Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, April 11, 2023 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 9:00 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary substitute, Andy Roth was also present. Guest: James Benekos, City Engineer, was also present. The following items were for review/approval by the Board of Control: 4/11/2023 - Minutes 1. Ordinance 36/2023 Enter into a one-year professional services agreement with Downtown Canton Partnership, Inc. in an amount not to exceed $250,000.00, utilizing Issue 13 Comprehensive Plan Funds, for the development and promotion of the Downtown Canton Core Targeted Investment Area. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 276/2022 Award and enter into a one-year contract, with the option of three additional one-year extensions, with Hoffman Analytical Services, Inc. DBA Alloway for as needed analytical testing services for the Water Reclamation Facility. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 276/2022 Award and enter into a one-year contract, with the option of three additional one-year extensions, with Pace Analytical Services, LLC for as needed analytical testing services of Radium for the Water Reclamation Facility. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 214/2020 Enter into Change Order No. 2 & Final with Anser Advisory fka H.R. Gray & Associates, LLC for a cost reduction in the amount of $9,725.97 for the construction oversight services for the Cleveland Ave. Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $217,819.11. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 50/2023 Enter into contract with Southeastern Equipment Co., Inc. in the amount of $148,630.80 for the purchase of a Wheel Loader for the Street Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. ____________________________________________________________________ 6. Ordinance 89/2022 Award and enter into a construction contract with Mike Coates Construction Co., Inc. in the amount of $6,742,259.99 for the Sanitation Building Project, GP1376. Discussion: Discussion concerning the bids received took place. James Benekos provided details about the bid tabulations. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 50/2023 Enter into contract with Atlantic Emergency Solutions, Inc. in the amount of $3,880,076.00 for the purchase of one Aerial Truck and two Pumper Trucks for the Fire Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 276/2022 Award and enter into a construction contract with The Shelly Company in the amount of $4,114,596.05 for the 2023 City Paving Program, GP 1414. Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No Discussion Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM