LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, January 5, 2017, 6:30 PM 625 NE 4th Avenue I. CALL TO ORDER II. ROLL CALL Present: Carolee Dewars, Secretary Laura Felter, Vice Chair Shawn High and Chair Julie Anne Hill Excused: Jennifer Colbert Also present were Library Director Connie Urquhart, City Council Liaison Bonnie Carter, and Library Support Assistant Diane Skinner. Guest Sherry McCarthy, President of the Second Story Gallery Society. III. APPROVAL OF MINUTES A. The approval of the minutes of December 1, 2016 Library Board Minutes 120116 DRAFT.pdf The Minutes were approved. IV. COMMUNICATIONS RECEIVED There were no communications received. V. LIBRARY DIRECTOR'S REPORT A. The report will be discussed. Director's Report January 2017.pdf VI. BEHIND THE SCENES A. Diane Skinner, Library Support Assistant Diane Skinner explained the functions of the Library Support Assistant. VII. EXPENDITURES APPROVAL Page 1  A. The approval of the expenditures for November 2016. The December 2016 expenditures are not yet available. Exp vs Budget Summary November 2016.pdf The November 2016 expenditures were approved. Connie Urquhart noted that she is working on a budget summary that she will submit to the board. VIII. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy Laura and Shawn attended the send-off parade honoring the football players headed to the state play-off game. B. Policy i. Library cards for City of Camas Staff ii. Circulation policies consistent with FVRL There are numerous policies that need discussing. Connie is proposing to give all staff a Camas Library Card as a job perk. Policy will need to be modified. The Circulation policies will need to be changed to better align them with those of FVRL. C. Personnel i. Hiring of Pages ii. Hiring for Diane's position The library has hired two new Pages, Gina Nasseri and Julia Watson. The Library Support Assistant position has been posted internally. D. SSGS i. Sherry McCarthy, President Sherry McCarthy, president of the Second Story Gallery Society (SSGS) shared the gallery schedule for 2017, and asked if any Board member would be interested in helping at future First Friday receptions. If you're interested please let Connie know. E. FFCL i. Update It was reported that the new board was very energetic, with many different skill sets that complemented each other. There was a resignation, but Connie is hoping to encourage this person to work independently on Library-specific fund raising. The FFCL will be granting the approved budget funds directly to the Library, with the goal being to have the Library directly pay all Library expenses. IX. AGENDA ITEMS Page 2  A. Update on FVRL Connie set up training for Rebel with FVRL on cataloging and acquisitions. FVRL agreed to a slow transition. B. Update on Training from State The Washington State Library (WSL) representative will be here on February 2 for Board training. Topics to include Trustee roles and strategic planning. C. Update on Connie's Presentation at the Planning Conference At the Council Work Conference, Connie's presentation is slated to include statistics and details from her first six months. Highlights will include an update on our current relationship with FVRL, as well as what's ahead for the next six months. Connie handed out to the Board her potential desired organizational chart, and noted she will not be filling the Library Assistant Director position; instead she will build out the staff with different specific talents and abilities. X. PUBLIC COMMENT ON AGENDA ITEMS There were no public comments on Agenda Items. XI. NON-AGENDA ITEMS The Library is planning a tea for Volunteers the week of April 9. Ellen is planning the event and the Board is invited. The Board elected the following 2017 officers: Chair, Julie Hill; Vice-Chair, Shawn High; Secretary, Laura Felter.The Board also appointed the following 2017 committee members: Finance - Laura Felter, Shawn HIgh; Advocacy - Jen Colbert, Carolee Dewars; Personnel - Laura Felter, Jen Colbert; Policy - Shawn High, Carolee Dewars; FFCL Liaison - Julie Hill. Julie has agreed to renew her Board term. She will serve from January 2017 to December 2021. XII. PUBLIC COMMENT ON NON-AGENDA ITEMS No public comments. XIII. NEXT MEETING A. Placeholder to discuss next meeting date and potential topics. The next meeting will be February 2 at 6:30 p.m. B. Topics: XIV. ADJOURNMENT Page 3 NOTE: The Camas Public Library welcomes and encourages the participation of all of its citizens in the public meeting process. A special effort will be made to ensure that a person with special needs has the opportunity to participate. For more information, please call 360.834.4692 BOARD OF TRUSTEES 2015 GOALS *Board Retreat for Strategic Planning *Review and Revise Trustee Task List *Educate Trustees on Library Staff and Operations Page 4