LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, March 5, 2015, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER The meeting was called to order by Chair Carolee Dewars at 6:35 p.m. II. ROLL CALL Present: Chair Carolee Dewars, Vice Chair Julie Anne Hill, Laura Felter, and Jennifer Colbert Excused: Secretary Michael Buzan Also present were City Council Liaison Bonnie Carter, Library Director David Zavortink, Assistant Library Director Linda Swenton and Library Support Assistant Diane Skinner. III. EXPENDITURES APPROVAL The January 2015 expenditures were approved and signed. IV. APPROVAL OF MINUTES A. The approval of the meeting minutes of March 5, 2015 The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS Carolee handed out information for a class on advocacy. The FFCL met and had a serious discussion on the 2015 budget. They approved half of the $55,000 budget submitted by the library. There was a potential new director at the meeting and they still need more new recruits. Carolee stressed to them the importance of not leaving the library in the lurch for 2016. The SSGS show for March is 'Murmurations of Art'. They now have a printed schedule for the year and will have an informational meeting for the artists on March 25. The artist reception in July was changed from the 3rd to the 10th. The Policy committee met last week. VI. COMMUNICATIONS RECEIVED There were no communications received. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS Page 1  A. Trustees Laura attended a recent Camas Vision meeting and advocated for the library at her table. B. Staff The Washougal librarian has invited Linda and David to attend the Chamber luncheon on March 19 because someone from the FVRL Foundation will be making a presentation about the new Washougal library. Linda extended that invitation to the Board. David announced that the library is going to start a major weeding project. Before the project is started there will be a staff meeting to discuss details and some advertising to the public. The library will sell some of the weeded books and some will go to Green Earth Books. IX. LIBRARY DIRECTOR'S REPORT A. March statistics The statistics were noted in the handout. B. 2015 Budget update The City of Camas budget book is available online on the city's website. X. ACTION ITEMS A. SURPLUS LIBRARY EQUIPMENT AND FURNITURE POLICY (LIB-5) DETAILS: Second reading of the policy for the disposal of equipment and furniture. RECOMMENDATION: Adopt the policy or refer back to the Policy Committee LIB-5 Surplus Property March 2015 2nd Reading.pdf A motion was made by Chair Dewars, seconded by Felter, that this policy be adopted. The motion was approved. B. SURPLUS LIBRARY MATERIALS POLICY (LIB-4) DETAILS: Second reading of the policy for the disposal of library books and other materials RECOMMENDATION: Adopt the policy or refer back to the Policy Committee A motion was made by Felter, seconded by Colbert, that the abbreviated version of this policy be adopted. The motion was approved. C. ADVOCACY AND COMMUNITY AWARENESS POLICY (MNG-5) DETAILS: Third reading of the policy regarding expectations for library advocacy by Trustees and staff RECOMMENDATION: Adopt the policy or refer back to the Policy Committee MNG-5 Advocacy 2015 draft 3rd READING.pdf A motion was made by Colbert, seconded by Felter, that this policy be adopted with the discussed changes. The motion was approved. Page 2  D. UNATTENDED CHILDREN POLICY (LIB-7) DETAILS: First reading of the revised and rewritten policy regarding library use by unattended children RECOMMENDATION: Review the policy and either refer back to the Policy Committee for revision or advance for second reading and adoption LIB-7 Unattended Children March 2015 Rewrite.pdf This policy will go back to the policy committee. E. MEDIA EQUIPMENT USE POLICY (LIB-2) DETAILS: First reading of the revised and rewritten policy regarding the use of library equipment by groups and individuals RECOMMENDATION: Review the policy and either refer back to the Policy Committee for revision or advance for second reading and adoption LIB-2 Media Equip FEB 2015 rewrite.pdf This policy will go back to the policy committee. F. TRUSTEE RETREAT: Saturday, March 14 DETAILS: Review the agenda and make any changes necessary. Discuss details of the event RECOMMENDATION: No action required Carolee will find out if her boss can facilitate at the retreat. David will prepare some information and send out before the retreat. There may be someone from the FFCL attending. XI. PUBLIC COMMENT No public in attendance. XII. NEXT MEETING A. Date: May 7, 2015 B. Topics: LIB-7, second reading; LIB-2, second reading. David noted the article in the Post-Record that featured Ellen and Linda. XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 Page 3  BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 4