Fairgrounds Advisory Committee

AGENDA Fairgrounds Advisory Committee City of Calistoga Thursday, April 30, 2026 | 6:00 PM Tucker Building 2505 Grant Street Calistoga, CA 94515 MEMBERS Shane Pavitt, Chair Karen Jensen, Vice Chair David Gates, Member William Squire, Member Hal Taylor, Member CITY COUNCIL LIAISONS Mayor Donald Williams Vice Mayor Gift STAFF LIAISON Sheli Wright, Fairgrounds Director SECRETARY Salana Whitehead City Hall 1232 Washington Street | Calistoga, CA 94515 Phone (707)942-2805 | Fax: (707) 942-0732 www.calistogaca.gov Fairgrounds Advisory Committee Agenda April 30, 2026 GENERAL INFORMATION The Fairgrounds Advisory Committee meets as specified in its adopted annual calendar on the last Thursday of every month at 6:00 P.M. in regular session at 1435 N Oak Street, Calistoga, CA 94515. Additional meetings may be scheduled as needed. Information Available: Documents related to this meeting are available on our Meeting Portal or by contacting the City Clerk. After the agenda packet is distributed, any documents related to an agenda item are available for public inspection at City Hall. Governing Law: The Fairgrounds Advisory Committee conducts all meetings in accordance with the "Ralph M. Brown Act" (California Government Code Sections 54950, et seq.) and pursuant to the City of Calistoga Committee Bylaws, City of Calistoga Code of Ethics, ordinances of the City, and applicable state law. Access to Public Meetings: In compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate in this meeting may contact the City Clerk’s Office at (707) 942-2807. To facilitate proper arrangements, we kindly request that any requests for reasonable accommodations be submitted at least 48 hours in advance of the scheduled meeting. Wheelchair access to the Calistoga Community Center and a speaker's microphone are available to all persons. Para obtener la traducción de documentos o asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario Municipal al (707) 942-2807. Para facilitar los arreglos adecuados, le solicitamos que cualquier solicitud de adaptaciones razonables se envíe al menos 48 horas antes de la reunión programada. How to Participate - Written Comments: To submit a general public comment or to comment on a specific agenda item, please direct your email to publiccomment@calistogaca.gov. To guarantee that your comments are received and distributed appropriately, the subject line of your email should clearly state “Fairgrounds Advisory Committee,” along with the relevant agenda item, if applicable. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. How to Participate - Oral Comments: In accordance with the California Government Code Section 54954.3, members of the public are permitted to address the Fairgrounds Advisory Committee during the designated public comment period and in relation to any agenda item under consideration. Each participant has the option to provide their name for the record prior to speaking and will be allotted three (3) minutes for their remarks. The Chair reserves the right to limit public comments should they become irrelevant to the agenda item or if they are repetitive of previous statements. Furthermore, the Chair is responsible for maintaining order and decorum throughout the meeting. 2026 Fairgrounds Advisory Committee Work Plan 1. Guide in developing a Fairgrounds Revitalization Plan. Conduct a comprehensive analysis of available grants and alternative 2. funding mechanisms to secure additional financial resources. Identify and evaluate Fairgrounds infrastructure projects that have the 3. potential to generate sustainable revenue. Review the fairgrounds site and provide history and analysis of the 4. area and its infrastructure and ground areas. Prepare a Revitalization plan and present this plan(s) to the City 5. Council. Page 2 of 11 Fairgrounds Advisory Committee Agenda April 30, 2026 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS An opportunity for members of the public to directly address the Committee on topics of interest that are not included on the agenda. Individuals wishing to speak must state their name and address and are requested to limit their comments to three minutes. In accordance with the restrictions set forth by the Brown Act, the Committee is unable to engage in substantive discussions or take action on issues that are not outlined in the agenda. 3.1. 4.30.26 Public Comment_ (Page 4 - 5) 4. DIRECTOR REPORT Fairgrounds Revitalization Director presents status reports on projects and shares anything relevant to the purpose and scope of the Committee. 4.1.  RV Sewer Project  Budget Workshop Update 5. APPROVAL OF MINUTES The official vote by the Committee to accept or amend the minutes of previous meetings. 5.1. Approval of draft minutes from the previous regular meeting Fairgrounds Advisory Committee - Mar 26 2026 - Minutes - Pdf (Page 6 - 8) 6. AGENDA ITEMS Items for discussion or decision by the Committee. During discussion, Committee members may ask staff questions, and public comments are allowed except during motions. 6.1. Golf Subcommittee (Hal & David) - Golf Course Discussion & Option for Vote 6.2. Analysis Sub Committee - Survey & Boundary Discussion & Option for Vote Committee report 4 30 26 - Site Analysis Item II Only (Page 9 - 11) TO6 Calistoga Fairgrounds Boundary and Topo (Page 9 - 11) 7. COMMITTEE MEMBER REPORTS Committee members and subcommittees to present reports on items of general interest or the status of Committee projects. Brief questions for clarification may be asked and answered, and the Committee may request that items be added to a future agenda. However, except in certain circumstances, the Brown Act restricts any further discussion or action by the Committee. 7.1. Sub Committee Reports and Discussion 1. Site Analysis (Karen & Hal) 2. Capital Campaign & Outreach (Bill & Hal) 3. Budget & Infrastructure Projection (Shane & Bill) 4. Site Development Plan (David & Karen) 5. Golf Sub Committee (Hal & David) - See 6.1 8. ADJOURNMENT Page 3 of 11  Item #3.1. Lana Richardson Public Comment CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. FG Director Sheli Wright FAC members - Shane Pavitt, Karen Jensen, David Gates, Hal Taylor, Bill Squire We’ve now owned the fairgrounds for a couple years. However, we have benefited from a very small percentage of potential revenues it could generate. The RV park is, and always has been, the immediate option for generating revenue. Other than race weekend(s), it is not rented regularly, which represents considerable lost revenue for the City/taxpayers. Since it’s not being advertised there are typically only 6 -8 sites rented daily. It’s understood there are infrastructure issues still to be resolved. However, that didn’t seem to impact the race weekend and should not preclude improvements/rentals by section. It can also be beautified by bringing in large boxed trees/plants (like what’s being done for Indian Springs expansion) with the intent of those ultimately being incorporated into a master landscape plan. In the interim, they would improve the RV park appearance and provide more shade areas. I recently saw a video that also referenced other additional revenue options for the RV park, which could also be considered in phases. RV site rental $500k - $1m ice machines $50k coin laundry $20-30k golf cart rental $50k - 100k on site camp store - $100k Until a master plan is developed, the City could and should still be generating considerable revenue from the RV park. That requires advertising the RV park on multiple RV rental sites, not just the City/Fairgrounds site. Any fees/commissions paid for posting on those sites would be offset by the revenue generated. We need to focus on getting the RV park revenue going ASAP while a comprehensive master plan is being developed. Page 4 of 11  Item #3.1. Lana Richardson Calistoga Lana Richardson Public Comment CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Director Wright FAC committee members - Shane Pavitt, Karen Jensen, David Gates, Hal Taylor, Bill Squire At the Mar 26 FAC meeting, I submitted a public comment relating to the Council approved FG Workplan. Specifically, item 1 references selection of Consultants (Sponsorship/Grant Consultant and Master Plan consultant). The work plan timeline indicates Jan - March and states upon council direction, City staff prepares and issuers RFPs for Sponsorship/Master Plan consultant. I requested that the community be advised who has been appointed to this committee. There was no response or information given related to this request - either during or after the meeting. I ask that this be addressed at the Apr 30 FAC meeting either by the Director in opening comments or in committee members comments at the end of the meeting. The public should be kept up to date on the status of workplan items and progress. If this is still pending ‘council direction’ that should be stated and related action items given with revised timeline if applicable. Thank you. Lana Richardson Calistoga Page 5 of 11  Item #5.1. MEETING MINUTES Fairgrounds Advisory Committee | Thursday, March 26, 2026 | 6:00 PM 1. CALL TO ORDER 2. ROLL CALL Chair Pavitt called the regular session to order at 6:00pm. MEMBERS PRESENT: Chair Pavitt, Vice Chair Jensen, Member Gates, Member Squire, Member Taylor MEMBERS ABSENT: CITY COUNCIL & Mayor Williams, Deputy City Manager Stepp, Director STAFF PRESENT: Wright, Secretary Whitehead 3. PUBLIC COMMENTS 3.1. Public comment received from Kurt Becker, Kerri Abreu, Mary Frediani, Cindy Yant, and Tim Riley 4. DIRECTOR REPORT 4.1. Director Wright presented an update on the Butler building and RV sewer projects. The Butler building roof project is now finished and finalized. The next two steps will be addressing the sewer and HVAC systems. The contract for the RV sewer project has been signed, and the two-week project is to start in April. 5. APPROVAL OF MINUTES 5.1. Adoption of minutes from the February 26th meeting. There were no public comments. Motion by Committee Member Jensen and seconded by Committee Member Taylor Motion Carried AYES: Committee Member Pavitt, Committee Member Jensen, Committee Member Squire, and Committee Member Taylor NOES: None ABSTAIN: Committee Member Gates ABSENT: None 6. AGENDA ITEMS Minutes Page 1 of 3 Page 6 of 11  Item #5.1. Fairgrounds Advisory Committee March 26, 2026 6.1. Golf Subcommittee (Hal & David) - Golf Course Discussion & Option for Vote This item was presented by Member Gates and Member Taylor. Public comments received from: Sally Hauk, Carmen Meyer, Kerri Abreu, Bill Murray, Jeremiah Moore, Christy Fitzpatrick, and Cindy Yant. The committee discussed this item and the various needs and challenges for the golf course. This item was continued to a future agenda for further discussion. 6.2. Meeting Logistics- Discussion & Option for Vote This item was presented by Director Wright. Public comment received from: Kerri Abreu, Lana Richardson, Cindy Yant and Tim Riley. The committee discussed the options presented and asked clarifying questions. Motion by Committee Member Taylor and seconded by Committee Member Gates to bring to Council a request for a change in venue to the Community Center with costs for AV covered by the City. Motion Failed AYES: Committee Member Gates and Committee Member Taylor NOES: Committee Member Pavitt, Committee Member Jensen, and Committee Member Squire ABSTAIN: None ABSENT: None Minutes Page 2 of 3 Page 7 of 11  Item #5.1. Fairgrounds Advisory Committee March 26, 2026 6.3. Calistoga Fairgrounds Foundation (Bill) - Discussion Capital Campaign Public comment received from: Kerri Abreu, Tim Riley, and Cindy Yant. This item was presented by Member Squire. Motion by Committee Member Gates and seconded by Committee Member Pavitt to bring a request in collaboration with other non-profit community organizations to council for a one-time fundraiser for the HVAC funds needed for the Butler building. Motion Carried AYES: Committee Member Pavitt, Committee Member Jensen, Committee Member Squire, and Committee Member Gates NOES: None ABSTAIN: Committee Member Taylor ABSENT: None 7. COMMITTEE MEMBER REPORTS 7.1. Sub Committee Reports and Discussion Member Jensen reported that she located a 2023 survey map that is great starting point and progress is moving forward. Member Gates agreed that locating the survey map will help in the decision process for the Site Development Plan. 8. ADJOURNMENT Chair Pavitt adjourned the meeting at 7:45pm. Minutes Page 3 of 3 Page 8 of 11  Item #6.2. City of Calistoga | COMMITTEE REPORT DATE: April 30, 2026 COMMITTEE INFORMATION: Fairgrounds Advisory Committee – Site Analysis – Karen Jensen DESCRIPTION: Request to authorize a Boundary Retracement, Boundary Resolution, & Record of Survey to be completed by Cinquini & Passarino, Inc., including the recording of the “shop area” retained by Napa County during the purchase of the fairgrounds. RECOMMENDATION: The Fairgrounds Advisory Committee recommends that the City Council approve funding in the amount of $5,112 for the attached scope of work and fee proposal listed in “Item II”. This survey and topographic information are essential to the site analysis work that will inform development of the Fairgrounds Revitalization Plan. SUMMARY: The Fairgrounds Advisory Committee (FAC) is requesting survey and topographic services to support its efforts in developing a Fairgrounds Revitalization Plan. This work will provide a foundational dataset to guide planning efforts across all FAC subcommittees. ANALYSIS: The requested survey will document property boundaries, including the “shop area” retained by Napa County. This information is critical for accurate site planning, infrastructure assessment, and future design considerations associated with the revitalization effort. FINANCIAL IMPACT: It is requested that this project be funded through the City’s Infrastructure Fund (Fund 10). CEQA STATUS: The proposed action does not constitute a project under the California Environmental Quality Act (CEQA) and is therefore not subject to environmental review at this time. Any future capital improvement projects will be evaluated for CEQA compliance as required. ATTACHMENT(S): Cinquini & Passarino, Inc. – Proposal (Ref. No. 10662-24) Page 9 of 11  Item #6.2. CINQUINI & PASSARINO, INC.  BOUNDARY  TOPOGRAPHIC  CONSTRUCTION LAND SURVEYING  RAILROAD  INFRASTRUCTURE  HYDROGRAPHIC C&P Ref. No.: 10662-24 March 24, 2026 Mr. Derek Rayner, P.E. Public Works Director City of Calistoga Department of Public Works 414 Washington Street Calistoga, CA 94515 Re: Scope of Work and Fee for Record Boundary and Topographic Survey of the Calistoga Fairgrounds Dear Mr. Rayner: Thank you for the opportunity to provide a proposal for the Calistoga Fairgrounds. Based on the City’s email of March 19, we have prepared the following scope of work and fee proposal for your consideration. SCOPE OF WORK Item I – Topographic Survey & Mapping: Perform an aerial topographic survey with up to two field days of supplemental ground topographic mapping as necessary and prepare a map at a scale of 1-inch = 40-feet, with a one-foot contour interval for evaluation purposes. • Aerial topo coverage area will be over the entire Fairgrounds complex (APNs 011-140-006, 007, 059, & 011-481-022) • Topographic survey will include all necessary work to produce a topographic map, including features such as, but not limited to; buildings, parking lots, racetrack facilities, sidewalks, walkways, trees 6” in diameter, curb lines, mechanical facilities, visible utilities and utility markings, utility poles, driveway locations, fences, pathways, lagoons, drainage ditches, top of bank of the Napa River, the River pedestrian bridge, and any other pertinent information that could apply to the project during design. • Color orthophotography at .25’ resolution will be provided. • Topographic map to horizontally relate to the California Coordinate System 1983 Zone 2 Horizontal Datum and the North American Vertical Datum of 1988 (NAVD88). Deliverables: Sealed hardcopy of Topographic Survey Map with property boundary. The Autocad “dwg” used to create the hardcopy will also be provided for your convenience. The total hourly not-to-exceed cost for Item I will be $20,967.00 1804 Soscol Avenue Suite 202 Napa, CA 94559 Phone (707) 690-9025 Fax (707) 542-2106 Page 10 of 11  Item #6.2. Item II - Boundary Retracement, Boundary Resolution, & Record of Survey: • Perform a review of the Fairgrounds boundary as shown on the Record of Survey filed in Book 47 of Surveys at Pages 4 and 5, Napa County Records, except for the parcel retained by the County of Napa (APN 011-140-058). • Depict the location of appurtenant and encumbering easements based on a title report provided by the City. • Because the boundaries of the County-retained parcel are not shown on a map of record, a Record of Survey of those parcel lines is required pursuant to Section 8762 of the State of California Business and Professions Code. • Cinquini & Passarino, Inc will prepare a Record of Survey Map and file with the Napa County Surveyor. • Includes setting iron pipe or brass tag monuments at the corners of the County-retained parcel not already monumented. • Includes County review fees and printing. It is assumed for the purpose of this proposal that County recording fees will be waived. The total hourly not-to-exceed cost for Item II will be $5,112.00. ALL PRICES ARE GOOD FOR NINETY (90) DAYS FROM DATE OF THIS LETTER OF AUTHORIZATION The estimated time of completion for Items I and II is 25 working days from authorization to proceed, and receipt of a Preliminary Title Report. The estimated time to submit a draft Record of Survey to Napa County for review is 30 working days from authorization to proceed. Inclement weather may affect this schedule. Please feel free to contact me at (707) 690-9025 if you have any questions or require additional information. Very truly yours, CINQUINI & PASSARINO, INC. Mark P. Andrilla, P.E., P.L.S. Managing Project Surveyor Page 11 of 11