LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, May 7, 2015, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER The meeting was called to order by Chair Carolee Dewars at 6:35 p.m. II. ROLL CALL Present: Chair Carolee Dewars, Secretary Michael Buzan, Vice Chair Julie Anne Hill, and Jennifer Colbert Excused: Laura Felter Also present were City Council Liaison Bonnie Carter, Library Director David Zavortink, Assistant Library Linda Swenton and Library Support Assistant Diane Skinner III. EXPENDITURES APPROVAL A. The approval of the expenditures for December 2014 and March 2015 The expenditures were approved. IV. APPROVAL OF MINUTES A. The approval of the meeting minutes of April 2, 2015. The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS The Friends & Foundation met and worked on their budget. They decided to add a third day to some of their book sales next year and include a Sunday on some of them. David went back through the budget request for the FFCL and reduced that budget by absorbing some of the items into the library's budget. It was noted to the Board that the FFCL really needs volunteers to get their organization going strong again. The Second Story Gallery Society put an ad in a local publication advertising the art gallery at the library. VI. COMMUNICATIONS RECEIVED There were no communications received. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS Page 1  A. Trustees Nothing reported. B. Staff Nothing reported. IX. LIBRARY DIRECTOR'S REPORT A. May statistics The statistics were noted in the handout. The AMH was repaired. David discussed the draft of the annual report and the graphs taken from that report. These may help in the strategic planning. B. 2015-2016 BUDGET UPDATE RECOMMENDED ACTION: Discuss the budget outlook and possible remedies. There will be an adjustment made to the budget to move money from one fund to another. The 2016 budget will be discussed again as revenue will likely be less than previously anticipated. X. ACTION ITEMS A. UNATTENDED CHILDREN POLICY (LIB-7) DETAILS: Third reading of the policy regarding children left in the library. RECOMMENDED ACTION: Adopt the policy or refer back to the Policy Committee. This policy was adopted with changes in wording as discussed. B. MEDIA EQUIPMENT USE POLICY (LIB-2) DETAILS: Second reading of the policy regarding the loaning of media equipment. RECOMMENDED ACTION: Adopt the policy or refer back to the Policy Committee. This policy was adopted. C. VOLUNTEER POLICY (LIB-6) DETAILS: Third reading of the policy regarding expectations for library advocacy by Trustees and staff. RECOMMENDED ACTION: Adopt the policy or refer back to the Policy Committee. This policy was adopted. D. LIBRARY MISSION STATEMENT AND VISION STATEMENT DETAILS: Continue the revision of the current mission statement and revise. Discuss the vision for the library over the next five years and begin to craft a vision statement. RECOMMENDED ACTION: Create draft statements for adoption at future meeting. The Board submitted words they would like to see included in the mission statement. They discussed the words and what the mission of a library should be. They came up with many words and ideas and will bring them back for further discussion. Page 2  E. STRATEGIC PLAN DETAILS: Discuss the process possibilities and timeline. This will be brought back to the next meeting. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS No public was in attendance. XII. NEXT MEETING A. Date: Aug. 6 or Sept. 3 B. Topics: Strategic Plan. David noted that the library will be closed on June 5th for the annual staff in-service day. He invited the Board to participate. XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3