LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, February 4, 2016, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Carolee Dewars, Chair Julie Anne Hill, Secretary Laura Felter, Jennifer Colbert and Vice Chair Shawn High Also present were Linda Swenton, Interim Director; Pete Capell, City Administrator, and Diane Skinner, Library Support Assistant. III. EXPENDITURES APPROVAL A. The expenditures for December 2015 and January 2016 are not available. IV. APPROVAL OF MINUTES A. The approval of the minutes of January 7, 2016 libminutes010716 DRAFT.pdf The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy In reference to the decision about annexing with FVRL Julie noted that it was interesting to hear all the comments and that Camas Library will remain independent. Shawn commented on how much response there was to the issue, especially from FVRL patrons. B. Policy The policy committee did not meet. Julie asked to be taken off the committee because of over-committent but decided to stay on after hearing that there won't be a lot of action this year for that committee. C. Second Story Gallery Society (SSGS) The Second Story Gallery Society elected new officers: Joel Emanuel is president; Bob Burke is secretary and Sherry McCarthy remains as treasurer. They have a reception on Friday for the new show featuring the Camas Camera Club. Page 1  D. Friends and Foundation of the Camas Library (FFCL) Julie reported that there were 4 members and a guest at the last meeting. The meeting included fund raising brainstorming, recruitment of new members, and writing thank you notes to donors. A meeting for the Library Board of Trustees to discuss the FFCL group may be needed. VI. COMMUNICATIONS RECEIVED The Board received a thank you note from David Zavortink, former Library Director. They also received communication from a Vancouver resident urging Camas to remain independent. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS A. Trustees Julie received a donation for the library and was advised to give it to the Friends & Foundation. B. Personnel IX. INTERIM LIBRARY DIRECTOR'S REPORT A. The report will be discussed. Interim Director's Report 020416.pdf What Camas Read in 2015.pdf Linda asked the group if they liked getting the attachments to the agenda instead of via email and the Board agreed that this would work well. She handed out the crossword puzzle that was created by one of the staff on "Did you know Camas?" Linda attended the WA State Public Library Director's winter meeting in Federal Way in January and reported on the some of the things she learned. X. AGENDA ITEMS A. CITY COUNCIL PLANNING CONFERENCE DETAILS: Recap of the discussion about the future direction of the library. City Administrator, Pete Capell, discussed the decision to keep the Camas Public Library independent and what the next steps will be. He noted that a meeting with FVRL will be held on Feb. 22 to talk about ways for the two library systems to work together to improve services for the community. He also mentioned that there will likely be some reorganization in the library organization before going forward with hiring a new Director. Carolee suggested that the Board put their thoughts and ideas together and send to Linda or Pete. Page 2  B. BOARD OF TRUSTEES 2016 GOALS DETAILS: Review the goals from 2015 and discuss goals for 2016. RECOMMENDED ACTION: Set goals for this year. 2005-2015Trustee Goals.doc This Action Item was tabled. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS There was no public in attendance. XII. NEXT MEETING A. Date: March 3, 2016 It was also decided to hold the April meeting on the 12th of April. B. Topics: XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3