City Council Regular Meeting - Mar 10 2026 Amended Agenda

Mayor AGENDA Donald Williams City Council - Regular Meeting Vice Mayor Lisa Gift Tuesday, March 10, 2026 - 6:00 PM Councilmembers 1307 Washington St., Calistoga Irais Lopez-Ortega Hybrid Scott Cooper Kevin Eisenberg Please participate in the meeting by observing or listening to the meeting in one of the following ways: 1. Watch on your TV – Napa Valley TV Channel 28 2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 869-7536-9274 3. Watch or participate online via Zoom - click this link 4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will be re-muted. WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to publiccomment@calistogaca.gov. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions. 1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC ACTIVITY 2. REPORT FROM CLOSED SESSIONS 3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council. 3.1. PUBLIC COMMENT (Page 4 - 5) 4. CITY MANAGER’S REPORT 5. PROCLAMATIONS/PRESENTATIONS/ AWARDS 5.1. Council will Consider Procaliming Telecommunications Week. Recommended Action: - Consider Making the Proclamation Staff Report - Council Proclamation in Honor of Telecommunications Week - Pdf (Page 6 - 7) 5.2. Fire Department Annual Update Recommended Action: - Receive the Presentation Staff Report - Fire Department Annual Update - Pdf (Page 8 - 19) 6. CONSENT CALENDAR 6.1. Adoption of Consent Calendar Recommended Action: To adopt consent calendar as presented / with the exception of 6.2. Council will Consider Proclaiming Red Cross Month. Recommended Action: - Consider Making the Proclamation Staff Report - Council Proclamation in Honor of Red Cross Month - Pdf (Page 20 - 21) 6.3. City Council Priorities FY 2026/27 Recommended Action: Consider adopting the Calistoga City Council FY 2026/27 Priorities Staff Report - City Council Priorities FY 2026/27 - Pdf (Page 22 - 23) 7. PUBLIC HEARING 8. GENERAL GOVERNMENT 8.1. In compliance with AB 2561, Council will be presented with the City's current employment vacancies and recruiting efforts. Recommended Action: - Receive the Presentation Staff Report - AB 2561 -Vacancy and Recruiting Efforts - Pdf (Page 24 - 25) 8.2. Discuss Hearts and Hands Preschool status of providing community childcare services, role and ability of city to assist Hearts and Hands Preschool, and provide direction to staff. Recommended Action: - Consider Discussing the Item and Providing Staff Direction Staff Report - Hearts and Hands Preschool Discussion - Pdf (Page 26 - 27) 9. COUNCIL REPORTS 10. ADJOURNMENT NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision. Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.calistogaca.gov. SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA: Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment. AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at ygalvan@calistogaca.gov or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week. ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables. POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on March 4, 2025. Page 2 of 27 Yudiana Galvan, City Clerk Page 3 of 27  Item #3.1. 10 March 2026 — City Council meeting. — Community Center page 1 of 2 — I emailed Mayor Williams asking if it was too late to add an item to the agenda and the answer was Yes, So I am presenting it in public comment. To hopefully NOT have a repeat of a very contentious, Committee meeting that I recently attended. I am suggesting that the City Council add this subject to the next Council agenda . That there be an amendment to the “Advisory Committee Bylaws” established by Resolution No. 2025-34 on April 29, 2025. The amendment should state the “Role and Purpose of a City Council Liaison” giving clear and concise protocol for their role in committee or commission meetings. At the April 29, 2025 City Council meeting in the Staff Report and Resolution to adopt the current “Advisory Committee Bylaws” due to the various con?icting documents in the previous Bylaws, staff recommended that there be “A RESET of various rules and an opportunity to review the City Council committee Liaison role”. Included in the staff report on page 2 — “Advisory Committee Bylaws and City Council Liaison Role” Resolution No 2024-29 — “Role and Purpose of a Liaison” is a list of 9 directions, some con?icting with others. BUT, NONE were included in the current “Advisory Committee Bylaws adopted on April 29, 2025, where all previous Resolutions were revoked and replaced by Resolution 2025 —34. Unfortunately Resolution 2025—34DID NOT address the concerns mentioned in the staff report of “A reset of various rules and an opportunity to review the City Council committee Liaison role”. The current Resolution 2025-34 “Advisory Committee Bylaws” does NOT have ANY direction or mention for the role of City Council Liaison! Page 4 of 27  Item #3.1. 10 March 2026 — City Council meeting. - Community Center page 2 of 2 - Therefore please remedy the extremely unpleasant confusion that has occurred at previous Committee meetings and add: From page 2, under Role and purpose of a Liaison (Resolution No 2024-29) No 4 — ‘The Liaison should not be an advocate for the Co'mmittee/Commission, give direction, or in?uence a decision of the Committee/Commission.The Liaison may however assist and provide information” Including or resubmitting the now absent “Role and Purpose of the Liaison” into the 2025-34 should remedy a repeat of confusing and con?icting informati on during committee meetings. Page 5 of 27  Item #5.1. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Matt McCaffrey, Police Chief Meeting: City Council Regular Meeting - Mar 10 2026 Subject: Council Proclamation in Honor of Telecommunications Week DESCRIPTION: Council will Consider Procaliming Telecommunications Week. RECOMMENDATION: Consider Making the Proclamation FINANCIAL IMPACT: None CEQA STATUS: None ATTACHMENT(S): Proclamation in Honor of Telecommunications Week APPROVAL(S): Mitch Celaya, Interim City Manager Approved - Mar 03 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 03 2026 Page 6 of 27  Item #5.1. CITY OF CALISTOGA PROCLAMATION in Honor of Telecommunications Week WHEREAS, the City of Calistoga recognizes the vital role telecommunications professionals play in safeguarding the lives, property, and well-being of our residents, businesses, and visitors; and WHEREAS, during Telecommunications Week, we honor the dedicated dispatchers who serve as the critical first point of contact in emergencies, providing calm, skilled, and compassionate assistance during moments of crisis; and WHEREAS, these professionals demonstrate exceptional training, technical expertise, and unwavering commitment as they coordinate response among law enforcement, fire services, emergency medical personnel, and public works teams, ensuring seamless communication when every second matters; and WHEREAS, the telecommunications workforce supports not only emergency response but also the daily operations that keep our community informed, connected, and resilient, often working behind the scenes and around the clock without public recognition; NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Calistoga does hereby recognize Telecommunications Week and extends its deepest appreciation to all telecommunications professionals for their outstanding service, steadfast dedication, and invaluable contributions to the safety and quality of life in our community, and encourages all residents to join in expressing gratitude for their essential work. SEALED THIS 10th DAY OF MARCH 2026 Page 7 of 27  Item #5.2. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Jed Matcham, Fire Chief Meeting: City Council Regular Meeting - Mar 10 2026 Subject: Fire Department Annual Update DESCRIPTION: Fire Department Annual Update RECOMMENDATION: Receive the Presentation SUMMARY: Receive the Fire Department Annual Update presentation CEQA STATUS: Not a project under CEQA ATTACHMENT(S): Annual Update 2025 APPROVAL(S): Connie Cardenas, Admin. Services Director Approved - Mar 02 2026 Mitch Celaya, Interim City Manager Approved - Mar 02 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 03 2026 Page 8 of 27  Calistoga Fire Department City Council Annual Update 2025 Calendar Year Page 9 of 27 Item #5.2. 1  Item #5.2. Page 10 of 27 2  Mission The mission of the Calistoga Fire Department is to provide those services to the residents and visitors of greater Calistoga which protect their lives, property, and environment from fires, medical emergencies, hazardous materials incidents, and disasters. Page 11 of 27 Item #5.2. 3  Vision Calistoga Fire Department will be the model agency for public safety and emergency response through training, education, and customer service. Values • Professionalism • Community • Integrity • Compassion Page 12 of 27 Item #5.2. 4  Daily Response Staffing Captain E19 FT Firefighter Fire Chief Engineer E319 PT Firefighter Page 13 of 27 Item #5.2. 5  Staffing Model • Total Full-Time Line Personnel (Minimum) • 3 Captains (1 per shift/day) • 3 Engineers (1 per shift/day) • 3 Full-Time Firefighters (1 per shift/day) • Part-Time Firefighters • Goal of 12 total PT Firefighters • Assigned daily: • One of the two firefighter positions is intended to be filled by a PT Firefighter. Page 14 of 27 • Flexibility for surge staffing. Item #5.2. 6  2025 Incident Statistics Page 15 of 27 Item #5.2. 7  Public Education CFD places a high priority on public education and teaches safety and preparedness on a regular basis. Some of the public education provided in 2024 included: ü Fire Department Open House ü Numerous class visits ü Read Across America ü Calistoga Safety Day ü Senior Health Fair ü Hands Only CPR training classes ü Countless station tours Page 16 of 27 ü Fire Safe Council annual meeting Item #5.2. 8  Training With staff completing 3,497.25 hours of training in 2024, CFD achieved goals on several professional development initiatives. This included Fire Attack, Incident Command, Roadway Incidents, Electrical, Gas, and Hydrogen Emergencies, HRT (Helicopter Rescue), and Emergency Medical Services to name a few. Page 17 of 27 Item #5.2. 9  Challenges Ø Significant increase in number of special events Ø New inspection & enforcement requirements related to wildfire hazard mitigation Ø Lack of adequate training facilities Ø Fire station 19 housing challenges Ø Lack of middle management in department Ø Large expenses on overtime to fill the Part-Time Firefighter position Ø Existing and proposed developments in Calistoga that are 3-stories in height and/or large structures Page 18 of 27 Item #5.2. 10  Item #5.2. Thank you! Questions? Page 19 of 27 11  Item #6.2. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Yudiana Galvan, City of Calistoga | City Clerk Meeting: City Council Regular Meeting - Mar 10 2026 Subject: Council Proclamation in Honor of Red Cross Month DESCRIPTION: Council will Consider Proclaiming Red Cross Month. RECOMMENDATION: Consider Making the Proclamation FINANCIAL IMPACT: None CEQA STATUS: None ATTACHMENT(S): Proclamation in Honor of Red Cross Month APPROVAL(S): Mitch Celaya, Interim City Manager Approved - Mar 02 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 03 2026 Page 20 of 27  Item #6.2. CITY OF CALISTOGA PROCLAMATION in Honor of Red Cross Month WHEREAS, in March we celebrate American Red Cross Month by honoring our neighbors who make its humanitarian mission possible in the City of Calistoga. Every day, their acts of kindness change lives, bringing relief, comfort, and hope when help can’t wait, reflecting a compassionate spirit that has endured for 145 years through the American Red Cross; and WHEREAS, individuals in our community step up through the American Red Cross Napa County Chapter to deliver shelter, food, and comfort during disasters; provide a safe, lifesaving blood supply; support military members, veterans, and their families; and equip residents with skills such as first aid, CPR, and disaster preparedness that save lives; and WHEREAS, last year in Napa County, 67 volunteers assisted 23 families affected by home fires, 112 residents received preparedness education, 105 units of blood were collected at six drives, and 39 military members and their families received support — demonstrating the meaningful local impact of this humanitarian mission; and WHEREAS, these efforts remind us that the strength of our community lies in our shared commitment to one another, and that together we ensure no one faces an emergency alone; NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Calistoga hereby recognizes March as Red Cross Month and extends sincere appreciation to the volunteers, donors, and supporters of the American Red Cross for their service and dedication. Presented this 10th day of March at a regular meeting of the Calistoga City Council. SEALED THIS 10th DAY OF MARCH 2026 Page 21 of 27  Item #6.3. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Rachel Stepp, Deputy City Manager Meeting: City Council Regular Meeting - Mar 10 2026 Subject: City Council Priorities FY 2026/27 DESCRIPTION: City Council Priorities FY 2026/27 RECOMMENDATION: Consider adopting the Calistoga City Council FY 2026/27 Priorities SUMMARY: On February 16, 2026, the City Council convened to discuss and establish priorities for the upcoming fiscal year. An updated version of the goals, reflecting Council’s direction and feedback from that discussion, is attached for consideration and formal adoption. FINANCIAL IMPACT: The adopted priorities will be incorporated into the upcoming budget process. The financial implications associated with implementing each priority will be presented to the City Council on a project-by-project basis throughout the fiscal year for consideration and approval, as appropriate CEQA STATUS: N/A ATTACHMENT(S): City Council Priorities FY 2026-27 APPROVAL(S): Connie Cardenas, Admin. Services Director Approved - Mar 03 2026 Mitch Celaya, Interim City Manager Approved - Mar 03 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 04 2026 Page 22 of 27  Item #6.3. Calistoga City Council FY 26/27 Priorities The Calistoga City Council is mindful of the following values, in no order of ranking, as they consider city business and focus on the annual priorities: economic vitality, housing, infrastructure, our environment, professional services, public safety, recreation, & small-town character. 1) Infrastructure – Human and Physical The Calistoga City Council wishes to maintain a “Human and Physical Capital Infrastructure Reserve Fund” based on fiscally responsible principles for the following purposes: a) City facilities b) Disaster response or major systems failures including wildfires, flooding, earthquakes, or infrastructure/facility breaks. c) Road and transportation system repairs, upgrades, and traffic mitigation efforts. d) Fiscally responsible management of the water and wastewater utilities while exploring opportunities to enhance efficiency and minimize rate impacts where feasible. 2) Housing The Calistoga City Council wishes to increase opportunities for the “missing middle” to live and work in Calistoga including city employees, school employees, and local business owners and employees. Projects this year include: a) Develop the city-owned Earl & Eddy parcels in partnership with the school district’s housing reuse site or as a standalone missing middle housing project. b) Explore missing middle development incentives to encourage the development of new missing middle homes and discourage homes from becoming infrequently used second homes. c) Implement any direction provided by the City Council following presentation of a comprehensive Rural Residential rezoning analysis that evaluates appropriate density near existing utilities and services while incorporating agricultural preservation principles and long-term land use compatibility. d) Consider establishing a home repair assistance program for residents earning up to 160% of the area median income (AMI). e) Continue seeking input from the Housing Advisory Committee on additional ideas related to this priority and ask for their help researching implementation measures. 3) Fairgrounds The Calistoga fairgrounds, an open-space venue for public recreation and community cohesion, is an historical and integral component of the life of the city. Calistoga wants to develop its potential as a resource for residents, an attraction for visitors, and a haven in emergencies. a) Prioritize planning and investment to allow for increased revenue. b) Utilizing the community survey and Fairgrounds committee input, prepare a plan to prioritize other Fairground infrastructure projects that will allow for additional Fairgrounds revenue generation to offset General Fund subsidies to the Fairgrounds. 4) Small-town Character The Calistoga City Council wishes to respect and maintain Calistoga’s authentic small-town character by being mindful of the following actions: a) Review proposals with preference for community values: small-town tradition; friendly, welcoming, unassuming culture; local business; sustainability; volunteerism; simplicity; honest, unpretentious way of life; sense of belonging, connectedness. b) With any proposal, consider whether it enhances or diminishes small-town character. c) Encourage accessible government representatives. d) Support policies and programs that maintain Calistoga as a multi-generational community where children, families, working adults, and older residents can live and thrive. Page 23 of 27  Item #8.1. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Rena Lariz, Human Resources Manager Meeting: City Council Regular Meeting - Mar 10 2026 Subject: AB 2561 -Vacancy and Recruiting Efforts DESCRIPTION: In compliance with AB 2561, Council will be presented with the City's current employment vacancies and recruiting efforts. RECOMMENDATION: Receive the Presentation SUMMARY: This staff report responds to the requirements of Assembly Bill 2561, which mandates that public agencies present the status of their vacancies in a public hearing before their governing body at least once per fiscal year. The purpose of this report is to provide an overview of the current staffing vacancies within the City of Calistoga, outline the status of ongoing recruitment efforts, and summarize continued improvements to hiring and retention processes. As of February 20, 2026, the City of Calistoga has four (4) full-time funded vacancies: two (2) in the Police Department, one (1) in the Fire Department, and one (1) in the Finance Department. In the Police Department, there is one Police Officer vacancy. A candidate has been identified and is currently in the background investigation phase. There is also one Public Safety Dispatcher vacancy. At the time of this report, we are in the process of recruiting. In the Fire Department, there is one vacancy. Initial interviews have been completed, and staff are progressing through the selection process. In the Finance Department, there is one vacancy. At the time of this report, staff are in the process of updating the job description. The position has not yet been posted, and recruitment will begin once the updated classification is finalized. Over the past year, the City has continued to strengthen and modernize its recruitment and retention strategies. Recruitment advertising remains active across multiple platforms, including LinkedIn, Indeed, and other job-specific sites, ensuring broad visibility and access to qualified candidate pools. In addition, the City is transitioning recruitment and onboarding functions into the new ERP system, which will centralize applicant tracking, improve workflow efficiency, and enhance overall process transparency. Page 24 of 27  Item #8.1. Employee retention continues to be a central organizational priority. The City’s partnership with the Centre for Organizational Effectiveness focuses broadly on strengthening workplace culture, communication, team dynamics, and professional growth across all levels of the organization. In addition, the City has expanded internal recognition and engagement initiatives. The Recognition Team plays an active role in promoting employee appreciation and morale through programs such as the Monthly Employee Spotlight and acknowledgment of employee work anniversaries. These efforts are intended to highlight individual contributions and reinforce a culture of appreciation. The City also hosts a holiday party each year and a summer BBQ. These events give employees a chance to spend time together outside of the normal work routine and get to know each other better. FINANCIAL IMPACT: N/A CEQA STATUS: Not Applicable APPROVAL(S): Connie Cardenas, Admin. Services Director Approved - Mar 03 2026 Mitch Celaya, Interim City Manager Approved - Mar 03 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 03 2026 Page 25 of 27  Item #8.2. City of Calistoga STAFF REPORT To: Honorable Mayor and City Council From: Mitch Celaya, Interim City Manager Meeting: City Council Regular Meeting - Mar 10 2026 Subject: Hearts and Hands Preschool Discussion DESCRIPTION: Discuss Hearts and Hands Preschool status of providing community childcare services, role and ability of city to assist Hearts and Hands Preschool, and provide direction to staff. RECOMMENDATION: Consider Discussing the Item and Providing Staff Direction SUMMARY: At the January 27, 2026 city council meeting, Hearts & Hands Preschool Board Members and parents who use the preschool services addressed the council during public comment. The council was informed that the preschool was in dire financial need and as a result was scheduled to close by the end of February. The parents were desperate for assistance and asked the council for assistance. On February 10, 2026, city staff facilitated a meeting with several individuals involving city & county officials, non-profit organizations, community organizations, and county agencies. Several items were discussed and three action items identified to be followed up by the preschool. These included following up with Community Resources for Children (CRC) on missed opportunity to receive financial subsidy for past children who received preschool services that were eligible for CRC aid as well as current children who are eligible for financial aid. In addition, the preschool to follow up with Napa Community Foundation for possible funding opportunity. The objective to keep the preschool open until the end of the fiscal year and give time to explore possible long-term solutions for the preschool. The preschool was able to obtain donations to extend the closure to the end of March. At the February 17, 2026 council meeting, council directed staff to agendize for discussion the status of the preschool, the short- and long-term needs of the preschool, and the appropriate role and ability of the city to assist. Currently, the preschool has secured funding to sustain the preschool until the end of the fiscal year. The preschool is collaborating with the school district to identify families with childcare needs to address the waning enrollment issue, Parents and preschool are also working on fundraising and campaigning for sponsorships. The preschool was notified that the current preschool location will not be available for continued use and another location will need to be identified in order to continue preschool services. ANALYSIS: Page 26 of 27  Item #8.2. Council to listen to progress made and needs by preschool staff and parents, and discuss appropriate role and ability of city to assist preschool. FINANCIAL IMPACT: None at this time, to be determined depending on direction to staff. CEQA STATUS: The recommended action is not a project and therefore not subject to CEQA review. APPROVAL(S): Connie Cardenas, Admin. Services Director Approved - Mar 05 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 05 2026 Page 27 of 27