City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 19th day of December 2016, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order 2. Invocation. 3. Pledge of Allegiance. 4. Approval of Minutes of the Meeting December 5, 2016. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Plat for Back Road Acres Unit No. 1. 7. Consider and Take Appropriate Action on Resolution No. 21-2016, Approving AXM Settlement. 8. Palo Duro Creek Golf Course Annual Golf Report FY 2016. 9. Consider and Take Appropriate Action on Palo Duro Creek Golf Course Golf Fees and Tournament Fees. 10. Consider and Take Appropriate Action on Ordinance No. 1053, Repealing Ordinance No. 1040 of the City of Canyon, Texas, Amending Chapter 51 of the Code of Ordinances of the City of Canyon, Texas, Section 51-21, Defining Charges and Rates for Bulk Water and Fire Hydrant Meters; Providing a Severability Clause, and Establishing an Effective Date. 11. Consider and Take Appropriate Action on Resolution No. 22-2016 Increasing the Rental Fees at the Cole Community Center. 12. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 16th day of December 2016. Gretchen Mercer, City Clerk City of Canyon  CITY MANAGER’S EXECUTIVE SUMMARY OF AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: December 19, 2016 Re: Executive Summary of Agenda Packet for December 19, 2016 Item Number 6 Consider and Take Appropriate Action on Plat For Back Road Acres Unit No. 1. You have a recommendation from the Planning and Zoning Commission to approve this plat. It’s a small, 3-lot plat, south of the City Limits, west of Brown Road. There are maps and a copy of the plat in your packet. We do have a signed Developer’s Agreement with the owner, so we have no concerns about this development. The Planning and Zoning Commission voted unanimously on December 12 to recommend approval of the Plat. The draft Minutes are included in your packet. I concur with the recommendation to approve the Plat for Back Road Acres Unit No. 1. Item Number 7 Consider and Take Appropriate Action on Resolution No. 21-2016, Approving AXM Settlement. We were finally able to negotiate a settlement with SPS on the rate case they filed in February. The settlement was for a $35 million increase, instead of the $72 million they originally presented. There is explanation in your packet that covers the main points of the settlement. I recommend adoption of Resolution No. 21-2016, approving the Settlement Agreement. Item Number 8 Palo Duro Creek Golf Course Annual Reports. John has prepared an annual FY report for the outdoor portion of the golf course, and Casey has prepared a report with the fiscal and golf totals. These reports are for your information only, and will not be presented formally. John and Casey will be available for questions if needed. No action is required. Item Number 9 Consider and Take Appropriate Action on Palo Duro Creek Golf Course Fees and Tournament Fees. John and Casey have prepared a new fee schedule for the golf course for 2017. They are proposing an increase in basically all fees. They will be here to present their recommendations to you on Monday night. The increases also apply to Tournament costs. We’ve held back on increasing our rates for a while, but with the cost of golf in Amarillo, and the quality of our course and our overall experience, it’s time to raise our fees. I can’t tell you how many people have told me our golf course is priced too low. So that needs to change. I concur with the recommendation to approve the new Fee Schedule and Tournament Fees as presented. (See next page) City of Canyon  CITY MANAGER’S EXECUTIVE SUMMARY OF AGENDA Item Number 10 Consider and Take Appropriate Action On Bulk Water Rates. This item basically pertains to bulk water sales from a fire hydrant. Dan’s memo is very descriptive, but to summarize, we currently have many meter assemblies that we basically give out to contractors so they can purchase water from our fire hydrants. The meter assemblies are constructed by our Water Department, and a small deposit is required to get the meter. I would encourage you to read Dan’s memo to get fully informed. The bottom line is, we’ve never had Bulk Water rates included in our Water Rate Ordinance. We felt some changes to the Bulk Water program were warranted, including increasing of fees and deposit, so I told Dan we needed to get that information into the Water Rate Ordinance, so there’s only one Ordinance that addresses all water meter deposits, rates, policies, etc. I concur with the recommendation to adopt Ordinance No. 1053. Item Number 11 As Chris describes in his memo and information, based on the increased technology that’s available at the Community Center, and the overall increased cost of maintaining such a facility, he is proposing a fee increase. The numbers are more consistent than previously, and it makes much more sense. I concur with the recommendation to adopt Resolution No. 22-2016, Increasing the Rental Fees at the Community Center. City of Canyon City Commission Meeting December 5, 2016 The City Commission of the City of Canyon met in regular session at 1:00 p.m. in the Adobe Room at the Cole Community Center, 300 16th Street, City of Canyon. Mayor Alexander presided over the meeting with the following Commissioners in attendance. Mayor Pro-Tem Gary Hinders, Commissioners David Logan, Justin Richardson and Joseph Shehan. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Director of Code Enforcement Danny Cornelius, Public Works Director Dan Reese, Director of Parks and Recreation Brian Noel, Librarian Sandra Munger, Chief of Police Dale Davis, Business and Community Development Director Evelyn Ecker, Fire Chief Mike Webb and City Attorney Chuck Hester. Item 1. Lunch for Commission 1:00 to 2:00 pm. Item 2. Call to Order. Mayor Alexander called the meeting to order at 2:00 p.m. Item 3. Invocation. Commissioner Shehan gave the invocation. Item 4. Pledge of Allegiance. The Pledge of Allegiance was led by Fire Chief Mike Webb. Item 5. Approval of Minutes of the Meeting of November 21, 2016. Commissioner Shehan moved, duly seconded by Commissioner Logan, to approve the minutes of November 21, 2016 as presented. Motion carried unanimously. Item 6. Public Comment – Comments from In Interested Citizens. Commissioner Logan recognized all involved with the Chamber of Commerce Christmas in Canyon on a great job of bringing the community together and the programs presented. Item 7. Commission/Staff Training, conducted by Underwood Law Firm. Slater Elza, Attorney for Underwood Law Firm, presented training for the City Commission and City Staff. Mr. Elza covered the City of Canyon Charter, Local Government Code pertaining to Municipal Commission/Manager type government and Open Meetings. Mayor Alexander moved to Item 9. Item 9. Consider and Take Appropriate Action on Resolution No. 20-2016, Suspending the Effective Date of A Proposed Rate Increase by West Texas Gas, Inc, Under the GRIP Statute. City Commission Meeting December 5, 2016 Page 2 of 3 City Manager Randy Criswell presented Resolution No. 20-2016 for consideration. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro-Tem Hinders to adopt Resolution No. 20-2016 as presented. Motion carried unanimously. RESOLUTION NO. 20-2016 A RESOLUTION BY THE CITY OF CANYON, TEXAS, ("CITY") RESPONDING TO THE APPLICATION OF WEST TEXAS GAS, INC., TO INCREASE RATES UNDER THE GAS RELIABILITY INFRASTRUCTURE PROGRAM; SUSPENDING THE EFFECTIVE DATE OF THIS RATE APPLICATION FOR FORTY-FIVE DAYS; AUTHORIZING THE CITY’S PARTICIPATION IN A COALITION OF CITIES KNOWN AS THE "ALLIANCE OF WEST TEXAS GAS COMPANY MUNICIPALITIES;" REQUIRING THE REIMBURSEMENT OF COSTS; DETERMINING THAT THE MEETING AT WHICH THE RESOLUTION WAS ADOPTED COMPLIED WITH THE TEXAS OPEN MEETINGS ACT; MAKING SUCH OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Alexander moved to Item 8. Item 8. Presentation from Republic Waste Services on Plans for Future Expansion of Landfill. City Manager Randy Criswell introduced Jason Strough, General Manager of Allied Waste. Mr. Strough presented plans for expansion of the current landfill north of Canyon. Mr. Strough stated the useable life of the landfill would increase from approximately 10 years to 100 years. Mr. Strough said the boundary would expand from 124.3 acres to 473.4 acres and the height would increase 28.5 feet about the current height. Item 10. Executive Session Pursuant to Texas Government Code §551.071, Consultation with Attorney, §551.072 Real Property and §551.074 Personnel, Appointments to Boards and Committees (Board of City Development; Canyon Housing Authority; and Parks, Open Space and Recreation Advisory Committee). Mayor Alexander indicated the Commission would adjourn into executive session at 6:32 pm. Item 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 7:00 pm, the following action was taken. Commissioner Logan moved, duly seconded by Mayor Pro-Tem Hinders to reappoint Kent Bridenstine, Gerry Nickell, Medina Ortiz and Jerry Robinson to the Canyon Housing Authority. Motion carried unanimously. Commissioner Shehan moved, duly seconded by Commissioner Logan to appoint Christina Cox to the Board of City Development replacing outgoing member Helen Campsey and reappoint Steve Weigand. Motion carried unanimously. City Commission Meeting December 5, 2016 Page 3 of 3 Commissioner Richardson moved, duly seconded by Mayor Alexander to appoint Liz Moore to the Parks, Open Space and Recreation Advisory Committee replacing outgoing member Howard Morris. Motion carried unanimously. Item 12. Consider and Take Appropriate Action on Meeting Dates for January and February 2017 Commissioners decided to meet January 9th and 23rd, 2017 and February 6th, 2017. Item 13. Adjournment There being no further business, Mayor Pro-Tem Hinders moved this meeting be adjourned at 7:12 pm. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Randy Criswell, City Manager From: Danny Cornelius, Director of Code Enforcement Date: December 13, 2016 Re: Consider and Take Appropriate Action on Plat for Back Road Acres Unit No. 1. The attached plat for Back Road Acres Unit No. 1 has been submitted. Although the property is not within our city limits, the city does have the authority to approve plats within our Extraterritorial Jurisdiction (ETJ). The ETJ for the City of Canyon is 1 mile. This addition is located west of Brown Road, just west of Canyon. The Planning and Zoning Commission voted unanimously to recommend approval of the plat. City of Canyon  Planning and Zoning Commission Meeting Minutes – December 12, 2016 The Planning and Zoning Commission of the City of Canyon met in regular session at 4:00 pm in the City Commission Chambers of the Civic Complex. Chairman Bill Craddock presided over the meeting with the following Commissioners in attendance: Leesa Wood Calvi, Jon Davis, Bobbie Jo Krutsch, Mike Wartes, Charles Munger, and Laurie Sharp. Commissioners Kevin Luetkahans and John Pletcher were unable to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, Assistant City Manager Jon Behrens, and Combination Inspector Rob Standley. Item 1: Call to Order. Chairman Craddock called the meeting to order at 4:02 pm. Item 2: Approval of Minutes from October 10, 2016 Meeting. Commissioner Krutsch moved, duly seconded by Commissioner Calvi, to approve the minutes of October 10, 2016. Motion passed unanimously. Item 3: Consider and Take Appropriate Action on a Plat for Back Road Acres Unit No. 1. The commission considered a plat for Back Road Acres Unit No. 1. The property is located within the City of Canyon’s 1 mile Extraterritorial Jurisdiction, west of Brown Road, just west of Canyon. After discussion, Commissioner Krutsch moved, duly seconded by Commissioner Munger, to recommend approval of the plat. The motion passed unanimously. Item 4: Adjourn. Chairman Craddock adjourned the meeting at 4:10 pm. Bill Craddock, Chairman Planning and Zoning Commission ATTEST: Gretchen Mercer City Clerk REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: December 19, 2016 Re: Consider and Take Appropriate Action on Resolution 22-2016, Approving a Settlement Agreement Between the Alliance of Xcel Municipalities (AXM) and Southwestern Public Service Company (SPS), Regarding Electric Rates. On or about February 16, 2016, SPS filed an application to increase its base rates by approximately $71.9 million in annual revenue, representing an increase of 14.21%. As is typical, you adopted a Resolution to suspend the effective date of that increase. Since that time, we’ve been negotiating with SPS, attempting to reach a negotiated settlement that is agreeable to all parties. In reality, Cities are really the “small players” in the electric utility ratemaking process. We’ve been told that SPS has one industrial customer that uses more electricity than all of the SPS cities combined. However, we do have a place at the negotiating table, and all intervenors work well together, with the State to attempt to reach a suitable settlement instead of going to litigation. In November, that settlement was reached and ultimately approved by the PUC. The final result was a total increase of $35 million (instead of $71.9), which dropped to about a 7% increase. SPS has invested millions in their infrastructure over the past few years, and they do have a right to recover those expenses, the same as we do when we upgrade our infrastructure. All parties feel like this is a fair settlement. As you know, if it goes to litigation at the PUC, there’s no way to predict the outcome, so it’s much better to settle when we can. The impact on an average home is between $3 and $5/month, depending on summer or winter usage. I’ve included two pages showing the results of the negotiations, with the proposed increase per customer class versus the ultimate outcome. These rate case filings will continue, and this settlement does not preclude them from filing future cases. We’ll work through those as they come, just like we did this one. Resolution No. 22-2016 has been prepared for the purpose of ratifying the Settlement. (Just FYI, the Resolution refers to the Settlement Agreement which is 137 pages long, so we did not include it in your packets. If you’d like to see it, I’ll be happy to forward it to you.) It is staff’s recommendation that Resolution No. 22-2016 be adopted. City of Canyon  RESOLUTION NO. 21-2016 A RESOLUTION OF THE CITY OF CANYON APPROVING A SETTLEMENT AGREEMENT BETWEEN THE ALLIANCE OF XCEL MUNICIPALITIES (“AXM”) AND SOUTHWESTERN PUBLIC SERVICE COMPANY (“SPS” OR “COMPANY”) REGARDING THE COMPANY’S STATEMENT OF INTENT TO CHANGE ELECTRIC RATES IN ALL CITIES EXERCISING ORIGINAL JURISDICTION; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE SETTLEMENT AGREEMENT AND FINDING THE RATES TO BE SET BY THE ATTACHED TARIFFS TO BE JUST AND REASONABLE; FINDING THE CITY’S RATE CASE EXPENSES REASONABLE; DIRECTING SPS TO REIMBURSE THE CITY ITS REASONABLE RATE CASE EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETING ACT; DECLARING AN EFFECTIVE DATE; REPEALING ANY PRIOR RESOLUTIONS INCONSISTENT WITH THIS RESOLUTION AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL WHEREAS, the City of Canyon, Texas (“City”) has exclusive original jurisdiction as a regulatory authority over Southwestern Public Service Company (“SPS” or “Company”) rates, operations, and services within the City; and WHEREAS, the City is also an electric utility customer of SPS, and has an interest in SPS’s rates and charges; and WHEREAS, SPS filed a Statement of Intent with the City on or about February 16, 2016 to increase its annual revenue requirement by approximately $71.9 million on a Texas retail jurisdictional basis, which represents an increase in base revenues of approximately 14.41%, and which included an increase in residential base rates of approximately 11.23%; and WHEREAS, the City took action to suspend the effective date and to coordinate a response to SPS’s filing with other similarly situated municipalities (such participating cities are referred to herein as the Alliance of Xcel Municipalities (“AXM”)); and WHEREAS, the City took action on or before March 22, 2016 to suspend the effective date; and PAGE 1 of 5  WHEREAS, one of AXM’s goals is to minimize rate-case expenses to the extent reasonable, that otherwise would result from lengthy, contested rate-case proceedings before the Public Utility Commission of Texas (“PUCT”) and through the appellate process in the courts for the pending rate case; and WHEREAS, AXM authorized its attorneys and experts to formulate and review reasonable settlement positions to resolve SPS’ pending request to increase rates; and WHEREAS, AXM’s attorneys met numerous times with the Company to negotiate a Settlement Agreement resolving the issues raised by the Company’s Statement of Intent filing; and WHEREAS, after extensive review and analysis, AXM’s attorneys and experts found that SPS’s initially proposed increase in revenue and its initially proposed rates are unreasonable; and WHEREAS, AXM’s attorneys and experts have evaluated what a likely outcome from a fully-litigated proceeding would be and are of the opinion that the increase of approximately $35 million noted in the negotiated Settlement Agreement compares favorably with a likely outcome from a fully-litigated proceeding; and WHEREAS, after extensive review and analysis, AXM’s attorneys and experts found that the significantly lower increase of approximately $35 million instead of the $71.9 million increase initially proposed by SPS is reasonable; and WHEREAS, under applicable law, the settlement rates are effective retroactively for consumption on or after July 20, 2016; and WHEREAS, AXM’s attorneys and experts and AXM’s Steering Committee, based on the advice of its attorneys and experts, recommend that AXM’s members approve the negotiated Settlement Agreement and attached tariffs; and WHEREAS, under the Public Utility Regulatory Act, the City has a right to reimbursement of its reasonable rate-case expenses and SPS has an obligation to reimburse the City’s reasonable rate-case expenses; and WHEREAS, the attached tariffs implementing new rates are consistent with the Settlement Agreement and are just, reasonable, and in the public interest; and PAGE 2 of 5  WHEREAS, the Settlement Agreement as a whole is in the public interest; NOW THEREFORE, THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS HEREBY RESOLVES THAT: Section 1. The findings set out in the preamble are in all things approved and incorporated herein as if fully set forth. Section 2. That the City Commission finds that the Settlement Agreement, which is attached hereto EXHIBIT A and incorporated herein, is in the public interest and is hereby endorsed in all respects. Section 3. That SPS’s existing rates are found unreasonable upon the implementation of the rates set forth in the Settlement Agreement. Section 4. That the revenue and resulting rates set forth in the Settlement Agreement and schedule of rates and tariffs for electric service provided by SPS, which are attached to the Settlement Agreement as “Attachment B,” are just and reasonable, and are hereby adopted for consumption on and after July 20, 2016. Section 5. That the baseline amounts set forth in the Settlement Agreement and attached to the Settlement Agreement as “Attachment D” are approved subject to the conditions stated in the Settlement Agreement. Section 6. That rates under the Settlement Agreement shall be effective for consumption on and after July 20, 2016. Section 7. That SPS shall seek the City’s approval of any surcharge that may be necessary to recover revenue foregone by SPS under rates pursuant to the Settlement Agreement and its current rates from July 20, 2016 to the date when the rates under the Settlement Agreement are approved. PAGE 3 of 5 Section 8. That to the extent any resolution or ordinance previously adopted by the Commission is inconsistent with this Resolution, it is hereby repealed. Section 9. That the meeting at which this Resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 10. That if any one or more sections or clauses of this Resolution is adjudged to be unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remaining provision of this Resolution and the remaining provisions of the Resolution shall be interpreted as if the offending section or clause never existed. Section 11. That this Resolution shall become effective from and after its passage. Section 12. The City Secretary or other appropriate city official shall notify SPS of this Resolution by sending a copy of the Resolution to Evan Evans, Regional Vice President, Rates and Regulatory Affairs, Southwestern Public Service Company, P.O. Box 1261, Amarillo, Texas 79105-1261 and AXM shall be notified by sending a copy of this Resolution to Mr. Alfred R. Herrera, Herrera & Boyle, PLLC, 816 Congress Ave., Suite 1250, Austin, Texas 78701. PASSED AND APPROVED this 19th day of December, 2016. QUINN ALEXANDER, MAYOR ATTEST: Gretchen Mercer, City Secretary PAGE 4 of 5 SPS RATE RESOLUTION Exhibit A SPS 2016 Statement of Intent Stipulation and Settlement Agreement PAGE 5 of 5  AIS ATTACHMENT A Comparison of Current Rates vs. Settlement Rates Current Settled Page 1 of 4 Rates Rates Residential Service Availability Charge $9.50 $10.00 / Month Energy Charge - Summer $0.075114 $0.078572 / kWh Energy Charge - Winter $0.064895 $0.068353 / kWh Residential - Space Heating Service Availability Charge $9.50 $10.00 / Month Energy Charge - Summer $0.075114 $0.078572 / kWh Energy Charge - Winter $0.045124 $0.048582 / kWh Residential - Time of Use Service Availability Charge $10.50 $10.50 / Month Energy Charge - All Hours $0.056101 $0.058183 / kWh Energy Charge - On Peak Adder $0.127314 $0.124929 / kWh Small Commercial Service (demnd of </= 10kW/month) Service Availability Charge $11.60 $11.25 / Month Energy Charge - Summer $0.051033 $0.063138 / kWh Energy Charge - Winter $0.043326 $0.053482 / kWh Small Commercial Service -- Time of Use Service Availability Charge $13.70 $12.25 / Month Energy Charge - All Hours $0.037379 $0.045384 / kWh Energy Charge - On Peak Adder $0.114585 $0.137365 / kWh Small School & Small Municipal Service (demnd of </= 10kW/month) Service Availability Charge $11.95 $13.20 / Month Energy Charge - Summer $0.049090 $0.045136 / kWh Energy Charge - Winter $0.040688 $0.038897 / kWh Small School & Small Municipal Service -- Time of Use Service Availability Charge $12.95 $14.20 / Month Energy Charge - All Hours $0.037197 $0.033458 / kWh Energy Charge - On Peak Adder $0.116209 $0.117987 / kWh  AIS ATTACHMENT A Comparison of Current Rates vs. Settlement Rates Large Municipal Service (demnd of > 10kW/month) -- Secondary Page 2 of 4 Service Availability Charge $24.59 $25.90 / Month Demand Charge - Summer $11.43 $10.87 / kW-Mo Demand Charge - Winter $9.01 $8.90 / kW-Mo Energy Charge $0.006478 $0.007692 / kWh Power Factor Adjustment Charge - Summer $11.43 $10.87 / kW-Mo Power Factor Adjustment Charge - Winter $9.01 $8.90 / kW-Mo Large Municipal Service (demnd of > 10kW/mnth) - Primary Service Availability Charge $24.59 $25.90 / Month Demand Charge - Summer $7.06 $10.73 /kW-Mo Demand Charge - Winter $8.21 $8.80 /kW-Mo Energy Charge $0.006478 $0.007573 /kWh Power Factor Adjustment Charge - Summer $10.42 $10.73 /kW-Mo Power Factor Adjustment Charge - Winter $8.21 $8.80 /kW-Mo Large Municipal Service (demnd of > 10kW/mnth) - Secondary -- Time of Use Service Availability Charge $25.59 $26.90 / Month Demand Charge $7.06 $7.30 /kW-Mo Energy Charge - On Peak Adder $0.114958 $0.122527 /kWh Energy Charge - All Hours $0.006478 $0.007692 /kWh Power Factor Adjustment Charge - Summer $7.06 $7.30 /kW-Mo Power Factor Adjustment Charge - Winter $7.06 $7.30 /kW-Mo Large Municipal Service (demnd of > 10kW/mnth) - Primary -- Time of Use Service Availability Charge $25.59 $26.90 / Month Demand Charge $7.06 $7.34 /kW-Mo Energy Charge - On Peak Adder $0.114958 $0.120055 /kWh Energy Charge - All Hours $0.006478 $0.007573 /kWh Power Factor Adjustment Charge - Summer $7.06 $7.34 /kW-Mo Power Factor Adjustment Charge - Winter $7.06 $7.34 /kW-Mo Large School (demnd of > 10kW/mnth) - Secondary Service Availability Charge $33.75 $31.30 / Month Demand Charge - Summer $11.94 $13.66 /kW-Mo Demand Charge - Winter $9.45 $11.21 /kW-Mo Energy Charge $0.008437 $0.009577 /kWh Power Factor Adjustment Charge - Summer $11.94 $13.66 /kW-Mo Power Factor Adjustment Charge - Winter $9.45 $11.21 /kW-Mo  AIS ATTACHMENT A Comparison of Current Rates vs. Settlement Rates Large School (demnd of > 10kW/mnth) - Primary Page 3 of 4 Service Availability Charge $33.75 $31.30 / Month Demand Charge - Summer $10.40 $11.97 /kW-Mo Demand Charge - Winter $8.10 $9.85 /kW-Mo Energy Charge $0.008295 $0.008990 /kWh Power Factor Adjustment Charge - Summer $10.40 $11.97 /kW-Mo Power Factor Adjustment Charge - Winter $8.10 $9.85 /kW-Mo Large School Service (demnd of > 10kW/mnth) - Secondary -- Time of Use Service Availability Charge $34.70 $32.30 / Month Demand Charge $8.58 $9.67 /kW-Mo Energy Charge - On Peak Adder $0.110000 $0.142949 /kWh Energy Charge - All Hours $0.008437 $0.009577 /kWh Power Factor Adjustment Charge - Summer $8.58 $9.67 /kW-Mo Power Factor Adjustment Charge - Winter $8.58 $9.67 /kW-Mo Large School Service (demnd of > 10kW/mnth) - Primary -- Time of Use Service Availability Charge $34.75 $32.30 / Month Demand Charge $7.41 $7.59 /kW-Mo Energy Charge - On Peak Adder $0.109986 $0.140525 /kWh Energy Charge - All Hours $0.008295 $0.008990 /kWh Power Factor Adjustment Charge - Summer $7.41 $7.59 /kW-Mo Power Factor Adjustment Charge - Winter $7.41 $7.59 /kW-Mo  AIS ATTACHMENT A Page 4 of 4 Comparison of Residential Customer's Bill - Current Rates vs. Settlement Rates SPS' Current Average Average Rates kWh Bill (without taxes) Monthly Charge $9.50 Summer $/kWh $0.075114 Summer: 1,125 $120.67 At Current Winter $/kWh $0.064895 Winter: 777 $80.41 Rates Space Htg-Summer $/kWh $0.075114 Summer: 1,382 $146.11 Space Htg-Winter $/kWh $0.045124 Winter: 1,375 $107.76 Summer Fuel $/kWh $0.023051 Winter Fuel $/kWh $0.025663 EECRF $/kWh $0.000668 Amounts Shown Below Without Franchise Fees and Taxes Customer Bill 1000 1500 2000 2500 3000 3500 Non-Spc Heating kWh kWh kWh kWh kWh kWh Summer $108.33 $157.75 $207.17 $256.58 $306.00 $355.42 Winter $100.73 $146.34 $191.95 $237.57 $283.18 $328.79 Settlement Average Average Increase In Percent Rates kWh Bill Average Increase In (without taxes) Bill Avg. Bill Monthly Charge $10.00 Summer $/kWh $0.078572 Summer: 1,125 $125.06 At Settled $4.39 4% Winter $/kWh $0.068353 Winter: 777 $83.59 Rates $3.19 4% Space Htg-Summer $/kWh $0.078572 Summer: 1,382 $151.39 $5.28 4% Space Htg-Winter $/kWh $0.048582 Winter: 1,375 $113.02 $5.26 5% Summer Fuel $/kWh $0.023051 Winter Fuel $/kWh $0.025663 EECRF $/kWh $0.000668 Amounts Shown Below Without Franchise Fees and Taxes Customer Bill 1000 1500 2000 2500 3000 3500 Non-Spc Heating kWh kWh kWh kWh kWh kWh Summer $112.29 $163.44 $214.58 $265.73 $316.87 $368.02 Winter $104.68 $152.03 $199.37 $246.71 $294.05 $341.39 Proposed Increase in Residential Customer's Total Bill (excluding franchise fees and taxes) Amounts Shown Below WIthout Franchise Fees and Taxes Customer Bill 1000 1500 2000 2500 3000 3500 Non-Spc Heating kWh kWh kWh kWh kWh kWh Summer $3.96 $5.69 $7.42 $9.15 $10.87 $12.60 4% 4% 4% 4% 4% 4% Winter $3.96 $5.69 $7.42 $9.14 $10.87 $12.60 4% 4% 4% 4% 4% 4% SPS RATE RESOLUTION Exhibit A SPS 2016 Statement of Intent Stipulation and Settlement Agreement PAGE 5 of 5 SUMMARY REGARDING ITEM 8 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: December 19, 2016 Re: Hear Reports from Palo Duro Creek Golf Course for FY 2016. John Haun and Casey Renner have prepared brief reports for you regarding Palo Duro Creek Golf Course for FY 2016. John’s report is related to the grounds and the actual “golf course”. Casey’s report is oriented to the actual number of rounds and the fiscal performance of the golf course for the year. These reports are for informational purposes only and will not be presented formally. City of Canyon REGARDING ITEM 8 AGENDA To: Randy Criswell, City Manager From: John Haun, Casey Renner Date: December 7, 2016 Re: Palo Duro Creek Golf Course Annual Grounds Report for FY 2016. The year started out very dry as we had no significant moisture from October to May. We received less than 10” of snow last winter and only 14.15” of rain this past growing season. This is a stark difference to the previous year when we received over 30 inches of rain and 23 inches of snow. The saving grace was we received 3 to 4 timely rains this past summer that kept us growing and looking good. We continue to trim the Siberian elms on the course with a total of 65 trees done. The removal of 11 trees around the course was necessary due to death, mainly Arborvitae trees around greens. These trees were replaced with new trees. This fall we planted 18 new conifer trees, 9 Austrian pine trees and 9 Pinyon pine trees. We will continue to do this as necessary. The new irrigation installed this year was the right side rough of #8 and the right side of #16 green surround. These areas were seeded to perennial rye grass and they are doing well. These areas get a lot of play and it has improved the playability and aesthetics of these two holes. We also installed new drains at #2 green, #6 green and by the cart path on #15 by the green. New seeding this year was in #12 fairway landing area, upper right side of #17 right rough with Riveria Bermuda seed. We also over seeded areas around greens and roughs with perennial rye grass due to wear from high traffic areas and shade. All the greens are in great shape except #8 green. We continue to have percolation issues with this green. I feel as though that I solved the problem during the late summer and early fall on how to deal with this. It requires very judicious watering and the use of a special fertilizer. This is caused by the location of the green being “tucked” back in a corner with housing in close proximity causing more morning shade and less daily air flow across the green. In November of 2016 we purchased a trained “goose” dog to haze the geese. The dogs name is Lass and she is a small border collie. So far, this has proven to be a very wise decision as she has been able to keep a vast majority of the geese off the course. There has been no damage from geese to any of the greens and tees. Lass and I chase the geese seven days a week, usually 3 times per day, with the critical time being at sundown so the geese won’t “roost” on the course all night. City of Canyon  AGENDA The irrigation system continues to be the biggest maintenance issue each year. We continue to have numerous piping leaks and needing to replace many heads and valves. I did a quick count from my yearly notes and this past year we had 69 leaks, had to fix or replace 59 heads and or valves and had 18 issues with wiring and controllers. This will only continue to get worse each year. We will be leasing some new equipment in the spring of 2017. Here is a main list of the continued capital needs at the golf course. A new irrigation system, a master plan, expansion/renovation of the club house, parking lot improvements, new bridges, new cart storage building, new bathroom on the front nine, wash area for equipment. In summary, overall we have the most turf grass cover and the best playability and aesthetics ever. Thank you and we look forward to 2017. City of Canyon REGARDING ITEM 8 AGENDA To: City Manager, Randy Criswell From: Casey Renner and John Haun Date: December 1, 2016 Re: Palo Duro Creek Golf Course Annual Golf Report FY 2016. Palo Duro Creek Golf Course had a busy year in 2016. PDC hosted 46 outside events this year, 7 high school and junior high events, 4 Northern Texas PGA events and the NTPGA Junior Area Championship and 20 Thursday Night Scrambles. We are also very proud of our involvement in the PGA Jr. League. We had 2 teams of 16 juniors in the Amarillo League this year. We hosted 10 matches at PDC and traveled for 10 matches to the Amarillo courses. We also got to participate in the post season and one of our players was on the state winning team. This program continues to develop and is a huge part in growing the game of golf. Our rounds were up this year and the golf course was in great shape all year long. Below is a summary of our revenues for the fiscal year of 2016: Rounds in 2016 – 26,655 Cart Revenue in 2016 - $274,275.00 Green Fee Revenue in 2016 - $302,306.00 Pro Shop Revenue in 2016 - $207,649.00 Grill Revenue in 2016 - $176,452.61.00 Please see the attached document that has our yearly comparisons and this year’s totals. If you have any questions, we’ll be happy to answer them. Thank you for your time and consideration. City of Canyon Month 2010‐2011 2011‐2012 2012‐2013 2013‐2014 2014‐2015 2015‐2016 Avg. Cart Fees $ 20,130.00 $ 21,858.00 $ 17,706.00 $ 18,426.00 $ 19,992.00 $ 18,519.00 $ 19,622.40 Oc t. Green Fees $ 17,434.00 $ 27,608.00 $ 16,554.00 $ 18,270.00 $ 21,400.00 $ 20,142.00 $ 20,234.67 Rounds 1857 2325 1964 2250 2472 2067 2156 Cart Fees $ 10,046.00 $ 10,758.00 $ 16,218.00 $ 10,146.00 $ 10,500.00 $ 14,612.00 $ 12,046.67 No Green Fees $ 9,868.00 $ 10,878.00 $ 15,986.00 $ 10,477.00 $ 13,211.00 $ 14,703.00 $ 12,520.50 v. Rounds 1171 1355 1622 993 1047 1288 1246 Cart Fees $ 11,054.00 $ 5,610.00 $ 9,066.00 $ 6,648.00 $ 7,482.00 $ 7,616.00 $ 7,912.67 Dec. Green Fees $ 7,422.00 $ 5,450.00 $ 8,720.00 $ 4,794.00 $ 8,045.00 $ 7,124.00 $ 6,925.83 Rounds 874 543 776 652 660 780 714 Cart Fees $ 19,848.00 $ 23,052.00 $ 14,400.00 $ 14,665.00 $ 9,038.00 $ 12,289.00 $ 15,548.67 n. Ja Green Fees $ 9,602.00 $ 10,218.00 $ 6,041.00 $ 7,139.00 $ 3,801.00 $ 8,667.00 $ 7,578.00 Rounds 1106 1286 776 800 466 889 887 Cart Fees $ 9,966.00 $ 8,004.00 $ 9,312.00 $ 14,935.00 $ 16,000.00 $ 18,089.00 $ 12,717.67 Feb. Green Fees $ 8,760.00 $ 7,404.00 $ 7,362.00 $ 9,459.00 $ 10,441.00 $ 15,897.00 $ 9,887.17 Rounds 973 858 891 1103 1143 1542 1085 Cart Fees $ 26,376.00 $ 24,996.00 $ 18,906.00 $ 20,075.00 $ 23,980.00 $ 22,012.00 $ 22,724.17 ar . Green Fees $ 25,140.00 $ 24,812.00 $ 19,700.00 $ 16,648.00 $ 22,061.00 $ 21,403.00 $ 21,627.33 M Rounds 2775 2574 2312 1958 2294 1981 2316 Cart Fees $ 24,516.00 $ 24,336.00 $ 20,682.00 $ 15,829.00 $ 21,332.00 $ 23,231.00 $ 21,654.33 Ap r. Green Fees $ 27,240.00 $ 27,446.00 $ 24,914.00 $ 15,305.00 $ 22,122.00 $ 25,876.00 $ 23,817.17 Rounds 2955 2986 2681 1892 2298 2482 2549 Cart Fees $ 29,742.00 $ 33,252.00 $ 25,500.00 $ 29,487.00 $ 21,915.00 $ 27,919.00 $ 27,969.17 ay Green Fees $ 33,504.00 $ 37,322.00 $ 29,537.00 $ 32,488.00 $ 24,248.00 $ 36,737.00 $ 32,306.00 M Rounds 3482 3614 3129 2802 2157 3010 3032 Cart Fees $ 34,434.00 $ 37,440.00 $ 32,802.00 $ 29,722.00 $ 34,998.00 $ 35,820.00 $ 34,202.67 ne Ju Green Fees $ 37,296.00 $ 41,784.00 $ 39,149.00 $ 31,146.00 $ 36,585.00 $ 43,270.00 $ 38,205.00 Rounds 3706 4138 3577 3398 3567 3226 3602 Cart Fees $ 41,688.00 $ 41,700.00 $ 33,390.00 $ 40,160.00 $ 37,947.00 $ 32,501.00 $ 37,897.67 Ju ly Green Fees $ 46,380.00 $ 46,600.00 $ 37,530.00 $ 41,522.00 $ 41,949.00 $ 37,231.00 $ 41,868.67 Rounds 4771 4360 3953 3560 3710 3519 3979 Cart Fees $ 37,002.00 $ 31,848.00 $ 36,528.00 $ 37,100.00 $ 32,065.00 $ 34,511.00 $ 34,842.33 Au g. Green Fees $ 38,924.00 $ 33,374.00 $ 41,437.00 $ 39,662.00 $ 34,412.00 $ 40,159.00 $ 37,994.67 Rounds 3885 3534 4117 3732 3664 3258 3698 Cart Fees $ 31,980.00 $ 27,828.00 $ 30,858.00 $ 25,968.00 $ 35,498.00 $ 27,156.00 $ 29,881.33 Sept Green Fees $ 36,258.00 $ 33,704.00 $ 35,496.00 $ 29,263.00 $ 39,235.00 $ 31,097.00 $ 34,175.50 . Rounds 3360 3144 3117 2501 2804 2613 2923 Cart Fees $296,782.00 $290,682.00 $265,368.00 $ 263,161.00 $ 270,747.00 $ 274,275.00 $ 277,348.00 Tota Green Fees $297,828.00 $306,600.00 $282,426.00 $ 256,173.00 $ 277,510.00 $ 302,306.00 $ 284,107.40 l Rounds 30915 30717 28915 25641 26282 26655 28494 SUMMARY REGARDING ITEM 9 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: December 19, 2016 Re: Consider and Take Appropriate Action on Proposed Fees for Palo Duro Creek Golf Course for 2017. Following this memo is information from John Haun and Casey Renner regarding proposed fee increases for the golf course. John and Casey will be here on Monday to present their proposed fee changes for your approval. It is staff’s recommendation that the proposed fee schedule be approved as presented. City of Canyon REGARDING ITEM 9 AGENDA To: City Manager, Randy Criswell From: John Haun, Casey Renner Date: December 1, 2016 Re: Consider and Take Appropriate Action on Palo Duro Creek Golf Course Golf Fees and Tournament Fees. Casey and I propose a change in Palo Duro Creek golf fees to begin calendar year 2017. The fee change will increase all green fees by $5 except Junior green fees (increase of $2), and Twilight green fees (increase $3 from 3 to 5 pm both weekdays and weekends). We also propose an increase in annual permit fees as follows: Senior single $25, single every day $75, additional person $25 and Junior permit $60. It is staff’s recommendation that the fees be approved, effective January 1, 2017. Casey has updated the PDC tournament fees. Listed below are the old tournament fees and the new tournament fees. These changes are a direct reflection of the proposed changes in daily fees. Establishing these new fees with the City Commission means that the fees are non-negotiable. It is staff’s recommendation that the fees be approved, effective January 1, 2017. City of Canyon  AGENDA Palo Duro Creek Golf Course Proposed 2017 Fee Schedule Fee name 2016 Proposed 2017 Permits Permits- Senior, single 60+, weekday only $550.00 $575.00 Additional per person fee, any category $275.00 $300.00 Single, any day $825.00 $900.00 Jr. Permit High school senior or younger, June thru August, Monday thru Thursday only $180.00 $240.00 Green fees Green fee- Monday thru Thursday $15.00 Proposed new daily green fee-Monday thru Thursday $20.00 Green fee- Friday, Saturday, Sunday, Holidays $20.00 Proposed new daily green fee-Friday, Saturday, Sunday, Holidays $25.00 Twilight- Monday thru Thursday-After 5 pm $10.00 Proposed new twilight green fee-from 3 to 5 pm $13.00 Twilight- Friday, Sat, Sun, Holidays-After 5 pm $12.00 Proposed new twilight green fee-from 3 to 5 pm $15.00 Jr. Fee High school senior or younger $8.00 Proposed new Jr. green fee $10.00 College Monday thru Thursday $11.00 Proposed new college green fee-Mon thru Thurs $16.00 Friday, Saturday, Sunday, Holidays $15.00 Proposed new college green fee-Fri, Sat, Sun, Holidays $20.00 Senior 60+ Monday thru Thursday $11.00 Proposed new Sr. daily green fee-Mon thru Thurs $16.00 Senior 60+ Friday, Sat, Sun, Holidays $15.00 Proposed new Sr. daily green fee-Frid, Sat, Sun, Holidays $20.00 Cart fees Cart fees 18 holes $13/$26 $13/$26 9 holes $7/$13 $7/$13 All above prices include sales tax. Single permit is defined as a permit that allows golfers to play 7 days a week. The Senior permit is defined for single golfers age 60 and above to play Monday through Friday. Additional Family permit is defined by any dependent or co-dependent living in the same household. “Additional per person fee” shall be defined as any dependent or co-dependent living in the same household. City of Canyon  AGENDA “Children” shall be defined as a dependent, living in the home, up to age of 18, OR a full time college student not over the age of 24. Proof of full time college student status will be required. “College” shall be defined as a full time college student not over the age of 24. Proof of full time college student status will be required. Annual permit fee may be prorated for the purchase of a holder’s first Annual permit. Proration shall be based on the total number of months (including partial months) remaining in the year. This policy shall apply to the first purchase only of an Annual Permit. Anyone previously possessing an Annual Permit will not be eligible for a prorated purchase the following year or any future year. Tournament Fees Old Fee New Fee Weekday (Monday-Thursday), shotgun start 40 players and up $28.00 Weekday (Monday-Thursday), shotgun start 40 players and up $33.00 Weekend (Friday-Sunday), shotgun start 40 players and up $33.00 Weekend (Friday-Sunday, Holidays) SG start 40 players and up $38.00 Weekday (Monday-Thursday), Tee times start 39 players and under $28.00 Weekday (Monday-Thursday), Tee times start 39 players and under $33.00 Weekend (Friday-Sunday, Holidays), Tee times 39 players and under $33.00 Weekend (Friday-Sunday, Holidays), Tee times 39 players and under $38.00 The administration fee of $3.00 per player to cover the costs of paper, ink, score sheets, etc., is still in effect. City of Canyon REGARDING ITEM 10 AGENDA To: Randy Criswell, City Manager From: Dan Reese, Public Works Director Date: December 13, 2016 Re: Consider and Take Appropriate Action Ordinance No. 1053, Repealing Ordinance No. 1040 of the City of Canyon, Texas, Amending Chapter 51 of the Code of Ordinances of the City of Canyon, Texas , Section 51-21, Defining Charges and Rates for Bulk Water and Fire Hydrant Meters; Providing a Severability Clause, and Establishing an Effective Date. For many years now, we have been behind on what we charge contractors for use of bulk water / fire hydrant meter use. Our older policy needs updating. As the policy stands now, we charge only a $200 refundable deposit, when hydrant meters are checked out. This amount will not even pay for the fittings attached to the meter. Another problem we’re having is getting the contractors to return the meters, when not in use. This has forced us to stock up on meters, not knowing how many that we may need from month to month. This is costly because a hydrant meter, ready to put in service, is costing us around $1,100. Currently, we have approximately 30 meters out to various contractors in the area. In previous ordinances, rates and fees for the issuance of fire hydrant meters for bulk water use has not been addressed in the code. In an attempt to recoup a larger percentage of our costs associated with these meters, keep up with their maintenance and encourage contractors to return them when not in use, we’re recommending an amendment to the Bulk Water section of the Code, Section 51.21(B). We propose the refundable deposit for a meter to increase from $200 to $1000. At least this amount would all but replace the meter, should one be lost, stolen or destroyed. We’re also proposing a monthly minimum of $50 / month. We will be charging for the water used at the current bulk water rate on top of the minimum. So, for example, you will be charged a $50 minimum plus the current rate of $7.15 per 1000 gals. for every thousand gallons used. For example, if you use 10,000 gallons, your bill would be $71.15 for the water and $50 for the minimum, or $121.15, total. Hopefully this will encourage customers that don’t use the meter for several months to return it. Plus, this minimum charge can help pay for a few parts when we have to service / repair them. Hopefully, you can see this proposal will help us to minimize our losses and allow us to charge what we believe to be a fair price for these services. A copy of the revised ordinance is attached. The public works department recommends adoption of Ordinance No. 1053 as presented. City of Canyon  ORDINANCE NO. 1053 AN ORDINANCE REPEALING ORDINANCE NO. 1040 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE CODE OF ORDINANCES OF THE CITY OF CANYON, TEXAS, SECTION 51-21, DEFINING CHARGES AND RATES FOR BULK WATER AND FIRE HYDRANT METERS; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore adopted a Water and Sewer Code providing fees to be charged for water service, and the City Commission has determined that the rates established by Ordinance No. 1040 should be amended, by defining charges and rates for bulk water and use of fire hydrant meters in order that such service shall be self-supporting in operation and provide funds for required maintenance and operation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS THAT: Section 1: That the Water and Sewer Code of the City of Canyon, Texas, Chapter 51, Section 51-21, is hereby amended to read as follows: 51-21. Rates established - For Water (A) Unless otherwise provided in this Article, the water rates per month to be charged and collected by the City from all customers obtaining service from the water system shall be fixed as set forth below: Base + 2,000 gallons $27.46 minimum 2,001 - 8,000 gallons $4.57 per thousand 8,001 – 20,000 gallons $5.97 per thousand 20,001 – 35,000 gallons $6.13 per thousand 35,001 – 50,000 gallons $6.28 per thousand Over 50,000 gallons $6.69 per thousand (B) Bulk Water. Unless otherwise provided in this chapter, the purchase of bulk water shall be charged and collected by the City from customers purchasing bulk water and fixes the rate set forth below: $7.15 per 1,000 gallons Bulk Water Billing. Beginning with the effective date of this ordinance, a $50.00 per month minimum charge will apply to all customers with City of Canyon issued fire hydrant meters. Bulk water use will be billed in addition to the monthly minimum. The City of Canyon will contact bulk water customers on a monthly basis to obtain readings from issued fire hydrant meters, and will be billed accordingly based on the current bulk water rate. If a customer fails to report the monthly reading within 30 days of contact, the meter will be assumed to be lost, the customer will lose their deposit and any outstanding bulk water bill will immediately become due. Due date, penalties and non- payment shall be enforced according to Sections 51-24 and 51-66 of the City of Canyon Code of Ordinances.  (C) Use of fire hydrant meters. Bulk water used for construction or other purposes, not purchased from the City at other bulk loading facilities, and obtained from City fire hydrants, shall be metered. Meters shall be obtained (checked out) from the City of Canyon. Use of meters and readings from meters not issued by the City of Canyon will not be permitted or accepted. A refundable deposit of $1,000.00 will be required when the meter is issued. Upon returning the meter, the customer will be refunded the deposit at a pro-rated amount based on the usable condition of the returned meter, up to the full amount. If the meter is damaged or unusable, the estimated amount to repair the meter will be deducted from the deposit. If the meter is lost or stolen, the entire deposit will be forfeited. If desired, the customer will have the option to apply any remaining deposit amount to their outstanding bulk water bill. Fire hydrant meter audits may occur to verify meter condition, accuracy and reading, as deemed necessary by the City. If requested, the customer shall relinquish the meter to the City for this purpose. Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective January 1, 2017. PASSED AND ADOPTED this 19th day of December, 2016. Quinn Alexander, Mayor ATTEST: Gretchen Mercer, City Clerk REGARDING ITEM 11 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: December 12, 2016 Re: Consider and Take Appropriate Action on Resolution No. 22-2016 Increasing the Rental Fees at the Cole Community Center It’s has been more than 10 years since we have adjusted the rental rates at the Cole Community Center. With the improvements that have been made, and with the increased costs of operating the center, we feel it is time to raise the rates for rental. Included in this agenda is a Resolution with the proposed rate increase. On average, we have increased the rates by $20 for a 4-hour rental and increase the hourly rental fee for anything over 4 hours to $15 an hour. Additionally, I have included language requiring a $500 deposit for the rental and use of any city owned electronic equipment that is being used by a renter. Deposits for room rental will remain the same. It is staff’s recommendation that the Commission approve Resolution No. 22-2016 authorizing the increase of the rental rate for the Cole Community Center and setting the effective date for January 1, 2017. City of Canyon  Proposed Rate Increase for Cole Community Center Hourly Rental Fee 1st 4hrs 5 6 7 8 Palo Duro Room Current Rate $ 95.00 $ 107.00 $ 119.00 $ 131.00 $ 143.00 Proposed Increase $ 115.00 $ 130.00 $ 145.00 $ 160.00 $ 165.00 Adobe Room Current Rate $ 65.00 $ 75.00 $ 85.00 $ 95.00 $ 105.00 Proposed Increase $ 85.00 $ 100.00 $ 115.00 $ 130.00 $ 145.00 Mesa Room Current Rate $ 40.00 $ 45.00 $ 50.00 $ 55.00 $ 60.00 Proposed Increase $ 60.00 $ 70.00 $ 80.00 $ 90.00 $ 100.00 Texas Room Current Rate $ 40.00 $ 45.00 $ 50.00 $ 55.00 $ 60.00 Proposed Increase $ 60.00 $ 70.00 $ 80.00 $ 90.00 $ 100.00 Kitchen (Flat Rate) Current Rate $ 35.00 Proposed Increase $ 65.00 Civic Clubs Current Rate $ 100.00 Proposed Increase $ 125.00 Audio Visual Equipment Deposit $ 500.00  RESOLUTION NO. 22-2016 A RESOLUTION OF THE CITY COMMISSION OF CITY OF CANYON, TEXAS, AMENDING RENTAL FEES FOR THIE COLE COMMUNITY CENTER, AND SETTING AN EFFECTIVE DATE WHEREAS, the Cole Community Center has been available for use by citizens wishing a place to lease for meetings, reunions, parties, and many other special occasions since 1992; and WHEREAS, this building has been used by many since inception and it is the desire of the City Commission to continue leasing of the building for needs of the community; and WHEREAS, there is a need to amend previous rates set by the City Commission and to guarantee revenue which is generated will be sufficient for the upkeep and cleanliness of this building. NOW THREREFORE, the City Commission RESOLVES the fee structure for the Cole Community Center effective January 1, 2017 will be as follows: Palo Duro Room first 4 hours - $115.00, then $15.00 per hour for each additional hour, up to 8 hours per day. Deposit $150.00 Adobe Room first 4 hours - $85.00, then $15.00 per hour. Deposit $100.00. Mesa & Texas first 4 hours - $60.00, then $10.00 per hour Deposit $50.00 Kitchen $65.00 Deposit $50.00 Civic Clubs Regular meetings $125.00/month Audio Visual $500 Deposit Equipment PASSED AND APPROVED this 19th day of December, 2016. QUINN ALEXANDER, MAYOR ATTEST: GRETCHEN MERCER, CITY SECRETARY