LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, November 10, 2016, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Carolee Dewars, Secretary Laura Felter, Vice Chair Shawn High and Chair Julie Anne Hill Excused: Jennifer Colbert Also present were Library Director Connie Urquhart, City Council Liaison Bonnie Carter and Library Support Assistant Diane Skinner III. APPROVAL OF MINUTES A. The approval of the minutes of October 6, 2016. Library Board Minutes 100616 DRAFT.pdf The minutes were approved. IV. COMMUNICATIONS RECEIVED There were no communications received. V. LIBRARY DIRECTOR'S REPORT A. The report will be discussed. The Trustees noted that they appreciate the new style and content of the report. VI. EXPENDITURES APPROVAL A. The approval of the expenditures for October 2016. Exp vs Budget Summary October 2016.pdf The expenditures for October 2016 were approved. VII. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Nothing reported. Page 1  B. Policy A note on policies will be mentioned under the FVRL segment. C. Personnel Lynn Endo, a library Page, resigned at the end of October. Connie will have HR start the hiring process to replace her. The Page on leave will return in December. D. SSGS The Second Story Gallery president, Joel Emanuel, had a stroke and will recover. During his recovery the Treasurer and Secretary are filling in. The group met at Sherry McCarthy's house to jury the 2017 show and they will make decisions in the next couple weeks. E. FFCL The group is doing well and are getting committees and activities organized. They are working on their mission statement and the budget request from the library. They had one resignation but that person may return when they are ready for fund raising. VIII. AGENDA ITEMS A. AGREEMENT WITH FORT VANCOUVER: DETAILS: Connie will discuss the recent meeting she had with FVRL. Connie met with the Library Director and the Director of Collections of FVRL recently. They proposed a document that articulated a list of concerns, as well as several areas where they would like Camas to make changes to their acquisitions and circulation procedures. Some of the concerns are with our policies not matching theirs so the policy committee will need to meet. The proposed timeline for implementing some of the changes is the second quarter in 2017. Connie noted that there is a meeting about the MIX consortium coming up on December 9. B. PLANNING CONFERENCE: DETAILS: Connie will discuss plans for library's participation. Mayor Higgins has asked Connie to make a presentation on the last 6 months and the next 6 months of the library. Page 2  C. TRUSTEE PHOTOS DETAILS: The Trustees will discuss how they want their photos taken and displayed. The Trustees agreed that getting professional photos framed and hung in the library for patrons and staff to see was a good idea. The Trustees were invited to come early for the next meeting to join staff for the after hours decorating party. IX. PUBLIC COMMENT ON AGENDA ITEMS There was no public in attendance. X. NON-AGENDA ITEMS Shawn would like to see the Trustees and library staff get to know each other so suggested that they have a short tour of different sections of the library with a different staff member doing the tour before each meeting. Connie is willing to put together the topics and staff for the different tours. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS There was no public in attendance. XII. NEXT MEETING A. Date: To be discussed. The next meeting will be on Thursday, December 1, 2016. XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3