City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 17th day of October 2016, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of October 3, 2016. 5. Public Comment – Comments from Interested Citizens. 6. First Reading of Resolution No. 15-2016 With Regards to the Purchase of Property Located at 202 N. 13th Street, Canyon, Texas by the Canyon Economic Development Corporation. 7. First Reading of Resolution No. 16-2016 With Regards to the Purchase of Property Located at 1312 W. Hwy 60, Canyon, Texas, by the Canyon Economic Development Corporation. 8. Consider and Take Appropriate Action on Report from City Engineer on Ongoing Water and Wastewater System Studies. 9. Hold Public Hearing and Consider and Take Appropriate Action on Plat for Southwind Addition Unit No. 4. 10. Consider and Take Appropriate Action on Ordinance No. 1052 Concerning the 2015-2016 Budget Amendment. 11. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. 12. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. 13. Consider and Take Appropriate Action on Canyon Family Aquatic Center – Change Order #001. 14. Executive Session Pursuant to Texas Government Code §551.071, Consultation with Attorney and §551.072 Real Property. 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. 16. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 14th day of October 2016. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting October 3, 2016 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Pro-Tem Gary Hinders presided over the meeting with the following Commissioners in attendance. Commissioners David Logan and Joseph Shehan. Mayor Quinn Alexander and Commissioner Justin Richardson were unable to attend. Also present were the following City Staff: City Manager Randy Criswell, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Director of Code Enforcement Danny Cornelius, Fire Chief Mike Webb, Chief of Police Dale Davis and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Pro-Tem Hinders called the meeting to order at 5:34 p.m. Item 2. Invocation. Commissioner Shehan gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Allie Welchen and Joe Clark, 4th Grade students from Reeves-Hinger Elementary. Item 4. Approval of Minutes of the Meeting of September 12, 2016. Commissioner Shehan moved, duly seconded by Commissioner Logan, to approve the minutes of September 12, 2016 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from In Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on Animal Control Report from Police Chief Dale Davis. Chief of Police Dale Davis presented a report on Animal Control as requested by the City Commission with the adoption of Ordinance No. 979, restricting chickens within the city limits of Canyon. Chief Davis said Animal Control Officer Lisa Cox was very good with locating owners of stray animals by the animal’s tags instead of immediately transferring them to the shelter in Amarillo. Chief Davis reported wild animals are being spotted within the city limits more frequently with the highest complaints concerning skunks and possums. Chief Davis said there had not been any complaints about chickens since the adoption of Ordinance No. 979. After Discussion, Commissioner Shehan moved, duly seconded by Commissioner Logan to approve the Animal Control Report as presented. Motion carried unanimously. City Commission Meeting October 3, 2016 Page 2 of 6 Item 7. Consider and Take Appropriate Action on the Submission of Texas A&M Forest Service Grants. Fire Chief Mike Webb requested authorization from the City Commission to apply for grants from the Rural VFD Assistance Program. Chief Webb said this is a cost-share program funded by the Texas State Legislature and provides funding directly to rural volunteer fire departments. Chief Webb requested authorization to submit for 6 grants. 1.) Structural Firefighting Gear – 90/10 cost share with the actual cost not to exceed $15,000.00, which means the cost share for the city would be $1,500.00. 2.) Wildland Gear – 90/10 cost share grant with the actual cost not to exceed $8,400.00, which means the cost share for the city would be $840.00. 3.) Rescue Equipment – 75/25 cost share grant with the actual cost not to exceed $15,000.00, which means the cost share for the city would be $3,750.00 4.) Fire Equipment – 75/25 cost share grant with the actual cost not to exceed $15,000.00, which means the cost share for the city would be $3,750.00. 5.) Training Aids – 100% of the actual cost, not to exceed $8,000.00. 6.) Large Brush Truck/Tender – 90/10 cost share grant with the actual cost not to exceed $218,000.00, which means the cost share for the city would be $21,800.00. After discussion, Commissioner Logan, duly seconded by Commissioner Shehan to approve the request to submit application for 6 grants as requested. Motion carried unanimously. Item 8. Consider and Take Appropriate Action Ordinances 1042, 1043, 1044, 1045, 1046, 1047, 1048, 1049, 1050, and 1051, Amending the Permits and Registrations Ordinance, Adopting the 2015 International Building Code, Adopting the 2015 Residential Code, Adopting the 2016 International Mechanical Code, Adopting the 2015 International Plumbing Code, adopting the 2016 International Fuel Gas Code, Adopting the 2015 International Swimming Pool and Spa Code, Adopting the 2015 International Energy Conservation, Adopting the 2015 International Existing Building Code, and Adopting the 2014 National Electrical Code3. Director of Code Enforcement Danny Cornelius presented Ordinances 1042 thru 1051. Mr. Cornelius stated the adoption of these Ordinances would bring the City of Canyon into compliance and bring consistency for contractors working with the City of Canyon and City of Amarillo. Mr. Cornelius stated he had provided a hard copy of proposed Ordinance No. 1042 due to a correction in the fee structure. Mr. Cornelius gave a brief overview of each Ordinance and what its purpose is. After discussion, Commissioner Logan moved, duly seconded by Commissioner Shehan to adopt Ordinance No. 1042 with the updated fees. Motion carried unanimously. Commissioner Shehan moved, duly seconded by Commissioner Logan to adopt Ordinances 1043, 1044, 1045, 1046, 1047, 1048, 1049, 1050 and 1051 as presented. Motion carried unanimously. City Commission Meeting October 3, 2016 Page 3 of 6 ORDINANCE NO. 1042 Permits and Registrations AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.23 TO ADJUST PERMIT AND REGISTRATION FEES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE NO. 1043 2015 International Building Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.20, TO RESCIND THE 2012 INTERNATIONAL BUILDING CODE; ADOPTING THE 2015 INTERNATIONAL BUILDING CODE ALONG WITH CERTAIN APPENDIX CHAPTERS; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1044 2015 International Residential Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.24, TO RESCIND THE 2012 INTERNATIONAL RESIDENTIAL CODE; ADOPTING THE 2015 INTERNATIONAL RESIDENTIAL CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1045 2015 International Mechanical Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.40 TO RESCIND THE 2012 INTERNATIONAL MECHANICAL CODE; ADOPTING THE 2015 INTERNATIONAL MECHANICAL CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1046 2015 International Plumbing Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 151, SECTION 151.01, TO RESCIND THE 2012 INTERNATIONAL PLUMBING CODE; ADOPTING THE 2015 INTERNATIONAL PLUMBING CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. City Commission Meeting October 3, 2016 Page 4 of 6 ORDINANCE NO. 1047 2015 International Fuel Gas Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 151, SECTION 151.02 TO RESCIND THE 2012 INTERNATIONAL FUEL GAS CODE; ADOPTING THE 2015 INTERNATIONAL FUEL GAS CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1048 2015 International Swimming Pool and Spa Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 151, SECTION 151.03 TO RESCIND THE 2012 INTERNATIONAL SWIMMING POOL AND SPA CODE; ADOPTING THE 2015 INTERNATIONAL SWIMMING POOL AND SPA CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1049 2015 International Energy Conservation Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.30, TO RESCIND THE 2012 INTERNATIONAL ENERGY CONSERVATION CODE; ADOPTING THE 2015 INTERNATIONAL ENERGY CONSERVATION CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1050 2015 International Existing Building Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 150, SECTION 150.35, TO RESCIND THE 2012 INTERNATIONAL EXISTING BUILDING CODE; ADOPTING THE 2015 INTERNATIONAL EXISTING BUILDING CODE; MAKING CERTAIN AMENDMENTS THERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. ORDINANCE NO. 1051 2014 National Electrical Code AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: AMENDING THE CODE OF ORDINANCES OF THE CITY OF CANYON, CHAPTER 152, TO RESCIND THE 2011 NATIONAL ELECTRICAL CODE; ADOPTING THE 2014 NATIONAL ELECTRICAL CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION AND EFFECTIVE DATE. City Commission Meeting October 3, 2016 Page 5 of 6 Item 9. Consider and Take Appropriate Action on Bids Received for Arnot Road Test Holes and Test Well and Monitoring Wells and Test Pumping at Palo Duro Creek Golf Course. Dwight Brandt of Brandt Engineers presented bids received and opened September 15, 2016. Mr. Brandt said the Base Bid is for test holes and one test well on property under contract for water rights acquisition along Arnot Road, and the Alternate bid was for the drilling of two test wells at the future site of the replacement of Lift Station #4, to determine groundwater conditions for construction of the new Lift Station currently under design. Mr. Brandt stated three bids were received. Bidder Base Bid Alternate Bid Total______ Etter $ 77,935.00 $ 14,166.50 $ 92,101.50 Hydro $ 80,298.10 $ 19,663.50 $ 99,961.60 Currie $128,804.00 $ 11,440.30 $140,244.30 Mr. Brandt recommended that the Base Bid of $77,935.00 and the Alternate Bid No. 1 of $14,166.50 be awarded to Etter Water Well, LLC. After discussion, Commissioner Logan moved, duly seconded by Commissioner Shehan to award the bid for the Arnot Road Test Holes and Well, and the Monitor Wells and Test Pumping at Palo Duro Creek Golf Course to Etter Water Well, LLC. as recommended. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Resolution No. 13-2016, Enacting Ordinance Number 892, Prohibiting Parking Along Designated Parade Route on October 8, 2016 for WTAMU Homecoming. City Manager Randy Criswell presented Resolution No. 13-2016 for consideration. Mr. Criswell stated this was for the WTAMU Homecoming Parade being held on October 8, 2016. After discussion, Commissioner Shehan moved, duly seconded by Commissioner Logan to adopt Resolution No. 13-2016 as presented. Motion carried unanimously. RESOLUTION NO. 13-2016 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD OCTOBER 8, 2016, IN THE CITY OF CANYON. Item 11. Consider and Take Appropriate Action on Resolution No. 14-2016, Approving the Discharge of Fireworks Within the City Limits on October 7, 2016 for WTAMU Homecoming. City Commission Meeting October 3, 2016 Page 6 of 6 City Manager Randy Criswell presented Resolution No. 14-2016 for consideration. Mr. Criswell stated WTAMU has requested permission to discharge fireworks at the WT Sports Complex October 7, 2016 as part of their Homecoming festivities. After discussion, Commissioner Logan moved, duly seconded by Commissioner Shehan to adopt Resolution No. 14-2016 as presented. Motion carried unanimously. RESOLUTION NO. 14-2016 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING A FIREWORKS SHOW WITHIN THE CITY LIMITS OF CANYON FOR THE WEST TEXAS A&M UNIVERSITY HOMECOMING FESTIVITIES OCTOBER 7, 2016. Item 12. Executive Session Pursuant to Texas Government Code §551.071 Consultation with Attorney, §551.072 Deliberation Real Property. Mayor Alexander indicated the Commission would adjourn into executive session at 6:33 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 7:21 pm, no action was taken. Item 15. Consider Meeting Dates for November and December 2016. City Manager Randy Criswell presented calendars for November and December 2016. Mr. Criswell stated he wanted to make sure there were no conflicts with the normal meeting dates of the 1st and 3rd Mondays with consideration of the upcoming holiday season. The Commission decided the normal Commission meeting dates would be followed. Item 16. Adjournment There being no further business, Commissioner Logan moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor Pro-Tem ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Randy Criswell, City Manager From: Evelyn Ecker, Executive Director Canyon Economic Development Corp. Date: October 12, 2016 Re: First Reading of Resolution No. 15-2016 With Regards to the Purchase of Property Located at 202 N. 13th Street, Canyon by the Canyon Economic Development Corporation. The Canyon Economic Development Corporation held a public hearing on Thursday, October 13, 2016 with regards to the purchase of property located at 202 N. 13th Street, Canyon. The property is being purchased for economic development purposes. The property is approximately 66,000 square feet with a 20x40 metal building. The purchase price for the property is $165, 000. There will not be any 3rd party financing. The closing is set for December 8, 2016. Please find attached the Resolution for this project. This is the first reading of Resolution No. 15-2016. The second and final reading of the Resolution will be November 7, 2016 City of Canyon  RESOLUTION NO. 15-2016 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING THE PURCHASE OF A TRACT IN SECTION 34, BLOCK B- 5, H.&G.N. R.R. CO. ORIGINAL CANYON CITY SURVEY, RANDALL COUNTY, TEXAS, BY THE CANYON ECONOMIC DEVELOPMENT CORPORATION. ______________________________________________________________________________ WHEREAS, the Board of Directors of the CEDC having taken action by majority vote on September 8, 2016, to purchase property and having recommended to the City Commission of the City of Canyon, Texas, approval of same; WHEREAS, on October 13, 2016, the Canyon Economic Development Corporation (“CEDC”) conducted a public hearing regarding the use of sales and use tax revenues collected pursuant to the Development Corporation Act of 1979 (Tex.Rev.Civ.Stat.Art. 5190.6§4B, (“the Act”) for the purchase of the above property described, Canyon, Randall County, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That the property purchase by the CEDC be, and it is hereby approved, and the sales tax revenue collected pursuant to “the Act” by CEDC may be used to fund the property purchase. The sales tax revenue referred to in the Resolution shall be the revenue on deposit in Sales Tax Improvement Fund (Fund 40) for direct costs related to the project. The property purchase is to be used for economic development; INTRODUCED at the First Reading on the 17th Day of October, 2016 and Adopted on the Second Reading on November 7, 2016. ________________________________ QUINN J ALEXANDER, MAYOR ATTEST: ____________________________ Gretchen Mercer, City Clerk REGARDING ITEM 7 AGENDA To: Randy Criswell, City Manager From: Evelyn Ecker, Executive Director Canyon Economic Development Corp. Date: October 12, 2016 Re: First Reading of Resolution No. 16-2016 With Regards to the Purchase of Property Located at 1312 W US Hwy 60, Canyon, Texas, by the Canyon Economic Development Corporation. The Canyon Economic Development Corporation held a public hearing on Thursday, October 13, 2016 with regards to the purchase of property located at 1312 W US Hwy 60, Canyon. The property is being purchased for economic development purposes. The property is approximately. 19,500 square feet. There is a 4,397 square foot building on the property and the intent is to clear the building from the property and create a pad site for development. The purchase price of the property is $57,888. There will not be any 3rd party financing. The closing is set for December 8, 2016. Please find attached the Resolution for this project. This is the first reading of Resolution No. 16-2016. The second and final reading of the Resolution will be November 7, 2016 City of Canyon  RESOLUTION NO. 16-2016 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING THE PURCHASE OF PROPERTY LOCATED AT 1312 HIGHWAY 60, RANDALL COUNTY, TEXAS, BY THE CANYON ECONOMIC DEVELOPMENT CORPORATION. ______________________________________________________________________________ WHEREAS, the Board of Directors of the CEDC having taken action by majority vote on September 8, 2016, to purchase property and having recommended to the City Commission of the City of Canyon, Texas, approval of same; WHEREAS, on October 13, 2016, the Canyon Economic Development Corporation (“CEDC”) conducted a public hearing regarding the use of sales and use tax revenues collected pursuant to the Development Corporation Act of 1979 (Tex.Rev.Civ.Stat.Art. 5190.6§4B, (“the Act”) for the purchase of the above property described, Canyon, Randall County, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That the property purchase by the CEDC be, and it is hereby approved, and the sales tax revenue collected pursuant to “the Act” by CEDC may be used to fund the property purchase. The sales tax revenue referred to in the Resolution shall be the revenue on deposit in Sales Tax Improvement Fund (Fund 40) for direct costs related to the project. The property purchase is to be used for economic development; INTRODUCED at the First Reading on the 17th Day of October, 2016 and Adopted on the Second Reading on November 7, 2016. ________________________________ QUINN J ALEXANDER, MAYOR ATTEST: ____________________________ Gretchen Mercer, City Clerk REGARDING ITEM 8 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: October 17, 2016 Re: Consider and Take Appropriate Action on Report from City Engineer on Ongoing Water and Wastewater System Studies. Brandt Engineers will be at the meeting to provide you with a progress report on where they stand on the updates to the Water and Wastewater System Studies. As we’ve discussed, staff feels these studies will be critical to the development of the new Comprehensive Plan in the near future. City of Canyon REGARDING ITEM 9 AGENDA To: Randy Criswell, City Manager From: Danny Cornelius, Director of Code Enforcement Date: October 10, 2016 Re: Hold Public Hearing and Consider and Take Appropriate Action on Plat for Southwind Addition Unit No. 4. Larry Wilhite has submitted the attached plat for Southwind Addition Unit No. 4. This is a replat of Lots 1, 2, 3, 4, and 5, Block 7, of Southwind Addition Unit No. 3. The 5 lots will become 3 larger lots and will add 260 feet from the unplatted property to the east. A copy of Southwind Addition Unit No. 3 is attached for reference. Although the property is not within our city limits, the city does have the authority to approve plats within our Extraterritorial Jurisdiction (ETJ). The ETJ for the City of Canyon is 1 mile. Southwind Addition is just under a mile south of town, west of Hwy 87, between Rice Road and Pondaseta Lane. The Planning and Zoning Commission voted unanimously to recommend approval of the plat. City of Canyon REGARDING ITEM 10 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: October 10, 2016 Re: Consider and Take Appropriate Action on Ordinance No. 1015 Concerning the 2015 – 2016 Budget Amendment As we close the book on the 2015 – 2016 budget, we would like to have the Commission review and approve the amendment of our budget for expenses that occurred in the said budget year that were not a part of the original budget. As you may recall, all major expenditures outside of the budget (Neblett Parking Lot, Aquatic Facility Architect Plans) were approved by the Commission prior to the execution of the project. The Community Center parking lot was budgeted for in the 2014-2015 budget year and encumbered so we could complete at a later date. We think it is prudent for the Commission to amend the budget so that it reflects these expenditures. Attached to this memo is attachment A that lists the amendments that need to be made. It is staff’s recommendation that Commission adopt Ordinance No. 1052 approving the budget amendment. City of Canyon  ORDINANCE NO. 1052 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AMENDING THE CITY’S BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 AS ADOPTED BY ORDINANCE 1025; PROVIDING FOR SUPPLEMENTAL APPROPRIATIONS AND TRANSFER OF CERTAIN FUNDS; PROVIDING THAT PRIOR PARTS OF ORDINANCE 1025 INCONSISTENT WITH OR IN CONFLICT WITH ANY OF THE PROVISIONS OF THIS ORDINANCE ARE HEREBY EXPRESSLY REPEALED TO THE EXTENT OF ANY SUCH INCONSISTENCY OR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Canyon has heretofore passed Ordinance 1025, making appropriations in support of the City of Canyon’s FY 2015 – 2016 Operating Budget; and, WHEREAS, Chapter 102, Sec. 102.010, Local Government Code, expressly authorizes the City Commission to transfer or revise appropriations within or among appropriation classes for municipal purposes ; and, WHEREAS, the City Commission of the City of Canyon has determined that economic conditions have arisen that require amendment of the Budget adopted thereby for municipal purposes; and, WHEREAS, additional revenues, reserves, and/or debt issuance funding are available for supplemental appropriation and/or that the interfund transfer of certain appropriations is economically feasible and in the best interest of prudent budgeting; and, WHEREAS, the City Commission of the City of Canyon after full and final consideration desires to amend said Original FY 2015-2016 Operating Budget as provided herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: SECTION 1. THAT, the facts and matters set forth in the preamble of this Ordinance are hereby found to be true and correct. Ordinance 1052 Page 1 of 4  SECTION 2. a. That, the Original FY 2015-2016 Budget including adjustments, is hereby amended to adjust revenues and/or expenditures in the General Fund (Fund 01), Utility Fund (Fund 02) and the Golf Course Fund (Fund 03) as shown in Exhibit “A” attached. b. That, the revenues, expenditures, and amendments authorized by this Ordinance are necessary to meet economic conditions or circumstances that could not have been included in the original budget through the use of reasonably diligent thought and attention. c. That, this Ordinance and Exhibit shall be incorporated into and made part of such Original FY 2015-2016 Budget by the City Secretary and shall be filed as required by law. SECTION 3. This Ordinance shall be cumulative of Ordinance 1025 and shall not repeal any of the provisions of said Ordinance except those instances where there are direct conflicts with the provisions of this Ordinance. The parts of Ordinance 1025 that are inconsistent with this Ordinance at the time this Ordinance shall take effect, are hereby repealed to the extent that they are inconsistent with this Ordinance. Provided, however, that any complaint, action, claim or lawsuit that has been initiated or has arisen under or pursuant to Ordinances 1025 or sections thereof that have been specifically repealed on the date of adoption of this Ordinance shall continue to be governed by the provisions of such Ordinance or section thereof and for that purpose the Ordinance or section thereof shall remain in full force and effect. SECTION 4. If any provision, section, subsection, sentence, clause or the application of the same to any person or set of circumstances for any reason is held to be unconstitutional, void or invalid or for any reason unenforceable, the validity of the remaining portions of this ordinance or the application thereby shall remain in effect, it being the intent of the City Commission of the City of Canyon, Texas in adopting this Ordinance, that no portion thereof or provision contained herein shall become inoperative or fail by any reasons of unconstitutionality of any other portion or provision. SECTION 5. This Ordinance shall become effective upon the date of final passage. INTRODUCED, on this the 17th day of October 2016, at a regular meeting of the City Commission of the City of Canyon, Texas which meeting was held in compliance with the Open Ordinance 1052 Page 2 of 4 Meetings Act, Tex Gov’t Code, §551.001, et.seq. at which meeting a quorum was present and voting. PASSED, APPROVED, AND ADOPTED, on this the 17th day of October 2016, at a regular meeting of the City Commission of the City of Canyon, Texas which meeting was held in compliance with the Open Meetings Act, Tex Gov’t Code, §551.001, et.seq. at which meeting a quorum was present and voting. ________________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary Ordinance 1052 Page 3 of 4  EXHIBIT “A” General Fund Budget Amendment Approved Budget Amount Amended Budget Amount $8,711,213 $8,711,213 Funds for line items that went over budget will be adjusted within the department. 401-4512 Street Dept - Construction of parking lot at Neblett Park Funds from 2014-2015 budget. Budgeted Amount - $0 Amended amount $118,085 402-3502 Parks Dept – Electricity for lighting park areas Budgeted Amount - $30,000 Amended amount $97,979 403-4512 Swimming Pool – Payment to Architect for new aquatic facility Budgeted Amount - $0 Amended amount $385,000 405-3601 Community Cnt – Parking lot, these funds were encumbered from 2014-2015 Budget. Budgeted Amount - $5,000 Amended amount $78,154 Utility Fund Budget Amendment Approved Budget Amount Amended Budget Amount $6,735,503 $6,735,503 Funds for line items that went over budget will be adjusted within the department. Notable expenditures that exceed budgeted amounts are: 500-3917 Utility Billing – CC fees and additional general expenses Budgeted Amount - $60,000 Amended Budget Amount $106,929 501-3503 Water Production – Amarillo Water Budgeted Amount - $725,000 Amended Amount - $1,193,778 Golf Course Budget Amendment Approved Budget Amount Amended Budget Amount $1,152,554 $1,245,525 Funds for line items that went over budget will be adjusted within the department. Additional revenue needed will be transferred from the General Fund and or the Utility Fund accounts. Notable expenditures that exceeded budgeted amounts are: 600-3930 Pro Shop Expenses Budgeted Amount - $110,000 Amended Amount - $179,768 Ordinance 1052 Page 4 of 4 REGARDING ITEM 11 AGENDA TO: Randy Criswell, City Manager FROM: Chris Sharp, Assistant City Manager DATE: October 12, 2016 SUBJECT: Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. A summary of all deposits for the City of Canyon as of September 30, 2016 are submitted. All funds are deposited with the City’s depository bank, Happy State Bank. Also included, is a summary of the City’s major funds and where they stand as of the same date. Total deposits needing security pledge, including checking accounts are $_2,861,592. Total securities pledged by Happy State Bank including the FDIC insurance is $_6,970,350. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Finance Report for the Quarter Ending September 30, 2016. City of Canyon  City of Canyon QUARTERLY FINANCE REPORT Quarter ending: 06/30/16 09/30/2016 Interest Rate EMERGENCY MANAGEMENT 0.02 $ 61,354.32 $ 61,357.42 LIBRARY GIFT & MEMORIAL 0.02 $ 4,999.39 $ 5,204.64 GENERAL FUND DEMAND ACCT 0.02 $ 424,043.18 $ 653,653.62 WW/SS FUND DEMAND ACCT. 0.33 $ 1,474,770.98 $ 1,029,152.60 BCD 0.02 $ 30,968.84 $ 125,110.14 LEOSE 0.02 $ 13,000.36 $ 11,482.20 C.E.D.C (ECONOMIC DEVELOPMEN 0.02 $ 273,642.53 $ 252,412.35 C.E.D.C. MARKETING ACCOUNT 0.02 $ 106,566.77 $ 106,833.49 EMPLOYEES FLOWER FUND 0.02 $ 2,083.14 $ 2,870.86 D-FI-IT PROGRAM 0.02 $ 4,595.40 $ 3,095.62 Palo Duro Golf Administration 0.02 $ 197,509.92 $ 229,083.45 Capital Equipment Account 0.33 $ 381,000.04 $ 381,336.29 CHECKING / SAVINGS ACCOUNTS BALANCES $ 2,974,534.87 $ 2,861,592.68 TOTAL FUNDS FOR SECURITY PLEDGES $ 2,974,534.87 $ 2,861,592.68 WW/SS Utility Insured Cash Sweep Account (CDARS) Interest 0.63 $ 2,909,434.53 $ 2,915,147.00 TOTAL AMOUNT OF FUNDS IN BANK $ 5,883,969.40 $ 5,776,739.68 SECURITIES PLEDGED HAPPY STATE BANK RECEIPT DATE DESC. AMOUNT MARKET NUMBER MATURED VALUE 3137ASNJ9 03/25/2022 FHMS $1,609,823.88 $1,615,149.76 169412QN6 08/15/2027 China Spring ISD $1,058,152.38 $1,026,312.40 552410ER9 08/15/1930 Lytle TX ISD $569,776.20 $592,035.15 667825YM9 02/15/1932 Northwest TX ISD $1,059,009.05 $1,112,358.80 8821172L7 07/01/1931 TX A&M UNV Fund $1,222,959.19 $1,265,790.00 31394FB87 05/25/1933 FNR $1,432,458.53 $1,108,704.34 FDIC INSURANCE $100,000.00 $250,000.00 Total Security Pledges $7,052,179.23 $6,970,350.45 Total Outstanding debt from 2012 issued CO's and 2013 refunded CO's $17,001,988  Summary of Revenues General Fund Summary of Month Ending Sept 2016 Percentage to Major Revenues 09/30/2016 Budgeted Amount Budget 100% Sales Tax General Fund 793067 Franchise Taxes Sales Tax $ 2,063,052.00 $ 1,900,000.00 108.58% Mixed Beverage Tax Franchise Taxes $ 622,509.00 $ 690,000.00 90.22% 2227101 348920 Municipal Court Fines Mixed Beverage Tax $ 11,055.00 $ 11,000.00 100.50% 5657 Other Income Municipal Court Fines $ 279,961.00 $ 320,000.00 87.49% Fire Service Randall County Other Income $ 80,787.00 $ 40,000.00 201.97% 168631 Fire Service Randall 2585 Randall County, Library Funding County $ 281,528.00 $ 239,416.00 117.59% 588979 Commercial Solid Waste 126336 Randall County, Library Residential Solid Waste Funding $ 50,000.00 $ 50,000.00 100.00% Ad Valorem Taxes 25000 Commercial Solid Waste $ 366,357.00 $ 348,500.00 105.12% 182251 Residential Solid Waste $ 1,196,512.00 $ 1,115,400.00 107.27% Ad Valorem Taxes $ 2,319,135.00 $ 2,340,000.00 99.11% Total General Fund Revenues $ 7,978,867.00 $ 8,711,212.00 91.59% Total General Fund Summary of Revenues Utility Fund Expenses $ 8,683,810.00 $ 8,711,212.00 99.69% 35641 Water Receipts 6000 8445 20100 Utility Fund Waste Water Receipts Water Receipts $ 4,529,757.00 $ 4,095,000.00 110.62% Waste Water Receipts $ 2,333,864.00 $ 2,420,000.00 96.44% Lease Income Lease Income $ 54,003.00 $ 54,003.00 100.00% 968904 Penalties Penalties $ 84,165.00 $ 60,000.00 140.28% T-on & Reconnection T‐on & Reconnection Revenue 1799869 Revenue $ 28,331.00 $ 18,000.00 157.39% Water Taps Water Taps $ 51,758.00 $ 30,000.00 172.53% Total Utility Fund Revenues $ 7,638,571.00 $ 6,735,503.00 113.41% Total Utility Fund Expenses $ 5,906,355.00 $ 6,735,503.00 87.69% Palo Duro Creek Golf Course Budgeted Amount Percentage to Budget Revenues to Date $800,090.00 $1,152,554.00 69.42% Exenditures to Date $1,245,525.00 $1,152,554.00 108.07%  CITY OF CANYON SALES TAX COLLECTION HISTORY FISCAL YEAR 2015-2016 % INCREASE/ % INCREASE/ 2015-2016 TOTAL 2013-2014 2014-2015 DECREASE 14-15 2015-2016 DECREASE 15-16 YEAR-TO-DATE YEAR-TO-DATE MONTH COLLECTIONS COLLECTIONS OVER 13-14 COLLECTIONS OVER 14-15 COLLECTIONS TAXABLE SALES ** OCTOBER $188,929 $223,456 18.28% $239,346 7.11% $239,346 $15,956,400 NOVEMBER $225,885 $216,081 -4.34% $256,488 18.70% $495,834 $33,055,600 DECEMBER $292,194 $185,766 -36.42% $266,745 43.59% $762,579 $50,838,600 JANUARY $184,408 $214,709 16.43% $208,797 -2.75% $971,376 $64,758,400 FEBRUARY $242,684 $217,411 -10.41% $261,746 20.39% $1,233,122 $82,208,133 MARCH $182,850 $177,351 -3.01% $247,382 39.49% $1,480,504 $98,700,267 APRIL $169,113 $226,391 33.87% $182,646 -19.32% $1,663,150 $110,876,667 MAY $215,922 $249,330 15.47% $253,438 1.65% $1,916,588 $127,772,533 JUNE $173,509 $193,998 11.81% $188,739 -2.71% $2,105,327 $140,355,133 JULY $164,186 $187,474 14.18% $205,105 9.40% $2,310,432 $154,028,800 AUGUST $204,038 $247,697 21.40% $235,105 -5.08% $2,545,537 $169,702,467 SEPTEMBER $185,479 $202,362 9.10% $204,903 1.26% $2,750,440 $183,362,667 TOTALS $2,429,197 $2,542,026 $2,750,440 REGARDING ITEM 12 AGENDA TO: Randy Criswell, City Manager FROM: Chris Sharp, Assistant City Manager DATE: October 12, 2016 SUBJECT: Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. A summary of all investments for the City of Canyon as of September 30, 2016 are submitted as an attachment to this agenda item. All funds are invested with the City’s depository bank, Happy State Bank. Total amount of investments for the City is $3,022,804. These funds have been invested in the CDARS program and in CDs through Happy State Bank. The Canyon EDC also has investments in the CDARS program in the amount of $174,628. The City’s 2012 certificates of obligation funds have been invested into a CDARS investment account and has a balance of $4,337,168. Total funds on hand, which includes funds in depository accounts as well as funds in investments total $8,799,544. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Investment Report for the Quarter Ending September 30, 2016. City of Canyon  QUARTERLY INVESTMENT REPORT Quarter ending: 06/30/2016 09/30/2016 Interest Rate Interest earned CERTIFICATE OF DEPOSITS: for quarter CD# Interest Rate 6611 CEDC CD 0.24969 $ 57,437.00 $ 57,481.08 $ 44.08 6646 CEDC CD 0.24969 $ 58,561.00 $ 58,587.78 $ 26.78 14897 CEDC CD 0.05 $ 58,527.52 $ 58,559.76 $ 32.24 CDARS CERTIFICATES OF DEPOSIT $ 174,525.52 $ 174,628.62 14674 GENERAL FUND CD 0.57% $ 249,803.19 $ 249,941.11 $ 137.92 15076 GENERAL FUND CD 0.57% $ 149,205.53 $ 149,281.58 $ 76.05 14895 GENERAL FUND CD 0.57% $ 506,769.35 $ 507,070.69 $ 301.34 6718 GENERAL FUND CD 0.57% $ 149,034.71 $ 149,112.09 $ 77.38 14970 GENERAL FUND CD 0.57% $ 150,739.87 $ 150,842.31 $ 102.44 9952 GENERAL FUND CD 0.57% $ 614,256.91 $ 615,248.96 $ 992.05 14675 WW/SS FUND CD 0.57% $ 597,609.18 $ 597,939.00 $ 329.82 14971 WW/SS FUND CD 0.57% $ 602,959.78 $ 603,369.00 $ 409.22 TOTAL AMOUNT IN CDARS $3,020,378.52 $ 3,022,804.74 TOTAL AMOUNT OF FUNDS IN BANK $6,955,868.75 $ 5,776,739.68 TOTAL FUNDS ON HAND $9,976,247.27 $ 8,799,544.42 2012 Certificates of Obligations (Invested in CDARS account) .33% $ 4,482,784.00 $ 4,337,168.53 $ 6,584.39 REGARDING ITEM 13 AGENDA To: Randy Criswell, City Manager From: Jon Behrens, Assistant to the City Manager Date: October 11, 2016 Re: Consider and Take Appropriate Action on Canyon Family Aquatic Center – Change Order #001 At the September 12, 2016 meeting, staff’s recommendation was accepted and JC Commercial, Inc. was selected as the contractor for the Canyon Family Aquatic Center. The memo associated with that action discussed the fact that a Change Order reflecting the value engineering that had occurred on the project would follow the signing of the contract. On October 11, 2016, we received Change Order Number 001 from JC Commercial showing a total deduction of $481,686.00 from the original Contract Sum of $6,037,777.00, which brings the new Contract Sum to $5,556,091.00. A preconstruction meeting was held on Monday, October 10, 2016 with JC Commercial and Kimley-Horn. A notice to proceed will be issued next week by Kimley-Horn and the project will officially be underway. It is the recommendation of City staff that Change Order #001 from JC Construction, Inc., a Change Order resulting in a deduction of $481,686.00, be approved, and that the City Manager be authorized to execute the Change Order on behalf of the City. City of Canyon