LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, December 1, 2016, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Carolee Dewars, Secretary Laura Felter, Vice Chair Shawn High and Chair Julie Anne Hill Excused: Jennifer Colbert Also present were Library Director Connie Urquhart, City Council Liaison Bonnie Carter and Library Support Assistant Diane Skinner. III. APPROVAL OF MINUTES A. The approval of the minutes of November 10, 2016. Library Board Minutes 111016 DRAFT.pdf The minutes were approved. IV. COMMUNICATIONS RECEIVED There were no communications received. V. LIBRARY DIRECTOR'S REPORT A. The report will be discussed but the statistics are not yet available. Director's Report December 2016.pdf VI. EXPENDITURES APPROVAL A. The expenditures for November 2016 are not yet available. VII. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Nothing reported. Page 1  B. Policy Connie is compiling a list of our policies that differ from FVRL's and is fine with changing to their way if it doesn't affect our patrons. Lynn from FVRL is compiling a list of their differences. C. Personnel The Page position posting closes tomorrow. Connie is anticipating that she may be hiring for another position in March or April. The City is currently working on a salary study so she wants to wait until that is final before posting that position. The study should be done by end of January and then it will go to Council for approval and should be final by March or April. D. SSGS Sherry McCarthy, filling in as SSGS President, would like to attend the next Board meeting and give the Trustees an update on the SSGS activities. The artists for next year have been chosen and a handout of the 2017 artists was handed out. E. FFCL There is a book sale this weekend. The group is making progress in getting organized. The end of year mailers are going out soon and they have a lot of volunteers willing to work. VIII. AGENDA ITEMS A. FVRL UPDATE: DETAILS: Connie will give update on talks with Fort Vancouver Reg. Library regarding the amended reciprocal agreement that will be going into effect in 2017. There is not a lot to report yet, just a lot of research going on. There is a lot of weeding being done as we will eventually pay a percentage of the size of our collection to them. They asked for a lot and Connie is considering some things to ask them for. B. DEPARTMENTS & TOURS: DETAILS: Connie will give proposed schedule for mini departments and tours that will kick off each meeting, beginning in January 2017. Diane gave the Trustees a tour of the basement along with a little history. Connie is compiling a list of the library processes and will have a different staff member give a presentation each month. C. TRUSTEE PHOTOS: DETAILS: Will discuss when to do this. The Trustee photos will be part of the goals for 2017. Page 2  D. GOALS FOR 2017: DETAILS: Open the discussion to begin calendaring Trustee goals for the next year. Can resume this discussion in January 2017 meeting. It would be helpful to have someone from the Washington State Library come in and help clarify what the roles are for the Trustees and Library Director, and help map out and prioritize some goals to help get a strategic plan and mission in place. The Board discussed getting the policies online after they are updated and organized. Connie will check with the person from the state to see if it would be better to have them come on a weekday or a Saturday. The Board would like to be more interactive with the community and discussed some ideas. Connie is working on some ideas for changing Ellen's job focus to be more on programming and community outreach so hopefully there will be more opportunities for Board interaction with the public. IX. PUBLIC COMMENT ON AGENDA ITEMS X. NON-AGENDA ITEMS Connie reported that we had a patron trespassed from the library because he was getting on porn sites on the computer. XI. PUBLIC COMMENT ON NON-AGENDA ITEMS There was no public in attendance. XII. NEXT MEETING A. Date: To be discussed. The next meeting will be held on January 5, 2017. XIII. ADJOURNMENT NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 3