City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 23rd day of June, 2015, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of June 1, 2015. 5. Public Forum – Comments from Interested Citizens. 6. First Reading of Resolution No. 13-2015, Pertaining to The CEDC Purchase of Property Owned by Randall County, Located at 1512 5th Avenue, Canyon, Texas. 7. Preliminary Budget Discussion. 8. Executive Session Pursuant to Texas Government Code §551.072 Real Property, §551.087 Economic Development Negotiations, §551.071 Consultation With Attorney, and §551.074 Personnel (Planning and Zoning Commission) 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. 10. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 19th day of June 2015. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting June 1, 2015 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Gary Hinders, David Logan, Justin Richardson, and Joe Shehan. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager for Special Projects Jon Behrens, Director of Public Works Dan Reese, Business and Community Development Director Evelyn Ecker, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:39 p.m. Item 2. Invocation. Commissioner Richardson gave the invocation. Item 3. Pledge of Allegiance. This item was inadvertently overlooked. Item 4. Approval of Minutes of the Meeting of May 18, 2015. Commissioner Shehan moved, duly seconded by Mayor Pro-Tem Hinders, to approve the minutes of May 18, 2015. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. No comments were made. Item 6. Oath of Office for Commissioner Place 3, Duly Elected for Purposes of the May 9, 2015 General Election. City Attorney Chuck Hester Administered the Oath of Office to Commissioner Place 3, David Logan. Item 7. Conduct a Public Hearing and Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 08-2015, Conveying Property Located on US Highway 60 to Lone Star Milk Producers for a New Construction Dry Powder Milk Plant. City Attorney Chuck Hester presented Resolution No. 08-2015 for consideration and pointed out that the name of the company has changed, so the Resolution would need to be amended to state that the property was being conveyed to Lone Star Dairy Products, LLC. Commissioner Shehan moved, duly seconded by Commissioner Logan to adopt Resolution No. 08-2015 with the name change as required. Motion carried unanimously. City Commission Meeting May 18, 2015 Page 2 of 3 RESOLUTION NO. 08-2015 RESOLUTION APPROVING PROJECT FUNDING AGREEEMENT BETWEEN LONE STAR DAIRY PRODUCTS, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION (“CEDC”) FOR THE PURPOSE OF FUNDING PRODUCTION OF MILK PRODUCTS AND TO ASSIST IN CONSTRUCTING A PLANT IN CANYON, TEXAS. Item 8. Consider and Take Appropriate Action on Resolution No. 10-2015, Granting Exclusive Rights to the Canyon Chamber of Commerce for Management of Activities at Conner Park and the Downtown Square on July 4th, September 25th, and October 10, 2015. City Manager Randy Criswell presented Resolution No. 10-2015 and explained that this is typically done each year to allow for the Chamber of Commerce to control the activities and locations of activities for the events they’ll be conducting. This year, that will be the 4th of July Fair on the Square, the Canyon Chamber Chowdown on September 25, and the Family Fall Fair on the Square on October 10. Commissioner Logan moved, duly seconded by Commissioner Richardson, to adopt Resolution No. 10-2015. Motion carried unanimously. RESOLUTION NO. 10-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, GRANTING EXCLUSIVE MANAGEMENT RIGHTS TO THE CANYON CHAMBER OF COMMERCE OVER CONNER PARK AND PUBLIC AREAS IN AND AROUND THE DOWNTOWN SQUARE DURING THE ANNUAL FOURTH OF JULY CELEBRATION, CANYON CHAMBER CHOWDOWN AND THE FAMILY FALL FAIR ON THE SQUARE. Item 9. Consider and Take Appropriate Action on Resolution No. 11-2015, Granting Approval for the Canyon Chamber of Commerce to Conduct a Fireworks Show Within the City Limits of Canyon on July 4th, 2015. City Manager Randy Criswell presented Resolution No. 11-2015 that will allow the Chamber of Commerce to conduct their annual fireworks show in conjunction with the concert at Kimbrough Memorial Stadium on July 4th. Since the fireworks display will be within the City Limits, special permission must be given. Resolution No. 11-2015 has been prepared for that purpose. Mayor Pro-Tem Hinders moved, duly seconded by Commissioner Logan, to adopt Resolution No. 11-2015. Motion carried unanimously. RESOLUTION NO. 11-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, GRANTING APPROVAL FOR THE CANYON CHAMBER OF COMMERCE TO CONDUCT A FIREWORKS SHOW WITHIN THE CITY LIMITS OF CANYON JULY 4, 2015. City Commission Meeting May 18, 2015 Page 3 of 3 Item 10. Consider and Take Appropriate Action on Resolution No. 12-2015, Prohibiting Parking Along Parade Routes on Designated Parade Days for 2015. City Manager Criswell presented Resolution No. 12-2015, which, when adopted, effectively re- enacts Ordinance No. 892 and prohibits parking along any designated parade route for the specific dates of parades for the year. This year there will only be one parade, the July 4th parade. Commissioner Richardson moved, duly seconded by Mayor Quinn Alexander, to adopt Resolution No. 12-2015. Motion carried unanimously. Item 11. Executive Session Pursuant to Texas Government Code §551.072, Real Property, §551.087 Economic Development Negotiations, and §551.074, Personnel (Planning and Zoning Commission). Mayor Alexander indicated the Commission would adjourn into executive session at 5:49 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 6:29 pm, Mayor Pro-Tem Hinders moved, duly seconded by Commissioner Shehan, to appoint Charlie Munger to the Planning and Zoning Commission as a result of the resignations of Joe Shehan and Andy Carter. Motion carried unanimously. Item 13. Adjournment There being no further business, Mayor Pro-Tem Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary  AGENDA To: Randy Criswell, City Manager; Mayor and City Commission From: Evelyn Ecker, Executive Director Canyon Economic Development Corp. Date: June 17, 2015 Re: First Reading of Resolution No. 13-2015 With Regards to the Purchase of Property Located at 1512 5th Avenue, Canyon, Texas from Randall County. The Canyon Economic Development Corporation considered and took appropriate action May 7, 2015 to enter into a contract with Randall County to purchase the property located at 1512 5th Avenue. The property is currently used as a public parking area. The contract price is $5.43 square foot and the closing date is on or before July 15, 2015. A public hearing for the purchase of the property was held at the Thursday, June 11, 2015 meeting of the CEDC. A public notice was published in the Canyon News, Thursday, June 4, 2015. There was not any opposition for the proposed purchase. The CEDC’s intended purpose with regards to the property purchase is two-fold; new construction for retail and a public space with restrooms. . Please find attached the Resolution for this project. This is the first reading of Resolution No. 13-2015. The second reading is scheduled for July 6, 2015. City of Canyon  RESOLUTION NO. 13-2015 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING THE PURCHASE OF PROPERTY AT 1512 5TH AVENUE, CANYON, TEXAS, NOW OWNED BY RANDALL COUNTY, BY THE CANYON ECOMONIC DEVELOPMENT CORPORATION (“CEDC”). ______________________________________________________________________________ WHEREAS, the Board of Directors of the CEDC having taken action by majority vote on May, 7, 2015, to purchase unimproved real property located at 1512 5th Avenue in Canyon, Texas, more specifically described as Lots 5, 6, 7 and 8, Block 50, Original Town of Canyon, an addition to the City of Canyon, Randall County, Texas, according to the map or plat thereof of record in Volume 23, Page 257, of the Deed Records of Randall County, Texas, and the CEDC Board having recommended to the City Commission of the City of Canyon, Texas, approval of same; and, WHEREAS, on June 11, 2015, the Canyon Economic Development Corporation (“CEDC”) conducted a public hearing regarding the use of sales and use tax revenues collected pursuant to the Development Corporation Act of 1979, TEX. LOC. GOVT. CODE, CHAPTER 505, formerly TEX. REV. CIV. STAT. ART. 5190.6 '4B (“the Act”) for the purchase of the above- described property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That the purchase of the above-described property by the CEDC be, and it is hereby approved, and the sales tax revenue collect pursuant to “the Act” by CEDC may be used to fund the purchase. The sales tax revenue referred to in this Resolution shall be the revenue on deposit in Sales Tax Improvement Fund (Fund 40) for direct costs related to the purchase. The property purchase is to be used for economic development; INTRODUCED at the First Reading on the 23rd day of June, 2015, and Adopted on the Second Reading on July 6th, 2015. __________________________________________ QUINN J. ALEXANDER, MAYOR ATTEST: ____________________________ Gretchen Mercer, City Clerk  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: June 18, 2015 Re: Preliminary Budget Discussion ________________________________________________________________________ Earlier this year, some of you indicated a desire to have some preliminary discussions with staff before we begin really working hard on the budget, so you can see what we’re proposing, and so you can share your priorities with us before we get too far along. I’d like to give you that opportunity at this meeting. Please keep in mind that numbers shown here are only preliminary. Current Proposed Revenues (no major changes yet) $15.6 million Current Proposed Expenditures (includes no new personnel) $16.7 million Proposed employee pay raise: 3%. We need an across the board raise, NOT performance based. Our pay scale is getting warped because we’ve only given performance based raises for the past several years. This is causing problems with the bottom end of our pay scale becoming non-competitive. We need to make some adjustments, and one of them for sure is an across the board raise. If you’d like to add to this number for Merit pay, that would be great, and very appreciated, but we are to a point where we must make an across the board adjustment. Employees requested in the proposal (but not approved or included in the numbers yet): Street Department – One Employee Total cost $41,484. Water Department – One Employee Total cost $45,336 Fire Department – One Employee Total cost $60,481 Fire Department – Salary Adjustments Total Cost $28,600 Parks Department – One Employee Total cost $49,188 Police Department – Salary Adjustments Total cost $51,300 Major Capital Improvements requested (these ARE in the budget) Police: Replace PD In-Car Cameras $ 27,000 Street: Street and Drainage Repairs $150,000 Parks: Park Expansion $110,000 Recreational Equipment $ 55,000 Water: Main Replacement $100,000 Tank Recoating $200,000 WW Collection: Sewer Mains $600,000 WW Treatment: Pump Replacement $ 35,000 Shop Addition $ 30,000 Golf Course: Parking Lot Improvements $ 17,700 New Restroom on front nine $ 97,000 City of Canyon