - Agenda item 8.3 Date: Tuesday, November 7, 2023 8:34:57 AM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please include this comment to council regarding agenda item 8.3 regarding the proposed council meeting schedule. One objective of the Council meeting schedule should be to encourage and enable as much public participation as possible. Therefore it should be easy to recall and consistent, as it has been with the bi-weekly schedule of 1st and 3rd Tuesdays. Keeping the meeting schedule on 1st and 3rd Tuesdays is much easier for the public to know when meetings are held and therefore makes participation more likely. The public will be less inclined to recall or check the meeting schedule if it is varied dates as proposed by the tri-weekly schedule. Fewer meetings means less public participation and most likely longer meetings. I propose that the Council retain the bi-weekly meeting schedule. Additionally, the schedule with holidays which occur on first Monday, e.g. Labor Day, should still have a regular Council meeting scheduled on the first Tuesday as it has in past years, although it was not held in 2023. If the bi-weekly schedule is retained, I suggest the Council also add a meeting for Sept 3, 2024 and any other month with a first Monday holiday. Lana Richardson Calistoga Page 4 of 33  Item #6.1. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Nov 07 2023 Subject: Execution of the Designation of Applicant’s Agent Resolution DESCRIPTION: Consideration of a Resolution authorizing the execution of the required State Designation of Applicant's Agent Resolution for purposes of obtaining State and Federal financial/grant assistance for emergencies/disasters. RECOMMENDATION: Consider Adopting Resolution. BACKGROUND/SUMMARY: The Governor’s State Office of Emergency Services (Cal OES), in conjunction with the Federal Emergency Management Agency (FEMA) provides assistance to local governments for the development and execution of emergency management programs and for disaster relief funding following emergencies/disasters. To be eligible for disaster relief funding an agency must have an Emergency Management Program and designate agents authorized to execute applications and agreements on behalf of the City. The City of Calistoga has maintained an Emergency Management Program since 1985 and on November 17, 2020, adopted Resolution No. 2020-087 designating the City Manager, Fire Chief and Director of Public Works as Agents for the City of Calistoga. The State Office of Emergency Services requires that the resolution designating Agent’s Applicants be revised every three years in order for the City to submit State and Federal financial/grant assistance application for natural disasters and emergencies. The recommended Resolution authorizes the execution of an updated Designation of Agent’s Applicant’s Resolution, which designates, for the next three years, the City Manager, the Fire Chief and the Director of Public Works as authorized agents for the City of Calistoga for the purposes of securing financial assistance for disasters and emergencies. CEQA STATUS: The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA. FINANCIAL IMPACT: There is no fiscal impact related to adoption of the recommended resolution. The City may be eligible to be reimbursed for expenses incurred during natural disasters/emergencies through State or Federal financial assistance programs. Page 5 of 33  Item #6.1. ATTACHMENT(S): 1. Draft Resolution 2. Cal OES Form 130 Designation of Applicant’s Agent Resolution (Exhibit A) APPROVAL(S): Jessie Catacutan Approved - Oct 25 2023 Laura Snideman, City Manager Approved - Oct 27 2023 Yudiana Galvan, City Clerk Approved - Oct 27 2023 Page 6 of 33  Item #6.1. ATTACHMENT 1 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF THE "DESIGNATION OF APPLICANT'S AGENT RESOLUTION" AS REQUIRED BY THE GOVERNOR’S OFFICE OF EMERGENCY SERVICES (Cal OES) WHEREAS, the City of Calistoga has maintained an Emergency Management Program since 1985; and WHEREAS, the Governor's Office of Emergency Services (Cal OES), in conjunction with the Federal Emergency Management Agency (FEMA) provides assistance to local governments for the development and execution of emergency management programs and disaster relief funding following natural disasters and emergencies; and WHEREAS, Cal OES requires the City to designate authorized agents who may execute applications and other documents, including contracts and reimbursement requests, for the purpose of obtaining financial assistance on behalf of the City; and WHEREAS, on November 17, 2020, the City Council adopted Resolution No. 2020-087 designating the City Manager, Fire Chief and Director of Public Works as Designated Agents for the City of Calistoga; and WHEREAS, the State requires that the “Designation of Applicant’s Agent Resolution” be updated every three years and in order for the City to submit Federal and State financial assistance applications the City needs to update its Authorized Agent’s Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following: 1.) The City Council hereby authorizes the City Manager on behalf of the City of Calistoga to authorize the execution of a new/updated Designation of Applicant's Agent Resolution (Exhibit A) and directs staff to submit the executed Resolutions to Cal OES and FEMA as needed for disaster relief funding and other programs administered by Cal OES and FEMA. PASSED, APPROVED AND ADOPTED this 7th day of November, 2023. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: ____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor Page 7 of 33  STATE OF CALIFORNIA ATTACHMENT 2 RECOVERY DIRECTORATE Item #6.1. CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON-STATE AGENCIES EXHIBIT A Cal OES ID No: 055-09892 _____________ OES-FPD-130 (Rev. 10-2022) DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Calistoga (Governing Body) (Name of Applicant) THAT City Manager , OR (Title of Authorized Agent) Fire Chief , OR (Title of Authorized Agent) Director of Public Works (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the City of Calistoga , (Name of Applicant) a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following: - Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. - Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968. - National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the City of Calistoga , a public entity established under the (Name of Applicant) laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Page 1 of 4 Page 8 of 33 OES-FPD-130 Rev. 10-2022  STATE OF CALIFORNIA RECOVERY DIRECTORATE Item #6.1. CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION DESIGNATION OF APPLICANT'S AGENT RESOLUTION NON-STATE AGENCIES OES-FPD-130 (Rev. 10-2022) Please check the appropriate box below ✔ This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval. This is a disaster/grant specific resolution and is effective for only disaster/grant number(s): __day of November Passed and approved this 7th , 20 2023 Mayor Donald Williams (Name and Title of Governing Body Representative) Vice Mayor Irias Lopez-Ortega (Name and Title of Governing Body Representative) Councilmember Lisa Gift (Name and Title of Governing Body Representative) CERTIFICATION I, Yudiana Galvan , duly appointed and City Clerk of (Name) (Title) City of Calistoga , do hereby certify that the above is a true and (Name of Applicant) correct copy of a resolution passed and approved by the City Council (Governing Body) of the City of Calistoga on the 7th day of November , 20 23 . (Name of Applicant) City Clerk (Signature) (Title) Page 2 of 4 Page 9 of 33 OES-FPD-130 Rev. 10-2022  Item #8.1. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: David Fradelizio, Senior Civil Engineer Meeting: City Council - Nov 07 2023 Subject: Consider Adopting a Resolution Approving the Calistoga Speed Cushion Policy DESCRIPTION: Consideration of a resolution approving the Calistoga Speed Cushion Policy. RECOMMENDATION: Consider adopting resolution and provide direction to staff on cost sharing. BACKGROUND/SUMMARY: The following are the previous resolutions adopted by the City Council related to this Speed Cushion Policy:  August 2, 2022, City Council adopted Resolution No. 2022-065 Speed Cushions Pilot Study on Grant St. to address community concerns about the Grant St. repaving project implementing effective traffic calming measures. o Based on the speed data collection and W-Trans report the Pilot Speed Cushions were found to be effective at reducing the speeding in this area.  May 16, 2023, City Council adopted Resolution No. 2023-035 directing staff to work in collaboration with ATAC to develop a city-wide Speed Cushion Policy as a traffic calming solution. ANALYSIS: The attached Calistoga Speed Cushion Policy was developed with input and approval from ATAC, Police, Fire, Public Works, and Planning Department staff, and the hired consultant W-Trans. Many of the policies terms were incorporated from similar policies of neighboring municipalities. A major part of the policy is a requirement that the City have an available budget that staff plans to request annually to potentially fund speed cushion installations where they are warranted. The City Council adopted this fiscal year to authorize a total budget of $65,000 to develop a policy and begin some implementation. City Staff is requesting City Council direction this evening on what costs shall be born on the applicant versus the city contribution. There are administrative costs for staff to administer and complete the full application process through implementation/ construction. The speed cushions will require administrative costs, speed survey costs, design, and construction costs. Page 10 of 33  Item #8.1. The costs assumed for a single installation (i.e. one speed cushion that crosses the full width of road) are defined in the financial section and totaled below for each option. Listed below are two options for council consideration (or any combination of these): Option 1 – Applicant pays for administrative costs and speed survey costs. City pays for design and construction. Applicant $3,400; City $10,200 Option 2 - Applicant pays for administrative costs, city pays for speed survey, design and construction costs. Applicant $900; City $12,700 Staff will amend the policy to include the fee chosen by City Council. CEQA STATUS: The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA. FINANCIAL IMPACT: A total of $65,000 has been budgeted in Account No. 01-5658-4915 in FY23/24 to develop this speed cushion policy and fund potential installations. As part of the policy, staff will have to track expenditure to stay within this approved budget. The costs staff assumed for a single installation (i.e. one speed cushion that crosses the full width of road) to be as follows:  Administrative costs - $900 (estimated 14 hrs)  Speed survey and traffic count data collection and analysis - $2,500  Design - $200 (estimated with in house staff and standard installation)  Estimated construction cost (single install) - $10,000 A cost escalation factor is anticipated and would be added each fiscal year to the administrative costs based on MOU increases. ATTACHMENT(S): 1. Draft Resolution 2. Proposed City of Calistoga Speed Cushion Policy APPROVAL(S): Jessie Catacutan Approved - Oct 25 2023 Laura Snideman, City Manager Approved - Oct 27 2023 Yudiana Galvan, City Clerk Approved - Oct 27 2023 Page 11 of 33  Item #8.1. ATTACHMENT 1 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, APPROVING THE CALISTOGA SPEED CUSHION POLICY AS A TRAFFIC CALMING SOLUTION WHEREAS, on August 2, 2022, the City Council adopted Resolution No. 2022- 065 Speed Cushions Pilot Study on Grant St. to address community concerns about the Grant St. repaving project implementing effective traffic calming measures; and WHEREAS, based on the speed data collection and W-Trans report the Pilot Speed Cushions were found to be effective at reducing the speeding in this area; and WHEREAS, on May 16, 2023, the City Council adopted Resolution No. 2023-035 directing staff to work in collaboration with ATAC to develop a city-wide Speed Cushion Policy as a traffic calming solution; and WHEREAS, the Calistoga Speed Cushion Policy was developed with input and approval from ATAC, Police, Fire, Public Works, and Planning Department staff, and the hired consultant W-Trans. Many of the policies terms were incorporated from similar policies of neighboring municipalities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following: 1. The City Council Approves the Recommended Calistoga Speed Cushion Policy as a traffic calming solution. PASSED, APPROVED, AND ADOPTED this 7th day of November, 2023. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: ______________________________ _____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor Page 12 of 33  ATTACHMENT 2Item #8.1. Speed Cushion Policy and Procedure The following procedure will be followed to determine a street’s eligibility for speed cushion installa�on. 1. The request for speed cushions will be ini�ated by a property owner. Upon request, the Public Works Department will determine if there is budget available and if so, send the requestor a City “Speed Cushion Policy and Procedures” packet. A�er a thorough review of the informa�on, if the requestor desires to pursue the installa�on of speed cushions they must complete the “Speed Cushion Pe��on Form” which iden�fies the designated Neighborhood Facilitator, who will be responsible for working with both the Public Works representa�ve and the property owners of the affected neighborhood(s) to facilitate this process. The neighborhood facilitator will be responsible for collec�ng the signatures of all property owners (whether they approve or disapprove) on the street segment iden�fied on the pe��on form for which speed cushions are being requested. Further, each property owner must acknowledge whether or not they approve of speed cushion placement in front of their residence. Once completed, the form should be returned to the Public Works Department. 2. At a minimum, the following criteria must be met for a roadway to qualify for speed cushions, though the City is not limited to the condi�ons below. a) The road is not a state highway. b) The street or street segment shall have no more than two vehicle travel lanes. c) The posted speed limit on the street should not be more than 25 mph. d) The most recent pavement condi�on index for the street is not within the “very poor” (0-25) range. e) The City does NOT have plans to rehabilitate the street within a two-year period. f) At least 70 percent of the property owners on the affected block(s) support the installa�on. 1 g) All property owners immediately adjacent to the placement of the speed cushion loca�ons must approve of the installa�on. 2 Immediately adjacent is defined as those residences whose property frontages touch either end of the proposed speed cushion installa�on. h) There has to be funding in the City budget available for the project. 1 For all approval/vote coun�ng purposes, each residence is defined as a single Assessor’s Parcel Number (APN). Each APN equals one vote. In the event a residence is occupied by someone other than the property owner, the property owner will need to be contacted by the neighborhood facilitator; the property owner will act as the vo�ng party. 2 If 100% of the property owners living immediately adjacent to the speed cushions do not agree to the placement, the neighborhood facilitator will set up a mee�ng with the Public Works Department and/or the designer to discuss alternate loca�ons. In any case, unless 100% of the property owners living immediately adjacent to the speed cushions concur, the street will not be eligible for speed cushion installa�on. Speed Cushion Policy and Procedure Page 1 Page 13 of 33  Item #8.1. 3. The Public Works, Fire and Police Departments will then review the request to ensure that the loca�on where speed cushions are requested would not adversely affect response �mes of emergency services and that the installa�on would comply with the California Fire Code. Addi�onally, Calistoga’s Ac�ve Transporta�on Commitee (ATAC) will review each applica�on. Specific approval by a fire code official must be obtained in wri�ng. Upon receiving such authoriza�on, the Public Works Department will inform the neighborhood facilitator of its findings. If it is determined by the Public Works, Fire or Police Departments that emergency response �me would be adversely affected by a request, the applica�on may be rejected and no longer be considered. Should the Neighborhood Facilitator wish to appeal the decision, Chapter 1.20, Appeals of the Calistoga Municipal Code provides guidance for submi�ng an appeal. 4. If the request would not adversely affect emergency response �mes, data will be collected by Public Works or their designee to verify the roadway’s volume and actual travel speeds. To qualify for speed cushions, the following opera�onal parameters must be met. a) The traffic volumes on the street should be between 500 and 2,500 vehicles per day. b) The measured speed on the roadway shall have an 85th percen�le speed that is 5 mph or more above the posted speed limit. In other words, for a street with a 25-mph speed limit, the 85th percen�le speed shall be 30 mph or greater. c) The minimum spacing between speed cushions shall be 200 feet. The minimum spacing of a proposed speed cushion from an exis�ng stop sign shall also be at least 200 feet. 5. If the request does NOT meet the minimum criteria for installa�on, the applica�on will be rejected and the request no longer considered. The neighborhood facilitator will be no�fied of this finding. 6. If at any �me during this process the Public Works Department finds that there would be a substan�al traffic diversion to avoid the proposed speed cushions onto a nearby parallel street, the Neighborhood Facilitator will be required to obtain the approval/disapproval of property owners on the parallel, affected local street(s). 7. If the minimum criteria are met, the neighborhood facilitator will coordinate the design with the Public Works Department and/or their designee to iden�fy the loca�on of the proposed speed cushions. Once this task is completed, the Public Works Department or their designee will dra� a speed cushion placement diagram of the affected street. 8. In the event of mul�ple requests from various neighborhoods, speed cushion requests will be priori�zed based on the budget available and be reviewed, approved/denied in the order received. 9. When fiscal year budgets are exhausted, addi�onal budget will generally be requested in the following fiscal year. To obtain addi�onal budget beyond that in a current year’s budget would require City Council approval. 10. The construc�on of speed cushions shall be in accordance with the “Speed Cushion Detail” included in this policy. Speed Cushion Policy and Procedure Page 2 Page 14 of 33  Item #8.1. CITY OF CALISTOGA SPEED CUSHION DETAIL Page 15 of 33  Item #8.1. Estimated Timeline Property Owner initiates request Adequate budget determined No 1 Week Request added to waitlist to be available Yes Less Not thanall 70% of Neighborhood Facilitator (NF) residents concur No further action obtains signatures 0-3 Months Yes NF pays application fee City departments determine installation would not affect No 1-2 Weeks Request denied response times and Fire Code Official approves of installation Yes Speed survey and traffic count No 1-2 Months data collected and determined Request denied to meet minimum criteria Yes Approval by affected 1 Week (No) Installation would have the Yes neighborhood to be obtained 3 Months (Yes) potential to divert traffic by NF No Yes No 1-2 Weeks NF coordinates design with City Request denied 3-6 Months Speed cushion installation to be designed and constructed Total: 5-15 Months Page 16 of 33  Item #8.1. Speed Cushion Petition Form The undersigned approve or disapprove the installation of speed cushions on between and . The undersigned agree to abide by the speed cushion policy and fully understand the procedure. The undersigned agree to abide by the installation and removal procedures detailed in the Speed Cushion Policy. Neighborhood Facilitator (NF): I understand the role and responsibilities of the neighborhood facilitator, and I agree to act as the neighborhood facilitator for this request. Facilitator Name: Address: Telephone No.: Alternate No.: Return completed petition forms to: City of Calistoga, Public Works Department Speed Cushion Request 414 Washington St Calistoga, CA 94515 I, the designated Neighborhood Facilitator certify that the information reported on this petition form is truthful and accurate. To complete page 2 of this form please write your name, address, and telephone number in the corresponding boxes. Sign either the box approving or disapproving the placement of speed cushions, then initial in the box to indicate whether or not you approve or disapprove of the placement of the speed cushions in front of your home. Page 17 of 33  Speed Cushion Petition Form Location: On between and Approve in front of your home? Telephone Approve Disapprove Name (Printed) Address Number (Signature) (Signature) Yes or No Page 18 of 33 (Add additional sheets as necessary) Item #8.1.  Item #8.2. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Rachel Melick, Parks & Recreation Director Meeting: City Council - Nov 07 2023 Subject: Calistoga Art Center's proposed design and site location for Covid-19 Commemorative Tile Project DESCRIPTION: Consider the Calistoga Art Center's proposed design and site location for the Covid-19 Commemorative Tile Project RECOMMENDATION: Provide staff direction on the Calistoga Art Center's proposed design and site location and consider attached resolution. BACKGROUND/SUMMARY: The Calistoga Art Center has prepared a proposal for the design of the Covid 19 memorial project and identified a site on city property for the memorial to be located. ANALYSIS: The Calistoga Art Center proposes installing a tile project commemorating community member's experience with the Covid-19 pandemic. In March 2023, the city council provided positive feedback on the concept of a Covid-19 Commemorative Tile Project and directed the city manager to provide staff resources to assist with the development of the project. Over the last six months the art center worked to determine the design and site for the Covid-19 Commemorative Tile Project. The proposed design consists of three dark gray granite slab pillars of varying heights, widths, and depths. These slabs will be set in the ground with concrete in a trio type arrangement. The hand-painted fired ceramic tiles created by community members would be set into routed out areas on each slab with adhesive and grouted so the recessed tiles will be flush with the surface of the granite. Two seat pads cut from the same type of granite would be placed in front of the slab trio adjacent to the sidewalk for sitting and contemplation. The project would be installed in the landscaped area located between the public parking lot adjacent to the community center and pioneer park bridge. Renderings and a site plan attached for council consideration and approval. The installation of the project would be subject to a maintenance agreement with the Calistoga Art Center drafted to the satisfaction of the city manager and city attorney. CEQA STATUS: Page 19 of 33  Item #8.2. The project would be exempt under the CEQA categorical exemption Article 19, Sections 15300 to 15333 FINANCIAL IMPACT: There is no financial impact to the city for the installation of the project. The Calistoga Art Center is utilizing grant funds and private donations to fund the installation. Any subsequent financial impacts related to maintenance would be memorialized in a maintenance agreement to the satisfaction of city manager and city attorney. ATTACHMENT(S): Covid-19 Commemorative Tile Project Resolution Covid-19 Commemorative Tile Project Renderings and Site Plan APPROVAL(S): Jessie Catacutan Approved - Oct 25 2023 Laura Snideman, City Manager Approved - Oct 27 2023 Yudiana Galvan, City Clerk Approved - Oct 27 2023 Page 20 of 33  Item #8.2. ATTACHMENT 1 RESOLUTION NO. 2023-XXX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, APPROVING THE DESIGN AND SITE LOCATION OF THE CALISTOGA ART CENTER’S COVID-19 COMMEMORATIVE TILE PROJECT. WHEREAS, in March 2023, the city council approved the concept of a Covid-19 Commemorative Tile Project; and WHEREAS, the Calistoga art center has worked to determine the site and design for the Covid-19 Commemorative Tile Project; and WHEREAS, the installation design presented consists of three dark gray granite slab pillars of varying heights, widths, and depths with hand painted, fired ceramic tiles that participants have created, set into routed out areas on each slab with adhesive and grouted so the recessed tiles will be flush with the surface of the granite; and WHEREAS, the project would be installed in the landscaped area located between the public parking lot adjacent to the community center and pioneer park bridge; and WHEREAS, the cost for the installation of the project is paid for by the Calistoga Art Center utilizing grant funds and private donations. Any subsequent financial impacts related to maintenance would be memorialized in a maintenance agreement to the satisfaction of city manager and city attorney; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the flowing: The City Council of the City of Calistoga approves the design and site location of the Calistoga Art Center’s Covid-19 Commemorative Tile Project. PASSED, APPROVED AND ADOPTED this 7th day of November, 2023. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Page 21 of 33  Item #8.2. Resolution No. 2023-XXX Page 2 of 2 ____________________________ __________________________ Yudiana Galvan, City Clerk Don Williams, Mayor Page 22 of 33  Item #8.2. Page 23 of 33  SEAT PAD 9% swm nus .' snotwsw: s-on.:m~ V SIDE VIEW 1 ELEOATIDN Page 24 of 33 Item #8.2.  Item #8.2. Page 25 of 33  Item #8.2. Page 26 of 33  Item #8.2. Page 27 of 33  AS-BUILTDHAWINGSET IN) cmcnzveum, hr» 5:: min;-on mun IMF INCH we: um«um um Ln?‘ mmuocucvu.n7wAvuuuI Q C% \_1 m:new-m um y r’ ' _ ’ mooucun um. M “K M‘lV C0‘ g94~:co~cI1:vzuuI nxr Iacmuusvovlranuwnon nmow-ntaxouvmvr) Page 28 of 33 Item #8.2.  Item #8.3. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Yudiana Galvan, City Clerk Meeting: City Council - Nov 07 2023 Subject: Establish the 2024 City Council Meeting Schedule DESCRIPTION: Establish the 2024 City Council Meeting Schedule RECOMMENDATION: Adopt a Resolution adopting the City Council's preferred 2024 meeting schedule BACKGROUND/SUMMARY: Section 2.04.010 of the Calistoga Municipal Code establishes the first and third Tuesdays of each month for the regular meetings of the Council. The code also references establishing the dates and location of regular meetings by resolution. Calistoga's practice has been to annually adopt such a resolution to determine the exact meeting schedule. The City Council is being asked to set the 2024 City Council meeting schedule. Staff has reviewed a "traditional" meeting schedule in light of the municipal code, holidays, the 2024 elections that will preclude our use of the Community Center for certain city council meetings, and other similar factors. That schedule results in 19 meetings for the year as shown in the table below. An alternative of meeting every three weeks ("triweekly") has been suggested, resulting in a total of 16 meetings for the year. Similar to the above, some meeting dates have been adjusted due to the proximity of a holiday or to accommodate the election dates. This option necessitates an additional, future city council action to modify our municipal code. Triweekly Traditional January 16, 2024 January 16, 2024 February 6, 2024 February 6, 2024 February 27, 2024 February 20, 2024 March 19, 2024 March 19, 2024 April 9, 2024 April 2, 2024 April 30, 2024 April 16, 2024 May 21, 2024 May 7, 2024 June 11, 2024 May 21, 2024 July 9, 2024 June 4, 2024 July 30, 2024 June 18, 2024 August 20, 2024 July 16, 2024 Page 29 of 33  Item #8.3. Triweekly Traditional September 10, 2024 August 6, 2024 October 1, 2024 August 20, 2024 October 22, 2024 September 17, 2024 November 12, 2024 October 1, 2024 December 3, 2024 October 15, 2024 November 19, 2024 December 3, 2024 December 17, 2024 CEQA STATUS: No Impact FINANCIAL IMPACT: Minimal future financial cost to modify the municipal code, likely offset by reduced number of meetings and therefore reduced associated costs such as set-up, NVTV, or other similar costs. ATTACHMENT(S): TRADITIONAL 2024 MEETING SCHEDULE TRIWEEKLY 2024 MEETING SCHEDULE Reso 2024 City Council Meeting Schedule APPROVAL(S): Jessie Catacutan Approved - Oct 02 2023 Laura Snideman, City Manager Approved - Oct 27 2023 Yudiana Galvan, City Clerk Approved - Oct 27 2023 Page 30 of 33  Traditional Council Meeting Schedule 2024 Total of 19 Meetings January February March April S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30 31 May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 September October November December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 Page 31 of 33 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 Item #8.3. 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 - Holiday - Council Meeting - Canceled due to Holiday 3 or Election Schedule 1  Triweekly Meeting Schedule 2024 Total of 16 Meetings January February March April S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 14 15 16 17 18 19 20 21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23 21 22 23 24 25 26 27 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 28 29 30 31 May June July August S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 1 2 3 4 5 6 1 2 3 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 September October November December S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 Page 32 of 33 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 Item #8.3. 29 30 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 - Holiday - Council Meeting - Canceled due to Holiday 3 or Election Schedule 1  Item #8.3. RESOLUTION NO. 2022-xxx RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, ESTABLISHING THE 2024 CALISTOGA CITY COUNCIL REGULAR MEETING SCHEDULE WHEREAS, the Calistoga City Council holds regular meetings [two times per month at 6:00 p.m. or Triweekly]; and WHEREAS, the Calistoga City Council wishes to schedule their regular meeting schedule for the year 2024. WHEREAS, in 2024, there are a few dates that are not conducive to holding a regular meeting due to the proximity of a holiday or to accommodate for the Special Election; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Calistoga shall meet in regular session at 6:00 P.M. on the following dates: This table will contain the approved Meeting dates PASSED, APPROVED AND ADOPTED this 7th day of November 2024. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: __________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor Page 33 of 33