City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 6th day of August 2018, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of July 24, 2018. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Ordinance No. 1090, Amending Chapter 95, Nuisances, by Adding Section 95.07, Camping on Public Property. 7. Consider and Take Appropriate Action on Palo Duro Creek Golf Course New Car Fleet Proposal. 8. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. 9. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. 10. Budget Work Session. 11. Conduct First Public Hearing on Proposed Tax Rate for Fiscal Year 2018-2019. 12. Executive Session Pursuant to §551.074 Personnel Matters - Appointments to Boards and Commissions (Canyon Economic Development Corporation Board of Directors, Planning and Zoning Commission, Bi- City County Health District), and §551.071, Consultation with Attorney. 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. 14. Adjourn. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 3rd day of August 2018. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting July 24, 2018 The City Commission of the City of Canyon met in regular session at 1:00 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cordell Jones, Roger Remlinger and Paul R. Lyons. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer Assistant City Manager for Special Projects Jon Behrens, Librarian Sandra Munger, Public Works Director Dan Reese, Fire Chief Mike Webb, Chief of Police Dale Davis, Business and Community Development Director Evelyn Ecker, Safety Director Tony Lawson, Utility Superintendent Eric Whitten, Police Captain Ray Resendez, Parks and Recreation Director Brian Noel, Planning and Development Director Danny Cornelius, Director of Golf Casey Renner, Golf Course Manager John Haun, Code Enforcement Inspector Stan Barnard, City Engineer Dwight Brandt, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 1:03 p.m. Item 2. Invocation. Mayor Pro-Tem Justin Richardson gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Jones. . Item 4. Approval of Minutes of the Meeting of July 9, 2018. Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones, to approve the minutes of July 9, 2018 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Executive Session Pursuant to §551.074 Personnel Matters (Canyon Economic Development Corporation Board Appointments) and §551.071, Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 1:05 pm. Item 7. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 3:01 pm, the following action was taken. Commissioner Remlinger moved, duly seconded by Commissioner Jones to authorize the City Manager and the City Attorney to take appropriate action to resolve a drainage issue in the area of City Commission Meeting July 24, 2018 Page 2 of 2 13th Avenue and 5th Street, including legal action if necessary. Motion carried with Commissioner Lyons voting against. Item 8. Budget Presentation and Work Session. City Manager Randy Criswell presented the proposed City of Canyon Budget for Fiscal Year 2018- 2019 with a power point presentation highlighting major changes and requests by various departments. City of Canyon Department Heads were present to answer any questions. Item 9. Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearing. Assistant City Manager Chris Sharp stated the Truth-in-Taxation requires a record vote on the proposed maximum tax rate. Mr. Sharp said once this vote was taken, the rate could not increase but a lower tax rate could be adopted. Mr. Sharp stated the City’s current tax rate is $0.39083 per $100 valuation with a current tax rate of $0.39083 MO and $0.06401 I&S rate. Mr. Sharp said the 2018 effective and rollback tax rates were not known at this time, but should have final numbers from Randall County at any time. Mr. Sharp stated the 2018-2019 tax collection will include $301,000 from Lone Star Milk Producers and that with the “payment in lieu of taxes agreement, the taxes will not be collected for the 2019-2020 fiscal year. Mr. Sharp also presented a calendar setting dates for two public hearings as required by the Truth-in-Taxation laws. After discussion, Commissioner Jones moved, duly seconded by Commissioner Remlinger to adopt $0.4200 as the maximum M&O proposed tax rate and $0.0566 as the maximum I&S tax rate. Motion carried with Commissioner Lyons voting against. Mayor Hinders Aye Mayor Pro-Tem Richardson Aye Commissioner Jones Aye Commissioner Lyons Nay Commissioner Remlinger Aye Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones to adopt the proposed tax calendar setting dates for two public hearings and adoption of the City of Canyon budget as presented. Motion carried with Commissioner Lyons voting against. Item 10. Adjourn. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Randy Criswell, City Manager From: Danny Cornelius, Director of Code Enforcement Date: July 26, 2018 Re: Consider and Take Appropriate Action on Ordinance No. 1090, Amending Chapter 95, Nuisances, by Adding Section 95.07, Camping on Public Property. Ordinance 1090 would prohibit camping or sleeping on public property, including municipal facilities, overnight (between 6:00 pm and 6:00 am). An offense could be punishable by a maximum fine of $500 per day the offense occurs (Section 10.99 of the Code of Ordinances). In addition, the ordinance provides that the nuisance may be abated by removal of tents, bedding, and other personal belongings. A City of Amarillo ordinance was used as a model. Staff recommends that Ordinance 1090 be adopted. City of Canyon  ORDINANCE NO. 1090 Camping on Public Property AN ORDINANCE OF THE CITY OF CANYON, TEXAS, AMENDING CHAPTER 95, NUISANCES, OF THE CITY OF CANYON CODE OF ORDINANCES, BY ADDING SECTION 95.07, CAMPING ON PUBLIC PROPERTY; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS; the passage, promulgation, and enforcement of the provisions herein contained are determined necessary and advisable for the promotion of the general welfare of the community to carry out the governmental powers and police powers delegated to and possessed by the City of Canyon; and, WHEREAS; the City Commission finds that the proposed amendments to Chapter 95 would be in the best interest of the City; NOW THEREFORE: BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS; SECTION 1: That CHAPTER 95, NUISANCES, GENERAL PROVISIONS, Section 95.07, Camping on public property, is hereby adopted as follows: (A) Definitions: Camp or Camping. To stay in, on, or at a place overnight (that is, any time between the hours of 6:00 pm and 6:00 am) or sleep at a place. There is no required or minimum equipment or supplies necessary to constitute the act of camping, thus the act may or may not involve the presence or use of a bed, roll, blanket, temporary shelter, tent, lean-to, food, cooking utensils, fire, toilet, or recreational vehicle. Municipal Facility. For the purposes of this section, every structure, building, or land owned by the City of Canyon for the purposes of conducting business or operation of municipal government and includes all accessory areas such as, but not limited to, porch, steps, ramps, grounds, walks, lawn, yard, plaza, and parking lot. It includes, but is not limited to, city hall, library, police and fire stations, community center, street and sanitation facilities, water department facilities, sewerage treatment facilities, and water towers. For the purposes of this section, the term does not include a park. Public Property. Such places as described in Municipal Facility above, but which are owned or controlled by another governmental facility. (B) Offense. Except as provided in Subsection (D), it is hereby declared to be a violation of this Ordinance punishable under the general penalty provisions of §10.99 of this code to Camp: (1) in, upon, or at a Municipal Facility (excluding designated sleeping quarters provided for public employees or volunteers for their use within the scope of their duties); or (2) in, upon, or at a public right-of-way including a sidewalk, street, alley, highway, culvert, or any other Public Property. 1 (C) Abatement. Camping in, upon, or at a Municipal Facility or Public Property in violation of this section is a nuisance that may be abated by summary removal of tents, bedding, and other personal belongings. (D) Exceptions. It is an affirmative defense that a person was Camping: (1) by temporarily parking a recreational vehicle, bus, pick-up camper, travel trailer, or similar vehicle or trailer: (a) in a lawful manner, time, and place on a public street in accordance with applicable state law and city ordinance, or; (b) in, on, or at such other location that is owned or under the control of another governmental entity, when and as may be permitted by that entity. (2) in a public park if, when, and as such activity may be allowed by park rules and in strict compliance with the terms thereof. (E) Intent. This section is not intended to deny or to unduly restrict any person’s temporary use of a public sidewalk or other traditional public forum for demonstrations, pickets, marches, and other lawful expression activity, provided that such person, does not Camp in violation of this section, obstruct passage to other persons or vehicles, or otherwise violate applicable ordinance or state law. SECTION 2: Severability. If any provision, section, subsection, clause, or the application of same to any person or set of circumstances for any reason is held to be unconstitutional, void or invalid or for any reason unenforceable, the validity of the remaining portions of this ordinance or the application thereby shall remain in effect, it being the intent of the City Commission of the City of Canyon, Texas in adopting this ordinance, that no portion thereof or provision continued herein shall become inoperative or fail by any reasons of the unconstitutionality of any other portion or provision. SECTION 3: Repealer. All ordinances, parts of ordinances, resolutions, and parts of resolutions in conflict with this ordinance are hereby repealed to the extent of conflict with this ordinance. SECTION 4: This ordinance shall become effective upon approval. INTRODUCED AND PASSED by the City Commission of the City of Canyon, Texas on the 6th day of August, 2018. ________________________ Gary Hinders, Mayor ATTEST: __________________________ Gretchen Mercer, City Clerk 2 REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Casey Renner and John Haun Date: July 30, 2018 Re: Consider and Take Appropriate Action on Palo Duro Creek Golf Course New Car Fleet Proposal Palo Duro Creek Golf Course’s golf car fleet will be going into its fourth season. We propose that we buy a new fleet before the end of 2018 to get a good trade in value for our existing fleet. We have received a bid from E-Z-Go for a TXT Elite Car. The Elite car is a lithium battery car with a proven success rate for saving energy, being lighter than a normal lead acid battery car and holding a charge for a much longer time. The lithium battery will be maintenance free and will last us much longer than the lead acid battery (warranty is for 5 years, but the life expectancy is seven years) and it will hold a charge for much longer on a normal day. Being a lighter car means less compaction on our turf as well. Please see the bid below (as well as in the attachments). 2018 TXT Elite golf cars $4,680.00 per car Trade in on 2015 TXT cars -$1,600.00 per car Net price per car $3,080.00 per car Total price for 72 cars $221,760.00 This is the buy board price. The fourth year, carts normally begin having battery issues and the trade in value begins to decline significantly. Also, with the new tariffs in place (on batteries, steel and aluminum), prices for golf cars will increase in 2019 (really, they already have, but E- Z-Go is honoring the bid I received earlier this summer). We feel it is in the best interest for PDC to purchase a new fleet before 2019 to better serve our customers and to get the best price possible. We would also like to purchase the Textron Fleet Management System with the new cars. This is a software/hardware system that includes: geo-fencing, vehicle location and gps, pace monitoring, vehicle travel history and maintenance schedule, and real two-way communication with customers. We would be happy to answer any questions in regards to the Textron Fleet Management System that you may have. As a reminder, the golf course budget includes an annual payment into the capital improvement account of $51,000. Currently we have $153,000 saved for the new carts. When next year’s budget is approved, we’ll have $204,000 to go towards this purchase. The additional $17,000 will come out of the capital improvement account. We will propose raising cart fees by $1 in order to pay back the capital account. There is also the option of doing a lease purchase through Textron Fleet Management System Price $2,543.04 per month for 60 months. City of Canyon  AGENDA It is staff’s recommendation to trade in the old carts and purchase new lithium powered carts along with the Textron Fleet Management System. City of Canyon REGARDING ITEM 8 AGENDA TO: Randy Criswell, City Manager FROM: Chris Sharp, Assistant City Manager DATE: August 3, 2018 SUBJECT: Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. A summary of all deposits for the City of Canyon as of June 30, 2018 are submitted. All funds are deposited with the City’s depository bank, Happy State Bank. Also included, is a summary of the City’s major funds and where they stand as of the same date. Total deposits needing security pledge, including checking accounts are $_3,566,766. Total securities pledged by Happy State Bank including the FDIC insurance is $_6,970,350. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Finance Report for the Quarter Ending June 30, 2018. City of Canyon  City of Canyon QUARTERLY FINANCE REPORT Quarter ending: 03/31/2018 06/30/2018 Interest Rate EMERGENCY MANAGEMENT 1.47 $ 8,588.75 $ 7,849.14 LIBRARY GIFT & MEMORIAL 1.47 $ 3,762.70 $ 3,957.90 GENERAL FUND DEMAND ACCT 1.47 $ 600,514.38 $ 86,128.41 WW/SS FUND DEMAND ACCT. 1.47 $ 2,094,600.75 $ 1,633,035.53 BCD 1.47 $ 65,408.52 $ 100,969.18 LEOSE 1.47 $ 8,946.55 $ 8,947.00 C.E.D.C (ECONOMIC DEVELOPMENT 1.47 $ 334,645.73 $ 357,951.93 C.E.D.C. MARKETING ACCOUNT 1.47 $ 83,272.22 $ 90,373.40 EMPLOYEES FLOWER FUND 1.47 $ 1,339.65 $ 1,898.81 D-FI-IT PROGRAM 1.47 $ 558.85 $ 558.88 Palo Duro Golf Administration 1.47 $ 269,876.61 $ 680,132.42 Capital Equipment Account 1.47 $ 631,824.51 $ 594,963.78 CHECKING / SAVINGS ACCOUNTS BALANCES $ 4,103,339.22 $ 3,566,766.38 TOTAL FUNDS FOR SECURITY PLEDGES $ 4,103,339.22 $ 3,566,766.38 SECURITIES PLEDGED HAPPY STATE BANK RECEIPT DATE DESC. AMOUNT MARKET NUMBER MATURED VALUE 3137ASNJ9 03/25/2022 FHMS $1,609,823.88 $1,615,149.76 169412QN6 08/15/2027 China Spring ISD $1,058,152.38 $1,026,312.40 552410ER9 08/15/1930 Lytle TX ISD $569,776.20 $592,035.15 667825YM9 02/15/1932 Northwest TX ISD $1,059,009.05 $1,112,358.80 8821172L7 07/01/1931 TX A&M UNV Fund $1,222,959.19 $1,265,790.00 31394FB87 05/25/1933 FNR $1,432,458.53 $1,108,704.34 FDIC INSURANCE $100,000.00 $250,000.00 Total Security Pledges $7,052,179.23 $6,970,350.45 Total Outstanding debt from 2012 issued CO's and 2013 refunded CO's $ 10,955,000 Total Outstanding debt from 2016 General Obligation Bonds $ 5,355,000 Fund Balance/Net Position as of 6-30-18 $ 7,725,169.00  Summary of Month Ending June 2018 Summary of Revenues General Fund Budgeted Percentage to Summary of Revenues General Fund Sales Tax Sales Tax 793067 Major Revenues 06/30/2018 Amount Budget 75% 1063834 Franchise Taxes Franchise Taxes General Fund 2227101 348920 Mixed Beverage Tax Mixed Beverage Tax Municipal Court Fines Sales Tax $ 1,743,297.00 $ 2,300,000.00 75.80% 2288535 5657 Municipal Court Fines Franchise Taxes $ 587,388.00 $ 790,000.00 74.35% 322947 Other Income Other Income 168631 Fire Service Randall County Mixed Beverage Tax $ 13,367.00 $ 16,000.00 83.54% Fire Service Randall County Randall County, Library Funding Municipal Court Fines $ 166,987.00 $ 275,000.00 60.72% 588979 2585 4143 Randall County, Library Funding Commercial Solid Waste Other Income $ 7,790.00 $ 40,000.00 19.48% 620765 126336 139495 Commercial SolidSolid Residential WasteWaste Fire Service Randall County $ 217,815.00 $ 290,420.00 75.00% 2500027519 Residential Solid Taxes Ad Valorem Waste Randall County, Library Funding $ 37,500.00 $ 50,000.00 75.00% Commercial Solid Waste $ 279,716.00 $ 380,000.00 73.61% 182251 118681 Ad Valorem Taxes Residential Solid Waste $ 1,063,436.00 $ 1,365,400.00 77.88% 190152 25000 Ad Valorem Taxes $ 2,617,667.00 $ 2,740,000.00 95.54% Total General Fund Revenues $ 7,854,535.00 $ 10,179,000.00 77.16% Total General Fund Expenses $ 7,335,408.00 $ 10,179,000.00 72.06% 8445 Utility Fund Summary of Revenues Utility Fund 35641 Water Receipts $ 3,392,148.00 $ 4,472,000.00 75.85% 6000 20100 Water Receipts Waste Water Receipts $ 2,313,721.00 $ 2,716,000.00 85.19% Summary of Revenues Utility Fund Waste Water Receipts Lease Income $ 7,245.00 $ 26,800.00 27.03% Lease Income Penalties $ 59,613.00 $ 80,000.00 74.52% 968904 Penalties T-on & Reconnection Revenue $ 23,645.00 $ 24,000.00 98.52% 12505 1799869 45889 T-on & Reconnection Revenue Water Receipts Water Taps $ 50,925.00 $ 30,000.00 169.75% Water Taps 6000 16500 Total Utility Fund Revenues $ 6,023,886.00 $ 7,412,290.00 81.27% Waste Water Receipts Total Utility Fund Expenses $ 4,496,596.00 $ 7,412,290.00 60.66% Lease Income Historical Summary of Sales Tax 2018 2017 2016 2015 1176648 JAN $ 225,820.00 $ 262,010.00 $ 208,797.37 $ 214,709.00 Penalties FEB $ 320,829.00 $ 270,864.00 $ 261,746.98 $ 217,411.00 MAR $ 220,711.00 $ 182,909.00 $ 247,382.39 $ 177,351.00 2128852 T-on & Reconnection Revenue APR $ 260,761.00 $ 201,855.00 $ 182,646.86 $ 226,391.00 MAY $ 331,122.00 $ 312,853.00 $ 253,438.00 $ 249,330.00 Water Taps JUN $ 217,963.00 $ 190,405.00 $ 188,739.00 $ 193,998.00 JUL $ 230,351.00 $ 207,521.00 $ 205,395.00 $ 187,474.00 AUG $ - $ 245,043.00 $ 235,105.00 $ 247,697.00 SEP $ - $ 219,684.00 $ 204,903.99 $ 202,362.00 OCT $ - $ 231,485.00 $ 227,753.00 $ 239,346.00 NOV $ - $ 294,952.00 $ 258,016.00 $ 256,488.00 DEC $ - $ 220,749.00 $ 216,890.00 $ 266,745.00 $ 1,807,557.00 $ 2,840,330.00 $2,690,813.59 $ 2,679,302.00 Palo Duro Creek Golf Course Budgeted Amount Percentage to Budget Revenues to Date $550,052.00 $1,425,306.00 38.59% Exenditures to Date $958,543.00 $1,425,306.00 67.25%  CITY OF CANYON SALES TAX COLLECTION HISTORY FISCAL YEAR 2017-2018 % INCREASE/ % INCREASE/ 2017-2018 TOTAL 2015-2016 2016-2017 DECREASE 15-16 2017-2018 DECREASE 15-16 YEAR-TO-DATE YEAR-TO-DATE MONTH COLLECTIONS COLLECTIONS OVER 14-15 COLLECTIONS OVER 15-16 COLLECTIONS TAXABLE SALES ** OCTOBER $239,346 $227,753 -4.84% $231,485 1.64% $231,485 $15,432,333 NOVEMBER $256,488 $258,016 0.60% $294,952 14.32% $526,437 $35,095,800 DECEMBER $266,745 $216,890 -18.69% $220,749 1.78% $747,186 $49,812,400 JANUARY $208,797 $262,010 25.49% $225,820 -13.81% $973,006 $64,867,067 FEBRUARY $261,746 $270,864 3.48% $320,829 18.45% $1,293,835 $86,255,667 MARCH $247,382 $182,909 -26.06% $220,711 20.67% $1,514,546 $100,969,733 APRIL $182,646 $201,855 10.52% $260,761 29.18% $1,775,307 $118,353,800 MAY $253,438 $312,853 23.44% $331,122 5.84% $2,106,429 $140,428,600 JUNE $188,739 $190,405 0.88% $217,963 14.47% $2,324,392 $154,959,467 JULY $205,105 $207,521 1.18% $230,351 11.00% $2,554,743 $170,316,200 AUGUST $235,105 $245,043 4.23% $0 -100.00% $2,554,743 $170,316,200 SEPTEMBER $204,903 $219,684 7.21% $0 -100.00% $2,554,743 $170,316,200 TOTALS $2,750,440 $2,795,803 $2,554,743 REGARDING ITEM 9 AGENDA TO: Randy Criswell, City Manager FROM: Chris Sharp, Assistant City Manager DATE: August 3, 2018 SUBJECT: Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. A summary of all investments for the City of Canyon as of June 30, 2018 are submitted as an attachment to this agenda item. All funds are invested with the City’s depository bank, Happy State Bank. Total amount of investments for the City is $5,018,901. These funds have been invested in the CDARS program and in CDs through Happy State Bank. The Canyon EDC also has investments in the CDARS program in the amount of $175,828. The City’s 2012 certificates of obligation funds have been invested into a CDARS investment account and has a balance of $3,235,747. Total funds on hand, which includes funds in depository accounts as well as funds in investments total $8,585,667. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Investment Report for the Quarter Ending June 30, 2018. City of Canyon  QUARTERLY INVESTMENT REPORT Quarter ending: 03/31/2018 06/30/2018 Interest Rate Interest earned CERTIFICATE OF DEPOSITS: for quarter CD# Interest Rate 6611 CEDC CD 1.47 $ 57,885.60 $ 57,943.50 $ 57.90 6646 CEDC CD 1.47 $ 59,000.08 $ 59,059.04 $ 58.96 14897 CEDC CD 1.47 $ 58,776.70 $ 58,825.82 $ 49.12 CDARS CERTIFICATES OF DEPOSIT $ 175,662.38 $ 175,828.36 15076 GENERAL FUND CD 1.47% $ 149,984.95 $ 150,112.38 $ 127.43 14895 GENERAL FUND CD 1.47% $ 509,455.81 $ 509,836.95 $ 381.14 14758 GENERAL FUND CD 1.47% $ 149,814.68 $ 149,963.73 $ 149.05 14970 GENERAL FUND CD 1.47% $ 152,074.00 $ 152,339.10 $ 265.10 9952 GENERAL FUND CD 1.47% $ 873,010.20 $ 874,166.15 $ 1,155.95 942 WW/SS FUND CEDERS Sweep acct 1.47% $ 3,168,231.43 $ 3,182,483.30 $ 14,251.87 TOTAL AMOUNT IN CDARS $5,002,571.07 $ 5,018,901.61 TOTAL AMOUNT OF FUNDS IN BANK $6,955,868.75 $ 3,566,766.38 TOTAL FUNDS ON HAND $11,958,439.82 $ 8,585,667.99 2012 Certificates of Obligations (Invested in CDARS account) 1.31% $ 3,271,135.71 $ 3,235,747.27 $ 14,611.56 REGARDING ITEM 10 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: August 6, 2018 Re: Budget Work Session. At the last meeting, the budget was presented and there was one specific item brought up for further consideration. The Fire Department had requested two new employees and only one was recommended for funding. The request was to analyze the impact of proceeding with the addition of two as requested. Working with Mike, we have now included the additional firefighter in the budget. To make it work, we reduced the Contingency Fund, reduced Fire Department Temporary Salaries (I don’t believe it’s justified to spend $60,000 on part time pay while adding two new full time firefighters), and made some other small cuts to various other departments and line items. The second full time firefighter is now included in the budget. There was also a brief discussion on the proposed reduction in the Volunteer Firefighter Fund. Chief Webb has assured us that there is plenty of money in the account, based on the criteria that must be met to get those dollars. Finally, the $301,000 in Ad Valorem dollars from LSDP is still there. As of today, this isn’t a critical decision with regard to the budget. If there is a direction the City Commission wants us to pursue, we can explore that option, and bring back to you at a later date the information needed to make an informed decision. I would still think we’d want to look at some kind of highly noticeable and impactful project like downtown improvements such as sidewalks, brick streets, public restrooms, or something of that nature. Most of those things will take some investigation and time to bring you accurate information. As it stands today, the budget is balanced, the tax rate is slightly lower than last year, and we are prepared for any questions or concerns you may have. City of Canyon  2018 Planning Calendar for City of Canyon Date Activity April - May Mailing of notices of appraised value by chief appraiser. The chief appraiser prepares and certifies to the tax assessor for each county, municipality, April 30 and school district participating in the appraisal distrcit and estimate of the taxable value. May 15 Deadline for submitting appraisal records to ARB July 20 Deadline for ARB to apprice appraisal records July 25 Deadline for chief appraiser to certify rolls to taxing units Certification of anticipated collection rate by collector Calculation of effective and rollback tax rates July 20 72-hour notice for meeting (Open Meetings Notice) July 24 Meeting of governing body to discuss tax rate Publish Notice of 2015 Tax Year Proposed Property Tax Rate for City of Canyon. Use the ad that will correspond to the proposed tax rate; if the proposed rate is at or below the effective tax rate, then use the shorter ad. Use the longer ad if the proposed rate will exceed the effective tax rate. This ad must be published by September 1st and 7 days before July 31 public hearing. It needs to be one quarter page or larger, the headline must be 24-point or larger, and it must not be published in the legal section. You must also post the notice on your website no later than September 1st and keep it posted until you have adopted. Aug 3 72-hour notice for meeting (Open Meetings Notice) Aug 06 Public hearing (should be 7 days after notice is published in the newspaper) Aug 17 72-hour notice for meeting (Open Meetings Notice) Second public hearing (should be no earlier than 3 days after 1st hearing and no later than Aug 20 14 days) Sept 7 72-hour notice for meeting at which governing body will adopt (Open Meetings Notice) Sept 10 Meeting to adopt tax rate. Meeting is 3 to 14 days after second public hearing.  AUGUST 2018 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 City 7 8 9 10 11 Commission Meeting: 1st Public Hearing on Proposed Tax Rate & Public Hearing on Budget 12 13 14 15 16 17 18 19 20 City 21 22 23 24 25 Commission Meeting: 2nd Public Hearing on Proposed Tax Rate. 26 27 28 29 30 31  SEPTEMBER 2018 Sun Mon Tue Wed Thu Fri Sat 1 2 3 City Hall 4 5 6 7 8 Closed 9 10 City 11 12 13 14 15 Commission Meeting: Adopt Tax Rate and Budget 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 REGARDING ITEM 11 AGENDA To: Randy Criswell, City Manager From: Chris Sharp, Assistant City Manager Date: August 2, 2018 Re: Hold First Public Hearing on Proposed Tax Rate for Fiscal Year 2018-2019 Pursuant to the Texas Truth in Taxation Laws, we must hold two public hearings if we are adopting a tax rate higher than the effective rate. After receiving updated numbers from the County, our anticipated effective tax rate will be $.43886. This is the combined rate of Maintenance and Operation (M&O) and Interest and Sinking fund (I&S). The proposed tax rate of .44743 is 1.95% above the effective tax rate. To break this down a little further and hopefully simplify our proposed tax rate, here is how each rate looks separately; M&O effective rate - .38227 M&O proposed rate - .39083 This is a 2.2% increase over the effective tax rate. I&S (debt service for swimming pool) current rate - .06401 I&S proposed rate - .0566 This is an 11.6% decrease over last years rate. When both rates are combined (.44743), it equates to a 1.95% increase above the effective tax rate. Tonight is the first of two required public hearings. No action is required at this time. City of Canyon