LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, September 3, 2015, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Chair Carolee Dewars, Secretary Michael Buzan, Vice Chair Julie Anne Hill, Laura Felter and Jennifer Colbert Also present were City Council Liaison Bonnie Carter, Library Director David Zavortink, Assistant Director Linda Swenton and Library Support Assistant Diane Skinner. III. EXPENDITURES APPROVAL A. The approval of the expenditures for June and July 2015 The expenditures were approved. IV. APPROVAL OF MINUTES A. The approval of the meeting minutes of June 25, 2015 The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Nothing reported. B. Policy There were no policy meetings. C. SSGS There was a get together at Barb's for the August meeting. Tomorrow is the First Friday reception featuring the High Fiber Diet group. The SSGS is accepting applications for the 2016 shows. D. FFCL The Friends and Foundation are gathering information for the year end appeal letter. They made over $2,000 in the last book sale, which included Sunday. Page 1 VI. COMMUNICATIONS RECEIVED There were no communications received. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS A. Trustees Nothing reported. B. Staff Nothing reported. IX. LIBRARY DIRECTOR'S REPORT A. September statistics The statistics were noted in the handouts. David pointed out the pictures of the bicycle winners in the Summer Reading Program. He also explained the 2 charts pertaining to circulation. X. ACTION ITEMS A. LIBRARY DIRECTOR POSITION DETAILS: Discuss the plan for replacing the library director and the Trustee's role. RECOMMENDED ACTION: Set deadlines for Trustee input. David's last day will be October 2. He notified the city in July but they have not started the process of replacing him. He told the Board that the city is looking at the possibility of joining with FVRL. Pete met with FVRL Director Nancy Tessman but David doesn't know the results of that meeting. Pete has asked David for a list of pros and cons of this. Someone will be appointed interim director but he doesn't know who this will be. If the city goes out to find a director or to join FVRL, the Trustees will be involved. These topics were outlined in the handout distributed. B. INTERNET POLICY REVIEW DETAILS: David will go over the existing policy for possible changes. RECOMMENDED ACTION: Refer any changes to policy committee. David reviewed the policy and there was some discussion. This policy will go to the policy committee for review. The Public PC Issues and Changes handout was discussed. David would like to know how the staff feels. This will also go to the policy committee for review. Page 2  C. BUDGET DETAILS: A preliminary discussion about the 2016 budget and a report from the Public Library Directors' meeting regarding alternative funding for municipal libraries. There has not been a lot of discussion about the 2016 budget yet except that all of the packages added last year will be carried over. A supplemental budget is being drawn up and unexpected repairs to the library make it necessary to move money around from other accounts to cover the shortage. David discussed the handouts about state funding and the Washington State Library Directors Meeting. D. FUTURE OF THE BOARD OF TRUSTEES DETAILS: City Administrator Pete Capell has been considering changing the board to an advisory board. RECOMMENDED ACTION: Discuss the pros and cons. The City Administrator is looking at making the Board of Trustees an advisory board instead of a governing board. E. BOARD OF TRUSTEES VACANCY DETAILS: Mike's 2nd term ends in December. RECOMMENDED ACTION: Determine players and set dates for the process. Mike Buzan's term on the Board will end in December so the process of replacing him will need to begin in October or first part of November. A Board member will need to be part of the interview committee so this will all be discussed in the October meeting. F. POLICY ON RECIPROCAL BORROWING AND NON-RESIDENT USE FEES David explained the policy and some of the issues. This policy will go back to the policy committee to check the inconsistencies and research the issues. G. DVD CIRCULATION CHANGES DETAILS: Entertainment DVDs. Do we want to have same kind of policy as FVRL? The Board discussed and will send to the policy committee to liberalize the loan period. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS No public was in attendance. XII. NEXT MEETING A. Date: Nov. 5, 2015 B. Topics: XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 Page 3  BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 4