City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 15th day of August 2016, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of July 25, 2016. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Potter Randall 911 Financial Plan for 2016-2017. 7. Conduct Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1037, Rezoning 206 3rd St. Lot 4, Block 27, Heller’s Addition, to I-1 (Light Industrial District) from RC-2 (Commercial District). 8. Consider and Take Appropriate Action on Resolution No. 12-2016, Awarding City of Canyon’s Depository Bank Contract 9. Budget Work Session. 10. Conduct Public Hearing on Budget as Per City Charter. 11. Conduct First Public Hearing on Proposed Tax Rate for Fiscal Year 2016-2017. 12. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 12th day of August 2016. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting July 25, 2016 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Alexander presided over the meeting with the following Commissioners in attendance Mayor Pro-Tem Gary Hinders, David Logan, and Justin Richardson. Commissioner Joseph Shehan was unable to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Golf Course Manager John Haun, Assistant City Manager for Special Projects Jon Behrens, Chief of Police Dale Davis, Public Works Director Dan Reese, Librarian Sandra Munger, Parks and Recreation Director Brian Noel, Business and Community Development Director Evelyn Ecker, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:32 p.m. Item 2. Invocation. Commissioner Richardson gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Alex E. Hernandez of Boy Scout Troop 31. Mr. Hernandez attended the meeting to attain his Citizenship Merit Badge. Item 4. Approval of Minutes of the Meeting of June 30, 2016. Commissioner Richardson moved, duly seconded by Mayor Pro-Tem Hinders, to approve the minutes of June 30, 2016 as presented. Motion carried unanimously. Item 5. Approval of Minutes of the Meeting of July 11, 2016. Mayor Pro-Tem Hinders moved, duly seconded by Commissioner Richardson, to approve the minutes of July 11, 2016 as presented. Motion carried unanimously. Item 6. Public Comment– Comments from Interested Citizens. No Public Comment was made Item 7. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. Assistant City Manager Chris Sharp presented the Quarterly Finance Report. After discussion Commissioner Logan moved, duly seconded by Mayor Pro-Tem Hinders to approve the Quarterly Finance Report as presented. Motion carried unanimously. City Commission Meeting July 25, 2016 Page 2 of 4 Item 8. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. Assistant City Manager Chris Sharp presented the Quarterly Investment Report. After discussion Commissioner Richardson moved, duly seconded by Commissioner Logan to approve the Quarterly Investment Report as presented. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Awarding Banking Contract. Assistant City Manager Chris Sharp presented documentation supporting awarding a banking contract for City of Canyon depository services. Mr. Sharp introduced Mr. E.K. Hufstedler representing Valley View Consulting, L.L.C. who provided an analysis of applications received for Primary Depository Bank Services. Mr. Hufstedler said the current depository bank contract with Happy State Bank would expire August 31, 2016 and the new contract would commence September 1, 2016 for two years with three one-year extension options. Mr. Hufstedler said applications were received from Amarillo National Bank, First United Bank and Happy State Bank (incumbent). Mr. Hufstedler stated all bank applications were competitive but Happy State Banks proposal requires the City of Canyon keep all of its balances at the Bank or in a local government investment pool such as TexPool or LOGIC (all or nothing). Mr. Hufstedler said this would restrict the City’s ability to manage its investable cash balances and could have a significant impact over the five-year term of agreement. Applications from Amarillo National and First United Bank stated “right of first refusal” and “no restrictions” respectively. Mr. Hufstedler said after much consideration, Valley View Consulting concurred with City Staff and recommended the City Commission conditionally award the primary depository bank services contract to Happy State Bank and authorize the City Manager to negotiate and execute the agreements most advantageous to the city. Mr. Hufstedler said the City Commission should also authorize the City Manager to negotiate the most advantageous agreement with either Amarillo National Bank or First United Bank if an acceptable agreement with Happy State Bank could not be reached. Commissioners voiced concern on the ability to invest available funds in higher performing financial institutions. Gary Houlette, representing Happy State Bank approached the Commission and asked permission to speak on behalf of HSB. After speaking, Mayor Alexander then extended an invitation for representatives from Amarillo National Bank and First United Bank to address the Commission which they refused. After discussion, Commissioner Logan moved to accept staff’s recommendation authorizing City Manager Randy Criswell to enter into negotiations with Happy State Bank and see if they would modify their application allowing investment of available funds in other institutions. After discussion, Commissioner Logan amended his motion adding for City Manager Randy Criswell to bring the Resolution modified with the negotiation back to the Commission for consideration. Commissioner Richardson seconded the motion. Motion carried with Mayor Pro-Tem Hinders abstaining. City Commission Meeting July 25, 2016 Page 3 of 4 Item 10. Consider and Take Appropriate Action on Review of Public Comments and Possible Goals to be Set. Assistant City Manager for Special Projects Jon Behrens gave an overview of goal statements given from the City Commission Work Session June 30, 2016. Mr. Behrens said staff had added five additional goals representing major tasks and wanted to confirm that all goals were included as desired. Mr. Behrens said all goals were proposed to be addressed FY2017. Commissioners requested that things needing to be immediately addressed and of high importance to citizens be put on a “short term goals” list and asked that a timeline be included with the next discussion. Item 11. Budget Work Session. City Manager Randy Criswell gave an overview of the Budget Work Session held July 11, 2016. Mr. Criswell said no changes had been made from that presentation. Commissioner Logan said he didn’t want to see the City of Canyon get behind in taking care of infrastructure and would like to support an 8% tax increase and a 4% increase in water rates instead of the proposed 3%. Mr. Logan said he thinks the increase for water from the City of Amarillo will be substantial. Commissioner Logan proposed the funds from the extra 1% go towards future water main replacement. Commissioner Logan commended staff on all the work done on the budget presented. Item 12. Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearing. Assistant City Manager Chris Sharp stated the Truth-in-Taxation requires a record vote on the proposed maximum tax rate. Mr. Sharp said once this vote was taken, the rate could not increase but a lower tax rate could be adopted. Mr. Sharp stated the City’s current tax rate is $0.39083 per $100 valuation. Mr. Sharp said the 2016 effective and rollback tax rates were not known at this time and were awaiting final numbers from the County. Mr. Sharp also presented a calendar setting dates for two public hearings as required by the Truth-in-Taxation laws. After discussion, Commission Logan moved to set a maximum tax rate of $0.45 per $100 valuation. Motion died due to lack of a 2nd. Mayor Pro-Tem Hinders moved, duly seconded by Commissioner Richardson to set the maximum tax rate at the current tax rate of $0.39083. In further discussion, Commissioner Richardson said he agreed taxes needed to be raised to take care of utilities but until he saw a definite plan towards funds being used for that purpose, he didn’t want to raise the tax rate. Motion carried 3 to 1 with Commissioner Logan voting against. Mayor Alexander Aye Mayor Pro-Tem Hinders Aye Commissioner Logan Nay Commissioner Shehan Not present Commissioner Richardson Aye City Commission Meeting July 25, 2016 Page 4 of 4 Commissioner Logan moved, duly seconded by Commissioner Richardson to adopt the proposed tax calendar setting dates for two public hearings and adoption of the City of Canyon budget as presented. Motion carried unanimously. Item 13. Executive Session Pursuant to Texas Government Code, §551.071 Consultation with Attorney; and §551.072 Real Property. Mayor Alexander indicated the Commission would adjourn into executive session at 7:21 pm. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 8:08 pm, the following action was taken. Mayor Pro-Tem Hinders moved, duly seconded by Commissioner Logan to re-appoint Randy Croslin, Don Lee, Jim Bryan and Cory Bruce to the Canyon Economic Development Corporation Board. Motion carried unanimously. Item 15. Adjournment There being no further business, Mayor Pro-Tem Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: August 15, 2016 Re: Consider and Take Appropriate Action on Potter Randall 911 Financial Plan for 2016-2017. Mr. Greg Green, Executive Director of the Potter Randall 911 District, has asked to come before you to present the proposed Financial Plan for FY 2016-2017. The document has been provided to you in your packets. It is staff’s recommendation that you approve the Potter Randall 911 District Financial Plan as presented. City of Canyon REGARDING ITEM 7 AGENDA To: Randy Criswell, City Manager From: Danny Cornelius, Director of Code Enforcement Date: August 9, 2016 Re: Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1037, Rezoning 206 3rd St, Lot 4, Block 27, Heller’s Addition, to I-1 (Light Industrial District) from RC-2 (Commercial District). Lige Murray recently submitted an application to change the Zoning of his property at 206 3rd St. The property is currently zoned RC-2 (Commercial District). The proposed zoning is I-1 (Light Industrial District). Warehouses have been discussed as the proposed use. Eight letters were sent to property owners within 200 feet. We received 1 response. It was in support of the request. The Planning and Zoning Commission voted unanimously to recommend approval of the request. City of Canyon  Planning and Zoning Commission Meeting Minutes – August 8, 2016 The Planning and Zoning Commission of the City of Canyon met in regular session at 4:00 pm in the City Commission Chambers of the Civic Complex. Chairman Bill Craddock presided over the meeting with the following Commissioners in attendance: Charles Munger, Leesa Wood Calvi, Mike Wartes, Jon Davis, John Pletcher, Laurie Sharp, and Kevin Luetkahans. Commissioner Bobbie Jo Krutsch was unable to attend. Also present were the following City Staff: Assistant City Manager Chris Sharp, Assistant City Manager Jon Behrens and Director of Code Enforcement Danny Cornelius. Item 1: Call to Order. Chairman Craddock called the meeting to order at 4:00 pm. Item 2: Approval of Minutes from May 9, 2016 Meeting. Commissioner Munger moved, duly seconded by Commissioner Luetkahans, to approve the minutes of May 9, 2016. Motion carried unanimously. Item 3: Conduct a Public Hearing and Consider and Take Appropriate Action on Rezoning 206 3rd Street, Lot 4, Block 27, Heller’s Addition, to I-1 (Light Industrial) from RC-2 (Commercial District). Chairman Craddock opened the public hearing at 4:03 pm. Property owner, Lige Murray, explained his desire to rezone the property in order to sell it for development. Director of Code Enforcement Danny Cornelius made the commission aware that the change to I-1 District would leave a 40’ wide strip of RC-2 District between the I-1 and SF-V District. The public hearing was closed at 4:07 pm. After discussion, Commissioner Wartes moved to recommend approval of the zoning change. The motion was duly seconded by John Pletcher and passed unanimously. Item 4: Adjourn. Chairman Craddock adjourned the meeting at 4:15 pm. Bill Craddock, Chairman, P & Z ATTEST: Gretchen Mercer, City Clerk  I l;l;ttR I \ n3 $*55 ---gPtrDD .tl I=#onn '=ffi# {#*dgfl U==a I H d\d =rfl * -'l -a' o- a 6' ) I I I I il-l .,.,1 0) E €sg(o69:E J f o, ^ t;o5=[A c a =*€'< il 6 s! ()< o ILC a AO =o_-+o ^ gs'E Y -.9 if< ;E*EEi a ;l PU) ;l F1 = fr,: I o Il' @ d (o O) o !9 o T  ORDINANCE NO. 1037 Rezoning 206 3rd Street AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REZONING LOT 4, BLOCK 27, HELLER’S ADDITION, AN ADDITION TO THE CITY OF CANYON, RANDALL COUNTY, TEXAS, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission conducted a public hearing on August 8, 2016 for the purpose of considering rezoning certain properties situated in the City of Canyon. All owners of property within 200 feet, as indicated by the most recently approved municipal tax roll of real estate property, were given written notification, and opportunity to be heard, and proper notice by publication was given through the local newspaper in accordance with City Charter provisions, the Code of Ordinances and the Texas Local Government Code; and WHEREAS, the Planning and Zoning Commission has recommended rezoning the properties from RC-2 (Commercial District) to I-1 (Light Industrial District); and WHEREAS, the City Commission conducted a public hearing at its regular meeting and considered the recommendation by the Planning and Zoning Commission for rezoning; and WHEREAS, the passage, promulgation, and enforcement of the provisions herein contained are deemed necessary and advisable for the promotion of the general welfare of the community to carry out the governmental powers delegated to and possessed by the City of Canyon; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: SECTION 1. The City Commission finds that I-1 (Light Industrial District) would be more appropriate than RC-2 (Commercial District) zoning for the properties in question. SECTION 2. That Lot 4, Block 27, Heller’s Addition is hereby zoned I-1 (Light Industrial District). SECTION 3. That this Zoning classification be posted upon the Zoning District maps of the City of Canyon and filed with the City Secretary and Building Inspector of the City of Canyon. SECTION 4. Severability. If any provision, section, subsection, sentence, clause, or the application of the same to any person or set of circumstances for any reason is held to be unconstitutional, void or invalid or for any reason unenforceable, the validity of the remaining portions of this ordinance or the application thereby shall remain in effect, it being the intent of the City Commission of the City of Canyon, Texas in adopting this ordinance, that no portion thereof or provision contained herein shall become inoperative or fail by any reasons of unconstitutionality of any other portion or provision. SECTION 5. Repealer. All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed to the extent of conflict with this ordinance. SECTION 6. This ordinance shall become effective immediately. INTRODUCED AND PASSED at the regular meeting of the City Commission on the 15th day of August, 2016. _______________________ Quinn Alexander, Mayor ATTEST: _________________________ Gretchen Mercer, City Clerk REGARDING ITEM 8 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: August 8, 2016 Re: Consider and Take Appropriate Action on Resolution No. 12-2016, Awarding City of Canyon’s Depository Bank Contract At the last Commission meeting, we reviewed and discussed the awarding of the city’s banking contract. At that time, the Commission asked staff to enter into negotiations for a contract with Happy State Bank. The main item to negotiate with them was the ability for the City to invest funds in accordance with the City’s investment policy and invest where the City can get the highest rate of return. This may or may not be with Happy State Bank. The City requires the option to invest funds outside of Happy State Bank. After negotiations with Happy State Bank, they have agreed to allow the City to invest our funds outside of their bank but would like to have the first right of refusal should we find rates higher at another bank, pool or other entity approved by the City’s investment policy. Additionally, after doing further analysis on the three banks proposals, staff along with our consultants at Valley View Consulting have concluded that Happy State Banks use of the CEDARs ICS account yields a higher rate of return than what Amarillo National Bank or First United Bank were offering. The City currently utilizes the ICS account and will continue as long as that is the highest rate available. After careful consideration and analysis, it is staff’s recommendation that the Commission adopt Resolution No. 12-2016, approving a two year contract with an option for three one-year extensions to Happy State Bank. City of Canyon XII. ACCEPTANCE OF DEPOSITORY APPLICATION/ DEPOSITORY SERVICES CONTRACT IN WITNESS WHEREOF, the Mayor of the City of Canyon, Texas, as attested to by the City Secretary of the City of Canyon, Texas, has executed this Depository Application/Depository Services Contract under the authority granted to them under the provisions of Resolution No. ______, a Resolution duly enacted by the City Council of the City of Canyon, Texas, on the _____ day of _____________, 2016. ________________________________ Quinn Alexander, Mayor City of Canyon, Texas ________________________________ Date ATTEST: _______________________________ Gretchen Mercer, City Secretary City of Canyon, Texas *************  CITY OF CANYON, TEXAS DEPOSITORY SERVICES CONTRACT August 2016 Happy State Bank acknowledges that The City of Canyon (“The City”) intends to manage its own investment portfolio in accordance with its Investment Policy. Therefore, the City reserves the right to withdraw, from time to time, any amount of City funds on deposit in any City account and invest those funds in accordance with the City's investment policy. Happy State Bank agrees to allow the City to seek bids from financial institutions for Certificates of Deposit and to provide Happy State Bank a “first right of refusal” to match the highest bid rate. The new depository contract term will be for the period of September 1, 2016 through August 31, 2018, with a provision for three one-year continuations under the same terms and conditions of the contract, subject to the mutual agreement of both parties. The depository contract term also provides for an extension period not to exceed ninety (90) days for the transition to a new Depository Bank at the end of the term. _ Happy State Bank Name of Financial Institution __1908 4th Ave____________________ __Canyon, TX 79015_______________ Address of Financial Institution __(806) 342-2403 _________________ Telephone Number __Greg Houlette, Senior Vice President _ Officer Name & Title (Printed) _________________________________ Officer Signature __August 8, 2016__________________ Date DEPOSITORY APPLICATION/DEPOSITORY SERVICES CONTRACT Page 1  XII. ACCEPTANCE OF DEPOSITORY APPLICATION/ DEPOSITORY SERVICES CONTRACT IN WITNESS WHEREOF, the Mayor of the City of Canyon, Texas, as attested to by the City Secretary of the City of Canyon, Texas, has executed this Depository Application/Depository Services Contract under the authority granted to them under the provisions of Resolution No. ______, a Resolution duly enacted by the City Council of the City of Canyon, Texas, on the _____ day of _____________, 2016. ________________________________ Quinn Alexander, Mayor City of Canyon, Texas ________________________________ Date ATTEST: _______________________________ Gretchen Mercer, City Secretary City of Canyon, Texas * * * * * * * * * * * * * DEPOSITORY APPLICATION/DEPOSITORY SERVICES CONTRACT Page 2  RESOLUTION NO. 12-2016 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON AWARDING A PRIMARY DEPOSITORY BANK RELATIONSHIP TO HAPPY STATE BANK. WHEREAS, Chapter 105 of the Local Government Code requires that at least every five (5) years the City solicit for applications from qualified financial institutions to serve as the depository bank for City funds; WHEREAS, the City engaged the professional services of Valley View Consulting, L.L.C., to assist with the solicitation and evaluation of all applications that were received; WHEREAS, three (3) applications were received, evaluated and found to be acceptable; WHEREAS, Happy State Bank as the incumbent depository bank, has demonstrated the ability to provide all of the services that the City requires, and proposed a reasonable service and financial arrangement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That an agreeable contract with Happy State Bank to provide primary depository bank services under the most favorable terms and conditions for the City is accepted as presented. PASSED AND APPROVED this 15th day of August 2016. __________________________________________ QUINN J ALEXANDER, MAYOR ATTEST: __________________________________ Gretchen Mercer, City Clerk REGARDING ITEM 9 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: August 15, 2016 Re: Budget Work Session. At the last meeting, a decision was made to increase the anticipated water cost from the City of Amarillo. As directed, we increased that revenue account by 10%. Water rates will have to be adjusted accordingly, and that Ordinance will be prepared and ready for your adoption at the September meeting when we adopt the budget and other Ordinances. We’ve also made some other adjustments due to the final numbers for the General Obligation Bond payment for the new Aquatic Center. We received our final Ad Valorem tax information. The adoption of the existing tax rate will only be an increase of about 1.7% over the Effective Rate. To summarize the highlights of the budget as it now stands:  Total budget is $18.1 million  Tax rate to remain at $0.39083  Proposed increase of $200,000 in sales tax revenue  Proposed increase of 2.7% in Solid Waste Fees  Proposed increase of 10% in Water Rates  Proposed increase of $5 in daily Green Fee Rate  3% Performance-Based salary increase  3 new positions created o One Police Officer o One Parks Employee o One Wellfield Operator  $1.15 million in Capital Improvements  $73,000 in contingencies There will be other opportunities for making minor changes to the budget, but we feel like this is our final budget at this time. City of Canyon 2016-2017 PERSONNEL COSTS SUPPLIES CONTRACTUAL SERVICES CAPITAL OUTLAY TOTAL BUDGET GENERAL FUND PROPOSED CURRENT PROPOSED CURRENT PROPOSED CURRENT PROPOSED CURRENT PROPOSED CURRENT 1-200 POLICE DEPARTMENT 2,043,536 2,028,912 111,250 122,050 94,700 115,700 79,000 87,500 2,328,486 2,354,162 1-205 MUNICIPAL COURT 97,392 500 26,350 0 124,242 1-210 CITY MANAGER 533,595 493,958 4,900 6,400 37,150 37,150 0 0 575,645 537,508 1-215 MAYOR & COMMISSION 1,600 1,600 3,700 4,100 170,800 170,800 0 0 176,100 176,500 1-220 MAINSTREET PROGRAM 187,990 188,119 11,100 11,450 22,400 22,200 0 0 221,490 221,769 1-300 FIRE DEPARTMENT 422,051 409,483 74,750 71,750 298,300 255,900 30,000 17,000 825,101 754,133 1-401 STREET DEPARTMENT 377,410 367,297 87,600 94,100 687,100 603,100 33,600 113,600 1,185,710 1,178,097 1-402 PARKS & RECREATION 448,898 388,262 189,000 192,000 168,500 138,000 150,350 152,000 956,748 870,262 1-403 POOL 167,597 41,809 126,500 33,500 65,600 20,200 381,737 0 741,434 95,509 1-404 LIBRARY 262,717 292,094 25,150 24,573 131,700 114,150 0 0 419,567 430,817 1-405 COMMUNITY CENTER 175,752 45,639 14,200 10,200 38,500 38,000 0 0 228,452 93,839 1-408 TAX SERVICE 35,745 36,500 35,745 36,500 1-412 CODE ENFORCEMENT 345,972 319,008 14,700 17,000 51,200 51,100 12,888 12,888 424,760 399,996 1-413 CIVIC COMPLEX 0 41,483 6,000 5,600 151,500 172,500 0 0 157,500 219,583 1-415 SOLID WASTE RES. 361,136 361,584 104,300 97,650 88,100 78,600 40,000 40,000 593,536 577,834 1-417 RANDALL CO. COMM. 167,294 163,642 167,294 163,642 1-420 SOLID WASTE COMM. 169,956 167,231 44,700 51,700 13,400 14,100 20,000 20,000 248,056 253,031 1-424 VECTOR 19,000 24,000 2,200 2,200 0 0 21,200 26,200 1-425 LANDFILL 0 0 300,000 300,000 0 0 300,000 300,000 1-426 SUMMER YOUTH 5,000 5,000 5,000 5,000 1-430 CONTINGENCY FUND 0 0 3,000 46,844 1-550 BOND DEBT PAYMENTS 0 0 0 0 TOTAL GENERAL FUND $5,595,601 $5,146,478 $837,350 $766,073 $2,555,539 $2,338,842 $747,575 $442,988 $9,739,065 $8,741,225 WATER WORKS & SEWER SYSTEM 2-500 UTILITY BILLING 305,313 295,807 25,550 7,450 73,500 72,500 0 0 404,363 375,757 2-501 WATER PRODUCTION 337,787 269,925 42,750 54,550 1,259,800 947,850 13,000 6,440 1,653,337 1,278,765 2-502 WATER DISTRIBUTION 312,288 307,165 152,800 141,450 109,100 103,100 311,800 333,360 885,988 885,075 2-505 FINANCE ADM. 116,077 36,825 2,000 4,000 110,800 110,800 0 0 228,877 151,625 2-508 PUBLIC WORKS 177,804 173,624 9,900 8,900 63,600 41,800 7,350 7,350 258,654 231,674 2-511 WASTEWATER COLLECTION 66,165 64,816 25,050 23,650 76,900 50,400 655,000 600,000 823,115 738,866 2-512 WASTEWATER TREATMENT 206,132 203,200 25,600 31,550 89,350 91,050 40,600 105,600 361,682 431,400 2-525 COMPUTER SERVICES 9,500 9,500 30,250 82,750 0 0 39,750 92,250 2-530 CONTINGENCY FUND 73,153 46,844 67,153 46,844 2-550 BOND DEBT & TRANSFERS 2,444,582 2,522,464 2,444,582 2,522,464 TOTAL WW/SS $1,521,565 $1,351,361 $293,150 $281,050 $4,331,035 $4,069,558 $1,027,750 $1,052,750 $7,167,500 $6,754,719 PALO DURO GOLF COURSE 3-700 GOLF COURSE $526,647 $521,239 $200,250 $201,800 $348,250 $361,415 $134,100 $68,100 $1,209,247 $1,152,554 CONTINGENCY FUND $3,000 $1,212,247 TOTAL OF ALL FUNDS $7,643,812 $7,019,078 $1,330,750 $1,248,923 $7,234,824 $6,769,815 $1,909,425 $1,563,838 $18,118,811 $16,648,498 PERCENTAGE OF BUDGET 42.187% 42.160% 7.345% 7.502% 39.930% 40.663% 10.538% 9.393% GF REVENUE $9,739,064 WW/SS REVENU $7,167,500 GOLF REVENU $1,212,247 TOTAL REVENUES $18,118,811 GF EXPENSES $9,739,065 WW/SS EXPENS $7,167,500 GOLF EXPENS $1,212,247 TOTAL EXPENSES $18,118,811 ($0) $0 ($0) ($0) INCREASE OVER LAST YEARS BUDGET 11.415% 6.111% 8.832%  City of Canyon 2016 ‐ 2017 General Fund Revenue Comparison of Proposed and Budgeted Figures Account Name Acct. # Budgeted Proposed % +/‐ Actual Amt Amt as of % of Current Current Budget 09/30/2015 05/31/2016 Budget Animal Fines 1‐1702 $100 $100 0% $ ‐ $ ‐ 0% Arrest & Special Fees 1‐1704 $2,000 $5,000 150% $ 19,644 $ 4,563 228% Ballpark Fees 1‐1708 $22,000 $22,000 0% $ 17,215 $ 22,853 104% Pavilion Fees 1‐1710 $4,500 $4,500 0% $ 3,833 $ 2,530 56% Building Permits 1‐1712 $60,000 $60,000 0% $ 74,412 $ 125,510 209% CEDC Reimbursement 1‐1714 $132,798 $135,987 2% $ 133,408 $ 85,380 64% CISD Liason Co‐Op 1‐1720 $85,085 $90,368 6% $ 82,733 $ 63,813 75% Community Center 1‐1724 $15,000 $18,000 20% $ 14,657 $ 11,698 78% Electrical Permits 1‐1732 $6,000 $6,000 0% $ 7,780 $ 5,440 91% Franchise Tax 1‐1740 $690,000 $740,000 7% $ 678,725 $ 485,122 70% GF Interest 1‐1760 $3,500 $5,000 43% $ 3,056 $ 3,384 97% Library Fines 1‐1768 $7,000 $7,000 0% $ 8,729 $ 4,031 58% Code Enf. Licenses 1‐1776 $7,000 $8,000 14% $ 10,607 $ 7,000 100% Mechanical Permits 1‐1784 $7,000 $8,000 14% $ 10,080 $ 6,640 95% Mixed Beverage Tax 1‐1788 $11,000 $11,000 0% $ 10,349 $ 5,470 50% Mowing Service 1‐1792 $5,000 $5,000 0% $ 7,488 $ 1,850 37% Court Fines 1‐1796 $320,000 $275,000 ‐14% $ 246,074 $ 196,013 61% Other Income 1‐1800 $40,000 $30,000 ‐25% $ 18,776 $ 7,653 19% Pool Admissions 1‐1812 $27,000 $399,000 1378% $ 28,088 $ 5,862 22% Pool Concession 1‐1816 $18,500 $25,000 35% $ 15,127 $ 749 4% Fire Contracts 1‐1820 $239,416 $237,363 ‐1% $ 326,181 $ 201,722 84% Randall Co. Library Fund 1‐1824 $50,000 $50,000 0% $ 50,000 $ 37,500 75% Commercial Solid Waste 1‐1832 $348,500 $367,000 5% $ 359,866 $ 248,115 71% Penalties‐Refuse 1‐1834 $18,000 $19,000 6% $ 20,085 $ 14,769 82% Residential Solid Waste 1‐1838 $1,115,400 $1,202,650 8% $ 1,213,190 $ 797,879 72% Sales Tax 1‐1846 $1,900,000 $2,100,000 11% $ 198,744 $ 1,437,443 76% Vector Control 1‐1854 $37,000 $40,000 8% $ 41,194 $ 13,710 37% Vital Statistics 1‐1858 $10,000 $10,000 0% $ 8,514 $ 6,198 62% Transfer from Utility 1‐1860 $1,065,334 $999,859 ‐6% $ 648,656 $ ‐ 0% Penalties‐Taxes 1‐1870 $12,000 $12,000 0% $ 11,285 $ 1,564 13% In Lieu of Taxes 1‐1880 $1,500 $1,500 0% $ 2,058 $ 1,500 100% AdValorem Taxes 1‐1910 $2,340,000 $2,463,000 5% $ 2,249,636 $ 2,272,500 97% Pool Interest & Sink Fund $381,737 Transfer from Fund Balance $110,000 $0 GF Totals $8,710,633 $9,739,064 12% $ 6,520,190 $ 6,078,461 Acct.code 2‐2865 2016 ‐ 2017 Acct. Name Water Sales Fiscal Amount % Chg. Year Collected Prev. Yr ============= ====================== =============== 2011 $4,121,756 #REF! 2012 $3,930,793 ‐4.63 2013 $3,830,998 ‐2.54 2014 $4,129,308 7.79 2015 $3,806,527 ‐7.82 5 year avg. $3,963,876 Current budget amount $4,504,500 RECEIVED YTD A May 31, 2016 $2,610,168 Year end projection $3,915,252 Revenue Projection ‐ Randy $0 Revenue Projection ‐ Chris $4,095,000 Revenue amount used in budget $4,504,500 Includes a 10% water rate increase  CITY OF CANYON DETAILED BUDGET 2016-2017 1-403 Swimming Pool ACTUAL BUDGETED PROPOSED 2014-15 2015-16 2016-17 1201 TEMPORARY SALARIES $49,851 $37,944 $149,888 1400 SOCIAL SECURITY $3,371 $2,903 $11,466 1607 WORKERS COMPENSATION $960 $962 $6,243 1000 SUBTOTAL $54,182 $41,809 $167,597 2202 CHEMICAL SUPPLIES $2,558 $5,500 $21,000 2203 CLEANING SUPPLIES $193 $1,000 $1,500 2212 WEARING APPAREL $3,076 $3,500 $18,000 2215 OTHER OPERATING SUPPLIES $4,676 $7,000 $10,000 2216 POOL CONCESSIONS $9,364 $12,000 $75,000 2313 PAINTS, PAINTING SUPPLIES $4,943 $4,500 $1,000 2000 SUBTOTAL $24,810 $33,500 $126,500 3201 TELEPHONE $912 $800 $1,000 3408 PROPERTY INSURANCE $529 $900 $14,600 3501 GAS $259 $3,500 $19,000 3502 ELECTRICITY $2,498 $3,000 $19,000 3601 R & M BUILDING $1,638 $2,500 $1,000 3603 R & M PLANT EQUIPMENT $2,142 $2,500 $1,000 3610 R & M OTHER $1,951 $4,000 $4,000 3917 OTHER CONTRACTUAL $40,293 $3,000 $6,000 3000 SUBTOTAL $50,222 $20,200 $65,600 4304 FUNITURE & FIXTURES $0 $0 $0 4512 OTHER IMPROVEMENTS $0 $0 $0 GO Bond Payment $381,737 4000 SUBTOTAL $0 $0 $381,737 TOTAL $129,214 $95,509 $741,434 32  CITY OF CANYON DETAILED BUDGET 2016-2017 2-501 WATER PRODUCTION ACTUAL BUDGETED PROPOSED 2014-15 2015-16 2016-17 1101 REGULAR SALARIES $172,561 $175,689 $223,700 1201 TEMPORARY SALARIES $2,124 $17,688 $17,688 1400 SOCIAL SECURITY $12,856 $13,440 $17,113 1500 RETIREMENT $30,717 $30,131 $37,090 1600 HOSPITALIZATION $24,296 $26,702 $34,373 1607 WORKERS COMPENSATION $2,225 $5,843 $7,294 1800 LONGEVITY $624 $432 $528 1000 SUBTOTAL $245,403 $269,925 $337,787 2101 OFFICE SUPPLIES $277 $500 $0 2202 CHEMICAL SUPPLIES $4,421 $5,500 $5,000 2203 CLEANING SUPPLIES $101 $250 $250 2205 FOOD $94 $200 $200 2212 WEARING APPAREL $998 $1,800 $2,300 2214 MOTOR VEHICLE FUEL $12,028 $12,000 $10,000 2215 OTHER OPERATING SUPPLIES $3,288 $6,000 $4,000 2219 SAFETY EQUIPMENT $836 $800 $1,000 2320 AUTO SUPPLIES $264 $7,500 $1,500 2360 WATER MAINS & VALVES $20,472 $1,000 $1,000 2364 PLANT MAINTENANCE $8,839 $16,000 $16,000 2401 MINOR EQUIPMENT $5,068 $3,000 $1,500 2000 SUBTOTAL $56,686 $54,550 $42,750 3201 TELEPHONE $1,195 $2,500 $2,500 3220 TRAVEL EXPENSE $10 $750 $500 3408 PROPERTY INSURANCE $2,729 $3,000 $3,000 3450 REQUIRED PERMITS & COSTS $9,962 $10,000 $13,000 3502 ELECTRICITY $141,925 $150,000 $150,000 3503 WATER $1,304,827 $725,000 $1,045,700 3601 R & M BUILDING $643 $1,500 $1,500 3603 R & M PLANT EQUIP $3,394 $20,000 $20,000 3605 R & M VEHICLE $1,925 $1,500 $1,500 3611 R & M RADIO $0 $100 $100 3901 DUES, MEMBERSHIP, TUITION $897 $1,500 $2,000 3917 OTHER CONTRACTUAL $170,145 $24,000 $15,000 3930 WATER SAMPLING \ TESTING $2,359 $8,000 $5,000 3000 SUBTOTAL $1,640,011 $947,850 $1,259,800 4307 MOTOR VEHICLE $6,440 $6,440 $13,000 4320 OTHER EQUIPMENT $0 $0 $0 4325 NEW WELL $0 $0 $0 4512 OTHER IMPROVEMENTS $0 $0 $0 4000 SUBTOTAL $0 $6,440 $13,000 TOTAL $1,942,100 $1,278,765 $1,653,337 66  City of Canyon 2016 ‐ 2017 Water Works / Sewer System Revenue Comparison of Proposed and Budgeted Figures Account Name Acct. # Budgeted Proposed % +/‐ Actual Amt Amt as of % of Current Current Budget 09/30/2015 05/31/2016 Budget WW/SS Interest 2‐2800 $15,000 $10,000 ‐33% $ 4,829 $ 2,814 19% Bulkwater 2‐2810 $30,000 $30,000 0% $ 31,508 $ 20,764 69% Penalties W&S 2‐2815 $60,000 $70,000 17% $ 71,305 $ 54,913 92% Plumbing Inspection 2‐2825 $12,000 $12,000 0% $ 14,470 $ 10,440 87% Plumbing Registration 2‐2828 $500 $500 0% $ 610 $ 245 49% Water Taps 2‐2835 $30,000 $30,000 0% $ 57,950 $ 33,935 113% Water Sales 2‐2865 $4,095,000 $4,504,500 10% $ 3,806,527 $ 2,610,142 64% Sewer Receipts 2‐2875 $2,420,000 $2,450,000 1% $ 2,007,158 $ 1,500,027 62% WW/SS Other Income 2‐2880 $1,000 $1,000 0% $ ‐ $ 3,763 376% Reconnection Fee 2‐2890 $18,000 $20,000 11% $ 22,223 $ 17,433 97% Lease Income 2‐2897 $54,000 $39,500 ‐27% $ 54,002 $ 54,003 100% WW/SS Tot $6,735,500 $7,167,500 6% $ 6,070,582 $ 4,308,479 REGARDING ITEM 10 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: August 15, 2016 Re: Conduct Public Hearing on Budget as Per City Charter. As per the City Charter, we are required to conduct one Public Hearing on the Proposed Budget. This is separate from the Public Hearing on the Proposed Tax Rate. Tonight we need to conduct a Public Hearing on the Proposed Budget. City of Canyon REGARDING ITEM 11 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: August 8, 2016 Re: Conduct First Public Hearing on Proposed Tax Rate for Fiscal Year 2016- 2017 Pursuant to the Texas Truth in Taxation Laws, we must hold two public hearings if we are adopting a tax rate higher than the effective rate. After updating our proposed budget, we are anticipating increasing the effective tax rate of $.38419 by 1.7% to $.39083 per $100 valuation. Tonight is the first of two required public hearings. No action is required at this time. City of Canyon