LIBRARY BOARD OF TRUSTEES

LIBRARY BOARD OF TRUSTEES MEETING MINUTES - FINAL Thursday, April 6, 2017, 7:00 PM 625 NE 4th Avenue MEETING ROOM A I. CALL TO ORDER Julie called the meeting to order at 7 p.m. II. ROLL CALL Present: Jennifer Colbert, Carolee Dewars and Chair Julie Anne Hill Excused: Secretary Laura Felter and Vice Chair Shawn High III. PUBLIC COMMENTS There were no public comments. IV APPROVAL OF MINUTES A. Approval of Meeting Minutes from March 2, 2017. Library Board of Trustees Minutes - March 2, 2017 Jen approved the March 2 minutes, and Julie seconded her approval. V THAT'S YOUR DEPARTMENT A. Skipping this month to allow more time for Trustee photos. VI. LIBRARY DIRECTOR'S REPORT A. Director's Report for March 2017 Camas Public Library Directors Report for March 2017 Highlights of the Director’s Report were discussed. We saw a decrease in the number of program attendees during Q1-17, compared to Q1-16. Factors discussed were the persistent inclement weather, and the decrease in available parking. VII. EXPENDITURES APPROVAL Julie approved this month’s expenditures, and Carolee seconded her approval. Page 1 VIII. COMMITTEE & LIBRARY AFFILIATE REPORTS A. Advocacy i. Advocates for the Library in the community ii. Addresses local and regional Library issues by communication with elected officials B. Policy Connie proposed a new policy for approval: She requested the cardholder policy be updated to include City of Camas employees who live in Vancouver. 1.2 Eligibility for Borrowing: Currently, a Fort Vancouver patron may not register for a Camas library card because Camas and Fort Vancouver share the same catalog and patron identification system (integrated library system). After the formal split, the two libraries will revert to the terms of the MIX agreement, of which both are participating members, wherein any resident living within the service area of a participating library may register for a library card at a MIX library. 1.5 Borrower’s Limits: As of March 31, 2017, no more collections will be processed by the Camas Public Library. Carolee moved to accept the proposed policy changes; Jen seconded her acceptance. C. Personnel The salary study is still in process. There will be no movement on the union contract till the salary study is complete and vetted. i. Updates on salary study and union contracts D. Second Story Gallery Society (SSGS) i. There is a proposed new agreement form between artists and the Gallery/City regarding insuring of artists’ work. While all art work is covered by the City’s insurance, it is now being mandated that artists sign off on liability for their work should it be compromised in the course of theft, vandalism, or any other catastrophic event. Action Item: Bonnie proposed that Connie have a meeting with the Camas Educational Foundation board. Skip Enge, whose artwork was featured in the Gallery in March, offered to donate a painting to the Library. The offer was turned down based on a perceived conflict of interest, as well as the stipulations imposed by Skip as to the handling of the painting. For future donations an option is to auction off the artwork. Page 2  E. Friends and Foundation of the Camas Library (FFCL) i. Membership changes Three recent resignations have been announced: Marsha Kraft, treasurer; Roseanne Petersen, secretary; and Pat Bieze. Heidi Scott has joined the board, as has Ellen Miles, in a non-voting capacity. ii. Planning retreat Currently in the planning stage. iii. Task Tracker, Dropbox, Newsletter, Annual "Meeting" The FFCL are making progress on accomplishing these tasks. IX AGENDA ITEMS A. Progress on establishing autonomy from FVRL i Collection development FVRL helped Camas work through a few issues pertaining to their shared ILS, and now new Camas materials are coming in regularly. As requested by FVRL, any new items purchased by Camas but not purchased by FVRL will be sent to FVRL for cataloging. This will ensure that cataloging is kept consistent to their standards, since Camas will not be part of the long-term ILS. ii. Delinquent notices These notices have been discontinued as of March 31, 2017. iii. RFI/RFP for print management Still in the planning stage. B. Planning ahead for summer and fall i. School partnership We are looking into moving one of the Summer Reading performers to Helen Baller, to bring school and libraries together and give special reward to Camas School District’s Go Fourth program students. Page 3  ii. Outreach and community programs The Library is planning a “Meet & Greet” at the Library for Daycare Providers to determine their needs and discuss ways to partner with them. The Library is planning Pop-Up Storytimes at area parks this summer. These pop-ups will be announced on Facebook and Twitter moments before they happen. The Library will also focus on services to lower-income readers, including kids who eat meals at local churches as well as the Camas Community Center. X. PUBLIC COMMENT ON AGENDA ITEMS There was no public in attendance, so there were no comments on the agenda items. XI. NON-AGENDA ITEMS No non-agenda items were proposed. XII. PUBLIC COMMENT ON NON-AGENDA ITEMS Therefore, there were no comments on non-agenda items. XIII. NEXT MEETING The next meeting will take place May 4 at 6:30 p.m. XIV. ADJOURNMENT Julie adjourned the meeting at 7:33 p.m. Page 4