Green Committee

AGENDA Green Committee City of Calistoga Tuesday, May 13, 2025 | 3:30 PM Calistoga Community Center 1307 Washington Street Calistoga, CA 94515 MEMBERS Antoinette Mailliard, Chair Sean Birge, Vice Chair Bobbie Casey, Member John Gleazer, Member Jeremy Grove, Member CITY COUNCIL LIAISON Kevin Eisenberg, Councilmember STAFF LIAISONS Greg Desmond, Planning & Building Director Antoinette Freeman, Planning & Permit Technician City Hall 1232 Washington Street | Calistoga, CA 94515 Phone (707)942-2805 | Fax: (707) 942-0732 www.ci.calistoga.ca.us Green Committee Agenda May 13, 2025 GENERAL INFORMATION The Green Committee meets as specified in its adopted annual calendar on the second Tuesday of each month at 3:30 P.M. in regular session at 1307 Washington Street, Calistoga, CA 94515. Additional meetings may be scheduled as needed. Information Available: Documents related to this meeting are available on our Meeting Portal; or by contacting the City Clerk. Any documents related to an agenda item, after distribution of the agenda packet, are available for public inspection at City Hall. Governing Law: The Green Committee conducts all meetings in accordance with the "Ralph M. Brown Act" (California Government Code Sections 54950, et seq.) and pursuant to the City of Calistoga Committee Bylaws, City of Calistoga Code of Ethics, ordinances of the City, and applicable state law. Access to Public Meetings: In compliance with the Americans with Disabilities Act, individuals requiring special assistance to participate in this meeting may contact the City Clerk’s Office at (707) 942-2807. To facilitate proper arrangements, we kindly request that any requests for reasonable accommodations be submitted at least 48 hours in advance of the scheduled meeting. Wheelchair access to the Calistoga Community Center and a speaker's microphone are available to all persons. Para obtener la traducción de documentos o asistencia especial para participar en esta reunión, comuníquese con la Oficina del Secretario Municipal al (707) 942-2807. Para facilitar los arreglos adecuados, le solicitamos que cualquier solicitud de adaptaciones razonables se envíe al menos 48 horas antes de la reunión programada. How to Participate - Written Comments: To submit a general public comment or to comment on a specific agenda item, please direct your email to publiccomment@calistogaca.gov. To guarantee that your comments are received and distributed appropriately, the subject line of your email should clearly state “Green Committee,” along with the relevant agenda item, if applicable. How to Participate - Oral Comments: In accordance with the California Government Code Section 54954.3, members of the public are permitted to address the Green Committee during the designated public comment period and in relation to any agenda item under consideration. Each participant has the option to provide their name for the record prior to speaking and will be allotted three (3) minutes for their remarks. The Chair reserves the right to limit public comments should they become irrelevant to the agenda item or if they are repetitive of previous statements. Furthermore, the Chair is responsible for maintaining order and decorum throughout the meeting. 2025 Green Committee Work Plan 1. Conduct Public Outreach & Education 2. Research & Advise on Installation of Publicly Available EV Infrastructure & Transportation 3. Research & Propose Low-Carbon Concrete Solutions 4. Research & Propose Night Sky Regulation 5. Research & Propose Pesticide & Herbicide Regulation 6. Research & Propose Solar Infrastructure on Public Sites 7. Research & Propose Expanding the Use of Excess Treated Water 8. Propose Urban Forestry & Native Plant Programs 9. Research Anti-Idling Implementation Strategies 10. Support Regional Climate Action and Adaptation Plan (RCAAP) Page 2 of 22 Green Committee Agenda May 13, 2025 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS An opportunity for members of the public to directly address the Committee on topics of interest that are not included on the agenda. Individuals wishing to speak must state their name and address and are requested to limit their comments to four minutes. In accordance with the restrictions set forth by the Brown Act, the Committee is unable to engage in substantive discussions or take action on issues that are not outlined in the agenda. 4. SPECIAL PRESENTATIONS Members of the public or other agencies may present information or items of concern to the Committee. 5. APPROVAL OF MINUTES The official vote by the Committee to accept or amend the minutes of previous meetings. 5.1. Approval of draft minutes from the previous regular meeting Green Committee - Apr 11 2025 - Minutes - Pdf (Page 5 - 10) 6. CONTINUED AGENDA ITEMS Items continued from a prior Committee meeting that require additional discussion or consideration. 6.1. Integrated Pest Management Program Item to be presented at the City Council meeting on Tuesday, May 20th - Staff Report with Committee Report will be published on Tuesday, May 13th 6.2. Earth Day Roundup Report 6.3. Establishment of Calistoga as a Bee City USA® affiliate IPM Bee City Chart (Page 11 - 16) Bee City USA - Benefits (Page 11 - 16) Bee City USA - Brochure (Page 11 - 16) 6.4. Grant Funding for EV Charging Infrastructure 6.5. Proposed Anti-Idling Community Education and Actions Item has been continued to the next regular meeting 6.6. Work Plan Goal #4: Research & Propose Night Sky Regulation Item has been continued to the next regular meeting 7. REGULAR AGENDA ITEMS Items for discussion or decision by the Committee. During discussion, Committee members may ask staff questions, and public comments are allowed except during motions. 8. PROJECT STATUS REPORT Staff to present status reports on projects relevant to the purpose and scope of the Committee. 9. STAFF REPORTS Staff to present reports on items of general interest. Brief questions for clarification may be asked and answered, and the Committee may request that items be added to a future agenda. However, except in certain circumstances, the Brown Act restricts any further discussion or action by the Committee. 9.1. Advisory Committee Bylaws Advisory Committee Bylaws - City of Calistoga (Page 17 - 22) Page 3 of 22 Green Committee Agenda May 13, 2025 9.2. Community Education Opportunities 10. COMMITEE REPORTS Committee members and subcommittees to present reports on items of general interest or the status of Committee projects. Brief questions for clarification may be asked and answered, and the Committee may request that items be added to a future agenda. However, except in certain circumstances, the Brown Act restricts any further discussion or action by the Committee. 10.1. Calistoga Rotary Club Presentation on Thursday, May 1, 2025 Report by Member Casey 11. ANNOUNCEMENTS Provide updates on future meetings and any changes or additions to agendas. Under the restrictions of the Brown Act, the Committee cannot engage in substantive discussions or take action on any issues during this time. 11.1. The next regular meeting of the Green Committee will occur on June 10, 2025. 12. ADJOURNMENT I hereby certify that the agenda for the Green Committee - May 13 2025 was duly posted in compliance with California Government Code section 54954(a) at City Hall, located at 1232 Washington Street, Calistoga. Antoinette Freeman, Green Committee Staff Secretary, City of Calistoga Planning & Building Department | (707) 942-2827 | planning@calistogaca.gov Page 4 of 22  Item #5.1. MEETING MINUTES Green Committee | Friday, April 11, 2025 | 3:30 PM Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515 Page 1. CALL TO ORDER 2. ROLL CALL Chair Mailliard called the regular session to order at 3:30 P.M. Members Present: Chair Antoinette Mailliard, Vice Chair Sean Birge, Member Bobbie Casey, and Member Jeremy Grove Members Absent: Member John Gleazer City Council Present: Councilmember Kevin Eisenberg Staff Present: Planning & Permit Technician Antoinette Freeman 3. PUBLIC COMMENTS 4. SPECIAL PRESENTATIONS 4.1. Presentation by Cynthia Radford from the League of Women Voters of Napa County to share information regarding the organization's upcoming event  Event Name: Napa County on the Move: A Plan to Make Our Travel Safer & Greener  Description: Belia Ramos, president of ABAG (Association of Bay Area Governments) and Napa County representative to MTC (Metropolitan Transportation Commission), will discuss the regional transportation picture, including funding issues that may occur due to current Federal Administration actions. Supervisor Ramos will also moderate and introduce our expert speakers on the panel.  Date: Wednesday, April 16  Time: 6:00 – 7:30pm  Location: Napa Valley Unitarian Universalists,1625 Salvador Ave, Napa, CA 94558  Further Information: Contact the organization at lwvnapa@gmail.com 5. APPROVAL OF MINUTES Minutes Page 1 of 6 Page 5 of 22  Item #5.1. Green Committee April 11, 2025 5.1. Approval of draft minutes from the March regular meeting Motion by Member Grove and seconded by Vice Chair Birge to approve the minutes from the March regular meeting Motion Carried AYES: Chair Mailliard, Vice Chair Birge, Member Casey, and Member Grove NOES: None ABSTAIN: None ABSENT: Member Gleazer 6. CONTINUED AGENDA ITEMS 6.1. Integrated Pest Management Program Motion by Member Grove and seconded by Member Casey to present the Committee Report to the City Council at the next available City Council meeitng Motion Carried AYES: Chair Mailliard, Vice Chair Birge, Member Casey, and Member Grove NOES: None ABSTAIN: None ABSENT: Member Gleazer 6.2. Earth Day Participation & Activities  Two events have been completed so far this month, and they were a success o At Chateau Calistoga Mobile Home Park with representatives from Upper Valley Disposal & Recycling o At the Calistoga Farmer's Market Upper Valley Disposal & Recycling Spring 2025 Newsletter - English-Spanish 6.3. Discussion of Proposed Anti-Idling Community Education and Actions No discussion, item has been continued to the next meeting 6.4. Discussion of Work Plan Goal #4: Research & Propose Night Sky Regulation Research will continue on this item by the subcommittee members 7. REGULAR AGENDA ITEMS 7.1. Opportunity to receive CaleVIP grant funds for electric vehicle fast charging stations Further research regarding the general needs of the city regarding 8. PROJECT STATUS REPORT Minutes Page 2 of 6 Page 6 of 22  Item #5.1. Green Committee April 11, 2025 9. STAFF REPORTS 9.1. The Bay Area Air District’s 2025 Charge! Program is now open and accepting applications. The Charge! Program provides grant funding to offset a portion of the cost to purchase and install new publicly accessible chargers for light-duty electric vehicles, or EVs, at multi-family housing facilities, destinations, transit parking locations, and workplaces across the Bay Area. Applications are due by 5:00 PM PT on June 6, 2025. 10. COMMITEE REPORTS 11. ANNOUNCEMENTS 11.1. The next regular meeting of the Green Committee will occur onTuesday, May 13, 2025, at 3:30 P.M. 12. ADJOURNMENT City Hall 1232 Washington Street | Calistoga, CA 94515 Phone (707) 942-2805 | Fax: (707) 942-0732 www.ci.calistoga.ca.us Minutes Page 3 of 6 Page 7 of 22  Item #5.1. Page 4 of 6 Page 8 of 22  Item #5.1. Spring 2025 Upper Valley RESIDENTIAL NEWSLETTER (707) 963-7988 WWW.UVDS.COM Disposal & Recycling Happy Day! Spring Clean with Ease! KEEP IT LOOSE Take advantage of our BULKY ITEM Place all recyclable items LOOSE in COLLECTION, and enjoy a clutter- your blue recycling cart. Bagged free home this Spring! Must be scheduled in advance. Available recyclables are landfilled. Plastic twice a year. bags and other stretchy plastics are Take advantage of this convenient not recyclable and should be placed 2 bulky service items and enjoy a clutter-free in your garbage cart. If you use bags 2 appliances home this spring to collect recyclables, please make 5 e-waste items sure to dump the items out of the bag Household batteries – must into the cart. Shredded paper in a be in UVDS provided clear bag is the only exception. container, call to request a container. call our office to schedule a pickup! WASTECONNECT We're excited to announce our new app! WASTECONNECT Available now on the App UPCOMING EVENTS Store and Google Play With it, you can: Napa Earth Day Saturday, April 12th, 11:00am-4:00pm More information at EarthDayNapa.com View services Located at Oxbow Commons in Napa (1268 Set pickup reminders WasteConnect McKinstry St) Check upcoming holidays Shred-it Yountville & E-Waste Earth Day Send email requests Friday, April 18th; 12:00pm - 3:00pm Yountville Community Center Parking Lot Get sorting questions answered (Enter off Mulberry St) Maximum of 5 banker boxes Residential Household Hazardous/ Electronic Waste Drop-off, Document Shredding & Oops! You’ve Been Tagged! Compost Giveaway Saturday, April 26th; 8:00am - 1:00pm Have you noticed tags left on your garbage, compost, or Located at Upper Valley Disposal & recycling carts? This is likely due to contamination. Recycling. Contamination can come in many forms, including food scraps Enter through Pestoni Family Winery (1673 in the garbage, soft stretchy plastic in the recycling, and pet St Helena Hwy) waste in compost. Cart tags will have corrections clearly Paper shredding (5 banker box max) will marked. be available at this event! Free compost at this event! Limit one For more information visit our website uvds.com. Navigate to cubic yard per resident. please bring the “Resources" tab to learn where materials should be properly your own container. placed. Thank you for helping us keep our community clean and Page 5 of 6 green! Page 9 of 22  Item #5.1. Primavera 2025 Upper Valley BOLETÍN RESIDENCIAL (707) 963-7988 WWW.UVDS.COM Disposal & Recycling ¡Feliz dia de la tierra! ¡Limpieza de primavera con Mantenlo suelto facilidad! ¡Aproveche nuestra COLECCIÓN DE Coloque todos los artículos reciclables ARTÍCULOS VOLUMINOSOS y disfrute de un SUELTOS en su carrito de reciclaje azul. hogar libre de desorden esta primavera! Debe programarse con anticipación. Disponible dos Los artículos reciclables en bolsas se tiran veces al año. en vertederos. Las bolsas de plástico y Take 2 advantage artículos of this convenient voluminosos otros plásticos elásticos no son service 2 and enjoy a clutter-free lectrodomésticos reciclables y deben colocarse en su 5 artículos de desechos home this spring carrito de basura. Si usa bolsas para electrónicos recolectar los artículos reciclables, Baterías domésticas: deben asegúrese de tirar los artículos de la bolsa estar en un contenedor al carrito. El papel triturado en una bolsa provisto por UVDS; llame transparente es la única excepción. para solicitar un contenedor. ¡Llame a nuestra oficina para programar una recogida! WASTECONNECT ¡Nos complace anunciar nuestra nueva aplicación! WASTECONNECT PRÓXIMOS EVENTOS Con ella, puede: Disponible ahora en App Store y Google Play Día de la Tierra en Napa Sábado 12 de abril, de 11:00am a 4:00pm Ver servicios Más información en EarthDayNapa.com Establecer recordatorios de colección Ubicado en Oxbow Commons en Napa Ver los próximos días festivos WasteConnect (1268 McKinstry St) Enviar solicitudes por correo electrónico Obtener respuestas a preguntas sobre Shred-it Yountville & E-Waste Earth Day clasificación Viernes 18 de abril; de 12:00pm a 3:00pm Estacionamiento del centro comunitario de Yountville (ingrese por Mulberry St) Máximo de 5 cajas ¡Ups! ¡Te han etiquetado! Depósito de residuos domésticos peligrosos y ¿Ha notado que se han dejado etiquetas en sus contenedores de electrónicos, destrucción de documentos y basura, composta o reciclaje? Es probable que esto se deba a la distribución de composta contaminación. La contaminación puede presentarse de muchas Sábado 26 de abril; de 8:00am a 1:00pm formas, incluyendo restos de comida en la basura, plástico blando y Ubicado en Upper Valley Disposal & elástico en el reciclaje y desechos de mascotas en la composta. Las Recycling. etiquetas de los contenedores tendrán correcciones claramente Ingrese por Pestoni Family Winery (1673 St Helena Hwy) marcadas. ¡En este evento habrá disponible la destrucción de papel (máximo de 5 cajas)! Para obtener más información, visite nuestro sitio web uvds.com. ¡Composta gratuito en este evento! Límite Navegue hasta la pestaña "Recursos" para saber dónde se deben de una yarda cúbica por residente. Por colocar los materiales de manera adecuada. ¡Gracias por ayudarnos a Page 6 of 6 favor traiga su propio contenedor. mantener nuestra comunidad limpia y verde! Page 10 of 22  Item #6.3. Green Committee Bee City Proposal Green Committee Goals 1.​ Pesticide and Herbicide Regulation 2.​ Urban Forestry; Trees, Plants, and Native Ecosystem Restoration The Xerces Society ●​ The Xerces Society for Invertebrate Conservation is an international nonprofit organization that protects the natural world through the conservation of invertebrates and their habitats. ○​ Protecting pollinators ○​ Conserving endangered species ○​ Reducing pesticide use and impacts ○​ Advocating for Change ○​ Spreading the word Bee City USA ●​ Bee City USA® and Bee Campus USA unite people to make their communities better for pollinators, in particular native bees, by adding high-quality habitat and reducing pesticides. ○​ 3600 Native Species in North America ○​ 1600 in CA (25-40% of which are threatened) ○​ Napa Co is a Biodiversity Hotspot Local Bee Cities and ●​ Bee Cities Campuses ○​ San Francisco ○​ Woodland ○​ Fort Bragg ○​ Orland ○​ Redding ●​ Bee Campuses ○​ UC Davis ○​ UC SF ○​ UC Berkeley ○​ Sac State ○​ Chico State Local Cities’ Initiatives ●​ Santa Rosa (with respect to goals) ○​ Colgan Creek Restoration that are not Bee Cities ●​ Sebastopol/Sonoma County Regional Parks ○​ Laguna de Santa Rosa ●​ St. Helena ○​ Endemic promotion ○​ Ecosystem resilience ●​ Davis ○​ Open Space Program- acquire then restore and enhance ○​ Tree, Shrub, Grass, Wildlife suggestions ■​ Both city and public lands ■​ Bird boxes, bat boxes, owl boxes, insect hotels ●​ Albany ○​ Tree city- natural environments ■​ Urban Forestry ○​ Creeks and Open Spaces Parcel Tax ●​ San Francisco ○​ Protect, restore, preserve, and enhance habitats and natural areas. ○​ Protect endangered and threatened species. ○​ Urban forestry. ■​ bird boxes, bat boxes, owl boxes, insect hotels Page 11 of 22  Item #6.3. ○​ Urban Biodiversity program. What does it take to 1.​ Form a committee become a Bee City? 2.​ Assign facilitation to a local government body or non-profit organization 3.​ Designate a local government department as a sponsor 4.​ Complete an application 5.​ Complete the draft Bee City USA resolution 6.​ Submit the application and resolution to your local government for approval 7.​ Submit your adopted resolution and pay the application fee. a.​ For towns whose population is ≤9999, it’s $100 What does it mean to 1.​ Assign a city department sponsor become a Bee City? 2.​ Designate a liaison (Draft resolution link) 3.​ Committee to facilitate Bee City USA program 4.​ The committee will: a.​ Host one educational event or planting per year b.​ Maintain a street sign c.​ Develop and implement expansion of pollinator-friendly habitat d.​ Pollinator-Friendly Pest Management (no pesticides/herbicides, use integrated pest management (IPM)) e.​ Policy and Plans f.​ Renew Page 12 of 22  Item #6.3. Bee City USA Benefits Bee City USA provides communities with a focal point for their efforts to conserve pollinators. Whether these are activities your city is already engaged in or a new direction, becoming an affiliate of Bee City USA is a great way to join a national network of communities committed to creating positive change. Bee City USA Community Benefits Ensure survival of vital animal species ​Help to ensure the survival of vital animal species crucial to our planet's functioning ecosystems. Build community locally and nationally Bring your community together around a positive, shared cause and connect with communities across the country that have made the same commitment. Improve local food production Raise community awareness of how our food grows and improve local food production through expanded pollination. Support small businesses Support the growth of local businesses including native plant nurseries and pollinator friendly landscaping. Address pest problems with fewer pesticides Raise community awareness of the least toxic ways to tackle home and garden pest problems. Mobilize your community to remove non-native invasive plants to make way for locally native plants. Heighten awareness of biological diversity Raise community awareness of the local environment’s diversity of plant and pollinator species. Page 13 of 22  Item #6.3. Bee City USA Committee Benefits Mailed Welcome Package With Pollinator Conservation Resources Receive a mailed welcome package including Xerces Society books and guidelines, Bee City USA brochures and bookmarks, and a pollinator habitat sign. Access to an Online Affiliate Portal Gain access to an affiliate portal where you can explore a variety of resources including helpful information for creating an Integrated Pest Management plan, native plant list, and native plant supplier list. Through the portal affiliates can also interact with other affiliates using the online forum, post their events to the community calendar, and view materials to assist with outreach and education. Custom Logo and Street Sign Artwork As an affiliate you will receive files for a custom affiliate logo that can be used on any materials associated with your work as well as artwork for a street sign. Access to Training Opportunities Affiliates will be invited to attend training opportunities, workshops, and webinars on a variety of topics including Integrated Pest Management, planting to support pollinators, and outreach and education. Support From Pollinator Conservation Experts Gain access to Xerces pollinator conservation staff across the country. Affiliates are welcome to contact the Xerces Society for one on one support. Recognition of Conservation Work Affiliates of Bee City USA and Bee Campus USA gain national recognition for their work to conserve pollinators. Affiliates are listed on the Bee City USA website and can use their affiliation to promote their community’s commitment to conservation. There are also opportunities for affiliates to share their work through presenting as part of webinars and writing blog posts. Visit www.beecityusa.org to learn more. Page 14 of 22  About Bee City USA There are steps we can all take to make our garden, neighborhood, or hometown better for Bee City USA is creating a nationwide network of bees. By joining Bee City USA, you can unite your hundreds of communities rallying to protect pollinators, school to increase habitat, reduce pesticide use, with a focus on supporting native species. Each town and spread awareness—and become part of a or city (and a few counties!) makes a commitment to create habitat, reduce pesticide use, and educate the nationwide movement to protect pollinators. public, laid out in a resolution adopted by their local Thank you! council. Collectively, Bee City communities have created thousands of acres of new habitat, protected pollinators Get more information about becoming a certified from pesticides, and reached more than a million people Bee City USA affiliate at beecityusa.org with the message of caring for our planet. Contact us with questions about the application Bee City USA is run by the Xerces Society for Invertebrate and certification process at beecityusa@xerces.org Conservation, which provides information, materials, and advice. Each Bee City works independently and its projects are unique and reflect its own strengths, Bringing communities interests, and needs. together to sustain Who Can Become an Affiliate of pollinators Bee City USA? Bee City USA® is an initiative of the Xerces Society for Invertebrate Conservation, a donor-supported nonprofit Page 15 of 22 Incorporated cities and towns and unincorporated that protects the natural world through the conservation of counties can become certified affiliates of Bee City USA. invertebrates and their habitats. Xerces works to build habitat, Bee City USA’s sister initiative, Bee Campus USA certifies protect endangered species, and reduce pesticide use and colleges and universities. Learn more at beecityusa.org. impacts. Our success depends on your involvement. Take action today for your favorite invertebrates by making a tax- If you don’t fit into one of these categories but would deductible donation at xerces.org/donate. like to help native pollinators, you can still get involved by taking the Xerces Society’s The Xerces Society is an equal opportunity employer and provider. Xerces® is a trademark registered in the Bring Back the Pollinators Pledge at U.S. Patent and Trademark Office. bringbackthepollinators.org. PHOTO CREDITS­—Left to right: City of Rowlett, TX; Sara Morris / Xerces Society; Justin Wheeler / Xerces Society (cover). Next page, left to beecityusa.org Item #6.3. right: Alina Harris / Xerces Society; Katharina Ullmann, UC–Davis; Village of Hawthorn Woods, IL. 20-034_02 Why Protect Pollinators? Benefits to Your Community Commitments Bees are at the heart of a healthy environment. • Beautiful landscaping, resilient What does becoming a Bee City entail? We can thank them for the reproduction of nearly cities: Flowering habitat enhances your First and foremost, Bee City affiliates make a 85% of all flowering plants, including crops that give community and supports the pollinators commitment to make their community a better us one in three bites of food we eat! Butterflies, moths, vital to the health of our world. place for pollinators by creating habitat, reducing beetles, flies, wasps, ants, bats, hummingbirds, and more • Help meet city sustainability & climate goals: pesticides, and doing outreach. These are listed in a also pollinate, but bees are the most important pollinators. Native plants reduce water and chemical inputs and formal resolution approved by the city council. City staff habitat helps lock up carbon. and local volunteers work together to: It might seem that bees are everywhere, but many are in decline due to habitat loss, the use of harmful pesticides, • Healthier neighborhoods: Reducing harmful • Establish a Bee City USA committee to lead the disease, and climate change. We need pollinators, so we pesticides and adopting least-toxic ways to tackle home pollinator-conservation efforts. should do all we can to ensure that they have safe habitat. and garden pest problems makes neighborhoods safer. • Create and enhance pollinator habitat by planting • Connect people to nature: Increase love and support native plants and reducing pesticide use. of the amazing diversity of plant and pollinator species Did You Know? in your community. • Add pollinator-friendly practices into city policies and plans. • There are more than 3,600 bee species in the • Healthier people: Contact with nature improves • Host annual pollinator events. United States. emotional and mental health. • Publicly acknowledge Bee City USA affiliation with • 90% of bees are solitary-nesting, meaning • Stronger community: Bring neighbors together signs and an online presence. they do not live in a hive. around a positive, shared cause and connect with • Annually apply for renewal and report on the communities across the country that share the same previous year’s activities. • 70% of bees nest in tunnels in the ground, with vision. the rest occupying a hollow stem or similar space. • Pay an initial application fee and annual renewal fee. • Support local farmers: Raise awareness of how our Page 16 of 22 • Over 40% of native pollinator species are in decline food grows and improve local food production through Xerces staff support Bee City USA affiliates and provide worldwide, with some at risk of extinction. increased pollination. information and guidance to help you meet these • Grow small businesses: Help local businesses requirements. including native plant nurseries, pollinator-friendly Applications are accepted year-round. Learn landscapers, and other bee-friendly businesses. more about the Bee City USA program, • Mailed welcome package: Get immediate access to read answers to frequently asked free pollinator conservation and outreach resources. questions, and find out how to • Access to training opportunities & support: Learn apply at beecityusa.org. from Xerces’ team of pollinator conservation experts. Item #6.3.  Item #9.1. Article I. General A. The details of the established committees will be accessible online and by contacting the City Clerk. B. The official meeting location of the committees will be the Calistoga Community Center located at 1307 Washington Street, Calistoga, CA 94515. The meeting location is subject to occasional modification and will be noticed in compliance with the Brown Act. Article II. Purpose and General Definition A. Recognizing that stewardship of the public interest must be their primary concern, committee members will work for the common good of the people of the City of Calistoga. The purpose of the committee is to advise the City Council on matters relevant to the purpose and scope of the committee. 1. The committee may advise the Calistoga Planning Commission and other advisory bodies as needed regarding relevant matters. B. In accordance with the resolutions set by the City Council, the committee is an advisory body and may not operate outside of its designated purposes. The functions of the committee are as follows: 1. Offer new ideas, innovative approaches, and expertise for recommendations on projects and policies; 2. Provide frequent and clear communications and transparency on its activities and decision- making; 3. Support the dissemination of pertinent information to residents; 4. Develop annual Committee Goals that clearly outline the scope of the Committee’s activities and align with the objectives set forth by the annual City Council Goals; 5. Utilize the city’s General Plan, Municipal Code, and other planning documents to conduct research and make recommendations; and 6. Consider city resources and personnel when preparing advice. C. The committee, as an advisory body, will not have the authority to: 1. Adopt policies; 2. Mandate or direct city work and staff; or 3. Solicit or raise funds from public or private entities. Article III. City Role A. Staff Secretary 1. The Staff Secretary will perform the clerk duties for the committee in compliance with the Brown Act, with the supervision of the City Clerk, including: a. Publish and post the meeting agenda b. Prepare action minutes during committee meetings and maintain committee records as established by the City Clerk c. Distribute documents via email to the members 2. The Staff Secretary will provide technical, logistical, and administrative assistance as needed for members as it pertains to the purpose and scope of the committee. Page 17 of 22  Item #9.1. City of Calistoga Advisory Committee Bylaws 3. The Staff Secretary, in collaboration with the City Clerk, will manage the committee roster and membership requirements. 4. The Staff Secretary will be appointed by the City Manager or their designee. B. Staff Liaison 1. The Staff Liaison will serve as the principal advisor to the committee and provide: a. Expertise and advice on matters relevant to the scope and purpose of the Committee; b. Direction and advice on city processes and procedures; and c. Collaboration with the committee’s chair in determining agenda items. 2. The Staff Liaison will be appointed by the City Manager or their designee. 3. Preparation of Staff Reports a. Staff Report means any memorandum prepared by a member of city staff pertaining to a matter to be considered by the committee at a meeting. b. The Staff Liaison will prepare Staff Reports according to the guidelines set by the City Clerk. c. The Staff Liaison will prepare Staff Reports on committee items to be presented to the committee, City Council, Planning Commission, or other advisory bodies. d. An annual Staff Report will be prepared by the Staff Liaison in collaboration with the committee chair to present the Committee Goals for the upcoming calendar year to the City Council. C. The City Manager may designate the Secretary and Staff Liaison roles to be performed by the same city staff person. Article IV. Membership A. The committee is comprised of five (5) regular members appointed by the city Mayor and approved by the City Council. B. Terms of each member will be two (2) calendar years. 1. Terms will be staggered such that either two (2) or three (3) members are up for reappointment each calendar year. 2. Members may be reappointed for an unlimited number of terms. 3. No person may serve simultaneously on two (2) or more committees or simultaneously on the Planning Commission or City Council. C. Each member will be a resident within the boundaries of the Calistoga Joint Unified School District. D. All members will receive a Committee Member Handbook at the beginning of their first term. The Committee Member Handbook will provide guidance on the implementation of the provisions outlined in the bylaws. It does not extend the scope of the bylaws; rather, it serves to clarify their intent. 1. The Staff Secretary or City Clerk will promptly disseminate notifications regarding updates to the Committee Member Handbook to all committee members, along with a request for confirmation of receipt from each member. E. Within thirty (30) days of appointment, or at the beginning of a new term, all members will be required to: 1. File an Assuming Office Statement of Economic Interests (Form 700) 2. Complete the AB 1234 Ethics Training 3. Complete the Brown Act Training 4. Complete any additional trainings as designated by the City Clerk 5. Sign a form acknowledging receipt of and review of the Committee Member Handbook F. Failure to complete the requirements outlined in Section E of this Article within ninety (90) days of appointment will result in automatic removal from the committee, and a new member will be appointed to that seat. Page 2 of 6 Page 18 of 22  Item #9.1. City of Calistoga Advisory Committee Bylaws Article V. Member Guidelines A. Members will conduct themselves in an appropriate, polite, respectful, and civil manner when dealing with each other, staff, and all parties. B. Members will comply with the laws of the nation, the State of California, and the City of Calistoga in performing their public duties. These laws include but are not limited to the United States and California constitutions, the Calistoga Municipal Code, laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, open processes of government, and city ordinances and policies. C. All members serve at the pleasure of the City Council. The City Council reserves the right to remove one or more committee members at any time. Removal is based on performance-related concerns such as legal or ethical violations, a pattern of absences, uncivil conduct toward staff, colleagues, or the public, or actions that undermine the public trust in the committee or the Council. Members are not entitled to any process in the event the Council removes them from service. D. Members unable to complete their term are expected to provide notice to the Staff Liaison in writing. E. In the event of an unscheduled vacancy of any member’s seat prior to the expiration of their term, the City Council may appoint a member from a pool of applicants to serve the remainder of the unexpired term. F. Members of the committee will serve without compensation. Article VI. Officer Guidelines A. Responsibilities 1. Chair a. Presides over the meetings of the committee and preserves order and decorum b. Principal spokesperson for the committee c. Liaison between the committee’s members and city staff d. Collaborates with the Staff Liaison in determining agenda items e. Attends additional trainings as designated by the City Clerk 2. Vice Chair a. During the absence, disability, or disqualification of the Chair, the Vice Chair will exercise or perform all the responsibilities of the Chair. b. Attends additional trainings as designated by the City Clerk B. Selection 1. A Chair and Vice Chair will be elected annually from among the members at the first meeting of the calendar year to serve at the pleasure of the committee for a term of one (1) calendar year. The Chair and Vice Chair will assume office at the conclusion of the committee meeting in which elections are held. 2. The Vice Chair will succeed the Chair in completing the term if the Office of Chair is vacated before the term is completed. A new Vice Chair will be elected at the next regular meeting and will complete the term of that office. 3. If the Office of Vice Chair is vacated before the term is completed, a new Vice Chair will be elected to complete the term of that office. 4. In the absence of the Chair and Vice Chair, the senior member in length of service will call the committee to order. 5. Nothing will prevent the committee from removing and replacing the Chair or Vice Chair at any time during their respective terms, provided that the item is properly noticed on the agenda of the meeting. Page 3 of 6 Page 19 of 22  Item #9.1. City of Calistoga Advisory Committee Bylaws Article VII. Attendance Policy A. Regular attendance by all members is essential so that the committee can discharge its duties. B. Members will notify the Staff Secretary or Chair of any expected absence from a meeting by 4:00 PM the day before a regularly scheduled committee meeting. C. Any member who does not give notice that they intend to be absent from a scheduled meeting for more than twenty-five (25) percent of the meetings in any six (6) months of service will be automatically removed. D. Any member who does not attend fifty (50) percent of the meetings in any six (6) months of service, even if staff have been provided with adequate notice of absence, will be automatically removed. E. The process of removal of a member due to absences will involve notification by the Staff Secretary to the City Manager and City Clerk, followed by notification in writing by the Staff Secretary informing them that they have been removed from the committee. Article VIII. Meeting Guidelines A. All committee meetings will be open, public, and noticed in conformance with the provisions of the Ralph M. Brown Act, California Government Code section 54950 et seq., as amended, and held at a location within Calistoga, California, that satisfies the access requirements of the Americans with Disabilities Act. B. An annual meeting schedule will consist of the scheduled meetings for the remainder of the year and will be established by the committee during the first meeting of the calendar year. C. Once meeting dates are established, meetings may be canceled or rescheduled by a majority vote of the committee. Such actions may be taken in the event of insufficient agenda items, a lack of quorum, or substantial scheduling conflicts. If a meeting is canceled due to a lack of agenda items or a quorum, the meeting will be publicly noticed as to the reason for the cancellation. D. Special meetings or continued meetings may be called by the Chair or a majority of the committee. The call for a special meeting must specify the day, hour, place, and subject(s) to be considered. A minimum of twenty-four (24) hours' notice must be given prior to a special meeting, and the agenda for the special meeting must be made available to members of the public consistent with the requirements of the Brown Act. Only matters specified in the notice may be discussed at special meetings. E. Except as otherwise set forth in these bylaws, committee meetings will be governed by Rosenberg’s Rules of Order for the purpose of maintaining proper decorum and order during meetings. F. Under Calistoga Municipal Code Section 2.08.050, the City Manager may attend committee meetings and address the committee. G. A majority of the total membership of the committee needs to be present at the meeting to constitute a quorum for the transaction of business. In the event a quorum is not in attendance within fifteen (15) minutes after the time noticed for commencement of the meeting, the Chair will have the discretion to extend the waiting period beyond the initial fifteen (15) minutes. Should the waiting time elapse without a quorum, the meeting will be canceled on the originally noticed date. Subsequently, the adjourned meeting will be reconvened at the next Regular meeting or on a later specified date, at a time and location determined by the Staff Secretary. H. Voting by proxy is prohibited. I. Participation via teleconferencing must be in accordance with the Brown Act and granted by the Staff Secretary; it is not guaranteed. J. Action minutes of all public proceedings of the committee will be recorded by the Staff Secretary and entered into city records as official meeting minutes following approval by the committee and will Page 4 of 6 Page 20 of 22  Item #9.1. City of Calistoga Advisory Committee Bylaws thereafter be kept, published, and distributed in compliance with State law and applicable city policy. Article IX. Subcommittees A. The committee is permitted to create and operate temporary subcommittees (ad hoc committees) of solely less than a quorum of the members as deemed necessary by the members. B. An ad hoc committee serves a limited or single purpose that is not perpetual, and that will be dissolved once its specific task is completed C. Ad hoc committees are not subject to the Brown Act. D. Proposed ad-hoc and subcommittee member appointments, roles, responsibilities, and authority will be determined by the committee voting members. Article X. Agenda Guidelines A. The Staff Secretary will publish the agenda for each meeting of the committee. B. The agenda will contain a summary of the committee’s annual Committee Goals, and agenda items will include a brief description of each item of business to be discussed and acted upon. C. When an agenda item warrants a Staff Report, it will include documents received by or developed by Staff that are pertinent to the report. D. Agenda format will be set by the City Clerk and implemented by the Staff Secretary. Article XI. Communications A. Members agree that transparency is essential to all deliberations. Therefore, members are required to report at meetings any communications made on behalf of the committee, whether to interest groups, the media, or other governing bodies, regarding the committee’s deliberations and activities. B. Committee Reports 1. The committee will prepare a written report, known as a Committee Report, to make official recommendations to the City Council. 2. A Committee Report prepared for City Council consideration will be submitted to the Staff Liaison and listed on an upcoming City Council meeting agenda by the City Clerk. 3. If the committee’s Chair or Vice Chair is unable to present the Committee Report at the scheduled City Council meeting, the Staff Liaison will present the report on the committee’s behalf. 4. The Committee Report will include the following sections: Summary, Background, Analysis, Financial Impact, and Committee Recommendations. C. Logos & Graphics 1. In accordance with City Policy PP 11, “Use of City Seal Or Logo Policy,” any use of the City Seal or Logo will require approval from the city. The approval process will be facilitated by the Staff Liaison assigned to the committee. 2. The establishment or use of a logo, seal, or slogan specific to the committee is prohibited. D. Members will communicate and work on committee matters with city staff only through the Staff Liaison or Staff Secretary, except if otherwise permitted by the City Manager or their designee. Article XII. Conflict of Interest A. In order to assure their independence and impartiality on behalf of the common good, members will not use their official positions to influence government decisions in which they have a material Page 5 of 6 Page 21 of 22  Item #9.1. City of Calistoga Advisory Committee Bylaws financial interest or where they have an organizational responsibility or personal relationship that may give the appearance of a conflict of interest. B. In accordance with the law, members will disclose investments, interests in real property, sources of income, and gifts, and they will abstain from participating in deliberations and decision-making where conflicts may exist. Article XIII. Amendment of Bylaws A. City staff or committee members may propose discretionary bylaws amendments that require deliberation to the City Council for approval. Article XIV. Severability A. Should any part, term, portion, or provision of these bylaws be determined to be in conflict with any law or otherwise unenforceable or ineffectual, the remaining parts, terms, portions, or provisions will be deemed severable. Their validity will not be affected thereby, provided such remaining portions or provisions can be construed in substance to constitute the provisions that the city intended to enact in the first instance. Page 6 of 6 Page 22 of 22