City Council - Special Workshop

Mayor Donald Williams Vice Mayor Irais Lopez-Ortega Councilmembers Lisa M. Gift AGENDA Scott Cooper City Council - Special Workshop Kevin Eisenberg Tuesday, March 26, 2024 - 12:00 PM In-Person Please participate in the meeting by observing or listening to the meeting in one of the following ways: 1. In-Person – 1307 Washington Street Calistoga Community Center COMMENT DURING THE MEETING: Please participate in the meeting by providing public comment limited to 3 minutes per person on any item on the agenda only. Alternatively, participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to publiccomment@ci.calistoga.ca.us. Comments received by 9 a.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read aloud. Page 1. CALL TO ORDER – ROLL CALL 2. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding the item on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests during this comment period. Speakers are to limit their comments to 3 minutes maximum. 2.1. 3.26.24 Public Comment 3-5 3. GENERAL GOVERNMENT 3.1. Workshop on City Council Priorities, Council Civic Operating Agreement 6 - 25 Review and Budget Discussion. 2023-2024 Council Priorities 2023-2024 Civic Operating Agreements 4. ADJOURNMENT NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations Page 0 of 25 may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision. Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us. AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at ygalvan@ci.calistoga.ca.us or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text- to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week. ACTA DE AMERICANOS CON DISCAPACIDADES: Se les pide por favor que avise con 48 horas de anticipación cuando haga un pedido para asistencia. Esto les da suficiente tiempo antes de la junta para permitir que la ciudad tome medidas razonables. POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on March 25, 2024 by 10 a.m. Yudiana Galvan, City Clerk Page 1 of 25 Yudiana Galvan From: Claudia Aceves Sent: Monday, March 25, 2024 1:41 PM To: Public Comment Subject: Item 3.1 @ Special Workshop CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear council members, I would like to once again highlight the following section of the Civic Operating Agreement to be revised and accurately reflect the city's current Municipal Code: 10.3 Relations with Staff As required by CMC 2.08.080, Councilmembers of the City Council shall deal with employees of the City only through the City Manager, except otherwise permitted by the City Manager. The City Manager shall take her/his orders and instructions from the Council as a body only when the Council is sitting in a duly convened meeting, and no individual Councilmember shall give any orders or instructions to the City Manager outside of a City Council meeting, without approval of the City Council. Neither the Council as a whole, nor an individual Councilmember, shall give orders or instructions to subordinates of the City Manager. Several months ago I requested an amendment to the above section of the Civic Operating Agreement, as it did not accurately reflect Calistoga's Municipal Code. It seems it has yet to be revised, and I would like to make the following suggestions and clarifications: "As required by CMC 2.08.080, Councilmembers of the City Council shall deal with employees of the City only through the City Manager, except otherwise permitted by the City Manager." CMC 2.08.080 of the "City Manager" section still does not exist. Please delete this line, or proceed with the ordinance adoption process to make this code. "The City Manager shall take her/his orders and instructions from the Council as a body only when the Council is sitting in a duly convened meeting, and no individual Councilmember shall give any orders or instructions to the City Manager outside of a City Council meeting, without approval of the City Council." Please site section CMC 2.08.050 Administrative Relations for this line. This is already expressly stated in this section of the Calistoga Municipal Code. "Neither the Council as a whole, nor an individual Councilmember, shall give orders or instructions to subordinates of the City Manager." Please site section CMC 2.04.060 Administrative Relations for this line. This is already expressly stated in this section of the Calistoga Municipal Code. It's unclear why only some lines were selected from Title 2 to make up "Relations with Staff" in the Civic Operating Agreement, and it's important to note that currently "CMC 2.08.080" is not actually code. Please ensure you're doing your due diligence when reviewing. Thank you, Claudia Aceves 1 Page 3 of 24 Yudiana Galvan From: Leslie Wilkes Sent: Monday, March 25, 2024 3:22 PM To: Public Comment Subject: Special Meeting 3/36/24 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. City Council Members, I ask you all to recognize that the public has not received adequate notification for this meeting. It may fit the parameters for notice for a "Special Meeting"; but it is not reasonable time for residents to review the pages and pages of documentation being presented and to then present their thoughts on all of the matters before you. Even if you were only going to discuss among you at this meeting all of these issues, notice to the public is not adequate for their input. This does not meet the promises of open dialogue with the residents that I believe was part of each of your campaigns. I ask that you do not take any action at all on any of these issues on the 26th. Thank you, Leslie Wilkes 1 Page 4 of 24 Yudiana Galvan From: Donna Higgins Sent: Tuesday, March 26, 2024 8:09 AM To: Public Comment Subject: Fwd: Public input CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please include this in today's agenda for the 1pm meeting. Thank you, Donna Higgins ---------- Forwarded message --------- From: Donna Higgins Date: Mon, Mar 25, 2024, 11:21 PM Subject: Public input To: Donald Williams Cc: Lisa Gift Irais Lopez-Ortega Scott Cooper Dear Mayor Williams, After reading my email announcing the special meeting tomorrow Tuesday March 26th, I realized I had less than 24 hours to read the 19 plus pages on the agenda to send in a written comment. I am disappointed and feel that the public has not been given adequate time to go over the agenda and then form a intelligent response, and send that back to the city. This is especially poignant because of the last city council meeting where a councilperson spoke up that the public needs adequate time for their input. I'm hoping tomorrow that I get to speak out loud on each one of these numbered items you are considering. I also noticed there is no way to watch this meeting via Zoom or YouTube. The council has been very vocal on expressing their wishes to have public input and participation yet with the reduction of council meetings and now this less than 24-hour notice of a special workshop, it seems the opposite is happening. Hopefully tomorrow I can get an explanation why there seems to be an effort to discourage public participation. Sincerely, Donna Higgins 1 Page 5 of 24 Page 6 of 24 Page 7 of 24 Page 8 of 24 Page 9 of 24 Page 10 of 24 Page 11 of 24 Page 12 of 24 Page 13 of 24 Page 14 of 24 Page 15 of 24 Page 16 of 24 Page 17 of 24 Page 18 of 24 Page 19 of 24 Page 20 of 24 Page 21 of 24 Page 22 of 24 Page 23 of 24 Page 24 of 24 Page 25 of 24