Board of Control

BOARD OF CONTROL Meeting Minutes A Board of Control meeting was held Tuesday, November 23, 2021 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Service John Highman was present. Director of Public Safety Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 11/23/2021 - Minutes 1. Ordinance 244/2020 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Stoneco, Inc. DBA Allied Corporation, Inc. for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 4, 5, 8, 9, 20, 21, 26, 27, 28). Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 244/2020 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Shelly Materials, Inc. for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 1, 3, 6, 7, 10, 11, 14, 15, 16, 17, 18, 19). Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract.  Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 244/2020 Award and enter into a one-year supply contract, with the option of a thirty-day extension at the sole discretion of the City, with Shelly Materials, Inc. DBA Medina Supply Company for the supply of various street, highway, and bituminous road materials and ready mix concrete (specifically bid items 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46). Discussion: Director Highman explained that all three contracts awarded for the road materials are for subsidiaries of The Shelly Co. The former Central Allied Enterprises, who usually bid on this contract, has now become The Shelly Co. After the meeting, Katie Wise confirmed the business names are correct per the W9’s submitted with each bid. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 226/2021 Enter into a Professional Services Contract with MKSK, Inc. in an amount not to exceed $120,000.00 for the Re-Imagining Court Ave. Master Plan and Comprehensive Strategy Initiative. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 58/2021 Enter into contract with Southeast Security Corporation in the amount of $73,300.00 for the City Hall Fire Alarm Replacement Project for the Building Maintenance Department. Discussion: Director Highman noted that this project is part of the Capital projects list approved earlier in the year. The fire alarm system throughout City Hall is being replaced as it is old and has become unreliable.  Discussion: Director Highman noted that this project is part of the Capital projects list approved earlier in the year. The fire alarm system throughout City Hall is being replaced as it is old and has become unreliable. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 219/2021 Enter into Change Order No. 2 with The Shelly Company in the amount of $700,0000.00 for the 2021 City Paving Program due to unknown subsurface conditions which required improvement before resurfacing, resulting in a new contract amount of $3,364,845.41. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinance 222/2021 Enter into Change Order No. 3 with Northstar Asphalt, Inc. in the amount of $1,572.75 for the 13th St. NW Reconstruction Project, GP1248 due to the installation of additional traffic controls and quantity adjustments, resulting in a new contract amount of $1,425,724.10. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 8. Ordinance 222/2021 Enter into Change Order No. 1 & Final with Michael Baker International, Inc. in the amount of $17,975.00 for the 13th St. NW Reconstruction Project, GP1248 due to additional inspection and contract administration services as a result of the expansion of the construction contract, resulting in a new contract amount of $172,693.00. Discussion: No discussion.  services as a result of the expansion of the construction contract, resulting in a new contract amount of $172,693.00. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 9. Canton Codified Ordinance 107.07 Enter into contract with American Demolition, Inc. for the sale of scrap metal at located at the Service Center, Collections Systems Department and the Water Department in the amount of $95.50 per ton. Discussion: Mayor Bernabei asked if this was done via bid. Katie Wise confirmed that it was a bid. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 10. Ordinance TBD Ordinance 233/2021 Enter into contract with MacQueen Equipment, LLC DBA Bell Equipment Company of Ohio in the amount of $304,120.78 for the purchase of one Heil DuraPack 5000 High Compaction Rear Loader Sanitation Truck for the Sanitation Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 11. Ordinance TBD Ordinance 236/2021 Enter into contract with Motorola Solutions, Inc. in the amount of $557,082.67 for the purchase of portable radios and accessories for several City departments pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding.  Ordinance 236/2021 Enter into contract with Motorola Solutions, Inc. in the amount of $557,082.67 for the purchase of portable radios and accessories for several City departments pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 12. Ordinance TBD Ordinance 235/2021 Enter into a Professional Services Contract with Howland Company, LLC in the amount of $99,371.50 for the asbestos abatement in the vacant commercial building located at 2206 13th St. NE, Canton, OH (Former Weber Dental Building). Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:07 AM