City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 6th day of November 2017, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of October 16, 2017. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Request from CISD to Provide Water Service to Kimbrough Memorial Stadium. 7. Conduct First Public Hearing on Ordinance No. 1073, Annexing Property for Expansion of the Canyon East Subdivision. 8. Consider and Take Appropriate Action on Report and Proposed Parks Improvement Plan. 9. Consider and Take Appropriate Action on Meeting Dates, Times, and Meals. 10. Executive Session Pursuant to §551.072 Deliberation Regarding Real Property, §551.087, Economic Development Negotiations, and §551.074, Personnel Matters (Appointments to Boards and Commissions). 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. 12. Adjourn. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 3rd day of November 2017. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting October 16, 2017 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cordell Jones, Paul R. Lyons and Roger Remlinger. Also present were the following City Staff: City Manager Randy Criswell, City Secretary Gretchen Mercer, Director of Public Works Dan Reese, Assistant City Manager for Special Projects Jon Behrens, Police Chief Dale Davis, Safety Director Tony Lawson, Golf Course Superintendent John Haun, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 5:31 p.m. Item 2. Invocation. Mayor Pro-Tem Richardson gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of Minutes of the Meeting of October 2, 2017. Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones, to approve the minutes of October 2, 2017 as presented. Motion carried unanimously. Item 5. Public Comment – Comments From Interested Citizens. No comments were made. Item 6. Information Report from TML Conference Attendees. Mayor Hinders asked for comment on things learned from those recently attending the Texas Municipal League Conference October 3, 4, 5 and 6, 2017 in Houston, Texas. Item 7. Consider and Take Appropriate Action on Resolution No. 16-2017 – Amended, An Amended Resolution Approving the Submission and Acceptance of a Grant Requesting Funding from the Office of the Governor for Rifle-Resistant Body Armor for the Canyon Police Department. City Manager Randy Criswell presented Resolution No. 16-2017 – Amended, for consideration. Mr. Criswell stated the original Resolution No. 16-2017 was adopted in July 2017 approving a grant for Rifle-Resistant Body Armor from the Texas Governor and appointed the City Manager as the authorized representative for all actions pertaining to the grant. Mr. Criswell said the Office of the Governor informed the Police Department that it must designate the Chief of Police as the duly City Commission Meeting October 16, 2017 Page 2 of 4 authorized representative instead. Mr. Criswell said Resolution No. 16-2017 – Amended, only changes that designation, everything else was the same. After discussion, Commissioner Jones moved, duly seconded by Commissioner Remlinger to approve Resolution No. 16-2017-Amended as presented. Motion carried unanimously. AMENDED RESOLUTION NO. 16-2017 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AUTHORIZING THE SUBMISSION AND ACCEPTANCE OF A GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR FOR THE RIFLE- RESISTANT BODY ARMOR PROGRAM FOR THE CANYON POLICE DEPARTMENT; AUTHORIZING THE CITY OF CANYON CHIEF OF POLICE TO REPRESENT THE CITY IN ALL MATTERS PERTAINING TO THIS APPLICATION. Item 8. Consider and Take Appropriate Action on Report from Staff on Status and Continued Expectations for City Operated Wood Waste Disposal Site. City Manager Randy Criswell updated the Commissioners on the City Operated Wood Waste Disposal Site. Mr. Criswell stated he was looking for direction, and not necessarily decisions at this time. Mr. Criswell explained that with the closure of the free brush collection sites in Amarillo, Canyon has seen a dramatic increase of wood waste. Staff had believed this would be the case, but chose to observe, instead of reacting based on speculation. As it happened, our wood waste collection site received about 10 times as much wood waste in a 3-day period after Amarillo’s closure than we would have normally seen. Mr. Criswell said the City of Canyon cannot sustain having to process and dispose of the amount of brush without significant increase in solid waste rates to the citizens of Canyon. Mr. Criswell said it was his opinion that the citizens of Canyon do not need to provide free wood disposal to anyone living outside the City Limits. Criswell offered the following options. 1. Close our site permanently 2. Keep the site open, and monitor our site with a paid employee to ensure that no one except Canyon residents have access to it. 3. Allow residents to dump for free, and charge outside city limit customers a significant cost, making the function an enterprise 4. Any other good solutions that you can come up with. Mr. Criswell explained the City Wood Waste Disposal Site is currently located at the Republic Services Landfill and operated when they are open only. After discussion, Commissioners felt closing the City of Canyon Wood Waste Disposal Site should be considered as a last resort and charged staff with finding a feasible way of keeping the site open without the extra expense falling on the Citizens of Canyon, and to try to find a more convenient location. Item 9. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. City Commission Meeting October 16, 2017 Page 3 of 4 Assistant City Manager Chris Sharp presented the Quarterly Finance Report. After discussion Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Richardson to approve the Quarterly Finance Report as presented. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. Assistant City Manager Chris Sharp presented the Quarterly Investment Report. After discussion Commissioner Jones moved, duly seconded by Commissioner Lyons to approve the Quarterly Investment Report as presented. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Resolution No. 22-2017 Regarding a Finance Agreement for the Purpose of Procuring Mowers, Utility Vehicles, and Golf Course Related Equipment. Assistant City Manager Chris Sharp presented Resolution No. 22-2017 for consideration. Mr. Sharp stated much of the equipment being used by Palo Duro Creek Golf Course has been used for much longer than intended and now requires constant repairs. Mr. Sharp stated to purchase replacement equipment, an agreement has been reached with Government Capital Corporation with a 5-year term at an interest rate of 3.211%, financing a total of $499,152. After discussion, Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones, to approve Resolution No. 22-2017 and authorize Assistant City Manager Chris Sharp to enter into negotiations to potentially get a lower interest rate and buy down the principal amount to be financed using funds currently dedicated for a portion of the cost of the equipment. Motion carried unanimously. RESOLUTION NO. 22-2017 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REGARDING A FINANCING AGREEMENT FOR THE PURPOSE OF PROCURING “MOWERS, UTILITY VEHICLES, AND GOLF COURSE RELATED EQUIPMENT”. Item 12. Consider and Take Appropriate Action on Ordinance No. 1072 Amending Title IX, Section 91.24 of the Code of Ordinances, Impoundment of Wild or Other Animals. Police Chief Dale Davis presented Ordinance No. 1072 for consideration. Chief Davis stated legislation has modified Texas. Penal Code, Section 42.11 (Cruelty to Animals) renumbering it to 42.092. Chief Davis stated Ordinance No. 1072 would bring the City of Canyon Code of Ordinances up to date with state law referencing the correct code. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Jones, to adopt Ordinance No. 1072 as presented. Motion carried unanimously. ORDINANCE NO. 1072 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, AMENDING §91.24 OF THE CODE OF ORDINANCES OF THE CITY OF CANYON AMENDING REFERENCE City Commission Meeting October 16, 2017 Page 4 of 4 TO TEX. PENAL CODE, SECTION 42.092; AND, PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. Item 13. Consider and Take Appropriate Action on Resolution No. 23-2017, Adopting an Annexation Calendar for Additional Property in the Canyon East Subdivision. City Manager Randy Criswell presented Resolution No. 23-2017 for consideration. Mr. Criswell stated this annexation would expand the Canyon East Subdivision. After discussion, Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones, to adopt Resolution No. 23-2017 as presented. Motion carried unanimously. RESOLUTION NO. 23-2017 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, SETTING A DATE, TIME, AND PLACE FOR PUBLIC HEARINGS AND PROVIDING FOR NOTICE OF PUBLIC HEARINGS IN REGARD TO THE PROPOSED ANNEXATION OF THE PROPERTY WITHIN THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF CANYON AT THE REQUEST OF KUHLMAN AND SONS, LP, A TEXAS LIMITED PARTNERSHIP, ACTING BY AND THROUGH ITS DULY AUTHORIZED GENERAL PARTNER, HERBERT KUHLMAN & SONS, INC., A TEXAS CORPORATION. Item 14. Executive Session Pursuant to §551.072, Deliberation Regarding Real Property. Mayor Hinders indicated the Commission would adjourn into Executive Session at 6:50 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 7:40 pm, the following action was taken. Commissioner Remlinger moved, duly seconded by Commissioner Jones to authorize City Attorney Chuck Hester and City Manager Randy Criswell to draw up and execute a contract for water rights property north of Canyon for $1,600 per acre. Motion carried unanimously. Item 16. Adjournment. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned at 7:44 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: November 6, 2017 Re: Consider and Take Appropriate Action on Request from CISD To Provide Water Service to Kimbrough Memorial Stadium. In late September, I received a letter from CISD requesting the extension of City water to Kimbrough Memorial Stadium. As you know, Kimbrough is going to be purchased by CISD from WTAMU, and you may or may not know it, but the stadium is not on City water; it is served by a well. CISD would like to have City water, thus the request. This is something that I have visited with them about on multiple occasions, as has the Mayor. The request fits in with a long-term desire to get water from the downstream side of the North Elevated Water Tank back over to the Kim Road Well Field. The ultimate goal would be to have a redundant feed into town, just like we did with the other big water main project to the north, so that we can operate at full capacity in the event that the old Amarillo line fails. The request from CISD is a good reason to look at going ahead and taking the first step of this project. I took the liberty of authorizing Brandt Engineering to develop an estimate of probable cost for this, so I could bring you a number with the request. Brandt’s estimate is $685,000. The pipe size will be 24”, which will be good for Canyon’s ultimate future needs. Dwight Brandt will be here to answer any questions about the project if you have any, or call me beforehand and I’ll get you an answer if I don’t have it. I recommend we proceed with this project. We have the money in Bond Proceeds, and CISD is under a time frame. They have to be completely separate from WTAMU by the end of 2019 (with regard to Kimbrough). That gives us some time, but the sooner we can get this done, the better it is for CISD. City of Canyon  OPINION OF PROBABLE CONSTRUCTION COSTS Project Description: Loop Line Segment - Service to Kimbrough Stadium November 2, 2017 Item Description Estimated Quantity Unit Unit Price Ext. Amount 1 Mobilization/Demobilization 1 LS $ 27,000.00 $27,000.00 2 6" PVC, C-900 DR18 Water Pipe 160 LF $ 32.00 $5,120.00 3 8" PVC, C-900 DR18 Water Pipe 1730 LF $ 35.00 $60,550.00 4 12" PVC, C-900 DR18 Water Pipe 20 LF $ 50.00 $1,000.00 5 24" PVC, C-900 DR25 Water Pipe 370 LF $ 150.00 $55,500.00 6 6" Gate Valve and Box 5 EA $ 1,300.00 $6,500.00 7 8" Gate Valve and Box 3 EA $ 1,600.00 $4,800.00 8 12" Gate Valve and Box 1 EA $ 3,600.00 $3,600.00 9 20" Gate Valve and Box 2 EA $ 16,000.00 $32,000.00 10 24" Gate Valve and Box 2 EA $ 22,000.00 $44,000.00 11 20" Line Stop 1 EA $ 28,000.00 $28,000.00 12 Ductile Iron Fittings 3870 LBS $ 9.00 $34,830.00 13 Fire Hydrant 4 EA $ 4,000.00 $16,000.00 14 Pressure Reducing Station 1 EA $ 50,000.00 $50,000.00 15 1" Sampling Tap 1 EA $ 1,200.00 $1,200.00 16 14" Steel Casing (W.T. 0.250") 120 LF $ 50.00 $6,000.00 17 36" Steel Casing Pipe (W.T. 0.500") 330 LF $ 180.00 $59,400.00 18 Bore for 14" Nominal Diameter Pipe 120 LF $ 100.00 $12,000.00 19 Bore for 36" Nominal Diameter Pipe 330 LF $ 300.00 $99,000.00 20 Line Marker 4 EA $ 100.00 $400.00 21 Trench Safety 1830 LF $ 5.00 $9,150.00 22 Erosion Controls 1 LS $ 5,000.00 $5,000.00 23 Traffic Controls 1 LS $ 5,000.00 $5,000.00 Construction $566,050.00 10% Contingencies $56,700.00 Basic Engineering $49,900.00 Engineering Survey $12,500.00 TOTAL $685,150.00 REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: November 6, 2017 Re: Conduct First Public Hearing on Ordinance No. 1073, Annexing Property For Expansion of the Canyon East Subdivision. We recently adopted Resolution No. 23-2017, adopting an Annexation Calendar for the ultimate annexation of property to expand Canyon East. The actual Annexation Ordinance is No. 1073, and is scheduled for final adoption on December 4, 2017. As you all know, the annexation process requires two (2) Public Hearings. Tonight, we need to conduct the First Public Hearing on Ordinance No. 1073. City of Canyon  ORDINANCE NO. 1073 ANNEXING TERRITORY TO THE CITY OF CANYON KUHLMAN AND SONS, LP, a Texas Limited Partnership CANYON EAST UNIT 6 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. WHEREAS, the TEXAS LOCAL GOVERNMENT CODE and the municipal charter of the City of Canyon authorizes the annexation of the territory described in this Ordinance subject to the laws of the State of Texas; and, WHEREAS, the procedures prescribed by the TEXAS LOCAL GOVERNMENT CODE and the municipal charter of the City of Canyon and the other laws of the State of Texas have been duly complied with and followed with respect to the annexation of the following described territory, to wit: METES AND BOUNDS DESCRIPTION 15.21+ ACRES TRACT #1: A 15.21 acre± tract of land in Section 111, Block 6, I. & G.N. R.R. Co. Survey and being a portion of a tract of land as described in that certain instrument of conveyance recorded in Volume 1966, Page 265 of the Deed Records of Randall County, Texas, said 15.21 acre± tract of land having been surveyed on the ground by Furman Land Surveyors, Inc. on June 26, 2017 and being more particularly described by metes and bounds as follows: COMMENCING at a 5/8 inch iron rod with cap stamped “TITUS” found as called for at the most Easterly Southeast corner of Canyon East Unit No. 3, an addition to the City of Canyon, Randall County, Texas, according to the map or plat thereof, recorded under Clerk’s File No. 2014003357 of the Official Public Records of Randall County, Texas, from whence a 1/2 inch iron rod found at the Southeast corner of said Section 111 bears South 00° 00’ 48” West, 2613.82 feet; THENCE North 89° 39’ 17” West along a Southerly line of said Canyon East Unit No. 3, a distance of 5.33 feet to the Northeast and BEGINNING CORNER of the herein described tract of land; THENCE South 00° 09’ 08” West, 407.16 feet to the Southeast corner of this tract of land; 1  THENCE South 44° 19’ 54” West, at 330.00 feet from and parallel with the most Southeasterly line of said Canyon East Unit No. 3, a total distance of 1844.55 feet to the Southwest corner of this tract of land; THENCE North 45° 40’ 06” West, 330.00 feet to a 5/8 inch iron rod found at the most Southerly Southeast corner of said Canyon East Unit No. 3, same point being the most Westerly Northwest corner of this tract of land; THENCE North 44° 19’ 54” East along the said most Southeasterly line of Canyon East Unit No. 3, a total distance of 2071.91 feet to a 5/8 inch iron rod with cap stamped “TITUS” found as called for at a jog corner of said Canyon East Unit No. 3, same point being a Northwesterly corner of this tract of land; THENCE North 67° 20’ 19” East, 36.82 feet to a 5/8 inch iron rod with cap stamped “TITUS” found as called for at a jog corner of said Canyon East Unit No. 3, same point being the most Northerly Northeast corner of this tract of land; THENCE South 89° 39’ 17” East, 44.28 feet to the PLACE OF BEGINNING and containing a computed area of 15.21 acres of land, more or less. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS; SECTION 1.: That the property hereinabove described is hereby annexed to the City of Canyon, a home rule municipal corporation in Randall County, Texas, and that the boundary limits of the City of Canyon be and the same are hereby extended to include the above-described territory within the city limits of the City of Canyon and the same shall hereafter be included within the territorial limits of said City and the inhabitants thereof shall hereafter be entitled to all the rights and privileges of other citizens the City of Canyon and shall be bound by the acts, ordinances, resolutions and regulations of the City of Canyon. The City Secretary of the City of Canyon is hereby directed to file with the County Clerk of Randall County, Texas, a certified copy of this Ordinance to evidence the annexation of the territory herein described and the extension of the city limits of the City to include all such property. ADOPTED by the City Commission of the City of Canyon on December 4, 2017. _______________________________________ GARY HINDERS, Mayor ATTEST: _____________________________________ GRETCHEN MERCER, City Secretary 2  (ACKNOWLEDGMENT) THE STATE OF TEXAS § COUNTY OF RANDALL § This instrument was acknowledged before me on the day of December, 2017, by GARY HINDERS, Mayor of the City of Canyon, Texas. _____________________________________________ Notary Public, State of Texas Commission Expires:___________________________ AFTER RECORDING RETURN TO: PREPARED BY: City of Canyon Chuck Hester ATTN: City Manager City Attorney 301 16th Street 301 16th Street Canyon, Texas 79015 Canyon, Texas 79015 3 REGARDING ITEM 8 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: November 6, 2017 Re: Consider and Take Appropriate Action on Report and Proposed Parks Improvement Plan. Brian has been working on a proposed Parks Improvement Plan to address some of the needs we have in the parks system. We recognize that there are some needed improvements, so we’ve been working on a plan to get them back into the best condition possible within a reasonable time frame. Clearly, not everything can be completed immediately, so there will need to be some time and resources allowed for this plan to come to fruition. Brian will be here to help with this presentation. This will be in draft form, so your feedback will be solicited and welcomed. City of Canyon  Parks Improvement Plan November 1, 2017 Conner Park: We are still recovering from the CAP construction at Conner Park. We have completed the irrigation and seeding around the CAP. Other improvements are as follows: • Finish irrigation in the park this winter that the CAP construction made inoperable • Start and complete running trail (TP&W grant) around park this winter • Complete planning and construct new playground with funding from outside parties (AMBUCS) – 2018 * • Move existing playground equipment to Brown Rd Soccer Complex - 2018 • Expand Conner Park to allow for a longer running trail and a disc golf course – 2018-20 *There is interest from AMBUCS in providing the financial support to replace the existing playground with a new all accessible playground that would include play pieces for handicap and autistic children. Interest in naming the playground after a local person has come from the parks board as a memorial. The City of Canyon would be responsible for concrete paths and the preliminary dirt work to level the park for the playground construction.. Maintenance Schedule: • Weed Control: 1. Roundup and pre-emergent in January or February 2. Fertilization twice a year on irrigated park. This will be done April- September. 3. Post emergent weed control as needed with second application of pre- emergent in July or August • Tree replacement program: 1. Replace trees as needed with selections from list approved list • Mowing: Mowing and weedeating will be done weekly. • Aerification will be done yearly with tractor mounted aerator on all turf areas. 1 Paul Lindsey Park: We will continue to improve this park on a yearly basis. Whether it is improvement to the lake are or in the baseball field area. The planned improvements for Paul Lindsey Park as follows: • Recover fishing area around bank this winter by removing cattails. The cattails will be mechanically thinned out and taken to Happy TX for sewer ponds. Bench areas will be cleared and more fishing areas will be exposed. They have taken parts of the shoreline over due to one year of this not being done. This will be a yearly practice to assure adequate fishing shoreline and fish habitat. • Install new fountain (already purchased) in lake to provide better aeration • Stock 2500 trout in 2 stockings this winter • Repair all covered picnic table and covers in early spring • Install running trail around Paul Lindsey Park this winter • New baseball complex on land to the south of the park - 2020 • Purchase land to south of park to expand baseball fields and parking- 2019 Maintenance Schedule: Park • Mowing and weedeating will be done weekly on irrigated areas. As needed on non- irrigated areas • Weed Control: 1 Roundup and pre-emergent in January or February 2 Fertilization twice a year on irrigated park. This will be done April- September. 3 Post emergent weed control as needed with second application of pre- emergent in July or August • Tree replacement program: 1. Replace trees as needed with selections from list approved lis Many of the trees are Bradford pears planted on caliche slopes with no drip irrigation. They will be replaced with trees suitable to environment where they are planted. . Baseball Fields: • Weed Control 1. Roundup and pre-emergent in January or February 2. Fertilization monthly 3. Second pre-emergent application July of August • Mowing: Mowing and weed eating will be done weekly. • Aerification will be done yearly with walk behind aerator on fields and tractor mounted aerator on all other turf areas. 2 Brown Rd Soccer Complex: This complex has seen a lot of changes over the last few years with new surfacing on the soccer fields, a new pavilion, new fencing on the west side, expanded irrigation system and a new booster pump. We will see more in the future such as: • 10 new football fields with expanded irrigation this winter and sprigging in early summer • A repurposed reel mower to improve the soccer fields and eventually the football fields. • A new running trail (TP&W Grant) this winter around perimeter • New trees to replace some of the ones that died due to drought • New trees on the North side (Chapman Grant partial funding) • New parking area on Northeast side for football fields-2018 • New maintenance facility for Parks Department – 2019-21 Maintenance Schedule: • Mow and weedeat weekly all of non-field areas • Mow fields twice a week • Weed Control: 1 Roundup and pre-emergent in January or February 2 Monthly fertilization on fields and twice a year on remainder of turf. This will be done April-September. 3 Post emergent weed control as needed with second application of pre- emergent in July or August • Tree replacement program: 1. Replace trees in Fall of 2017 with selections from list approved. • Aerification will be done yearly with walk behind aerator on fields and tractor mounted aerator on all other turf areas. 3 Canyon’s Entryway: This is a relatively new addition to the parks Department. No real improvements will need to be done here. • Weed Control: 1. Roundup and preemergent in January or February 2. Fertilization twice a year on irrigated park. This will be done April- September. 3. Post emergent weed control as needed with second application of preemergent in July or August • Tree replacement program: Replace trees as needed with selections from list approved list • Mowing: Mowing and weedeating will be done weekly. • Aerification will be done yearly with walk behind aerator. 4 Canyon East Park and Parkway: Canyon East is the newest park to our department. Improvements made include: • Irrigation finished in October 2017 and seeding in late October 2017 • Walking trail finished in October 2017 • Playground finished early 2017 • Beds finished by mid-November • Lighting ordered in September with more units to be ordered in 2018 budget • Well and irrigation control system finished Future plans are: • Sprigging in early summer 2018 • Lights to be installed in the Spring 2018 • Future lights to be installed yearly as budget allows • Benches to be installed around playground area and along trail after sprigging is complete – summer 2018 Maintenance Schedule: • Weed Control: 1. Roundup and pre-emergent in January or February after establishment of sprigs. Growth regulator sprayed to inhibit vertical growth and accelerate horizontal growth for sprig spreading. This will be combined with growth stimulators and fertilizer monthly. 2. Fertilization twice a year on irrigated park. This will be done April- September. This will be schedule after sprigs are established. 3. Post emergent weed control as needed with second application of pre- emergent in July or August. This will be schedule after sprigs are established. • Tree planting program: Trees will be planted where allowed along walking path. • Mowing: Mowing and weedeating will be done weekly. This will be schedule after sprigs are established. 5 Hunsley Park: Hunsley Park is an older park with needed improvements to both the pavilion and park surfacing. Irrigation system has been continually upgraded and will continue to be tweaked to comply with city code and keep water off of roadways. The playground and play structure are one of the older structures and will need to be replace in the future but will serve the public well with minor maintenance as needed. A few of the improvements that have been made over the last few years were: • 5 new trees added • All of the lights were replaced with LED lights around the walking trail • New tunnel on play structure due to vandalism • Benches painted and repaired this summer, picnic tables repaired, and all new trash cans were placed in holders to replaced rusted ones • Many new irrigation heads were installed due to old ones not working A few of the improvements needed are: • A new bathroom and chase room pavilion(in budget- 2016, 2017 & 2018 for install in 2019) • New park surface – Bermuda and do away with fescue –2018 or 2019 Maintenance Schedule: • Weed Control: 1. Pre-emergent in January or February 2. Fertilization twice a year on irrigated park. This will be done April- September. 3. Post emergent weed control as needed with second application of pre- emergent in July or August • Tree replacement program: 1. Replace trees as needed with selections from list approved list • Mowing: Mowing and weedeating will be done weekly. • Aerification will be done yearly with tractor mounted aerator on all turf areas. 6 Trees suitable for planting in Canyon Parks: Red Oaks, Red Buds, White Ash, Lacebark or Cedar Elm, Cleveland Pear, Bur Oak, Honeylocust, Austrian Pine, Chinkapin Oak, Hawthorn, Shumard Oak, Chinese Pistche, Desert Willow, and Bald Cypress. (Note: This list is from Texas Forestry, and Randall County Extension suggested lists.) 7 REGARDING ITEM 9 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: November 6, 2017 Re: Consider and Take Appropriate Action on City Commission Meeting Dates, Times, and Meals. The City Charter says that you will meet at least once per month, but it doesn’t designate any other information like day or time. In 1997 it was established that the meetings would be on the first and third Monday of each month, but that is easily changed by adoption of an ordinance. The 5:30 meeting time was never established by formal action. Since as a group you are a fairly new body, we felt it would be appropriate to discuss the following things: 1. Do you want to continue to meet twice a month? 2. Is Monday still the preferred day? 3. Is 5:30 still the preferred time? 4. Would you like to have food served? 5. If food is desired, we would recommend that Executive Session be scheduled at the beginning of the meeting with a 45-minute limitation on time in Executive Session, during which time you can eat. Then the regular business of the City Commission can be taken up in Open Session after the 45 minutes are up. 6. If no Executive Session is scheduled, what would be your expectations for food? If you want to formally change the meeting days and time, we will need to prepare an ordinance to that effect. If you don’t want any changes, then we won’t need any action on that specifically. City of Canyon