City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 13th day of January, 2014, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Approval of the Minutes of the Meeting of December 9, 2013. 4. Public Forum – Comments from Interested Citizens. 5. Consider and Take Appropriate Action on Acceptance of Gift of $12,000 from Canyon Noon Lions Club, and Proclamation of Gratitude for Same. 6. Update from City Staff (4th Avenue Paving Project, Purchase of CISD and HAS Properties Completed, Lighting on Entryway Project, Rockwell Road Well Field Project, New Secondary Transmission Line Project, Canyon Trails at Buffalo Hill Open, Relocation of Chip Site, Update on KJMBC). 7. Consider and Take Appropriate Action on Resolution No. 01-2014 for Trails Grant Submission 8. Consider and Take Appropriate Action on WTAMU Interlocal Agreement for Parking at Canyon Trails at Buffalo Hill. 9. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. 10. Executive Session Pursuant to Texas Government Code §551.072 Real Property, and §551.074 Personnel: Appointments to Boards and Commissions (Canyon Area Library Board, Canyon Housing Authority, 911 Board of Directors), §551.074 Personnel: (Possible Creation of New Administrative Position). and §551.071, for Consultation With Attorney Pertaining to Pending or Contemplated Litigation. 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. 12. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 10th day of January, 2014. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting December 9, 2013 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Jed Welch, David Logan, Gary Hinders and Jon Behrens. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Code Enforcement Director Danny Cornelius, Parks and Recreation Director Brian Noel, Public Works Director Dan Reese, Chief of Police Dale Davis, Golf Course Manager John Haun, Director of Golf Casey Renner, Fire Chief Mike Webb, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:32 p.m. Item 2. Invocation. Commissioner Logan gave the invocation. Item 3. Approval of Minutes of the Meeting of November 18, 2013. Mayor Pro-Tem Welch moved, duly seconded by Commissioner Logan to approve the minutes of November 18, 2013. Motion carried unanimously. Item 4. Public Forum – Comments from Interested Citizens. Mayor Alexander went to Item 6, then returning to Public Forum. Mr. Ron Rogers addressed the Commission. Mr. Rogers owns property that was located at 1306 2nd Ave and ordered for abatement by the Commission October 21, 2013. Mr. Rogers asked for the Commission to reconsider the Order of Abatement to not include the trees and all outbuildings on the property. Mr. Rogers said he was ready to relinquish the house but wished to keep the trees, shed and playhouse. Item 5. Update from City Staff. (4th Avenue Paving Project, Rockwell Road Well Field Project, Entryway Project Lighting Underway, Weather Affected Issues, if any). City Manager Randy Criswell stated the 4th Avenue Paving Project continues to sit idle due to weather conditions and a gas line and water line. Mr. Criswell said the contractors went to another project while Atmos took care of their gas line and were expected to return to Canyon soon. Mr. Criswell said the Rockwell Road Well Field Project is proceeding and going well. Mr. Criswell said the entryway lighting enclosures have been straightened up and look much better. City Commission Meeting December 9, 2013 Page 2 of 5 Mr. Criswell said he planned to report on any weather issues, but there thankfully weren’t any aside from a possible main break. Item 6. Presentation of Proclamation in honor of WTAMU Vice President for Business and Finance Gary Barnes and Director of Advising & Retention Cindy Barnes. Mayor Alexander presented a Proclamation and silver plaque honoring Gary and Cindy Barnes for their service to the community. Item 7. Presentation of Life Saving Awards to Three Police Officers Chief Dale Davis presented Life Saving Awards to three officers. Anthony Gonzales received recognition for the resuscitation of a man suffering from a heart attack. Chief Davis said Anthony’s quick response saved the man’s life. Michael Parker and Brian Jones received recognition for their response to a man that was in an auto accident and bleeding profusely. Officer Parker and Officer Jones used a tourniquet to slow the bleeding down from the brachial artery until the ambulance could arrive, saving his life. Item 8. Consider and Take Appropriate Action on City of Canyon Fire Department Training Facility Improvements. Fire Chief Mike Webb gave the Commission an update on the training facility improvements approved at the May 20, 2013 Commission meeting. Chief Webb stated to date $68,609.31 had been raised as follows: Golf Tournament $41,109.31 Farm Bureau Insurance $ 7,500.00 (hay storage building) Payne Foundation $20,000.00 (rehab huts) Chief Webb stated other grants and funding were being sought after. Chief Webb said Misti Ruiz stated that if the city could show support by allowing the utilization of the committed 10% not to exceed $220,000.00 as approved May 20, 2013 now, then entities would be more likely to invest in the project. Assistant City Manager Chris Sharp verified that many entities view investment by the requesting party in a positive way seeing that there is an actual commitment. Commissioners asked if the decision in May was to commit to $220,000, or a 10% match up to $220,000.00. City Manager Randy Criswell said the motion made May 20 reflects a commitment of a 10% match up to $220,000.00, not a flat match of $220,000.00. Mr. Criswell said he did not have a problem with approving the funding with the potential of bringing in more money. Mayor Alexander asked if the funds would be restricted. Assistant City Manager stated the money would be taken out of reserves and restricted for the use of Fire Department training facility improvements only. After discussion, Commissioner Hinders moved, duly seconded by Commissioner Logan to approve the allocation of $220,000.00 to use immediately to begin the renovations of the hay barn and tower at the Fire Department Training Facility. City Commission Meeting December 9, 2013 Page 3 of 5 Commissioner Behrens asked for clarification if the motion included the rehab huts. Commissioner Hinders stated he wanted to include the 2 rehab huts and amended his motion to approve the allocation of $220,000.00 to use immediately to begin the renovations of the Hay Barn, Tower, and 2 Rehab Huts at the Fire Department Training Facility. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Palo Duro Creek Golf Course 2014 Fees. Golf Course Manager Casey Renner Presented proposed fees for Palo Duro Creek Golf Course for 2014 as follows: Single Permit $825.00 (up from $750.00) Senior Permit $550.00 (up from $500.00) Additional Family Permit $275.00 (up from $250.00) Mr. Renner said the courses in Amarillo charge a course improvement fee of $2.00 to $3.00 per green fee. Mr. Renner recommended to keep the green fees the same but increase the cart fees by $1.00 and put the extra dollar into a golf course capital improvement fund. City Manager Randy Criswell stated these funds would be used for maintenance and improvements to the greens, golf cart paths, bridges etc. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro Tem Welch to accept the fees for Palo Duro Creek Golf Course as presented and accept the $1 per cart use to put into a Capital Improvement Fund. Motion carried unanimously. Item 10. Conduct Public Hearing and Take Appropriate Action on Abatement of Substandard Structures in Accordance with City Ordinance No. 675, Section 150.55 of the Code of Ordinances. Code Enforcement Director Danny Cornelius presented information for the consideration of the abatement of a substandard structure located at 710 8th Street. Mr. Cornelius stated he took more recent pictures than ones presented November 18, 2013. Mr. Cornelius said the home was in need of extensive repair as a whole. Mr. Cornelius stated Mark Pinkerton was still under contract to purchase the property in order to renovate the home and ready to present a plan of action. Mr. Cornelius said he was not opposed to allowing the property to be renovated if Mr. Pinkerton’s plan was acceptable. Mark Pinkerton approached the Commission and said he had broken down the renovation into two phases. Mr. Pinkerton said the first phase would repair the outside of the home, trim the trees and clean up the property taking approximately 6-10 months. Mr. Pinkerton said the second phase would immediately proceed after the first phase with a time frame of 6-12 months. Mr. Pinkerton stated the renovation would include all new plumbing, new central heat and air, new electrical, new sheetrock and general repairs and updating. Mr. Pinkerton said he planned to also move the water lines and have new meters put in. The Current homeowner Ernestine Costly stated the home had been designated as a Historical Site in 1967 but she couldn’t afford the plaque. Mr. Pinkerton felt this home had sound structure and was worth saving. City Commission Meeting December 9, 2013 Page 4 of 5 Mayor Alexander opened the public hearing. Terrie Upton 710 8th St, Canyon. Stated if Mr. Pinkerton’s plan was not approved, she had another interested party wanting to purchase and renovate the property. There being no other comment, Mayor Alexander closed the public hearing. Mr. Cornelius gave a summary of Mr. Pinkerton’s plan and stated he felt Mr. Pinkerton’s approach was good and he was not opposed to giving Mr. Pinkerton the opportunity to renovate the property. After discussion, Commissioner Hinders moved, duly seconded by Commissioner Logan to approve the phase one timeline of 10 months presented by Mark Pinkerton with a 6 month progress review. Motion carried 4-1 with Mayor Pro-Tem Welch opposed. Item 11. Executive Session Pursuant to Texas Government Code §551.072 Real Property, and §551.074 Personnel: Appointments to Boards and Commissions (Board of City Development, Canyon Area Library, Canyon Housing Authority, Canyon Main Street Advisory Board, Construction Advisory and Appeals Board, Parks, Open Space, and Recreation Advisory Committee, Planning and Zoning Commission, Zoning Board of Adjustment) Mayor Alexander indicated the Commission would adjourn into executive session at 7:03 p.m. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 7:42 pm, the following action was taken. Commissioner Logan moved, duly seconded by Commissioner Behrens to reappoint Steve Weigand and Helen Campsey to the Board of City Development. Motion carried unanimously. Commissioner Hinders moved, duly seconded by Mayor Alexander to appoint Helen Campsey, John Crozier, Buster Ratliff and Joe Rodriquez to fill the expired places of Justin Richardson, Roxanne Carter and Andy Hicks, and the vacated position of Don Albrecht. Motion carried unanimously. Mayor Pro-Tem Welch moved, duly seconded by Mayor Alexander to reappoint Nolan Brown and Lyndon Johnson for another three year term to the Construction Advisory and Appeals Board. Motion carried unanimously. Commission Behrens moved, duly seconded by Commissioner Logan to appoint Becky Usleton to the place vacated by Tom Garland on the Parks, Open Space and Recreation Advisory Committee, and to reappoint Stuart Sutton, Mary Clare Munger and Howard Morris for another three year term. Motion carried unanimously. City Commission Meeting December 9, 2013 Page 5 of 5 Commissioner Hinders moved, duly seconded by Mayor Pro-Tem Welch to reappoint John Pletcher, Bobbie Jo Krutsch and Kent Meyer for another three year term on the Planning and Zoning Commission. Motion carried unanimously. Commissioner Logan moved, duly seconded by Mayor Alexander to reappoint Rich Hopson, Arlen Work and Mary Ellen Brandt to the Zoning Board of Adjustment. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Proposed Meeting Dates for the Months of January and February. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro-Tem Welch to meet January 13 and February 3, 2014. Motion carried unanimously. Item 14. Adjournment There being no further business, Commissioner Behrens moved this meeting be adjourned for the evening. __________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: January 13, 2014 Re: Consider and Take Appropriate Action on Acceptance of Gift of $12,000 from Canyon Noon Lions Club, and Proclamation of Gratitude for same. I believe you’re all aware of the fact that the Canyon Noon Lions Club voted to give the City a gift of $12,000 to be used toward paying for the playground that we built at the Kent Johnson Memorial Baseball Complex. We had hoped to have a big grand opening back in the Fall, but with some of the unresolved construction issues, we weren’t able to do that. So we have invited the Lions Club to tonight’s meeting to allow them the opportunity to publicly present the check to Brian, and then we have prepared a Proclamation of Thanks for them. Tonight’s action is to accept the gift from the Canyon Noon Lions Club in the amount of $12,000, then to have the Proclamation presented. City of Canyon  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: January 13, 2014 Re: Consider and Take Appropriate Action on Resolution No. 01-2014, Authorizing Submission of a Trails Grant Application to the Texas Parks and Wildlife Department, for a Running and Biking Trail to be Constructed at Southeast Park. In January 2012, you voted to support the submittal of a Trails Grant Application to Texas Parks and Wildlife. That application was made but not funded. Brian has been working with the PRPC staff to resubmit that application. Basically it is the same application as before, with some adjustment in costs. If you remember, the application is pretty much just for materials, with City crews doing all of the work, with our match being completely In-Kind. The application is included for your review. James Iwuchukwu from the PRPC will be here Monday night to discuss the application with you. Resolution No. 01-2014 has been prepared to formally approve submission of the grant application, and it is staff’s recommendation that it be adopted. City of Canyon  RESOLUTION NO. 01-2014 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AUTHORIZING THE SUBMISSION OF A RECREATIONAL TRAILS PROGRAM APPLICATION TO TEXAS PARKS AND WILDLIFE DEPARTMENT RECREATION GRANTS BRANCH FOR THE RECREATIONAL TRAILS PROGRAM; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE RECREATIONAL TRAILS PROGRAM. WHEREAS, City of Canyon is desirous of providing for the creation of trails located around three (3) of the City’s Parks including Southeast Park, Conner Park and the Brown Road Recreation Complex, and; WHEREAS, the State of Texas, acting through the Texas Parks and Wildlife Department under the authority of Sections 11.033 and 31.141 of the Parks & Wildlife Code, would provide for such construction, and; WHEREAS, the construction of such a facility would be of benefit to the citizens of City of Canyon as well as visitors to the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: 1. That a Recreation Grants Branch application for the Recreational Trails Program is hereby authorized to be filed on behalf of the City with the Texas Parks and Wildlife Department. 2. That the City's application be placed in competition for funding under the Recreational Trails Program. 3. That the application be for $73,168.58 of grant funds to carry out construction of trails at three (3) of the City’s Parks including Southeast Park, Conner Park and the Brown Road Recreation Complex. 4. That the City Commission directs and designates the City Manager as the City's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the City's participation in the Recreational Trails Program. 5. That it further be stated that the City of Canyon is committing a $120,860.00 contribution in the form of in-kind labor toward the construction activities of this Recreational Trails Program. Passed and approved this 13th day of January, 2014. Quinn Alexander, Mayor Attest: Gretchen Mercer, City Secretary Texas Parks & Wildlife Department Recreation Grants Branch Recreational Trails Grant Application Form Revised November 2012 (PWD 1067-P4000) U.S. Department of Transportation Federal Highway Administration Deadline: February 1st  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application st Due February 1 PROJECT NAME Canyon Parks Biking/Jogging Trails SPONSOR NAME City of Canyon CITY & COUNTY NAME City of Canyon, Randall County 1. SPONSORING ENTITY Contact Person: Brian Noel (person TPWD may contact for further information) Title: Director, Parks and Recreation th Mailing Address: 300 16 Street City: Canyon State: TX Zip Code: 79015 Email Address: bnoel@canyontx.com Federal Tax Identification Code: 17560004776000 or 501 (C) (3) or (C) (4) exemption (please include tax number and printout - see page 6) Area Code &Telephone No: ( 806 ) 655-5020 Fax No. (806) 655-5044 Authorized Signature Date To the best of my knowledge and belief, all documentation in this application is true and correct, the application has been duly authorized by the governing body of the applicant, and the applicant agrees to comply with all program rules and procedures if grant assistance is awarded. 2. INTENDED USES (Check One) ¡ Motorized Use X Non-motorized Use ¡ Both 3. TYPES OF USE (Check All That Apply) X Bicycling X Mountain Bicycling X Hiking/Walking ¡ Equestrian X Jogging/Running ¡ Skating/Skateboarding ¡ Motorcycles ¡ Four-wheel Drive Vehicles ¡ All Terrain Vehicles X Wheelchairs ¡ Provisions for Disabilities ¡ Other ___________ 4. PROJECT LENGTH New construction 16,286 FEET Renovation of existing (miles or feet) 5. GRANT FUNDS REQUESTED $ 73,168.58 PWD 1067-P4000 1  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application 6. DESCRIPTION OF PROJECT Background: The City of Canyon currently owns and maintains 4 parks which cover approximately 300 acres in various portions of the City. Within that City owned park land, the City operates a swimming pool, Nine Softball/Baseball fields with two batting cages, a 30 acre soccer complex, Pavilion rental facilities and a 6 acre State regulated lake. Southeast Park and Hunsley Park currently have concrete walking trails located within each park. The trail at Hunsley Park is equipped with various exercise stations and is well utilized by citizens in that area. Recently the City of Canyon created a 50 acre mountain biking trail as well.-The City is desirous, however, of creating a larger, more encompassing trail around Southeast Park, which currently has a concrete trail surrounding the lake; and, creating trails around 2 of the City’s other parks. Please see the photographs section of this application for pictures of these and other facilities maintained by the City of Canyon. Proposed Project: The City of Canyon will utilize the requested funding for the construction of 3 separate crushed granite trails around 3 of the City’s 4 parks. In researching the myriad of different surfacing materials, the City chose granite for a number of reasons. Granite packs very well while still allowing adequate water drainage. As it is heavier than other materials, granite has a much longer lifespan than lava dust or a packed soil trail. It is high in trace minerals and is quite safe for the environment which is ever more important due to its proposed usage around the lake at Southeast Park which is currently regulated by Texas Parks and Wildlife. The City of Canyon proposes the following construction: th 1. At Southeast Park, located along the southernmost stretches of 28 Street, the City proposes a trail be constructed in the shape of one large loop and one smaller loop, which will be connected. The two loops have a total linear footage of 8,334 feet and the proposed trail will be 4 feet wide. Construction will include the creation of 2x4x12 treated lumber trail borders for a trail approximately 4 inches thick. th th 2. At Conner Park, located to the South of Creekmere Drive and between S. 12 and 13 Streets, the City proposes a trail be constructed in the shape of a loop around the entirety of the acreage contained within the park. This trail will also encompass the City’s Swimming Pool and one of the large playgrounds. The loop will have a total linear footage of 2,867 feet and will be 4 feet wide and 4 inches thick bordered with treated lumber. 3. At the Brown Road Recreation Complex, located on the Western edges of Canyon, th bordered by Brown Road and 4 Avenue, the City proposes a trail be constructed in the shape of a loop around the entirety of the acreage contained within the park. This trail encompasses the City’s large soccer complex and newly constructed pavilion. The loop will have a total linear footage of 5,085 linear feet and will be 4 feet wide and 4 inches thick, bordered with treated lumber. Community Involvement: In the fall months of 2011, the City of Canyon released a survey to the citizens of Canyon regarding park improvements. 424 residents responded to the survey and the number one priority of those residents was jogging/biking amenities, especially around Southeast Park. The Parks and Recreation Committee of the City of Canyon reviewed those surveys in late Fall 2011 and approved the survey and results. Several jogging/running groups located within the City of Canyon have voiced approval of the construction of a jogging trail made of porous materials which is safer than running on the streets and easier to run on than concrete trails. PWD 1067-P4000 2  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application 7. ITEMIZED BUDGET Federal Funds Requested: All-Weather Granite Surfacing 795 Tons $66.19/Ton (incl freight) $52,621.05 Park Linear Feet Total Cost Southeast Park 8,334 $26,899.44 Conner Park 2,867 $9,370.20 Brown Road 5,085 $16,351.41 $52,621.05 Lumber for Trail Border 2in X 4in X 12 ft #2 Prime Treated Lumber $6.67/Pc Park Linear Feet # of Pieces Total Cost Southeast Park 16,668 1,389 $9,264.63 Conner Park 5,734 478 $3,188.26 Brown Road 10,170 848 $5,656.16 $18,109.05 Wood Landscape Stakes Packs of 25 $7.48/Pack Park # of Stakes/Park # of Packs/Park Total Cost Southeast Park 4,167 167 $1,249.16 Conner Park 1,434 57 $426.36 Brown Road 2,543 102 $762.96 $2,438.48 Total Project Cost Material Combined Cost of All Parks Surfacing $52,621.05 Lumber $18,109.05 Stakes $2,438.48 $73,168.58 PWD 1067-P4000 3  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application 8. PROJECT COSTS AND REQUESTED FUNDS Total Itemized Project Costs (from item 7 on previous page) $194,028.58 Federal Funds Requested (80% or less of above line) $ 73,168.58 Local Match Required (at least 20% of top line) $ 120,860.00 9. PROPOSED METHOD OF FINANCING SPONSOR'S SHARE City of Canyon Labor for Construction of 16,286 linear feet of trails Excavation: 500 Ft/Day 2 Employees Tractor, Pickup & Trailer $250/hr Park Total Hours Total In-Kind Labor Southeast Park 87 $21,750.00 Conner Park 30 $7,500.00 Brown Road 53 $13,250.00 $42,500.00 Installing Borders: 400 Ft/Day 2 Employees Tractor & Hand Tools $110.00/hr Park Total Hours Total In-Kind Labor Southeast Park 167 $18,370.00 Conner Park 57 $6,270.00 Brown Road 102 $11,220.00 $35,860.00 Surfacing 500 Ft/Day 2 Employees Tractor, Pickup, Trailer & Hand Tools $250/hr Park Total Hours Total In-Kind Labor Southeast Park 87 $21,750.00 Conner Park 30 $7,500.00 Brown Road 53 $13,250.00 $42,500.00 In-Kind Labor Park Total Hours Total In-Kind Labor Southeast Park 341 $61,870.00 Conner Park 117 $21,270.00 Brown Road 208 $37,720.00 666 $120,860.00 Cost Breakdown Employees @ $55.00/Hour Truck and Trailer @ $22.50/Hour Tractor with Implement @ $31.25/Hour The City of Canyon will contribute the local match portion of this project through the utilization of City labor and equipment associated with the implementation of this project. Funding for this labor and equipment will come from the City’s general Parks and Recreation funding which has a total annual budget that exceeds approximately $485,000.00. The City has ownership of all lands associated with this project. A detailed view of local match is included above. PWD 1067-P4000 4  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application 10. MAINTENANCE The City of Canyon will retain all maintenance responsibilities related to the park system, these trails and all related facilities. The City plans to install rest facilities including covered benches utilizing budgeted funds in the near future. Funding for this maintenance will come from the City’s Parks and Recreation General Budget. City employees will conduct regular cleanup and maintenance of these trails including spraying of weeds and repairs. City staff conducts regular maintenance on a daily basis at each of the parks for which funding is requested. 11. PROJECT USE AND BENEFITS a. Completion of fully constructed trail loop around Southeast Park, Conner Park and the Brown Road Recreation Complex. b. Expanding the City’s trail facilities to include environmentally friendly, porous trails for recreational walkers and joggers. c. Developing a possible partnership with the area’s running clubs. d. Meeting the outdoor recreation needs of: i. Walkers ii. Joggers iii. Competitive Runners iv. Mountain Bike Riders v. Nature Enthusiasts (Especially Around Southeast Park and the Lake) e. Meeting the needs of citizens in 3 separate areas of the city making accessibility to the trails more economical and advantageous to the most number of citizens possible. f. All 13,303 residents (number taken from 2010 Census) will have access to at least one of the trails, if not all. g. All 120,725 residents (number taken from 2010 Census) will have access to at least one of the trails, if not all. h. All tourists to Palo Duro Canyon as well as the area’s major tourism draws will have access to at least one of the trails, if not all. 12. TRAIL CORRIDOR INFORMATION The City of Canyon currently owns all lands associated with this project. 13. PROJECT LOCATION A. City: Canyon County: Randall B. State Legislative District Numbers: (www.senate.state.tx.us Go to Senators/Who Represents Me?). Type in the project site address to locate your Texas Senate District, Texas House Representative District and U.S. Congressional District number. Please print out the page from your computer that indicates the project location numbers and attach to this application. Do not leave these three district numbers blank. There can only be one district number for each of these categories listed below. Please fill in completely. 1. Texas Senate District No. 31 2. Texas House Representative District No. 86 3. Congressional District No. 13 PWD 1067-P4000 5  Texas Parks & Wildlife Department Texas Recreational Trails Fund – Grant Application CHECKLIST FOR SUBMISSION One original and 12 copies of the completed application package (please do not include the st application instructions) must be postmarked by February 1 and must be submitted to: Texas Parks and Wildlife Department Recreational Trails Program 4200 Smith School Rd. Austin, Texas 78744 All applications should include the following supplemental documents: 1. Site map locating the trail for orientation purposes. The trail drawn on a park map or city map will do. 2. A U.S.G.S. topographic map (7.5 minute series) with the trail location drawn on map. We only need one of these, not 12 copies. An 8.5 x 11 inch copy of the portion of the map on which the project is located will suffice, but write the name of the quadrangle on the copy. 3. Photographs of the site 4. A legislative district printout (from the (www.senate.state.tx.us website) that corresponds to the sponsor location district number requested in 13.B of page 5 of this application. If relevant to the specific project: • Statement of (public or private) land owner's willingness to allow the trail project, if not on sponsor's land • Statement of property owner's willingness to negotiate for a transfer, if property is proposed for acquisition • Statement that new trail construction on federal land is consistent with federal agency's land management plan for the impacted area Please limit the answers to application questions within the space provided and be concise. Do not submit application instructions, applications with binders, covers, or folders as they are removed for review. PWD 1067-P4000 6  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: January 13, 2014 Re: Consider and Take Appropriate Action on Interlocal Agreement with WTAMU for Parking at Canyon Trails at Buffalo Hill. As you know, we are getting close to being able to open up the Canyon Trails at Buffalo Hill. Since our property is pretty much all going to be used for the trail, we approached WTAMU about an Interlocal Agreement to allow for parking on their land adjacent to the Trails. They agreed, and we have an Interlocal Agreement signed by WTAMU. It is staff’s recommendation that the Interlocal Agreement be approved. City of Canyon  AGENDA TO: Honorable Mayor and Members of City Commission FROM: Chris Sharp, Assistant City Manager DATE: January 10, 2014 SUBJECT: Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. A summary of all investments and deposits for the City of Canyon as of December 31, 2013 are submitted. All funds are deposited with the City’s depository bank, Happy State Bank. Total deposits needing security pledge, including checking accounts are $_2,353,331.62. Total securities pledged by Happy State Bank including the FDIC insurance are $_5,215,447_ with a market value of $_5,381,004. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. Please note that the report looks a little different. Since our utility checking account had a large amount in it (over $5 million) Happy State Bank asked if we would move $5 million into the CDARS sweep account. This will free up some of the required pledging that the bank has to do since the CDARS program provides the FDIC insurance. The sweep account will allow us to put money into our checking account when we need it. If you will notice on the report I’ve listed the amount in the sweep account separately. RECOMMENDED ACTION Approval of the Quarterly Finance Report for the Quarter Ending December 31, 2013. City of Canyon  QUARTERLY FINANCE REPORT Quarter ending: 09/30/13 12/31/2013 Interest Rate EMERGENCY MANAGEMENT 0.05 $ 79,664.32 $ 79,134.46 LIBRARY GIFT & MEMORIAL 0.05 $ 5,754.25 $ 5,311.87 GENERAL FUND DEMAND ACCT 0.05 $ 386,797.20 $ 545,194.57 WW/SS FUND DEMAND ACCT. 0.33 $ 5,273,878.28 $ 407,638.72 BCD 0.05 $ 72,015.88 $ 67,684.96 LEOSE 0.05 $ 7,745.93 $ 7,746.91 VOL. FIREMENS SCHOOL 0.05 $ 4,964.00 $ 9,047.38 VOL. FIREMENS OPERATING 0.05 $ 6,080.39 $ 6,764.84 VOL.FIREMENS SAVINGS 0.05 $ 5,459.43 $ 3,710.06 C.E.D.C (ECONOMIC DEVELOPM 0.05 $ 148,500.19 $ 222,424.57 C.E.D.C. MARKETING ACCOUNT 0.05 $ 84,913.08 $ 101,017.91 EMPLOYEES FLOWER FUND 0.05 $ 1,603.08 $ 1,883.89 D-FI-IT PROGRAM 0.05 $ 10,389.80 $ 10,391.11 Palo Duro Golf Administration 0.05 $ 419,930.60 $ 322,865.06 Capital Improvement Account 0.05 $ 618,585.78 $ 562,515.31 CHECKING / SAVINGS ACCOUNTS BALANCES $ 7,126,282.21 $ 2,353,331.62 TOTAL FUNDS FOR SECURITY PLEDGES $ 2,353,331.62 WW/SS Utility Insured Cash Sweep Account (CDARS) Interest Rate 0.33 $ 5,000,858.79 TOTAL AMOUNT OF FUNDS IN BANK $ 7,354,190.41 CERTIFICATE OF DEPOSITS: CD# Interest Rate 9239 CEDC CD 0.24969 $ 57,116.94 $ 57,140.78 9654 CEDC CD 0.24969 $ 58,242.61 $ 58,266.92 14897 CEDC CD 0.24969 $ 58,386.80 $ 58,386.80 CDARS CERTIFICATES OF DEPOSIT 14674 GENERAL FUND 0.10% $ 248,725.33 $ 248,818.35 15076 GENERAL FUND 0.10% $ 148,694.51 $ 148,749.50 14895 GENERAL FUND 0.15% $ 504,825.30 $ 505,012.04 6718 GENERAL FUND 0.15% $ 148,398.77 $ 148,454.27 14970 GENERAL FUND 0.35% $ 149,638.72 $ 149,732.01 8088 GENERAL FUND 0.25% $ 609,714.59 $ 610,094.26 14675 WW/SS FUND CD 0.15% $ 595,030.56 $ 595,179.73 14971 WW/SS FUND CD 0.35% $ 598,555.02 $ 598,928.17 TOTAL AMOUNT IN CDARS $3,003,582.80 $ 3,004,968.33 TOTAL FUNDS ON HAND $10,129,865.01 $ 10,359,158.74 2012 Certificates of Obligations (Invested in CDARS account) $9,125,083.86 $ 8,771,143.11 SECURITIES PLEDGED HAPPY STATE BANK RECEIPT DATE DESC. AMOUNT MARKET NUMBER MATURED VALUE 31410KPU2 7/1/2023 MBS FNMA 15y $5,115,447.17 $5,131,004.39 FDIC INSURANCE $100,000.00 $250,000.00 Total Security Pledges $5,215,447.17 $5,381,004.39  Summary of Month Ending December 2013 Summary of Revenues General Fund Budgeted Percentage to Major Revenues 12/31/2013 Amount Budget 25% Sales Tax General Fund 8% into Budget Year $480,195.00 Franchise Taxes $530,254.00 Mixed Beverage Tax Sales Tax $ 530,254.00 $ 1,670,000.00 31.75% Municipal Court Fines Franchise Taxes $ 169,869.00 $ 600,000.00 28.31% Mixed Beverage Tax $ - $ 9,000.00 0.00% Other Income Municipal Court Fines $ 59,713.00 $ 300,000.00 19.90% $273,661.00 Fire Service Randall County $169,869.00 Other Income $ - $ 40,000.00 0.00% Randall County, Library Funding Fire Service Randall County $ 82,368.00 $ 350,047.00 23.53% Commercial Refuse Randall County, Library Funding $ 12,500.00 $ 50,000.00 25.00% Residential Refuse Commercial Refuse $ 61,014.00 $ 239,750.00 25.45% Ad Valorem Taxes Residential Refuse $ 273,661.00 $ 1,055,250.00 25.93% $- $61,014.00 $- Ad Valorem Taxes $ 480,195.00 $ 2,090,256.00 22.97% $12,500.00 $59,713.00 $82,368.00 Total General Fund Revenues $ 1,751,332.00 $ 7,430,879.00 23.57% Total General Fund Expenses $ 2,251,238.00 $ 7,430,982.00 30.30% Utility Fund Water Receipts $ 1,182,383.00 $ 3,826,000.00 30.90% Waste Water Receipts $ 483,041.00 $ 2,123,000.00 22.75% Summary of Revenues Utility Fund Lease Income $ - $ 48,700.00 0.00% Penalties $ 18,319.00 $ 60,000.00 30.53% T-on & Reconnection Revenue $ 4,225.00 $ 18,000.00 23.47% $4,225.00 $18,319.00 Water Receipts Water Taps $ 7,950.00 $ 30,000.00 26.50% $- $7,950.00 Waste Water Receipts Total Utility Fund Revenues $ 1,672,297.00 $ 6,163,302.00 27.13% Total Utility Fund Expenses $ 1,084,951.00 $ 6,163,302.00 17.60% Lease Income $483,041.00 Historical Summary of Sales Tax 2013 2012 2011 2010 Penalties JAN $ 175,328.65 $ 167,039.36 $ 160,777.49 $ 149,418.85 FEB $ 219,822.76 $ 216,626.96 $ 215,180.28 $ 252,301.14 T-on & Reconnection Revenue MAR $ 175,680.77 $ 195,826.44 $ 134,179.45 $ 163,969.05 $1,182,383.00 APR $ 155,201.00 $ 158,238.80 $ 172,960.85 $ 145,403.81 Water Taps MAY $ 212,356.00 $ 216,522.84 $ 208,654.69 $ 212,098.54 JUN $ 200,922.98 $ 162,466.00 $ 151,901.43 $ 150,279.33 JUL $ 178,860.87 $ 180,475.76 $ 151,938.88 $ 150,304.76 AUG $ 209,872.00 $ 194,956.35 $ 203,751.04 $ 197,768.86 SEP $ 185,585.77 $ 166,737.94 $ 164,832.87 $ 166,484.18 OCT $ 188,929.84 $ 185,559.98 $ 207,654.65 $ 168,086.84 NOV $ 225,885.58 $ 215,256.90 $ 211,553.98 $ 249,430.06 DEC $ 292,194.91 $ 213,461.56 $ 206,547.15 $ 193,271.97 $ 2,420,641.13 $ 2,273,168.89 $ 2,189,932.76 $ 2,198,817.39 Palo Duro Creek Golf Course Budgeted Amount Percentage to Budget Revenues to Date $86,154.00 $986,852.00 8.73% Exenditures to Date $280,961.00 $986,852.00 28.47%