City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 12th day of September 2016, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of August 22, 2016. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Bids Received for Family Aquatic Center. 7. Consider and Take Appropriate Action TMLIRP Election for Board of Trustees. 8. Consider and Take Appropriate Action on Bids Received for the Culvert Replacement at Palo Duro Creek Golf Course. 9. Consider and Take Appropriate Action on Ordinance No. 1038, Approving a Budget for the City of Canyon for Fiscal year October 1, 2016 through September 30, 2017. 10. Consider and Take Appropriate Action on Ordinance No. 1039, Setting the Tax Rate and Tax Levy for the Year 2016. 11. Consider and Take Appropriate Action on Ordinance No. 1040, Repealing Ordinance No. 1027, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Water Service. 12. Consider and Take Appropriate Action on Ordinance No. 1041, Repealing Ordinance No. 1013, Amending Chapter 50 of the Garbage and Trash Code of the City of Canyon, Texas, Subsection 50-18, by Increasing Rates for Trash Disposal. 13. Consider and Take Appropriate Action on Proposed CEDC Budget for 2016-2017 with Financial Update. 14. Executive Session Pursuant to Texas Government Code §551.074, Personnel Matters (City Manager) §551.071 Consultation with Attorney, §551.072 Deliberation Real Property. 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. 16. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 9th day of September 2016. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting August 22, 2016 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance. Mayor Pro-Tem Gary Hinders, Commissioners David Logan, Justin Richardson and Joseph Shehan. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, Assistant City Manager for Special Projects Jon Behrens, Chief of Police Dale Davis, Public Works Director Dan Reese, Librarian Sandra Munger, Parks and Recreation Director Brian Noel, Business and Community Development Director Evelyn Ecker, Director of Code Enforcement Danny Cornelius, Fire Chief Mike Webb and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:39 p.m. Item 2. Invocation. Mayor Alexander gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Assistant City Manager for Special Projects Jon Behrens. Item 4. Approval of Minutes of the Meeting of August 15, 2016. Commissioner Richardson moved, duly seconded by Commissioner Shehan, to approve the minutes of August 15, 2016 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from In Interested Citizens. No comment was made. Item 6. Consider and Take Appropriate Action on Recommendations from Staff Regarding Possible Goal-setting Resulting from Public Meetings and Surveys. Assistant City Manager for Special Project Jon Behrens presented the Commissioners with a list of Commission Goals, Objectives, FY 2017 Goals, and a proposed schedule of completion for the FY 2017 Goals as directed by the Commission. Mr. Behrens said if the proposed schedule was acceptable then staff could move forward with the development of action plans for each goal. During discussion, commissioners requested that quarterly updates on projects be presented during commission meetings. Commissioner Shehan stated he thought there needed to be public input involved. Commissioners directed staff to make a couple of minor changes to the proposed schedule. City Commission Meeting August 22, 2016 Page 2 of 3 Item 7. Consider and Take Appropriate Action on Bids Received for the Family Aquatic Center. Consideration of bids for the Family Aquatic Center were put aside due to bids still being evaluated. Commissioners were informed that the bids were high, and staff was working with the consultant and the low bidder to see what could be done to get the project within budget. Item 8. Budget Work Session. City Manager Randy Criswell gave a brief recap of the last Budget Work Session held August 22, 2016. Mr. Criswell said adjustment was made according to the clarification of Commissioner Logan’s intent for suggesting a 4% water rate increase instead of the proposed 3%. Mr. Criswell said no other changes had been made. Item 9. Conduct Second Public Hearing on Proposed Tax Rate for Fiscal year 2016-2017. . Assistant City Manager Chris Sharp stated pursuant to the Texas Truth in Taxation Laws, it is required two public hearings must be held on the tax rate if it was higher than the effective rate. Mr. Sharp said after updating the proposed budget, the effective tax rate would be an anticipated increase of $.38419 by 1.7% to $.39083 per $100 valuation. Mayor Alexander opened the public hearing. There being no comment, Mayor Alexander closed the public hearing. No action required. Item 10. Executive Session Pursuant to Texas Government Code §551.074, Personnel Matters (City Engineer, Municipal Court Judge, City Attorney, and City Manager). Mayor Alexander indicated the Commission would adjourn into executive session at 6:18 pm. Item 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session, the following action was taken. Commissioner Shehan moved, duly seconded by Mayor Pro-Tem Hinders to renew the contract with Brandt Engineering as presented and authorize the City Manager to sign said contract. Motion carried unanimously. Commissioner Logan moved, duly seconded by Mayor Alexander to continue the contract with City Attorney Chuck Hester and increase his monthly compensation from $7,000 to $7,500 a month. Motion carried unanimously. Commissioner Richardson moved, duly seconded by Mayor Pro-Tem Hinders to increase the monthly compensation of the Municipal Court Judge Bob Splawn from $1650 per month to $1850 per month. Motion carried unanimously. Item 12. Adjournment City Commission Meeting August 22, 2016 Page 3 of 3 There being no further business, Mayor Pro-Tem Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Randy Criswell, City Manager From: Jon Behrens, Assistant to the City Manager Date: September 6, 2016 Re: Consider and Take Appropriate Action on Bids Received for Family Aquatic Facility. On Thursday, August 11, 2017, at 2 pm, the City of Canyon held a bid opening for the Canyon Aquatic Facility. Seven bids were submitted at that time. The following is a list of bids that were received: Base Bid AA#1 Total Bid 1. Fain Group Inc. $7,685,767.00 $203,650.00 $7,889,417.00 2. Wiley-Hicks $6,626,800.00 $153,200.00 $6,780,000.00 3. Plains Builders $7,045,000.00 $222,000.00 $7,267,000.00 4. JC Commercial $6,037,777.00 $172,000.00 $6,209,777.00 5. Western Builders $6,579,988.00 $163,043.00 $6,743,031.00 6. Lyness Construction $8,351,200.00 $245,000.00 $8,596,200.00 7. A&S $7,140,631.00 $0.00 $7,140,631.00 Add Alternate #1 is an extension to the proposed facility parking lot. All bids received were higher than anticipated by Kimley-Horn. Interestingly, since our bids were opened, they have advised us that other projects they are working on and seeing elsewhere are coming in over budget as well. As you know, we have asked the Kimley-Horn staff to evaluate the project design and look for possible cost savings in an attempt to bring the construction cost down. The spreadsheet included with this memo provides you with a complete breakdown of the project’s total cost and the items that the staff has determined could be value engineered out of the project. Staff and Kimley-Horn have spent literally hours going over the project looking for cost-cutting measures, and working with the low bidder to discuss ideas. The staff and Kimley-Horn have attempted to avoid removing any of the “fun” out of the facility. With an anticipated attendance of 50,000 and a budget which should allow it to break even financially or possibly post a net income, this facility will be a source of great enjoyment for the citizens of Canyon for many years. In the attached spreadsheet, the play structure has not been value engineered out of the project. It could be, if necessary, to reach the budget of $6 million; however, it is not staff’s recommendation that this item be eliminated from the project. This structure is typically the centerpiece of the waterpark space for younger attendees, and we believe this was a key item that was approved by the voters. City of Canyon  AGENDA We need to award this bid tonight, or we run the risk of having to rebid the entire project. The process would be to award the project for the base bid to the low bidder. Once the bid is awarded, then we can begin negotiating the deductive Change Order(s) that we have discussed with the contractor to attempt to get the project within $250,000 or less of the budgeted amount. Those Change Orders will ultimately need to be approved by the City Commission. We will also pursue other sources of funding, specifically a request to the Amarillo Area Foundation and a request to the CEDC for a much smaller amount than the $2 million that was requested previously and wasn’t doable. We have no promises from either of those sources, but we will ask. When you award this bid tonight, you will be committing that if we cannot close the budget gap entirely, then you will remain committed to the project by dedicating from our fund balance to meet the deficit. Right now, we believe the worst-case scenario for that would be in the $250,000 range. It is staff’s recommendation that the low bidder, JC Commercial, Inc. of Lewisville, Texas, be awarded the bid for $6,037,777, and staff be authorized to begin negotiating deductive Change Orders to bring the project to the lowest reasonable cost. City of Canyon Canyon Aquatics Facility Total Cost 09/06/2016 JC Construction Bid 08/11/2016 6,037,777 172,000 AA Parking excluded from project Kimley Horn Design/Cons Man 500,000 Furnishings (Not to exceed) 125,000 POS system, operational furniture, supplies, equipment Total Cost 6,662,777 Value Engineering Total Cost 6,662,777 Feaux Stone Planters/Walls JC ‐75,000 Entry Canopy & Decorative Signage JC ‐97,920 Substitute Coolbrealla manufacture JC ‐5,000 Pest Control JC ‐1,200 Irrigation JC ‐24,000 Parks Dept. Installation ‐ FY'17 Budget Landscaping JC ‐44,014 Parks Dept. Installation ‐ FY'17 Budget Feaux Stone Pool Edge JC ‐46,000 Electrical Package Changes JC ‐46,000 Parking lot ‐ concrete to asphalt JC ‐63,000 Reduction in lockers Need actual deduct from JC ‐25,000 Items Not Needed Need actual deduct from JC We will purchase Need actual deduct from JC 6,235,643 Other Possible Funding Souces Canyon CEDC TBD Amarillo Area Foundation TBD Parks Dept. '16 Budget 30,000 Capture from FY'16 Budget Parks Dept.'17 Budget 30,000 FY'17 Parks Budget 1/3 funding Hunsley Park RR project Parks Dept.'17 Budget 25,000 FY'17 Parks Budget General playground equip. replacement Deductions Not Recommended Play Structure 120,000 REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: September 12, 2016 Re: Consider and Take Appropriate Action on Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board of Trustees Election We have received our ballot for TMLIRP Board of Trustees election. As you know, the TMLIRP provides us with property, liability, workers’ comp, and various other types of insurance coverages. It is time to vote for the positions coming open on the Board of Trustees. As a member of the Board, I have the privilege to work with these folks, and can provide some insight into this election. I would recommend that you cast Canyon’s votes for the incumbents. Each of them are experienced, and play a valuable role in the board. I would recommend the following: Place 6: Mary Gauer Place 7: C.J. Wax Place 8: Larry Melton Place 9: Andres Garza City of Canyon REGARDING ITEM 8 AGENDA To: Randy Criswell, City Manager From: Dan Reese, Public Works Director Date: September 1, 2016 Re: Consider and Take Appropriate Action on Bids Received for the Culvert Replacement at Palo Duro Creek Golf Course. This project is intended to replace the failing culvert in the dam on Palo Duro Creek, adjacent to the second hole at the golf course. The existing culvert was poorly designed and constructed and complete failure of the culvert and possibly the dam, is imminent. It has needed attention for several years. Bids were received and opened on Thursday, August 18, 2016. We received four bids that ranged in amounts from approximately $ 54,000.00 to $ 176,000.00. The budget the project was $ 60,000.00. The low bid was submitted by Scott Wampler Construction in the amount of $ 53,884.00. In order to minimize disruption of play at the golf course, the construction time was specified in the bid, being January 2, 2016 to February 28, 2017. The Engineer has submitted a recommendation letter and bid tabulation sheet, which is attached. The public works department concurs with the Engineer in recommending that the bid of Scott Wampler Construction of Canyon be awarded for this project in the amount of $ 53,884.00. City of Canyon BID TABULATION SHEET CULVERT REPLACEMENT PALO DURO GOLF COURSE CANYON, TX August 18, 2016 Thursday 2:00 PM Item Base Bid Item Scott Wampler Construction MH Civil Constructors West Texas Utilites L.A. Fuller and Sons Number Items Description Est. Quantity Unit Unit Price Ext. Amount Unit Price Ext. Amount Unit Price Ext. Amount Unit Price Ext. Amount 1 Mobilization/Demobilization 1 LS $ 4,500.00 $ 4,500.00 $ 1,956.00 $ 1,956.00 $ 4,876.00 $ 4,876.00 $ 7,807.00 $ 7,807.00 2 Demolition 1 LS $ 14,500.00 $ 14,500.00 $ 11,822.00 $ 11,822.00 $ 10,880.00 $ 10,880.00 $ 125,798.00 $ 125,798.00 3 5-inch Concrete Pavement 920 SF $ 5.20 $ 4,784.00 $ 7.10 $ 6,532.00 $ 6.25 $ 5,750.00 $ 8.10 $ 7,452.00 4 Culvert 1 LS $ 27,200.00 $ 27,200.00 $ 33,398.00 $ 33,398.00 $ 68,469.00 $ 68,469.00 $ 27,163.00 $ 27,163.00 5 Trench Safety System 40 LF $ 10.00 $ 400.00 $ 3.70 $ 148.00 $ 36.00 $ 1,440.00 $ 14.10 $ 564.00 6 Erosion Controls 1 LS $ 2,500.00 $ 2,500.00 $ 1,655.00 $ 1,655.00 $ 4,600.00 $ 4,600.00 $ 7,268.00 $ 7,268.00 Total $ 53,884.00 $ 55,511.00 $ 96,015.00 $ 176,052.00 REGARDING ITEM 9 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: September 6, 2016 Re: Consider and Take Appropriate Action on Ordinance No. 1038, Approving a Budget for the City of Canyon for Fiscal Year October 1, 2016 through September 30, 2017 Pursuant to the Texas Local Government Code, the City must adopt a budget for the 2016 – 2017 Fiscal Year. The Budget has been finalized and Ordinance No. 1038 will officially adopt the budget. Summary of Budget The total budget for 2016-2017 is $17,873,111. This includes capital purchases of a little over $1.1 million. Three employees will be added, one in the Parks Departments, one new Police Officer, and one new position in the Water Department. The tax rate will remain the same at $.39083 which is a 1.7% increase over the effective tax rate. New this year will be a $.0724 addition to our Ad Valorem Taxes to pay our debt services for the new Family Aquatic Center. Combined tax rate will be $.46503. Trash rates will be increase 2.7% for both residential and commercial users. Water rates will increase 4% across the board. Green Fees will increase by $5 a round. New equipment purchases out of the Capital Equipment Fund will be $290,000. This includes 2 new Police Interceptors, a new pickup for the Fire Department, a tractor and pickup for the Parks Department, and a pickup and potholer for the Water Department. It is staff’s recommendation that the Commission approve Ordinance No. 1038 adopting the 2016-2017 fiscal year budget. City of Canyon  ORDINANCE NO. 1038 AN ORDINANCE ADOPTING AND APPROVING A BUDGET FOR THE CITY OF CANYON, TEXAS, FOR THE FISCAL YEAR OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 WHEREAS, heretofore a budget for the fiscal year October 1, 2016, through September 30, 2017, has been prepared by Randy Criswell, as Budget Officer, for the City of Canyon, Texas; and WHEREAS, said budget has been presented by the City Manager in accordance with the City Charter; and WHEREAS, FURTHER, after full and final consideration, the public hearing has been held of said budget, and it is the consensus of opinion that the budget, as filed, should be approved. The financial condition and comparative expenditures as filed have been duly considered. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, that the City Commission of the City of Canyon ratify, adopt and approve the budget as filed and amended for the fiscal year October 1, 2016 through September 30, 2017. PASSED AND APPROVED by a majority of the City Commission at a regular meeting in the Commission Chambers of the Civic Complex on the 12th day of September, 2016. QUINN ALEXANDER, MAYOR ATTEST: _ ______ _ GRETCHEN MERCER, CITY CLERK REGARDING ITEM 10 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: September 6, 2016 Re: Consider and Take Appropriate Action on Ordinance No. 1039, Setting the Tax Rate and Tax Levy for the Year 2016 Ordinance No. 1039 has been prepared for adoption. This Ordinance will adopt an Ad Valorem tax rate of $0.46503/hundred dollars valuation. Of that amount, $.39083 is for maintenance and operation (M&O) and $.0742 is for our Interest and sinking fund. For the M&O, this is an increase of 0% over the current tax rate, which is an increase of 1.7% over the effective tax rate. There must be specific language used for adoption of the new tax rate. The motion needs to say: “I move that Ordinance No. 1039 be adopted, and that the property tax rate be increased by the adoption of a tax rate of $0.46503, which consists of $0.39083 for M&O, which is effectively a 1.7% increase in the tax rate, and establishes an interest and sinking fund rate of $.0742.” City of Canyon  ORDINANCE NO. 1039 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, SETTING THE AD VALOREM TAX RATE OF THE CITY OF CANYON, FOR THE YEAR 2016 AT A RATE OF $0.46503 PER ONE HUNDRED DOLLARS ($100.00) VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF CANYON SPECIFYING SEPARATE COMPONENTS OF SUCH RATE FOR OPERATIONS AND MAINTENANCE AND FOR DEBT SERVICE; LEVYING AN AD VALOREM TAX FOR THE YEAR 2016; ESTABLISHING AN EFFECTIVE DATE; PROVIDING FOR COLLECTION AND ORDAINING OTHER RELATED MATTERS; REPEALING CONFLICTING ORDINANCES. WHEREAS, the appraisal roll of the City of Canyon, Texas (the City) for 2016 has been prepared and certified by the Potter Randall Appraisal District and submitted to the City’s tax assessor/collector; and WHEREAS, the City’s tax assessor/collector has submitted the appraisal roll for the City showing $920,774,623 total appraised, assessed and taxable value of all property and the total taxable value of new property to the City; and WHEREAS, following notice and hearing in accordance with applicable legal requirements and based upon said appraisal roll, the City Commission has determined a tax rate to be levied for 2016 sufficient to provide the tax revenues required by the City; WHEREAS, this tax rate will raise more taxes for maintenance and operations than last year’s tax rate; WHEREAS, the tax rate will effectively be raised by 1.7% and rate will raise taxes for maintenance and operations on a $135,652 home by approximately $9.01. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: Section 1. That an ad valorem tax rate of $0.46503 per one hundred dollars ($100.00) assessed valuation is hereby adopted for the 2016 calendar year, such rate consisting of the following specified components: a) For maintenance and operations, $0.39083 per one hundred dollars ($100.00) assessed valuation. b) For payment of principal and interest on bonds, $.0742 per one hundred dollars ($100.00) assessed valuation. Section 2. That an ad valorem tax for the 2016 calendar year in the amount established by the rate hereinabove provided is hereby levied and assessed on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Canyon, Texas, and not otherwise exempt under the Constitution and laws of the State of Texas.  Section 3. That the Randall County tax assessor-collector is hereby authorized to assess and collect the taxes of the City of Canyon, Texas, employing the above tax rate. Section 4. That all ordinances and parts of ordinances in conflict with this ordinance be and the same are hereby repealed to the extent of said conflict. Section 5. That this ordinance shall be effective October 1, 2016. Those Members Present Were: 1. Mayor Quinn Alexander 4. Commissioner Joe Shehan 2. Mayor Pro-Tem Gary Hinders 5. Commissioner Justin Richardson 3. Commissioner David Logan Those Members Voting For: 1. 4. 2. 5. 3. Those Members Voting Against: 1. 4. 2. 5. 3. Those Members Present, but Not Voting: 1. n/a 4. 2. 5. 3. Those Members Absent: 1. n/a 4. 2. 5. 3. PASSED AND APPROVED this 12th day of September, 2016. CITY OF CANYON, TEXAS ________________________________ Quinn Alexander, Mayor ATTEST: _________________________________ Gretchen Mercer, City Clerk REGARDING ITEM 11 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: August 25, 2015 Re: Consider and Take Appropriate Action on Ordinance No. 1040 Repealing Ordinance No. 1027, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Water Service As discussed during the budget work sessions, the City of Amarillo is increasing the water rates they charge us by 5%. Currently, about 1/3 of the water we use comes from Amarillo. In order to offset the cost of the increase, and in order to meet the demands of increased cost to produce water, we need to increase our water rates by 4% across the board. Ordinance No. 1040 adopts the new rate. A copy of Ordinance No. 1027 is also included for your comparison. It is staff’s recommendation that the Commission approve Ordinance No. 1040 and adopt the new water rate. City of Canyon  ORDINANCE NO. 1040 AN ORDINANCE REPEALING ORDINANCE NO. 1027 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-21, BY INCREASING RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore adopted a Water and Sewer Code providing fees to be charged for water service, and the City Commission has determined that the rates established by Ordinance No. 1027 should be amended, increasing the rates for water service in order that such service shall be self-supporting in operation and provide funds for required maintenance and expansion. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS THAT: Section 1: That the Water and Sewer Code of the City of Canyon, Texas, Chapter 51, Section 51-21, is hereby amended to read as follows: 51-21. Rates established - For Water (A) Unless otherwise provided in this Article, the water rates per month to be charged and collected by the City from all customers obtaining service from the water system shall be fixed as set forth below: Base + 2,000 gallons $27.46 minimum 2,001 - 8,000 gallons $4.57 per thousand 8,001 – 20,000 gallons $5.97 per thousand 20,001 – 35,000 gallons $6.13 per thousand 35,001 – 50,000 gallons $6.28 per thousand Over 50,000 gallons $6.69 per thousand (B) Bulk Water. Unless otherwise provided in this chapter, the purchase of bulk water shall be charged and collected by the City from customers purchasing bulk water and fixes the rate set forth below: $7.15 per 1,000 gallons Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2016. PASSED AND ADOPTED this 12th day of September, 2016. Quinn Alexander, Mayor ATTEST: Gretchen Mercer, City Clerk  ORDINANCE NO.1027 AN ORDINANCE REPEALING ORDINANCE NO. 1012 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-21, BY INCREASING RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore adopted a Water and Sewer Code providing fees to be charged for water service, and the City Commission has determined that the rates established by Ordinance No. 1012 should be amended, increasing the rates for water service in order that such service shall be self-supporting in operation and provide funds for required maintenance and expansion. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS THAT: Section 1: That the Water and Sewer Code of the City of Canyon, Texas, Chapter 51, Section 51-21, is hereby amended to read as follows: 51-21. Rates established - For Water Unless otherwise provided in this Article, the water rates per month to be charged and collected by the City from all customers obtaining service from the water system shall be fixed as set forth below: Base + 2,000 gallons $26.40 minimum 2,001 - 8,000 gallons $4.39 per thousand 8,001 – 20,000 gallons $5.74 per thousand 20,001 – 35,000 gallons $5.89 per thousand 35,001 – 50,000 gallons $6.04 per thousand Over 50,000 gallons $6.43 per thousand Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2015. PASSED AND ADOPTED this 8th day of September, 2015. Quinn Alexander, Mayor ATTEST: Gretchen Mercer, City Clerk REGARDING ITEM 12 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: September 1, 2016 Re: Consider and Take Appropriate Action on Ordinance No. 1041 Repealing Ordinance No. 1013, Amending Chapter 50 of the Garbage and Trash Code of the City of Canyon, Texas, Subsection 50-18, by Increasing Rates for Trash Disposal Service As approved in the 2016-2017 Budget, solid waste rates will increase by 2.7%. This increase will apply to both residential and commercial customers. Residential rates will increase from $18.50 to $19.00/month, and commercial rates will increase proportionally. Ordinance No. 1041 has been prepared to adopt these new rates. A copy of Ordinance No. 1013 is also included for your comparison. It is staff’s recommendation that the Commission approve Ordinance No. 1041 and adopt the new residential and commercial solid waste rates. City of Canyon  ORDINANCE NO. 1041 AN ORDINANCE REPEALING ORDINANCE NO. 1013 OF THE CITY OF CANYON, TEXAS; PERTAINING TO GARBAGE AND TRASH RATES; AMENDING CHAPTER 50, “GARBAGE AND TRASH” OF THE CODE OF ORDINANCES OF THE CITY OF CANYON, TEXAS, BY AMENDING SUBSECTION 50-18 PROVIDING FOR GARBAGE AND TRASH DISPOSAL BY CITY ONLY AND ESTABLISHING RATES THEREFORE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore passed Ordinance No. establishing rates to be charged for garbage and trash collection services provided by the City of Canyon; and the City Commission has determined that such Ordinance shall be repealed; and WHEREAS, the City Commission has determined that Chapter 50, “Garbage and Trash” of the Code of Ordinances of the City of Canyon is hereby amended to that hereafter it shall read as follows: Section 50-18. Disposal by City Only; Rates Established. (a) Only duly authorized agents and/or employees of the City shall remove garbage, trash, rubbish from residential, public, and commercial establishments except as in this article otherwise provided. The monthly rates or charges for garbage and trash disposal services furnished by the City shall be as follows: Type of Service Monthly Charge 1-family residence $19.00 Multi-family residences of 1 to 4 units (per unit) $19.00 Multi-family complexes of 5 or more units (per unit) $16.50 Mobile home parks (per unit) $19.00 Commercial establishments shall be charged $2.90 per cubic yard per weekly pickup with a minimum charge of $19.00; however, if a container is shared with other users, the cost shall be shared equally by all users Example (No. Cubic Yards) Times (No. of Weekly Pickups) Times (4.3 Weeks) Times ($2.90) (Divided by No. Businesses Sharing Dumpsters) Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2016. Ordinance No. 1041 (cont’d) PASSED AND ADOPTED this 12th day of September, 2016. QUINN ALEXANDER, MAYOR ATTEST: Gretchen Mercer, City Clerk 2  ORDINANCE NO. 1013 AN ORDINANCE REPEALING ORDINANCE NO. 945 OF THE CITY OF CANYON, TEXAS; PERTAINING TO GARBAGE AND TRASH RATES; AMENDING CHAPTER 50, “GARBAGE AND TRASH” OF THE CODE OF ORDINANCES OF THE CITY OF CANYON, TEXAS, BY AMENDING SUBSECTION 50-18 PROVIDING FOR GARBAGE AND TRASH DISPOSAL BY CITY ONLY AND ESTABLISHING RATES THEREFORE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore passed Ordinance No. 945 establishing rates to be charged for garbage and trash collection services provided by the City of Canyon; and the City Commission has determined that such Ordinance shall be repealed; and WHEREAS, the City Commission has determined that Chapter 50, “Garbage and Trash” of the Code of Ordinances of the City of Canyon is hereby amended to that hereafter it shall read as follows: Section 50-18. Disposal by City Only; Rates Established. (a) Only duly authorized agents and/or employees of the City shall remove garbage, trash, rubbish from residential, public, and commercial establishments except as in this article otherwise provided. The monthly rates or charges for garbage and trash disposal services furnished by the City shall be as follows: Type of Service Monthly Charge 1-family residence $18.50 Multi-family residences of 1 to 4 units (per unit) $18.50 Multi-family complexes of 5 or more units (per unit) $16.00 Mobile home parks (per unit) $18.50 Commercial establishments shall be charged $2.82 per cubic yard per weekly pickup with a minimum charge of $18.50; however, if a container is shared with other users, the cost shall be shared equally by all users Example (No. Cubic Yards) Times (No. of Weekly Pickups) Times (4.3 Weeks) Times ($2.82) (Divided by No. Businesses Sharing Dumpsters) Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2014. Ordinance No. 1013 (cont’d) PASSED AND ADOPTED this 8th day of September, 2014. QUINN ALEXANDER, MAYOR ATTEST: Gretchen Mercer, City Clerk 2 REGARDING ITEM 13 AGENDA To: Randy Mayor, City Manager From: Evelyn Ecker, Executive Director, CEDC Date: September 1, 2016 Re: Consider and Take Appropriate Action on Proposed CEDC Budget for 2016- 2017 with Financial Update Please find the following documents attached to this memo: the proposed budget for the budget year 2016-2017, Balance Sheet as of August 31, 2016, Type B Sales Tax Revenue history, and the Commitments and Contingencies to date. The sale tax revenue history includes six full years and eight months of 2016. As requested by the commission, I have attached a Commitment Project Pay Out spreadsheet which was developed by Jim Bryan, treasurer for the CEDC. The commitment and contingencies spreadsheet information was used to develop the Project Pay Out report. At the CEDC meeting Thursday, July 7, 2016, the Proposed Budget was approved and the recommendation was made by the board to present the budget to the City Commission for final approval. It is the staff’s recommendation that the CEDC budget for 2016-2017 be approved as presented. City of Canyon CANYON ECONOMIC DEVELOPMENT 2016-2017 Proposed Budget Approved Budget Approved Budget Proposed Budget 2014-2015 2015-2016 2016-2017 REGULAR SALARIES $9,307 $131,322 $143,325 TEMP SALARIES $0 $0 $0 SOCIAL SECURITY $7,115 $0 $0 RETIREMENT $16,462 $0 $0 HOSPITALIZATION $12,561 $0 $0 WORKERS COMPENSATION $249 $0 $0 LONGEVITY $0 $0 $0 SUBTOTAL $45,694 $131,322 $143,325 Based on estimates of 3% merit raise. Final $$$$ in September OFFICE SUPPLIES $2,400 $2,400 $2,000 MAPS & SUBSCRIPTIONS $250 $250 $250 FOOD $1,000 $1,000 $1,000 OTHER OPERATING SUPPLIES $1,250 $1,250 $1,250 SUBTOTAL $4,900 $4,900 $4,500 LEASE OR RENT $12,120 $12,120 $15,600 New 3 year lease 10/2016 ‐ 9/2019; factor in property tax increase UTILITIES $3,000 $3,000 $3,600 New Rates (XCEL) TELEPHONE $0 $0 $0 POSTAGE & FREIGHT $500 $250 $100 TRAVEL EXPENSE $5,000 $6,000 $5,000 Conferences, tax workshops PRINTING AND BINDING $2,500 $2,500 $2,500 Annual Report, other communications OTHER INSURANCE $800 $800 $900 Liability, Contents DUES,MEMBERSHIP,TUITION $5,500 $5,500 $5,500 High Ground, IESC, TEDC, PtP, Chamber OTHER CONTRACTUAL $25,000 $15,000 $15,000 Website update, Retail Development Contract, Custodial LEGAL SERVICES $10,000 $7,500 $5,000 Reduced this year LSDP is finished ACCOUNTING SERVICE, AUDIT $5,800 $5,800 $5,600 Actual amount of 2014‐2015 Audit MONTHLY ACCT. SERVICE $3,000 $3,000 $3,000 SUBTOTAL $73,220 $61,470 $61,800 FURNITURE & FIXTURES $7,500 $750 $0 OFFICE EQUIPMENT $2,500 $3,000 $3,000 SUBTOTAL $10,000 $3,750 $3,000 SMALL BUSINESS ASST.PRO. $50,000 $50,000 $50,000 New Allocation for SBAP if needed $0 $0 SUBTOTAL $50,000 $50,000 $50,000 Total Budget $183,814 $251,142 $262,625 8:19 AM CANYON ECONOMIC DEVELOPMENT CORPORATION 08/31/16 Balance Sheet Accrual Basis As of August 31, 2016 Aug 31, 16 ASSETS Current Assets Checking/Savings HSB - Marketing & Promotions 115,583.63 HSB Cash in Bank 208,817.19 Total Checking/Savings 324,400.82 Total Current Assets 324,400.82 Fixed Assets Property-502 15th St (Read) 52,241.86 4304 · Furniture & Fixtures 27,379.29 Office Equipment 12,196.86 Leasehold Improvements 3,940.67 Web Site 13,631.45 Accumulated Depreciation -26,315.84 Total Fixed Assets 83,074.29 Other Assets Security Deposits 1,007.00 Restricted Funds Canyon Community Fund 13,086.11 Total Restricted Funds 13,086.11 Non-Restricted Funds -CCF CCF/AAF - Available 23,777.01 Total Non-Restricted Funds -CCF 23,777.01 Certificates of Deposits CD #3133/6847/0922/4715 57,481.08 CD #6646/3141/6855/0094 58,587.78 CD# 14897 58,544.84 Total Certificates of Deposits 174,613.70 Total Other Assets 212,483.82 TOTAL ASSETS 619,958.93 LIABILITIES & EQUITY Liabilities Long Term Liabilities Payable for Land - US Hwy 60 126,216.00 Total Long Term Liabilities 126,216.00 Total Liabilities 126,216.00 Equity Unrestricted Net Assets 552,159.90 Net Income -58,416.97 Total Equity 493,742.93 TOTAL LIABILITIES & EQUITY 619,958.93 Page 1  Committments as of August 31, 2016 2013 2014 2015 2016 2017 2018 2019 2020 2021 Furman Family Partnership $50,000 $50,000 $50,000 $50,000 $50,000 PPHM - Petroleum Wing $100,000 $50,000 $25,000 $25,000 Land Purchase - US Hwy 60 $15,777 $15,777 $15,777 $15,777 $15,777 $15,777 $15,777 Land Purchase - 1512 5th Avenue $91,300 LAND GRANT Lone Star Dairy Products LLC $850,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 West Texas Western Store $ 18,308 Blue Bison (5/2014) $52,000 $52,000 Read Building Purchase $50,000 $50,000 $50,000 Panhandle Taproom $23,000 $13,800 $9,200 Sayakomarns (5/2014) $60,000 $20,000 $20,000 The Rack (KurtiJules Inc) CLAWBACK $17,824 $8,400 Small Business Asst. FUND Chop Chop COMPLETE $10,000 Blush (lease/marketing) $1,924 The Ranch House $10,000 $10,000 NOTES: Items in RED have been paid. Items in Blue are the Balance on agreement or payment Items in GREEN are clawback balance  4B Sales Tax Revenue Month 2010 2011 2012 2013 2014 2015 2016 January $37,355 $40,194 $41,760 $43,832 $46,102 $53,677 $52,199 February $63,075 $53,795 $54,157 $54,956 $60,671 $54,353 $65,436 March $40,992 $33,545 $48,957 $43,620 $45,713 $44,338 $61,846 April $36,351 $43,240 $39,560 $38,800 $42,278 $56,598 $45,662 May $53,025 $52,164 $54,131 $53,089 $53,981 $62,333 $63,360 June $37,570 $37,975 $40,661 $50,231 $43,377 $48,500 $47,185 July $37,576 $37,984 $45,119 $44,715 $41,046 $46,869 $51,349 August $49,442 $50,938 $48,739 $52,468 $51,010 $61,924 $58,776 September $41,621 $41,208 $41,684 $46,396 $46,369 $50,591 October $42,022 $51,914 $46,390 $47,232 $55,864 $59,837 November $62,358 $52,889 $53,814 $56,471 $54,020 $64,122 December $48,318 $51,637 $53,365 $73,049 $46,442 $66,686 Total: $549,705 $547,482 $568,337 $604,860 $586,873 $669,827 $445,812  Canyon EDC Actual Actual proj proj proj proj proj proj proj proj proj proj proj proj YTD MTD 10 11 12 1 2 3 4 5 6 7 8 9 Cash projections Jun-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 total Year Revenue Sales tax $638,531.57 $0.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $660,000.00 interest income $758.43 $14.90 $0.00 other 1 Total Revenue $639,290.00 $14.90 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $55,000.00 $660,014.90 Depreciation ($6,050.69) $0.00 accounting ($2,825.00) ($225.00) (225.00) (225.00) (225.00) (225.00) (225.00) (225.00) (225.00) (225.00) (225.00) (250.00) (250.00) (250.00) ($2,775.00) Audit ($5,400.00) (5,600.00) ($5,600.00) advertising ($4,590.80) ($49.60) $0.00 dues, membership ($6,008.00) (5,500.00) ($5,500.00) food ($663.14) (500.00) (500.00) ($1,000.00) insurance ($539.00) (900.00) ($900.00) lease or rent ($12,084.00) ($1,007.00) (1,007.00) (1,007.00) (1,007.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) (1,300.00) ($14,721.00) legal services ($6,338.03) (2,500.00) (2,500.00) ($5,000.00) marketing/promotions ($34,896.98) (250.00) ($250.00) misc expense $0.00 (1,250.00) ($1,250.00) office supply ($2,375.96) ($176.35) (145.00) (145.00) (145.00) (145.00) (145.00) (145.00) (160.00) (160.00) (160.00) (160.00) (160.00) (160.00) ($1,830.00) contractual CCF $0.00 $0.00 other contractual ($9,473.90) ($209.84) $0.00 other operating supply ($997.63) $0.00 postage/freight ($8.29) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) (10.00) ($110.00) printing/binding ($2,277.50) (500.00) (500.00) (500.00) (500.00) (500.00) ($2,500.00) Salary ($129,723.93) ($11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) (11,054.37) ($132,652.44) storage ($504.00) $0.00 travel exp ($2,601.25) (2,500.00) (2,500.00) ($5,000.00) Utilities ($2,221.28) ($207.00) (207.00) (207.00) (207.00) (300.00) (300.00) (300.00) (300.00) (300.00) (300.00) (300.00) (300.00) (300.00) ($3,321.00) website develop $12,715.80 (15,000.00) ($15,000.00) equipment (3,000.00) ($3,000.00) 2 total expense ($216,863.58) ($12,929.16) ($13,138.37) ($12,648.37) ($12,648.37) ($14,034.37) ($21,134.37) ($13,034.37) ($37,449.37) ($16,049.37) ($14,549.37) ($16,074.37) ($15,574.37) ($14,074.37) ($200,409.44) Projects Blush SBAP ($5,861.36) $0.00 WT western store ($21,691.25) ($21,691.25) $0.00 ranch house ($10,000.00) ($10,000.00) $0.00 chop chop ($10,000.00) $0.00 5th avenue project ($122,171.30) ($6,910.31) ($15,777.00) ($15,777.00) Lone Star Dairy ($157,770.00) ($85,000.00) ($85,000.00) SYKMN LLC ($40,000.00) $0.00 Petroleum wing ($50,000.00) $0.00 Furman ($50,000.00) ($50,000.00) read bldg ($50,000.00) ($50,000.00) ($100,000.00) SBAP ($50,000.00) ($50,000.00) Projects ($213,240.00) ($213,240.00) 3 Total: SBAP & Projects ($417,493.91) ($38,601.56) $0.00 ($50,000.00) $0.00 ($15,777.00) ($85,000.00) ($50,000.00) ($50,000.00) $0.00 $0.00 ($50,000.00) $0.00 ($213,240.00) ($514,017.00) 4 Total exp + projects ($634,357.49) ($51,530.72) ($13,138.37) ($62,648.37) ($12,648.37) ($29,811.37) ($106,134.37) ($63,034.37) ($87,449.37) ($16,049.37) ($14,549.37) ($66,074.37) ($15,574.37) ($227,314.37) ($714,426.44) Clawback funds $5,434.50 $0.00 Investment expenses ($228.39) $0.00 5 Other Income $5,206.11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6 NI less projects $10,138.62 ($51,515.82) $41,861.63 ($7,648.37) $42,351.63 $25,188.63 ($51,134.37) ($8,034.37) ($32,449.37) $38,950.63 $40,450.63 ($11,074.37) $39,425.63 ($172,314.37) ($54,411.54) Cash $331,298.94 $279,783.12 $321,644.75 $313,996.38 $356,348.01 $381,536.64 $330,402.27 $322,367.90 $289,918.53 $328,869.16 $369,319.79 $358,245.42 $397,671.05 $225,356.68 CD $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 $174,514.50 7 Total liquidity $0.00 $505,813.44 $454,297.62 $496,159.25 $488,510.88 $530,862.51 $556,051.14 $504,916.77 $496,882.40 $464,433.03 $503,383.66 $543,834.29 $532,759.92 $572,185.55 $399,871.18 cash less NI vs. loss $454,297.62 $496,159.25 $488,510.88 $530,862.51 $556,051.14 $504,916.77 $496,882.40 $464,433.03 $503,383.66 $543,834.29 $532,759.92 $572,185.55 $399,871.18 8 project vs. revenues 65.3% 259070.9% 0.0% 90.9% 0.0% 28.7% 154.5% 90.9% 90.9% 0.0% 0.0% 90.9% 0.0% 387.7% 78% 9 exp & proj vs. revenues 99.2% 345843.8% 23.9% 113.9% 23.0% 54.2% 193.0% 114.6% 159.0% 29.2% 26.5% 120.1% 28.3% 413.3% 108%