LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, February 5, 2015, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER The meeting was called to order by Chair Carolee Dewars at 6:30 p.m. The Board welcomed one of the new Trustees, Jennifer Colbert and the new City Council Liaison, Bonnie Carter. II. ROLL CALL Present: Chair Carolee Dewars, Secretary Michael Buzan, Vice Chair Julie Anne Hill, and Jennifer Colbert Excused: Laura Felter Also present were City Council Liaison Bonnie Carter, Library Director David Zavortink, Assistant Library Director Linda Swenton and Library Support Assistant Diane Skinner III. EXPENDITURES APPROVAL There were no expenditures available. IV. APPROVAL OF MINUTES A. The approval of the meeting minutes of December 4, 2014 and January 8, 2015. This was approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS The Second Story Gallery meeting will be held on Monday, February 9. The First Friday reception, featuring artist Bonnie Bucknam will be held on Friday, February 6 from 5-8 p.m. There will be live music. The Friends & Foundation canceled their January meeting and will meet on February 18 at 6:00 p.m. They sent out a 'New Year' letter requesting donations and have received over $2,000 so far. VI. COMMUNICATIONS RECEIVED The library received an email from a FVRL patron complaining about a book that the Camas Library owns. David will send the patron a reconsideration form and go from there. David noted that the library has started a Classic Movie Monday and that there was a concern voiced by the owner of the Liberty Theater. No current movies are shown and the title is chosen by the patrons in attendance on the day of the movie. The library runs titles by the owner for his information prior to any film event as a courtesy. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. Page 1 VIII. NON-AGENDA ITEMS A. Trustees The Board of Trustee retreat was discussed and March 14 was chosen as the date. The Board discussed some possible agenda items and are planning on being at the retreat for 1/2 day. David will put together an agenda and send it out to the Board. B. Staff Nothing noted. IX. LIBRARY DIRECTOR'S REPORT A. January Statistics B. 2015 Budget Update C. Municipal Library Directors Long-Term Funding for Libraries Meeting D. Public Library Directors' Winter Meeting The January statistics were noted in handout. Julie and David attended the January FVRL Board meeting. The final budget may be finished this week and will be available online and in a hard copy at the library. The Municipal Library Directors' Long-Term Funding for Libraries Meeting was put together by the Director of the Seattle Public Library. David attended and noted that there was a lot of interest in sustainable funding for municipal libraries because of the current struggle of so many libraries to stay open. He also attended the Public Library Directors' Winter Meeting and noted that there were many interesting presentations, including a report from the Washington State Library. The Early Learning Public Library Partnership (ELPLP) has funded research on the effectiveness of story times on early learning and OCLC has used that research in putting together a pilot project to train library staff in Washington about super-charged story times. X. ACTION ITEMS A. COMMITTEE ASSIGNMENTS DETAILS: Review duties of committees; fill positions on committees: Policy, Personnel, Advocacy and Finance. RECOMMENDED ACTION: Finalize the assignments and publish. The final committee assignments are: Advocacy: Julie Hill, Jennifer Colbert Policy: Mike Buzan, Julie Hill Personnel: Mike Buzan, Laura Felter Finance: Carolee Dewars, Laura Felter FFCL Liaison: Carolee Dewars This was approved. B. REVIEW DRAFT SCHEDULING OF UPCOMING TRUSTEE MEETINGS AND RETREAT DATE DETAILS: Verify dates for regular Board of Trustee meetings for the year and the potential retreat date. RECOMMENDED ACTION: Set the final calendar. The tentative dates for upcoming meetings are: March 5, April 2, May 7 and June 4. The Board retreat date was tentatively set as March 14. This was approved. Page 2 C. TRUSTEE TASKS AND CALENDAR DETAILS: The Trustee Task List (distributed) is used for training and mentoring of new Trustees; the calendar was used for recurring Trustee tasks and opportunities, library events and CPL events. RECOMMENDED ACTION: Review and discuss changes to the task list; revise the list and republish for Trustees. Discuss need for a calendar and alternate means of supplying the information. The Board discussed the Task List and suggested to bring it back after some revisions are made. They decided that the Board calendar was not needed. This was continued. D. LIBRARY EVENTS DETAILS: Programs/lectures/events are a growing segment of a public library's educational role. Trustees regularly review information about upcoming Camas Public Library programs/lectures/events. The purpose is threefold: adherence to the library's mission, strategic goals, and authority; assure programs involve no impermissible lending of credit; and advocacy. RECOMMENDED ACTION: Discuss programs and needs to provide direction; no action required. The Board reviewed the handouts and had no concerns. XI. PUBLIC COMMENT No public was in attendance XII. NEXT MEETING A. Date March 5, 2015 B. Topics Second readings of draft SURPLUS LIBRARY PROPERTY POLICY (LIB-5) and SURPLUS LIBRARY MATERIALS POLICY (LIB-4); review PUBLIC COMPUTER AND INTERNET ACCEPTABLE USE POLICY (INF-1). XIII. ADJOURNMENT The meeting was adjourned at 7:55 p.m. NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3