CITY COUNCIL REGULAR

CITY COUNCIL REGULAR MEETING MINUTES Monday, March 21, 2016, 7:00 PM City Municipal Center, 616 NE 4th Avenue I. CALL TO ORDER Mayor Scott Higgins called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL Present: Greg Anderson, Bonnie Carter, Don Chaney, Tim Hazen, Steve Hogan and Shannon Turk Excused: Melissa Smith Staff: Phil Bourquin, Pete Capell, Leisha Copsey, Jennifer Gorsuch, Cathy Huber Nickerson, Shawn MacPherson, Robert Maul, Heather Rowley, Steve Wall and Alicia Pacheco (intern) Press: No one from the press was present IV. PUBLIC COMMENTS Tim Johnson, 6160 NW Larkspur, Camas, addressed Council regarding the Parklands at Camas Meadows. V. CONSENT AGENDA A. Approved the minutes of the March 7, 2016 Camas City Council Meeting and the Workshop minutes of March 7, 2016. March 7, 2016 Camas City Council Workshop Minutes - Draft March 7, 2016 Camas City Council Regular Minutes - Draft B. Approved the claim checks numbered 128976-129116 in the amount of $1,590,430.58. C. Authorized the write-off of the February 2016 Emergency Medical Services (EMS) billings in the amount of $74,542.89. This is the monthly uncollectable balance of Medicare and Medicaid accounts that are not collectable after receiving payments from Medicare, Medicaid and secondary insurance. (Submitted by Pam O'Brien) Page 1 D. Authorized Pay Estimate No. 10 to AAA Septic Service for Project WS-748 2015 STEP/STEF Tank Pumping in the amount of $7,688.47 for work through February 29, 2016. This project provides for on-going pumping of STEP and STEF tanks throughout Camas and is funded by the Sewer Fund. (Submitted by James Carothers) Septic Tank Pumping Pay Estimate 10 E. Authorized Pay Estimate No. 9 to Rotschy, Inc. for Project WS-709C Slow Sand Water Treatment Plant, in the amount of $511,949.73 for work through February 29, 2016. This project is included in the 544' Zone Water Main and Treatment capital budget line Item. (Submitted by James Carothers) Water Treatment Plant Pay Estimate 9 F. Authorized Pay Estimate No. 8 to McDonald Excavating, Inc. for Project WS-714 STEP Sewer Transmission Main in the amount of $122,510.81 for work through February 29, 2016. This project is funded through a Public Works Trust Fund (PWTF) Loan. (Submitted by James Carothers) Sewer Transmission Main Pay Estimate 8 G. Authorized the Mayor to sign the construction materials testing contract with Columbia West Engineering, Inc. for various 2016 funded public works construction projects in an amount not to exceed $40,210. This work will be funded by the specific project for which the testing is conducted. (Submitted by James Carothers) Construction Materials Testing Contract H. Authorized the Mayor to sign the consultant agreement with Harper Houf Peterson Righellis Inc. for work to complete the design, plans and specifications for Project P-911 Heritage Trailhead Parking Expansion in an amount not to exceed $98,335. This work is funded in the 2016 budget and funding for the project in its entirety will be addressed with the upcoming Spring Budget Omnibus package. (Submitted by James Carothers) Heritage Trailhead Parking Consultant Contract I. Authorized the Mayor to sign the maintenance contract agreement with The Resource Company, Inc. for Project SS-566D NW Friberg-Strunk Street Wetland Mitigation Monitoring and Maintenance in an amount not to exceed $18,409.08 for years 2016 and 2017. This project is budgeted in 2016 and is funded by the the Storm Drainage Fund. (Submitted by James Carothers) Friberg-Strunk Street Wetland Maintenance Contract Page 2  J. Authorized the Mayor to sign the monitoring and maintenance agreement with Ecological Land Services for Project SS-565C NW 38th Avenue, Phase 2 Wetland Mitigation Monitoring and Maintenance in an amount not to exceed $75,750 for years 2016-2020. (Submitted by James Carothers) NW 38th Avenue Ph. 2 Monitoring & Maintenance Contract K. Authorized the Mayor to sign the maintenance and monitoring agreement with The Resource Company Inc. for S-545C NW Leadbetter Drive Wetland Mitigation Monitoring and Maintenance in an amount not to exceed $56,986.98 for years 2016 through 2020. This work is funded by the Storm Drainage Fund. (Submitted by James Carothers) NW Leadbetter Wetland Monitoring & Maintenance Contract L. Awarded Project S-595 Franklin Neighborhood Improvements from NE 14th Avenue to NE 19th Avenue to McDonald Excavating, Inc. in the amount of $576,628.28. This project is in the 2016 budget and is funded by a Community Development Block Grant (CDBG), the water and sewer funds and the North Urban Growth Area (NUGA) Sewer Bond. (Submitted by James Carothers) Franklin Neighborhood Improvements Bids M. Authorized the Mayor to sign a Professional Services Contract Amendment with BergerABAM for the additional work necessary for the completion (finalizing) of the 2016 City of Camas Comprehensive Plan Update in an amount not to exceed $21,753.00. (Submitted by Phil Bourquin) BergerABAM Contract Amendment It was moved by Council Member Chaney, seconded by Council Member Hazen, to approve the Consent Agenda as amended. The motion carried unanimously. VI. NON-AGENDA ITEMS A. Staff There were no comments from staff. B. Council There were no comments from Council. VII. MAYOR A. Announcements Mayor Higgins informed Council that he was provided a report from Linda Dietzman, Clark County Mosquito Control District Representative. A copy of the report will be placed in Council members mailboxes. Page 3  B. Mayor's Volunteer Spirit Award March Award - Mark Klein Mayor Higgins presented Mark Klein with a Volunteer Spirit Award. VIII. MEETING ITEMS A. Ordinance No. 16-003 Adopting a New Chapter of the Camas Municipal Code (CMC) Relating to Clearing and Grading Details: City staff prepared a new title for the CMC Chapter 15.50 relating to the permitting of clearing and grading activity. The Planning Commission held a public hearing on January 27, 2016. The Planning Commission carried a recommendation of approval for the attached ordinance. The City Council held a public hearing on March 7, 2016 and directed the City Attorney to draft an ordinance for adoption. Presenter: Robert Maul, Planning Manager and Phil Bourquin, Community Development Director Ordinance No. 16-003 Adopting a New Chapter 15.50 of the Camas Municipal Code Staff Report It was moved by Council Member Turk, seconded by Council Member Carter, that Ordinance No. 16-003 be read by title only. The motion carried unanimously. It was moved by Council Member Turk, seconded by Council Member Carter, that Ordinance No. 16-003 be adopted and published according to law. The motion carried unanimously. B. Ordinance No. 16-004 Parklands at Camas Meadows - Mixed Use Planned Development Overlay Zone Details: An ordinance establishing a Mixed Use Planned Development (MXPD) Overlay Zone designation for certain property within the City of Camas. Council considered in a closed record meeting on March 7, 2016 a request of Parklands at Camas Meadows, LLC to establish a MXPD zone for certain properties. The ordinance prepared reflects City Council's direction in this matter. Presenter: Phil Bourquin, Community Development Director Ordinance No. 16-004 MXPD Parklands at Camas Meadows It was moved by Council Member Hogan, seconded by Council Member Carter, that Ordinance No. 16-004 be read by title only. The motion carried unanimously. It was moved by Council Member Hogan, seconded by Council Member Carter, that Ordinance No. 16-004 be adopted and published according to law. The motion carried unanimously. Page 4  C. Resolution No. 16-005 Approving Parklands at Camas Meadows Development Agreement and Master Plan Details: A resolution approving a Development Agreement and Master Plan. City Council held a public hearing to consider a proposed Development Agreement and Master Plan by Parklands at Camas Meadows, LLC on March 7, 2016. The resolution reflects the direction of Council. Presenter: Phil Bourquin, Community Development Director Resolution No.16-005 Parklands Development Agreement Parklands Development Agreement Parklands Development Agreement Exhibit D MXPD Master Plan (1) It was moved by Council Member Carter, seconded by Council Member Hogan, that Resolution No. 16-005 be read by title only. The motion carried unanimously. It was moved by Council Member Carter, seconded by Council Member Hogan, that Resolution No. 16-005 be adopted. The motion carried unanimously. IX. PUBLIC COMMENTS No one from the public wished to speak. X. ADJOURNMENT The meeting adjourned at 7:15 p.m. NOTE: The City welcomes participation of its citizens in the public meeting process. Effort will be made to ensure anyone with special needs can participate. For more information call 360.834.6864. Page 5