City of Canyon Commission Meetings

City Commission Meeting November 18, 2013 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Jed Welch, Jon Behrens and Gary Hinders. Commissioner David Logan was not able to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Code Enforcement Director Danny Cornelius, Parks and Recreation Director Brian Noel, Public Works Director Dan Reese, Chief of Police Dale Davis, Golf Course Manager John Haun, Director of Golf Casey Renner, Librarian Sandra Munger, Librarian Noreen Taylor, Fire Chief Mike Webb, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:34 p.m. Item 2. Invocation. Mayor Alexander gave the invocation. Item 3. Approval of Minutes of the Meeting of November 4, 2013. Mayor Pro-Tem Welch moved, duly seconded by Commissioner Hinders to approve the minutes of November 4, 2013. Motion carried unanimously. Item 4. Public Forum – Comments from Interested Citizens. No comments were made. Item 5. Update from City Staff. (4th Avenue Paving Project, Rockwell Road Well Field Project, Entryway Project Lighting Underway). City Manager Randy Criswell stated the first phase of the 4th Avenue Paving Project is complete, and preparations for the 2nd phase have begun. Mr. Criswell said a gas a line was discovered that is too shallow, requiring Atmos Energy to lower it which will take some time. Mr. Criswell said the city is taking advantage of this delay by adding a concrete cap over a water main that runs through the paving area as a precautionary measure. Mr. Criswell said Atmos should be finished with the relocation of the gas line in the next few days allowing the contractors to get back to work on the paving. Mr. Criswell said the Rockwell Road Well Field Project is proceeding, and as previously reported, it looks like power will be the last item completed. Mr. Criswell stated Xcel reported dollars for this project were not budgeted for use until after the first of the year, which would be ok as long as they can meet the scheduling. Mr. Criswell stated the city plans to have the new wells online by the time warm weather begins. City Commission Meeting November 18, 2013 Page 2 of 4 Mr. Criswell said the entryway lighting enclosures were complete and that we weren’t totally satisfied because of the way they lean. Mr. Criswell said the enclosures would be redone and straightened up. Item 6. Consider and Take Appropriate Action on Report from Lavin Architects on the First Phase of City Hall Study. City Manager Randy Criswell introduced John Jenkins of Lavin Architects. Mr. Jenkins presented a needs study compiled from interviews with each department and what their vision for their department needs were now and in the future. Mr. Jenkins stated the next phase would be taking all the voiced needs and putting them together in a plan to be presented within 3-4 months minimum. Item 7. Consider and Take Appropriate Action on Abatement of Substandard Structure at 710 8th Street in Accordance with City Ordinance No. 675, Section 150.55 of the Code of Ordinances. Code Enforcement Director Danny Cornelius approached the commission to request a public hearing to begin the process for the abatement of a substandard structure at 710 8th Street. Mr. Cornelius said the property was vacant allowing for the abatement process to begin. Mr. Cornelius stated the property owners had put the property on the market and Mark Pinkerton of 110 5th Avenue had a contract for purchase on it with plans to fix it up. Mr. Cornelius stated he did not oppose the plan for restoration as long as Mr. Pinkerton could prove he has the ability to repair and finance the project. Mr. Pinkerton was given the floor by Mayor Alexander and stated he had restored old homes and currently resides in one. Mr. Pinkerton stated he is only interested in restoring the property and if it was abated, he would not purchase the land. Commissioner Hinders inquired about financing resources, to which Mr. Pinkerton said he had other properties that were free and clear he would leverage. Mr. Pinkerton said he would request 6 months to repair and cleanup the outside and 6 months for the inside. Mr. Pinkerton stated he would present a plan for the property restoration at the public hearing if allowed. After discussion, Mayor Pro-Tem Welch moved, duly seconded by Commissioner Behrens to schedule a public hearing for the abatement of the property. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Palo Duro Creek Golf Course Annual Report. Golf Course Manager John Haun and Director of Golf Casey Renner presented the 2013 annual Palo Duro Creek Golf Course report to the Commission. Item 9. Consider and Take Appropriate Action on Resolution No. 19-2013 Approving the City of Canyon’s Investment Policy. Assistant City Manager Chris Sharp presented Resolution No. 19-2013 and the City of Canyon’s Investment Policy for consideration. Mr. Sharp outlined a few changes in language that would allow the money to be used in the most advantageous way for the city considering current interest rates. City Commission Meeting November 18, 2013 Page 3 of 4 After discussion, Commissioner Hinders moved, duly seconded by Mayor Pro-Tem Welch to approve Resolution No. 19-2013 as presented. Motion carried unanimously. RESOLUTION NO. 19-2013 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, RANDALL COUNTY, TEXAS, ADOPTING RULES GOVERNING THE INVESTMENT OF FUNDS OF THE CITY, AND DESIGNATING THE DIRECTOR OF FINANCE TO BE RESPONSIBLE FOR THE INVESTMENT OF CITY FUNDS. Item 10. Consider and Take Appropriate Action on Ordinance No. 998, An Ordinance to Annex Property to be Included in the Canyon East Subdivision. City Manager Randy Criswell presented Ordinance No. 998 for consideration. Mr. Criswell stated all legal requirements had been met for the annexation to be approved. After brief discussion, Commissioner Hinders moved, duly seconded by Commissioner Behrens to adopt Ordinance No. 998 as presented. Motion carried unanimously. ORDINANCE NO. 998 ANNEXING TERRITORY TO THE CITY OF CANYON Canyon East Development, LLC and Street Dedication to the City of Canyon. AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTINGN TO ALL THE INHABITANTS OF SAID PROPEORTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 11. Consider and Take Appropriate Action on Ordinance No. 999, An Ordinance to Annex Property Owned by Rob and Jo Carter. City Manager Randy Criswell presented Ordinance No. 999 for consideration. Mr. Criswell stated all legal requirements had been met for the annexation to be approved. After brief discussion, Mayor Pro-Tem Welch moved, duly seconded by Commissioner Hinders to adopt Ordinance No. 999 as presented. Motion carried unanimously. ORDINANCE NO. 999 ANNEXING TERRITORY TO THE CITY OF CANYON Robert F. Carter and Jo L. Carter and Street Dedication to the City of Canyon AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTINGN TO ALL THE INHABITANTS OF SAID PROPEORTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID City Commission Meeting November 18, 2013 Page 4 of 4 CITY. Item 12. Executive Session Pursuant to Texas Government Code §551.072 Real Property, §551.071, for Consultation With Attorney Pertaining to Pending or Contemplated Litigation and §551.074 Appointments to Boards and Commissions (Board of Adjustment, Board of City Development, Canyon Area Library, Canyon Housing Authority, Canyon Main Street Advisory Board, Construction Advisory and Appeals Board, Parks, Open Space and Recreation Advisory Committee, Planning and Zoning Commission). Mayor Alexander indicated the Commission would adjourn into executive session at 6:46 p.m. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 7:35 pm, the following action was taken. Mayor Pro-Tem Welch moved, duly seconded by Commissioner Behrens to direct the City Manager to enter into a contract with Canyon Independent School District on the purchase of the Old CISD Administration Building located at 508 16th Street (All of Lots 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20, Block 50 of the Original Town of Canyon, Randall County, Texas, as shown on the map or plat thereof recorded in Volume 23, Page 257, of the Deed Records of Randall County Texas, reference to which is here made for all purposes); for the purchase price of $167,960.00. Motion carried unanimously. Item 14. Consider and Take Appropriate Action on Meeting Dates for Month of December. City Manager Randy Criswell stated Thanksgiving was the week before December 2, 2013, which is a regular meeting date of the City Commission. After brief discussion, Commissioner Behrens moved, duly seconded by Commissioner Hinders to meet one time in December 2013 on the 9th day. Motion carried unanimously. Item 15. Adjournment There being no further business, Mayor Pro-Tem Welch moved this meeting be adjourned. __________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary