Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Tuesday, March 19, 2024 at 11:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 11:01 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 3/19/2024 - Minutes 1. Codified Ordinance 551.01 & Ordinance 3/2024 Enter into three-year contracts with Chandlers Complete Clean, Inc.; Manniecured Lawn Services; NEO Earth Movers, LLC; Campbell Landscaping, LLC; Reiss Landscaping, LLC and JT Lawn Care, LLC for Litter & Rubbish Clean-Up for the Building Code Department. These contracts will be funded by ARPA funds in 2024, then the funding source will change to non-ARPA funds beginning in 2025. Discussion: Per Director Highman, this is the same process as how litter clean up was performed in the past. The rate has been adjusted for this contract. Motion: Mayor Sherer made a motion to approve the above referenced contracts. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 54/2023 Enter into Change Order No. 1 with Wenger Excavating, Inc. for a cost reduction in the amount of $18,076.15 for the Fairmount Area Water Main Replacement Project, in order to adjust plan quantities to match field measurements, resulting in a new contract amount of $2,631,908.85. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 3/2024 Enter into a one (1) year contract with the Schauer Group, Inc. in the amount of $385,059.00 for property insurance for City owned buildings. The policy will be effective March 31, 2024 to March 31, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 11:04 AM