LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Wednesday, August 10, 2016, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Jennifer Colbert, Carolee Dewars, Secretary Laura Felter and Chair Julie Anne Hill Excused: Vice Chair Shawn High Also present were Library Director Connie Urquhart, City Administrator Pete Capell, Youth Services Librarian Ellen Miles, City Council Liaison Bonnie Carter and Library Support Assistant Diane Skinner. III. EXPENDITURES APPROVAL A. The approval of the expenditures for June and July 2016 Exp vs Budget Summary June 2016.pdf Exp vs Budget Summary July 2016.pdf The expenditures were approved. IV. APPROVAL OF MINUTES A. The approval of the minutes for June 9, 2016 Library Board Minutes 060916 DRAFT.pdf The minutes were approved. V. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Nothing to report. B. Policy Nothing to report. Page 1  C. SSGS The Second Story Gallery had a potluck for their August meeting to welcome Connie Urquhart, the new Library Director. Connie noted that it was a very nice get together. D. FFCL Julie reported that the board of the Friends and Foundation have some new members with lots of energy and some great skills. They are discussing ways to streamline the book sale. They got good feedback from the Burgerville fund raiser and they made around $2400 at their last book sale. Their next meeting will be on Tuesday, August 16. VI. COMMUNICATIONS RECEIVED The were no communications received. VII. PUBLIC COMMENT ON AGENDA ITEMS No public was in attendance. VIII. NON-AGENDA ITEMS A. Trustees Nothing to report. B. Staff Nothing to report. IX. LIBRARY DIRECTOR'S REPORT A. The report will be discussed 08102016 Interim Director's Report.docx Ellen discussed the report. She noted that the Summer Reading Program has the highest kids registration ever and attendance for the programs has been really good. She will have the final numbers for the program ready for the next meeting. Connie noted that there is a vacant Page position and one of the other Pages is going to take a leave of absence so she will wait until that Page returns before making a decision to fill the vacancy. In the meantime some of the other Pages will take on extra hours to help cover those vacancies. Ellen was thanked for helping out in the interim and helping Connie get on board and Pete also thanked John and Diane for their extra help. X. AGENDA ITEMS Page 2  A. 2016-2017 BUDGET DETAILS: Next year's budget will be discussed. Connie noted that we will probably stick with the baseline budget this year since she is new and wants to get a good grasp on the workings of the library. She wants to wait to make big decisions and Pete added that money can easily be moved around to different accounts if needed. He explained the tax situation and that all the money from the library taxes goes into the library budget. He also noted that the $50,000 has been returned to the materials budget and will show up in the August reports. Connie is assessing the collection to see what needs to be added or dropped. The decision package for the strategic planning will be looked at to see if the amount can be lowered from the $35,000 requested. Pete has asked Connie to analyze staffing and computer usage along with other things to see how we can adjust the budget. We are staying with a biennial budget for 2017-2018. B. MEET THE NEW DIRECTOR DETAILS: The new Director and the Board will introduce themselves. Connie said she is glad to be here and Pete reported that he has only heard positive feedback about the new Director. Ellen noted that Connie has met one on one with most of the staff and everyone is very happy that she is here. Pete explained to the Board that she has jumped in and is getting training for the LEAN Process that the city is implementing and also some leadership training. Connie is making it a goal to listen and hold off making big decisions until she gets to know the library and staff better. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS No public was in attendance. XII. NEXT MEETING A. Date: To be discussed. The next meeting date has been set for September 8 at 6:30. B. Topics: XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 Page 3  BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 4