Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes A Special Board of Control meeting was held Tuesday, July 14, 2020 at 11:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 11:00 AM. Director of Public Safety Andrea Perry was present. Director of Public Service John Highman was excused. Board Secretary Katie Wise was also present. Director Rolling Seward and Renee Biggums from the Department of Development were present. The following items were for review/approval by the Board of Control: 7/14/2020 - Minutes 1. Ordinance 87/2020 Ordinance 87/2020 Enter into various contracts utilizing CDBG funds and ESG funds pursuant to the CARES Act per the distribution breakdown as follows: CDBG Funds: ESG Funds: Akron/Canton Food Bank-$75,000.00 Alliance for Children & Families-$209,357.00 Goodwill Industries-$50,000.00 Alliance for Children & Families-$51,075.00 Habitat for Humanity-$100,000.00 CommQuest-$34,000.00 Canton City Health Department-$47,400.00 Domestic Violence Project, Inc.-$30,000.00 Stark County Community Action Agency-$184,000.00 ICAN, Inc.-$296,427.00 Stark County Minority Business Assoc.-$82,500.00 Refuge of Hope Ministries-$84,600.00 Discussion: Mayor Bernabei asked about the breakdown in the total amount of the CARES Act money. Director Seward stated that there is approximately $1.5 million in CDBG funds and approximately $700,000 in ESG funds. After the contracts listed here are completed, there will still be funds remaining for additional contracts at a later date. Director Seward also stated that they received the line of credit last week for these funds. Mayor Bernabei asked how the funds for the Canton Health Department would be utilized. Director Seward replied that they were for infant mortality. Mayor also asked about the funding for the Stark County Community Action Agency. Director Seward advised that those funds would be used for mortgage and utility assistance, etc. Motion: Mayor Bernabei made a motion to approve the above referenced contracts. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 133/2020 Enter into Change Order No. 1 with Arcadis U.S., Inc. in the amount of $56,182.00 for the Sludge Processing Modifications Project, Contract 27 for the Water Reclamation Facility due to additional engineering services for pilot testing and additional fees due to an extended construction period, resulting in a new contract amount of $754,882.00. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 180/2019 Ordinance 180/2019 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. in the amount of $11,221.02 for the  Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 180/2019 Ordinance 180/2019 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. in the amount of $11,221.02 for the Woodlawn Ave. Water Main Extension Project due to additional concrete for trench repair and milling, resulting in a new contract amount of $658,328.42. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance TBD Ordinance 131/2020 Enter into a seven-year lease agreement with Lease Servicing Center, Inc. dba NCL Government Capital for a total amount of $1,029,910.00 for the lease of wheeled trash collection carts from Schaefer Systems International, Inc. for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance TBD Ordinance 131/2020 Enter into an agreement with Schaefer Systems International, Inc. in the amount of $1,029,910.00 for the purchase and distribution of approximately 25,000 wheeled carts for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 11:03 AM