City of Canyon Commission Meetings

City Commission Meeting November 19, 2018 The City Commission of the City of Canyon met in regular session at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Cordell Jones, Roger Remlinger and Paul R. Lyons. Mayor Pro-Tem Justin Richardson was unable to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Planning and Development Director Danny Cornelius, Director of Public Works Dan Reese, Chief of Police Dale Davis, Police Captain Rey Resendez, Parks Director Brian Noel, Fire Chief Mike Webb, Utility Superintendent Eric Whitten, Business and Community Development Director Evelyn Ecker, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:32 p.m. Item 2. Invocation. Commissioner Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. . Item 4. Approval of Minutes of the Meeting of November 5, 2018. Commissioner Jones moved, duly seconded by Commissioner Remlinger, to approve the minutes of November 5, 2018 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No Comments were made. Item 6. Comprehensive Plan Workshop. Assistant City Manager Jon Behrens presented a final Draft of the City of Canyon Comprehensive Plan for discussion. Commissioners discussed Chapters 5, 6, 7 and 8 making the following points:  Mayor Hinders stated he would like for City Engineer Dwight Brandt to make a presentation about infrastructure priorities at some point within the next year.  Mayor Hinders said he would like to see the feasibility study for City of Canyon facility needs brought back for discussion.  Mayor Hinders stated he would like to see the Trails at Buffalo Hill and Brown Road Park be officially dedicated as parks.  Commissioner Lyons stated he was vehemently opposed to Impact Fees and Parkland Dedication Ordinances being included in the Comprehensive Plan. Mr. Lyons said housing is the lifelong blood of the community and these fees will City Commission Meeting November 19, 2018 Page 2 of 5 drive up the cost of housing. Commissioner. Lyons stated people say taxes are low and he sees that as City Manager Randy Criswell running the city very well. Commissioner Lyons said the way things are done now is working great and to begin charging these fees would hurt Canyon / Canyon Businesses. Commissioners agreed to pick up discussion of Chapter 9, the last chapter, of the final draft of the Comprehensive Plan at the next. Item 7. Presentation of Annual Financial Report for Canyon Aqua Park. Parks Director Brian Noel presented a report for the first full season that Canyon Aqua Park (CAP) was open. Mr. Noel stated the CAP operated in the black after the consideration of a few one-time unexpected expenditures such as overtime paid. Mr. Noel stated they would be fine tuning personnel for next summer and feel it will be a very successful year. Item 8. Consider and Take Appropriate Action on the Acceptance of Texas A&M Forest Service Grants for Training Aids and Personal Protective Equipment. Fire Chief Mike Webb presented a grant received from the Texas A&M Forest Service providing funding to rural volunteer fire departments enhancing training, equipment and fire event capabilities. Chief Webb stated the Canyon Fire Department had been approved for the purchase of training aids in the amount of $8,000, with no cost share, and $15,000 for personal protective equipment with a cost share of $1,500. After discussion, Commissioner Jones moved, duly seconded by Commissioner Remlinger to approve the acceptance of the grants for purchase of training aids for $8,000 and personal protective equipment for $15,000 with a cost share of $1,500 from the Texas A&M Forest Service. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Purchase of New 700 Mhz Radios and Resolution No. 17-2018. City Manager Randy Criswell and Chief of Police Dale Davis addressed the City Commission concerning the purchase of new 700 Mhz Radios. Mr. Criswell stated the City of Canyon was at the point of having to act on the purchase of the new 700 Mhz radios as has been discussed in the past. Mr. Criswell said the cost breakdown was: Police Department (16 units) $253,490 Fire Department (20 units +/-) $376,154 (includes $5,000 installation fee) Public Works (6 units) $ 36,075 Planning and Development (3 units) $ 19,369 TOTAL COST $685,358 Mr. Criswell stated this was not budgeted since it was unknown on the timing for the purchase. Mr. Criswell stated funding options were: City Commission Meeting November 19, 2018 Page 3 of 5 Grant from Potter/Randall 911 $126,745 Possible JAG Grant $116,970 (not guaranteed) Utilize all or portion of LSDP taxes $300,000 Finance all or portion through Government Finance. Utilize all or part of LSDP taxes with remainder to come from Fund Balance. Mr. Criswell stated it was his recommendation to:  Accept the Potter/Randall 911 grant of $126,745, leaving a balance of $559,613.  Lower that balance by spending all or part of the $300,000 LSDP windfall.  Finance remaining balance through Government Finance.  In the event that the JAG grant becomes available, apply to the principal financed at that time. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Jones to use the LSDP windfall of $300,000, the Potter/Randall 911 Grant of $126,745 and adopt Resolution No. 17-2018 financing the remaining balance of $258,613. Motion carried unanimously. RESOLUTION NO. 17-2018 A RESOLUTION REGARDING A FINANCING AGREEMENT FOR THE PURPOSE OF PROCURING “RADIOS AND RELATED EQUIPMENT”. Item 10. Consider and Take Appropriate Action on Resolution No. 16-2018, Leasing GPS Equipment for New Golf Cars at Palo Duro Creek Golf Course, Lease No. 008- 0185326-301, Dated as of November 2, 2018. Director of Golf Casey Renner presented Resolution No. 16-2018 for consideration. Mr. Renner stated as previously approved, the purchase of new golf carts and the accompanying GPS System and monitors from EZ-Go was in the works. Mr. Renner said the golf carts will be purchased outright, but the GPS System is a lease agreement between Textron and the City of Canyon. Mr. Renner said a resolution had to be officially adopted authorizing the lease agreement. After discussion Commissioner Remlinger moved, duly seconded by Commissioner Jones to adopt Resolution No. 16-2018 as presented. Motion carried unanimously. RESOLUTION NO. 16-2018 LEASE NO. 008—0185326-301, DATED AS OF NOVEMBER 2, 2018. Item 11. Consider and Take Appropriate Action on Ordinance No. 1099, An Ordinance Amending the City of Canyon Code of Ordinances, Sections 98.13 and 98.15, Relating to Events at the Cole Community Center Where Alcohol Is To Be Allowed. Mayor Hinders stated this Ordinance was back on the Agenda because of a request by one of the City Commissioners that wanted to see it come to a vote. At that point, Mayor Hinders called for a motion. City Commission Meeting November 19, 2018 Page 4 of 5 Commissioner Jones moved, duly seconded by Commissioner Remlinger to adopt Ordinance No. 1099 as presented. Commissioner Jones commented that the City of Amarillo, WTAMU, and the Golf Course all allow alcohol to be served. Commissioner Jones stated the City of Canyon Police Department needed to be able to regulate alcohol at functions being held at the Community Center and allow the Officers the ability to enforce the laws without putting them in a bind. Commissioner Jones said Ordinance No. 1099 would also help to address concerns from city staff of people currently consuming alcohol while using Cole Community Center even though it clearly states in the rental agreement alcohol is prohibited. Mayor Hinders called for a vote on the motion. Motion failed due to a tie with Commissioner Jones and Commissioner Remlinger voting in favor, and Mayor Hinders and Commissioner Lyons voting opposed. ORDINANCE NO. 1099 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, AMENDING SECTIONS 98.13 CODE OF ORDINANCES RELATING TO EVENTS WITH ALCOHOL AT COLE COMMUNITY CENTER; AMENDING SECTION 98.15 RELATING TO CONDITIONS OF PERMITS; PROVIDING FOR SEVERABILITY; AND, PROVIDING FOR AN EFFECTIVE DATE. Item 12. Executive Session Pursuant to §551.071, Consultation with Attorney, §551.072, Real Property and §551.074, Board Appointments (Board of City Development, Canyon Housing Authority, Construction Advisory and Appeals Board, Canyon Area Library Board, Planning and Zoning Commission, Parks, Open Space and Recreation Advisory Committee, Zoning Board of Adjustment, and Main Street Advisory Board). Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:39 pm. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:42 pm, the following action was taken. Commissioner Remlinger moved, duly seconded by Commissioner Jones to authorize the City Manager to enter into a developer’s agreement with the developers of Spring Canyon and for the purchase of ground water rights for the agreed amount of $750,000. Motion carried with Mayor Hinders Abstaining. Item 14. Adjourn. There being no further business, Commissioner Remlinger moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor City Commission Meeting November 19, 2018 Page 5 of 5 ATTEST: ________________________________ Gretchen Mercer, City Secretary