City of Canyon Commission Meetings

City Commission Meeting March 2, 2015 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Jed Welch, Gary Hinders, David Logan and Justin Richardson. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Code Enforcement Director Danny Cornelius, Chief of Police Dale Davis, Director of Public Works Dan Reese, Business and Community Development Director Evelyn Ecker, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:30 p.m. Item 2. Invocation. Commissioner Logan gave the invocation. Item 3. Pledge of Allegiance. Gage Lewter, Jace Owen, Tanner Owen, Lucas Bradshaw, Barrett Bradshaw, Alex Wilson, John Paul Klose, Tyler Schoenenber, Sam Seidenberger, Hope Gleghorn, and Tatum Keller, Members of Texas 4-H, led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of February 2, 2015. Commissioner Logan moved, duly seconded by Mayor Pro-Tem Welch, to approve the minutes of February 2, 2015. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on the Second and Final Reading of Resolution No. 01-2015, Approving the Purchase of Property Consisting of 15 Acres Situated in Section 35, Block B-5, H. &G.N. Railroad Survey, Abstract Number S- 13535, Randall County, Texas, by the Canyon Economic Development Corporation. Business and Community Development Director Evelyn Ecker presented Resolution No. 01-2015 for the second and final reading. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Hinders to adopt Resolution No. 01-2015 as presented. Motion carried unanimously. City Commission Meeting March 2, 2015 Page 2 of 4 RESOLUTION NO. 01-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING THE PURCHASE OF PROPERTY CONSISTING OF 15 ACRES SITUATED IN SECTION 35, BLOCK B – 5, H. & G.N. RAILROAD SURVEY, ABSTRACT NUMBER S-13535, RANDALL COUNTY, TEXAS, BY THE CANYON ECONOMIC DEVELOPMENT CORPORATION. Item 7. Consider and Take Appropriate Action on an Update of Repairs to a Substandard Structure at 1615 4th Avenue. Director of Code Enforcement Danny Cornelius gave a brief update on the ongoing repairs to the substandard structure at 1615 4th Ave. Mr. Cornelius said the Commission requested that the property owners present a timeline of completion at the next meeting. Ms. Brent along with Mr. Spriggs, her attorney, presented a timeline and estimates for the completion of repairs to the building. Mr. Spriggs stated the electrical was being completed by Patrick Electric at this time. Mr. Spriggs said Ms. Brent was actively trying to sell the building but would continue the repairs until they were done or the property was sold. Commissioners commented the building improvements were evident and it was looking good. After discussion, Mayor Pro-Tem Welch moved, duly seconded by Commissioner Logan to allow repairs to progress with the presented timeline and a 90 day report back to the Commission. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Bids Received for Sealcoating, 2015 Project. Public Works Director Dan Reese presented bids opened for sealcoating to take place in the spring of 2015. BID TABULATION SHEET SEALCOAT 2015 January 26, 2015 2:00 pm Base Bid Estimated Quantity Construction of single sealcoating using precoated rock. 160,700 SY Unit Price Ext. Amount # Calendar Days to Complete Lipham Asphalt $1.900 $305,330.00 45 Freeman Paving $2.070 $332,649.00 45 G&G Operators $2.150 $345,505.00 90 International Slurry Seal $4.050 $650,835.00 15 Mr. Reese stated the City Engineer and City Staff recommended awarding the sealcoating contract to the low bidder, Lipham Asphalt Paving, with a bid of $305,330.00. City Commission Meeting March 2, 2015 Page 3 of 4 After discussion, Commissioner Hinders moved, duly seconded by Commissioner Richardson to award the bid for Sealcoating 2015 to the low bidder Lipham Asphalt in the amount $305,330.00 as recommended by staff. Motion carried unanimously. Item 9. Consider and Take Appropriate Action Authorizing Staff to Enter Into an Interlocal Cooperative Agreement with PRPC on the Panhandle Electronic Warrant System (PEWS). Chief of Police Dale Davis presented the PEWS program for consideration. Chief Davis said this program creates a consortium of Panhandle Local Governments, representatives of the Panhandle’s Judicial Community and Local State Agencies. Chief Davis said PEWS would establish, maintain and administer a system for the electronic execution and delivery of search warrants and other related court documents improving the judicial process, time management and public safety functioning as an electronic connection between law enforcement and magistrates. Chief Davis said the City of Canyon would be responsible for the annual activation fee of $250.00 for participation and then $2.50 per transaction for the first 500 transactions. After discussion, Commissioner Logan moved, duly seconded by Commissioner Richardson to authorize staff to enter into an Interlocal Cooperation Agreement with the PRPC to participate in the PEWS system. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on 2014 Annual Code Enforcement Report. Director of Code Enforcement Danny Cornelius gave a summary of activity in the Code Enforcement Department for 2014. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Hinders to approve the 2014 Annual Code Enforcement Report as presented. Motion carried unanimously. Item 11. Executive Session Pursuant to Texas Government Code §551.072 Real Property, §551.087 Economic Development Negotiations, and §551.074 Personnel: Appointments to Boards and Commissions (Zoning Board of Adjustment). Mayor Alexander indicated the Commission would adjourn into executive session at 6:02 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 8:34 pm, the following action was taken. Commissioner Richardson moved, duly seconded by Commissioner Logan, to appoint Pat Willilams to the Zoning Board of Adjustment replacing outgoing board member David Yarbrough. Motion carried unanimously. Commissioner Hinders moved, duly seconded by Mayor Pro-Tem Welch, that the City Commission authorize the purchase of groundwater rights in, under and upon a 467.97 acre tract of land in Sections 45 and 46, Block 6, I&GN Ry. Co. Survey, Randall County Texas, from the Nicklaus Family Trust at a purchase price of $1,000 per acre based upon an on the ground City Commission Meeting March 2, 2015 Page 4 of 4 survey by Norris Stevens, Stevens Surveying Co., LLC; and, that the City Manager be designated as agent for the City to contract for and close the transaction and execute all documents required to conclude the purchase. Motion carried unanimously. Item 13. Adjournment There being no further business, Mayor Pro-Tem Welch moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary