City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on the 15th day of April 2019, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Special Meeting March 28, 2019. 5. Approval of the Minutes of the Meeting April 1, 2019. 6. Approval of the Minutes of the Special Meeting April 8, 2019. 7. Public Comment – Comments from Interested Citizens. 8. Comments from Mayor and Commissioners Thanking City Manager Randy Criswell for 24 Years of Service to Canyon. 9. Hold Public Hearing and Consider and Take Appropriate Action on a Specific Use Permit Request by Crystal Garvin to Operate a Massage Therapy Establishment at 1 Hunsley Hills Blvd. 10. Consider and Take Appropriate Action on Ordinance No. 1104, an Ordinance of the City of Canyon, Texas, Adopting a Water Conservation Plan in Compliance With the Requirements of the Texas Water Code and the TCEQ. 11. Consider and Take Appropriate Action on Proposed AMBUCS Playground at Conner Park. 12. Executive Session Pursuant to §551.074 Regarding Personnel Matters (City Manager Recruitment) and §551.071 Consultation with Attorney. 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. 14. Adjourn. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 12th day of April 2019. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting March 28, 2019 The City Commission of the City of Canyon met in special session at 4:00 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cody Jones, and Paul R. Lyons and Roger Remlinger. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:03 p.m. Item 2. Executive Session Pursuant to §551.074 Personnel Matters (City Manager and Interim City Manager). Mayor Hinders indicated the Commission would adjourn into Executive Session at 4:03 pm. Item 3. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:15 pm, the following action was taken. Commissioner Lyons moved, duly seconded by Mayor Pro-Tem Richardson to accept the resignation of City Manager Randy Criswell. Motion carried unanimously. Item 4. Adjourn. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary City Commission Meeting April 1, 2019 The City Commission of the City of Canyon met in regular session at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cody Jones, Roger Remlinger and Paul R. Lyons. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Public Works Director Dan Reese, Finance Director Chris Sharp, Business and Community Development Director Evelyn Ecker, Planning and Development Director Danny Cornelius, Fire Chief Mike Webb, and Canyon Economic Development Director Done Lee. City Attorney Chuck Hester was unable to attend. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:32 p.m. Item 2. Invocation. Mayor Pro-Tem Richardson gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of Minutes of the Meeting of March 18, 2019. Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones to approve the minutes of March 18, 2019 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comment was made. Item 6. Consider and Take Appropriate Action on Report From Staff on Recent Weather Events. City Manager Randy Criswell updated the Commission on recent weather events that occurred in Canyon. Mr. Criswell stated the windstorm caused a grass fire and a structure fire with the Fire Department responding to 20 plus calls that day. Mr. Criswell stated the Police Department called in their evening shift early and held over the day shift to help deal with the hazards created by the 80 mph plus winds. Mr. Criswell said some thought needs to be given to the danger of dead trees that now have no root system and that the biggest function dealt with was moving downed trees and limbs out of the streets and roadways. Mr. Criswell commended the Public Works Department, Fire Department, Police Department and WT Police Department on a super job handling the situation. Mr. Criswell touched on the tornado warning issued for Canyon a week after the wind storm. Mr. Criswell stated the most question asked is “did the tornado sirens sound”? Mr. Criswell said the City Commission Meeting April 1, 2019 Page 2 of 5 warning systems did not sound due to losing power and it was discovered that people working on the communications tower left some things unplugged. Mr. Criswell reminded everyone that the warning systems are for OUTDOOR warning, not for those in their homes. Mr. Criswell encouraged everyone to use weather apps, radio, news etc. to keep updated on weather events and that everyone has to take responsibility for their own safety, have a plan before a storm hits. Mayor Hinders stated he had attended meetings where they recommend the Ping4 app that is available to everyone. It was reiterated that there are no public shelters in Canyon and that people need to stay home, to not go out looking for shelters during a weather event, to plan ahead. Item 7. Presentation of the Texas Police Chiefs Association Re-Recognition of the Canyon Police Department. Presentation of the re-recognition to be rescheduled for a future meeting. Item 8. Consider and Take Appropriate Action on Approval of Funding for Fall Arbor Day. Mayor Hinders addressed the Commission and said with the success of last year’s Arbor Day and participation from Lions Club, Rotary Club and the public, he felt it would be good to look at matching funds again for 2019. Mayor Hinders stated he felt people like the thought of planting trees for the future and it would be good to start planning for fall tree planting and looking for funds to match. Mayor Hinders said he would like to budget up to $10,000. After discussion, Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Remlinger to support the Arbor Day project by dedicating 3-1 matching funds in the 2020 budget and determining the amount during upcoming budget planning. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Appreciation Dinner for Fire Department. Mayor Hinders opened discussion on money budgeted in the 2019 budget dedicated to the employee Christmas party and appreciation dinner for the Fire Department volunteers. City Manager Randy Criswell stated money had been put towards the employee Christmas party and it was very nice and left around $2,000 to go towards the Fire Department appreciation dinner. Mayor Hinders stated he would like to include all first responders. After discussion, Commissioner Lyons moved, duly seconded by Commissioner Jones to plan an appreciation dinner for the Fire Department and Fire Department volunteers and the Police Department, all first responders. Motion carried unanimously. Item 10. Second Reading and Consider and Take Appropriate Action on Resolution No. 02- 2019 Approving a Project Funding Agreement Between the Canyon Economic Development Corporation and O’Neal Enterprises LLC. for Direct Financial Assistance to Redevelop the Property at 416 15th Street. The Project is a Hotel. The Funding is Based on Increased Tourism, Hotel Occupancy Tax, Sales Tax and Job Creation. Business and Community Development Director Evelyn Ecker presented Resolution No. 02-2019 for the final reading. Ms. Ecker stated the project would be a boutique hotel with 10 rooms above City Commission Meeting April 1, 2019 Page 3 of 5 Palace Coffee and building was scheduled to begin in May with a projected completion date of December. After discussion, Commissioner Jones moved, duly seconded by Commissioner Remlinger to adopt Resolution No. 02-2019 as presented. Motion carried with Mayor Hinders abstaining. RESOLUTION NO. 02-2019 APPROVING A PROJECT FUNDING AGREEMENT BETWEEN THE CANYON ECONOMIC DEVELOPMENT CORPORATION AND O’NEAL ENTERPRISES LLC. FOR DIRECT FINANCIAL ASSISTANCE TO REDEVELOP THE PROPERTY AT 416 15TH STREET. THE PROJECT IS A HOTEL. THE FUNDING IS BASED ON INCREASED TOURISM, HOTEL OCCUPANCY TAX, SALES TAX AND JOB CREATION. Item 11. Second Reading and Consider and Take Appropriate Action on Resolution No. 03- 2019 with Regards to Panhandle Plains Historical Museum’s Request for Lead-Off Funding to Develop Underutilized Space and to Expand the Education Department. The Funding is Based on Promoting Economic and Civic Vitality in the Community and Region. Business and Community Development Director Evelyn Ecker presented Resolution No. 03-2019 for consideration. Ms. Ecker said the funding request from Panhandle Plains Historical Museum was for $250,000 to be used as lead-off funding to develop underutilized space and expand the education department with a total cost for the project of $7 million. After discussion, Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Remlinger to adopt Resolution No. 03-2019 as presented. Motion carried unanimously. RESOLUTION NO. 03-2019 APPROVING A PROJECT FUNDING AGREEMENT BETWEEN THE CANYON ECONOMIC DEVELOPMENT CORPORATION AND PANHANDLE-PLAINS HISTORICAL MUSEUM, FOR LEAD-OFF FUNDING TO DEVELOP UNDERUTILIZED SPACE AND TO EXPAND THE EDUCATION DEPARTMENT. THE FUNDING IS BASED ON PROMOTING ECONOMIC AND CIVIC VITALITY IN THE COMMUNITY. Item 12. Consider and Take Appropriate Action on Change Order Number One for Water Distribution System Improvements and Corresponding Amendments to CISD Interlocal Agreement. City Manager Randy Criswell and Public Works Director Dan Reese presented Change Order Number One for Water Distribution System Improvements. Mr. Reese stated this is a joint project with the City of Canyon and CISD to get water to Kimbrough Stadium. Mr. Reese explained the City of Canyon is acting as the “contract administrator” for the project. An Interlocal Agreement with CISD and the current construction contract are written as two separate projects; Project A for the City of Canyon and Project B for CISD. Mr. Reese said CISD has decided to have the City Commission Meeting April 1, 2019 Page 4 of 5 contractor, Amarillo Utility Contractors, install their on-site facilities as well, which was not part of the original contract. Change Order No. 1 increases the cost $93,010.00 and requires amending the Interlocal Agreement to reflect the additional $93,010.00 to CISD’s portion (Project B). Mr. Reese said CISD would also act on the change order and amended agreement. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Jones to approve Change Order Number One and the corresponding amendment to the Interlocal Agreement with CISD. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Ordinance No. 1103, An Ordinance of the City of Canyon, Texas, Annexing the Territory Herein Described to the City of Canyon in Randall County, Texas, Extending the Boundary Limits of the City of Canyon to Include the Property Herein Described Within the Said City Limits, and Granting to All the Inhabitants of Said Property All the Rights and Privileges of Other Citizens and Binding Said Inhabitants by All of the Acts, Ordinances, Resolutions, and Regulations of Said City. City Manager Randy Criswell presented Ordinance No. 1103 for consideration and adoption. Mr. Criswell stated all required public hearings and publications were complete. After discussion, Commissioner Jones moved, duly seconded by Commissioner Remlinger to adopt Ordinance No. 1103 as presented. Motion carried unanimously. ORDINANCE NO. 1103 ANNEXING TERRITORY TO THE CITY OF CANYON AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 14. Consider and Take Appropriate Action on Request from LSDP for Refund of Penalties and Interest Paid Due to Late Payment of Ad Valorem Taxes. Item 14 was not discussed. Item 15. Executive Session Pursuant to §551.074 Regarding Personnel Matters (City Manager) and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:12 pm. Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. City Commission Meeting April 1, 2019 Page 5 of 5 Upon returning from Executive Session at 7:17 pm, no action was taken. Item 17. Adjourn. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary City Commission Meeting April 8, 2019 The City Commission of the City of Canyon met in special session at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cody Jones, and Paul R. Lyons and Roger Remlinger. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:30 p.m. Commissioner Jones led the Invocation and Commissioner Remlinger led the Pledge of Allegiance. Item 2. Executive Session Pursuant to §551.074 Personnel Matters (City Manager and Interim City Manager) and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 4:32 pm. Item 3. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 4:55 pm, the following action was taken. Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Remlinger to enter into a contract with Strategic Government Resources (SGR) for the recruitment of a City Manager. Motion carried unanimously. Commissioner Jones moved, duly seconded by Mayor Pro-Tem Richardson to appoint Assistant City Manager Jon Behrens as Interim City Manager effective April 19, 2019. Motion carried unanimously. Item 4. Adjourn. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 9 AGENDA To: Randy Criswell, City Manager From: Danny Cornelius, Director of Planning and Development Date: April 9, 2019 Re: Hold Public Hearing and Consider and Take Appropriate Action on a Specific Use Permit Request by Crystal Garvin to Operate a Massage Therapy Establishment at 1 Hunsley Hills Blvd. Crystal Garvin has submitted a Specific Use Permit application to operate a Massage Therapy establishment at 1 Hunsley Hills Blvd. The Summary Use Chart of the Zoning Ordinance allows Massage Therapy establishments in the RC-2 Zoning Districts by Specific Use Permit only. Letters were sent to 13 property owners within 200 feet. We received 3 responses. All were in opposition to the request. Since more than 20% of the land owners opposed the request, this will take a super majority to approve. The Planning and Zoning Commission voted unanimously to recommend approval of the request. City of Canyon  Planning and Zoning Commission Meeting Minutes – April 8, 2019 The Planning and Zoning Commission of the City of Canyon met at 4:00 pm in the City Commission Chambers of the Civic Complex. Chairman Bill Craddock presided over the meeting with the following Commissioners in attendance: Jeremy Bradford, Larry Raemakers, Bobbie Jo Krutsch, Mandy Williams, Charles Munger, Tim Gilliland, and Joel Enriquez. Commissioner Laurie Sharp was unable to attend. Director of Planning and Development Danny Cornelius was also present. Item 1: Call to Order. Chairman Craddock called the meeting to order at 4:00 pm. Item 2: Approval of Minutes from the March 11, 2019 Meeting. Commissioner Krutsch moved, duly seconded by Commissioner Williams, to approve the minutes from the March 11, 2019 meeting. The motion passed unanimously. Item 3: Conduct a Public Hearing and Consider and Take Appropriate Action on a Specific Use Permit Request to Operate a Massage Therapy Establishment at 1 Hunsley Hills Blvd. Crystal Garvin submitted a Specific Use Permit application to operate a Massage Therapy establishment at 1 Hunsley Hills Blvd. The Summary Use Chart of the Zoning Ordinance allows Massage Therapy establishments in the RC-2 Zoning District where this property is located by Specific Use Permit only. Chairman Craddock opened the public hearing at 4:02 pm. Crystal Garvin spoke about her business plans. Chairman Craddock closed the public hearing at 4:10 pm. Letters were sent to 13 property owners within 200 feet. Responses were received from 3 owners. All were opposed to the request. After discussion, Commissioner Munger moved, duly seconded by Commissioner Gilliland, to recommend approval of the Specific Use Permit. The motion passed unanimously. Item 4: Adjourn. Chairman Craddock adjourned the meeting at 4:15 pm. Bill Craddock, Chairman Planning and Zoning Commission ATTEST: Gretchen Mercer, City Clerk Map Data displayed were gathered 03/29/19 10:54 by the City of Canyon for municipal purposes. No guarantee is made regarding suitability for any other use or purpose. Map Data displayed were gathered 03/29/19 11:02 by the City of Canyon for municipal purposes. No guarantee is made regarding suitability for any other use or purpose. REGARDING ITEM 10 AGENDA To: Randy Criswell, City Manager From: Dan Reese, Public Works Director Date: April 9, 2019 Re: Consider and Take Appropriate on Ordinance No. 1104, an Ordinance of the City of Canyon, Texas, Adopting a Water Conservation Plan in Compliance With the Requirements of the Texas Water Code and the TCEQ. In 2007, the Texas Legislature amended the Texas Water Code to require public water systems that serve 3,300 connections or more to submit a water conservation plan to the Texas Water Development Board (TWDB). The original plan was adopted in 2009 by Ordinance No. 889 and was made part of city code under Title V, Chapter 53. Also per the regulations, the initial 5 year plan update was performed in 2014. We’re at the end of 5 year update cycle once again. Ordinance 1104 will address these requirements and adopt the updated plan. Certain criteria as dictated by the Water Code and the TCEQ must be met to have a valid plan. These minimum requirements and basic concepts of the plan require us to address the following: 1) Inclusion of a water utility profile (basic data on the water system, usage, etc.) 2) Implementation of a records management system – definition of usage sectors (residential, commercial, industrial, etc.) 3) Establishment of 5 and 10 year targets and goals for conservation based on per capita water use (GPCD). These goals must be specific and quantifiable. 4) Water source master metering (5% accuracy). 5) Universal metering, testing and repair. 6) Determination and control of water loss. 7) A public education and information program. 8) A water rate structure that is cost based and does not encourage excessive water use. 9) A reservoir system operations plan, if applicable. 10) Means for plan implementation and enforcement to achieve the goals. 11) Coordination with the Regional Water Planning Group. Additional Plan Requirements (systems serving over 5000 population) 1) Leak detection, repair and water loss accounting. 2) Requirement for wholesale customers to maintain their own water conservation plans. City of Canyon  AGENDA The rules also require a combination of additional conservation strategies be employed if they are needed to achieve the goals of the plan. Examples are: 1) Conservation oriented water rates 2) Adopting ordinances and plumbing codes for water conserving plumbing fixtures 3) Water saving plumbing fixture retrofit / replacement program 4) Wastewater / graywater reuse / recycling 5) Water pressure reduction / control program 6) Landscape water management / control 7) Conservation Plan effectiveness monitoring All of the minimum and additional requirements of the rules for the plan are already being addressed by our current reporting, procedures and practices. Some of the additional strategies that are not required are also being employed. The rules for these plans are specific and we continue to strive to follow our plan the best we know how. The drier weather of the last few years has made it really tough to achieve abundant conservation. The figures included in this plan indicate that. Our usage is also up due to the amount of growth we’ve experienced. The data used in this plan update is through calendar year 2018. We’re hopeful that in the future and for the life of this plan update (thru 2023) some progress will be shown in our overall water conservation. As shown in the plan, the last 5 year average (2013-2018) total water use was 168 gal/person/day (GPCD). For the previous plan cycle (2008-2013) the average was 169 GCPD. Our conservation goal in the previous plan was to achieve 165 GCPD in 5 years and 160 GCPD in 10 years. At present, these goals seem unrealistic to repeat. Therefore, based on the previous 10 years of data, we have set the goals for this plan at 170 GCPD in five years and 160 GCPD in 10 years. Hopefully, when the plan is revised in 2024, we will see better success in achieving our goals. We will continue to submit our annual conservation plan updates to the TWDB as required and will continue to monitor the effectiveness / efficiency of the plan. A copy of the entire plan is attached for review. The public works department recommends that the City Commission adopt Ordinance No. 1104, approving the updated water conservation plan. City of Canyon  ORDINANCE NO. 1104 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ADOPTING A WATER CONSERVATION PLAN; ESTABLISHING GOALS FOR THE REDUCTION OF WATER CONSUMPTION; REDUCING THE LOSS AND WASTE OF WATER; IMPROVING EFFICIENCY IN THE USE OF WATER; AND EXTENDING THE LIFE OF CURRENT WATER SUPPLIES; IN COMPLIANCE WITH THE REQUIREMENTS OF THE TEXAS WATER CODE AND THE TCEQ; PROVIDING FOR A REPEALER AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Canyon, Texas recognizes that the amount of water available to the City and its water utility customers is limited and subject to depletion; WHEREAS, the City recognizes that natural limitations cannot guarantee an uninterrupted water supply for all purposes; WHEAREAS, Section 13.146 of the Texas Water Code and applicable rules of the Texas Commission on Environmental Quality require certain public water supply systems in Texas to prepare a water conservation plan; and WHEREAS, as authorized under law, and in the best interests of the citizens of Canyon, Texas, the City Commission of the City of Canyon, Texas deems it expedient and necessary to establish certain rules and policies for the promotion and encouragement of water conservation on an ongoing basis; NOW THEREFORE, BE IT ORDAINED BY THE CITY OF CANYON, TEXAS; SECTION 1. That the City of Canyon, Water Conservation Plan attached hereto as Exhibit “A” and made part hereof for all purposes be, and the same is hereby, adopted as the official policy of the City. SECTION 2. That the City of Canyon, designates the City Manager, Director of Public Works, or their designees, to be the officials responsible for the implementation and enforcement of the Water Conservation Plan. 1  SECTION 3. That all ordinances that are in conflict with the provisions of this ordinance be, and the same are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 4. Should any paragraph, sentence, subdivision, clause, phrase, or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part of provision thereof, other than the part so declared to be invalid, illegal or unconstitutional. SECTION 5. This ordinance shall take effect immediately from and after its passage. ADOPTED BY THE CITY COMISSION OF THE CITY OF CANYON, TEXAS, on the ____15th ____ day of __April___, 2019. APPROVED: Gary Hinders MAYOR ATTESTED TO: Gretchen Mercer CITY SECRETARY 2  Water Conservation Plan for the Canyon Municipal Water System City of Canyon, Texas TCEQ PWS ID 1910001 April 3, 2019 Prepared for: TWDB and TCEQ By: Public Works Department – City of Canyon 301 16th Street Canyon, Texas 79015 Page 1 of 36  Water Conservation Plan for the City of Canyon, Texas March 6, 2019 TABLE OF CONTENTS 1. INTRODUCTION AND OBJECTIVES 2. TEXAS COMMISSION ON ENVIRONMENTAL QUALITY RULES 3. WATER UTILITY PROFILE 4. SPECIFICATION OF WATER CONSERVATION GOALS 5. SCHEDULE AND TRACKING FOR IMPLEMENTING THE PLAN TO ACHIEVE TARGETS AND GOALS 6. METERING, WATER USE RECORDS, CONTROL OF UNACCOUNTED WATER, AND LEAK DETECTIONAND REPAIR 6.1 Master Metering of Water Diverted from the Source 6.2 Metering of Customer and Public Uses and Meter Testing, Repair, and Replacement 6.3 Record Management System 6.4 Determination and Control of Unaccounted Water 6.5 Leak Detection and Repair 6.6 Monitoring of Effectiveness and Efficiency – Annual Water Conservation Report 7. CONTINUING PUBLIC EDUCATION AND INFORMATION CAMPAIGN 8. WATER RATE STRUCTURE 9. OTHER WATER CONSERVATION MEASURES 8.1 Ordinances, Plumbing Codes, or Rules on Water-Conserving Fixtures 8.2 Reservoir System Operation Plan 8.3 Considerations for Landscape Water Management Regulations (Optional) 8.4 Requirement for Water Conservation Plans by Wholesale Customers 8.5 Coordination with Regional Water Planning Group 10. IMPLEMENTATION AND ENFORCEMENT OF THE WATER CONSERVATION PLAN APPENDICES APPENDIX A - List of References APPENDIX B - Texas Commission on Environmental Quality Rules on Municipal Water Conservation Plans APPENDIX C - Water Utility Profile & Water System Description APPENDIX D - Definitions of Utility Profile Terms APPENDIX E – Water Conservation Goals Table APPENDIX F – Letter to Panhandle Water Planning Group APPENDIX G – Adopting Ordinance; Canyon City Ordinance 1014 Page 2 of 36  Water Conservation Plan for the Canyon Municipal Water System Canyon, Texas 1. OBJECTIVES Recognizing the need for efficient use of existing water supplies, the Texas Commission on Environmental Quality (TCEQ) has developed guidelines and requirements governing the development of water conservation plans for public water suppliers. The objectives of this water conservation plan are as follows: • To reduce water consumption from the levels that would prevail without conservation efforts. • To reduce the loss and waste of water. • To improve efficiency in the use of water. • To document the level of recycling and reuse in the water supply. • To extend the life of current water supplies by reducing the rate of growth in demand. The water conservation plan presented in this document is intended for adoption by wholesale or retail public water suppliers in TCEQ Region I. This plan includes all of the elements required by the TCEQ. In order to adopt this plan, public water suppliers will need to follow the requirements stated in Section 2, below. 2. TEXAS COMMISSION ON ENVIRONMENTAL QUALITY RULES The TCEQ rules governing development of water conservation plans for public water suppliers are contained in Title 30, Part 1, Chapter 288, Subchapter A, Rule 288.1 and 288.2 of the Texas Administrative Code, which is included in Appendix B. For the purpose of these rules, a water conservation plan is defined as “A strategy or combination of strategies for reducing the volume of water withdrawn from a water supply source, for reducing the loss or waste of water, for maintaining or improving the efficiency in the use of water, for increasing the recycling and reuse of water, and for preventing the pollution of water1.” The elements in the TCEQ water conservation rules covered in this conservation plan are listed below. The minimum requirements in the Texas Administrative Code for Water Conservation Plans for Public Water Suppliers are covered in this report as follows: • 288.2(a)(1)(A) – Utility Profile – Section 3 and Appendix C • 288.2(a)(1)(B) – Record Management System (including usage sectors) – Section 6.3 • 288.2(a)(1)(C) – Water Conservation Goals (5 and 10-year) – Section 4 and Appendix C (Water Utility Profile) • 288.2(a)(1)(D) – Master Source Metering Device(s) – Section 6.1 • 288.2(a)(1)(E) – Universal Metering, Testing and Repair – Section 6.2 • 288.2(a)(1)(F) – Determination and Control of Water Loss – Sections 6.4 and 6.5 • 288.2(a)(1)(G) – Public Education and Information Program – Section 7 • 288.2(a)(1)(H) – Non-Promotional, Cost-based Water Rates that discourage excessive use – Section 8 • 288.2(a)(1)(I) – Reservoir System Operations Plan – Section 9.2 • 288.2(a)(1)(J) – Means of Plan Implementation and Enforcement – Section 10 • 288.2(a)(1)(K) – Coordination with the Regional Water Planning Group – Section 9.5 Page 3 of 36  Conservation Plan Additional Requirements (Population over 5,000) The Texas Administrative Code includes additional requirements for water conservation plans for cities with a population over 5,000: • 288.2(a)(2)(A) – Leak Detection, Repair, and Water Loss Accounting – Sections 6.4 and 6.5. • 288.2(a)(2)(B) – Requirement for Water Conservation Plans by Wholesale Customers – Section 9.4 Additional Conservation Strategies The TCEQ rules also list additional optional (not required) conservation strategies, which may be adopted by suppliers as needed to achieve the goals of this plan. The following optional strategies are included in this plan: • 288.2(a)(3)(A) – Conservation Oriented Water Rates – Section 8 • 288.2(a)(3)(B) – Ordinances, Plumbing Codes or Rules on Water-Conserving Fixtures – Section 9.1 • 288.2(a)(3)(F) – Considerations for Landscape Water Management Regulations – Section 9.3 • 288.2(a)(3)(G) – Monitoring Method – Section 6.6 3. WATER UTILITY PROFILE The complete water utility profile for this plan is included below in Appendix C, and has been completed on the form provided by the TWDB. 4. SPECIFICATION OF WATER CONSERVATION GOALS The guidelines for a Water Conservation Plan require an entity to set 5 and 10 year goals for water conservation. The goals, which are non-enforceable, must be in a measurable form such as GPCD (gallons per capita per day) usage. Setting of the goals should be based on identifying water conservation strategies that the utility can successfully implement and assigning an anticipated water savings value to the strategy. • WATER USE GOALS OF THE PROGRAM (5 YEAR AND 10 YEAR TARGET AND GOALS) The City of Canyon’s goals are to achieve a municipal use of 170 gallons per capita per day or less for the 5 years from calendar year 2019 to 2024 and also achieve a municipal use of 160 gallons per capita per day or less for the next 10 years from calendar year 2019 to 2029. • WATER LOSS GOALS FOR THE PROGRAM (5 AND 10 YEAR TARGETS AND GOALS) The City of Canyon’s goals are to achieve a municipal water loss goal of 18 gallons per capita per day or less for the first 5 years from calendar year 2019 to 2024 and also achieve a municipal water loss goal of 14 gallons per capita per day or less for the next 10 years from calendar year 2019 to 2029. These water loss goals can also be expressed as 11% or less of water usage for the 5 year goal and 14% or less of water usage for the 10 year goal. • DETERMINATION OF BASELINE DATA The baseline per capita water usages (GPCD) was established by the ten year running average of the water use data from 2009-2018. Total per capita usage was 178 GPCD and the residential usage was 94 GPCD. The baseline per capita water loss (GPCD) was established by a five year running average of the data from the 2014-2018 water loss audits. Per capita water loss was 16 GPCD. Page 4 of 36  This data is shown on the 5 and 10 year goal section of the submitted conservation plan. • RAISE PUBLIC AWARENESS OF WATER CONSERVATION The final goal will be to strive to raise public awareness and encourage responsible public behavior by continuing a public education and information program, as discussed in Section 7, below. 5. SCHEDULE AND TRACKING FOR IMPLEMENTING THE PLAN TO ACHIEVE TARGETS AND GOALS The City of Canyon will adhere to the following schedule, to achieve the targets and goals for water conservation: • Calibration of meters for all source water deliveries are conducted annually. • The City of Canyon meter replacement program is as follows: o Meters will continue to be monitored for accuracy annually and replaced on a fifteen-year cycle o City of Canyon staff will continue to lobby for and work toward a complete meter replacement and automation program. • Water audits will be conducted annually o Real water losses are identified and corrected o Real water losses are minimized by replacement of deteriorating water mains and appurtenances, as conducted by the City of Canyon staff on an on-going basis. o Continuous efforts to address and improve water accounting / billing inaccuracies by upgrades to our meter reading technologies and billing programs. o Water Conservation Plan Annual Reports will be provided to TWDB as required. • The City of Canyon will disseminate water conservation material developed by City staff, materials obtained from the Texas Water Development Board, Texas Commission on Environmental Quality or other sources semi-annually (once in the spring and once in the summer) to all customers. Monthly bills will continue to have conservation tips included. • Water conservation pricing o The City of Canyon’s current water rates are shown in Section 8 of this plan, below. o The City of Canyon will continue to review rates annually to insure water revenues meet or exceed operating expenses and replacement costs and discourage excessive and wasteful water use. • The leak detection and water main replacement program described in the plan is currently in use by the City of Canyon, which reduces real water losses. o Inspections of water mains are conducted on an on-going basis. Sounding inspections of the system will take place as budgets allow. o Water delivery and pressure is controlled above the standard-of-service level by the use of a SCADA system and regular daily inspections. Upgrades to the automation system will continue as budgets allow. o Use of AMR technologies will be employed to assist in leak detection. o Surges in pressure are limited by control valves and soft-start booster pumps, thus helping to reduce leaks in the distribution system. • The City of Canyon has adopted the 2015 International Plumbing Code, and all new construction or renovations in the city will be required to use the current standard in water efficient / conserving fixtures. City staff shall track targets and goals by utilizing the following procedures: • Logs shall be maintained for meter calibration, meter testing, and meter replacement programs. • Annual water audits shall be documented and kept in the Public Works Department files. Page 5 of 36  • Staff shall keep a record of the number of mail-outs distributed semi-annually. • Rates are tracked by means of ordinances adopted. • Logs shall be maintained for the City’s leak detection program, including but not limited to the following: o Ongoing inspections and annual soundings of water mains o Documented losses of all leaks / breaks in the system o Ongoing review of SCADA / AMR system data to assist in leak detection and more efficient water use. 6. METERING, WATER USE RECORDS, CONTROL OF UNACCOUNTED WATER, AND LEAK DETECTION AND REPAIR One of the key elements in water conservation is careful tracking of water use and control of losses through illegal diversions and leaks. Careful metering of water deliveries and water use, detection and repair of leaks in the distribution system and regular monitoring of unaccounted water are important in controlling losses. 6.1 Master Metering of Water Diverted from the Source Master metering occurs at each of the two booster pump stations to indicate water diverted from the sources to the distribution system. Meter accuracy is verified annually. 6.2 Metering of Customer and Public Uses and Meter Testing, Repair, and Replacement The City of Canyon currently has approximately 4,900 metered connections. Only a portion of the City’s public water use is currently metered. The City’s water use will be metered as budgets allow, hopefully within the next five years. The City of Canyon, like most municipal water suppliers does not have a specified meter testing program. We do not have a specified meter replacement program. Meters are tested and replaced as discrepancies are found in the readings or at the customer’s request. The older meters in the system are replaced as the annual budget allows. Slowly, the City is implementing an AMR program. All new / replacement meters are upgraded to AMR. As budgets allow the City will be moving toward a meter testing and complete replacement program. The goal is to insure meter accuracy and complete a total replacement program within the next 5 years. 6.3 Record Management System As required by TAC Title 30, Part 1, Chapter 288, Subchapter A, Rule 288.2(a)(1)(B), the City of Canyon’s record management system allows for the separation of water sales and uses into residential, industrial, commercial, institutional, and agricultural categories. This information is included in Section II of the Utility Profile (Appendix C) and will be included in the Water Conservation Plan Annual Reports, as described in Section 6.6 below. 6.4 Determination and Control of Unaccounted Water Unaccounted water is the difference between the amount of water produced or purchased by the utility and metered deliveries to customers plus authorized but unmetered uses. (Authorized but unmetered uses would include use for firefighting, flushing of lines, and uses associated with new construction.) Unaccounted water can include several categories: • Inaccuracies in customer meters. (Customer meters tend to run more slowly as they age and under-report actual use.) • Accounts which are being used but have not yet been added to the billing system. Page 6 of 36  • Losses due to water main breaks and leaks in the water distribution system. • Losses due to illegal connections and theft. • Other. The City of Canyon is continuing to increase measures to control unaccounted water. Annual water use surveys are submitted to the TWDB as required, and as required by legislation, the City will be performing annual water audits. The City’s maintenance crews and personnel look for and report evidence of leaks in the water distribution system. A specified leak detection program is not part of the routine, but plans are being made to implement a program as budgets allow. Mains are repaired on an as needed basis as leaks and breaks become visible at the surface. Some problematic water mains are being replaced as budgets allow. Estimates of water loss due to leaks and breaks are made during repairs. Water use for firefighting is also being estimated and reported. Water used on public property (parks, golf course, city facilities, etc.) for landscape irrigation is being reported annually, whether it is metered or estimated. Meter readers are asked to watch for and report signs of illegal connections, so they can be addressed quickly. Unaccounted water is calculated as part of the utility profile and is included in Appendix C. 6.5 Leak Detection and Repair City crews and personnel will look for and report evidence of leaks in the water distribution system. Reports from the general public concerning water leaks are quickly investigated and repaired as needed. Areas of the water distribution system in which numerous leaks and line breaks occur are targeted for replacement as funds are available. Other leak detection activities (testing) will be carried out as budgets allow. 6.6 Monitoring of Effectiveness and Efficiency – Annual Water Conservation Report An annual conservation report will be completed by the City of Canyon by June 1st of the following year, submitted to TWDB, and will be used to monitor the effectiveness and efficiency of the water conservation program and to plan conservation-related activities for the next year. This report records the water use by category, per capita municipal use, and unaccounted water for the current year and compares them to historical values. 7. CONTINUING PUBLIC EDUCATION AND INFORMATION CAMPAIGN The continuing public education and information campaign on water conservation includes the following elements: • Insert water conservation information with water bills. Inserts will include material developed by the City of Canyon staff and material obtained from the TWDB, the TCEQ, and other sources. A water conservation tip is included every month on the water bill. • Encourage local media coverage of water conservation issues and the importance of water conservation. • Make water conservation brochures, and other water conservation materials available to the public. • Make information on water conservation available on the City website (www.canyon-tx.com) and include links to information on water conservation posted on the TWDB and TCEQ web sites. • Provide water conservation materials to schools and utilize existing age-appropriate education programs available through the TCEQ and TWDB. • Once a meter replacement and automation program is complete, the City intends to provide the public access to their water use data via a web-based portal. This will be a great addition to the education of the public as to their water use and conservation. Page 7 of 36 8. WATER RATE STRUCTURE The City of Canyon has an increasing block rate water structure that is intended to encourage water conservation and discourage excessive use and waste of water. The water rate structure is as follows (for FY 2014-15): Residential Rates 1. Monthly minimum charge - $ 28.85 - This includes the first 2,000 gallons water use. 2. The next 6,000 gallons - $ 4.80 per thousand gallons 3. The next 12,000 gallons - $ 6.27 per thousand gallons 4. The next 15,000 gallons - $ 6.44 per thousand gallons 5. The next 15,000 gallons - $ 6.60 per thousand gallons 6. All above 50,000 gallons - $ 7.03 per thousand gallons Commercial/Industrial Rates The City of Canyon’s commercial / industrial water rates equal the residential water rates and are based on monthly usage. 9. OTHER WATER CONSERVATION MEASURES 9.1 Ordinances, Plumbing Codes, or Rules on Water-Conserving Fixtures The State of Texas has required water-conserving fixtures in new construction and renovations since 1992. The state standards follow the 2015 International Plumbing Code, calling for flows of no more than 2.2 gallons per minute (gpm) for faucets, 2.5 gpm for showerheads, and 1.6 gallons per flush for water closets and 1.0 gpm for urinals. The City of Canyon has adopted these standards into our plumbing code. These state and federal standards assure that all new construction and renovations will use water-conserving fixtures. The potential savings from these fixtures can be significant, but historically have been difficult to measure independently from other factors. 9.2 Reservoir System Operation Plan The City of Canyon does not operate a surface water treatment plant or maintain raw water reservoirs. Purchased water from the City of Amarillo is treated water. Therefore the City of Canyon does not have a reservoir system operation plan. 9.3 Considerations for Landscape Water Management Regulations The City of Canyon has not adopted landscape water management regulations as part of this water conservation plan. However, recent drought and subsequent revision to the City’s Drought Contingency Plan, has adopted the types of regulations listed below. As required by the TCEQ, the Drought Contingency Plan and its regulations are enforceable by City Ordinance. The regulations from the plan and other ordinances include the following: • Require that all new irrigation systems be in compliance with state design and installation regulations (TAC Title 30, Part 1, Chapter 344). • Prohibit irrigation systems that spray directly onto impervious surfaces or onto other non- irrigated areas. (Wind driven water drift will be taken into consideration.) • Prohibit use of poorly maintained sprinkler systems that waste water. • Prohibit outdoor watering during any form of precipitation. Page 8 of 36  • Enforce the regulations by a system of warnings followed by fines for continued or repeat violations. • Establish Odd / Even address landscape irrigation schedules during certain drought stages. • Develop and adopt a comprehensive landscaping ordinance that encourages the use of more drought tolerant plants and grasses and the use of more efficient landscape irrigation systems. • Develop and adopt a comprehensive water conservation ordinance that imposes permanent landscape irrigation schedules, addresses water waste, and encourages all forms of water conservation measures. • Implement other measures necessary to discourage water waste and encourage conservation. 9.4 Requirement for Water Conservation Plans by Wholesale Customers The Canyon Municipal Water System does not wholesale water to any customers. Therefore, requirement of plans from wholesale customers is not applicable. 9.5 Coordination with Regional Water Planning Group In accordance with TCEQ regulations, a copy of this adopted water conservation plan has been sent to the Panhandle Water Planning Group (PWPG). A copy of the cover letter that accompanied the submission of this plan to the PWPG is included in Appendix F. 10. IMPLEMENTATION AND ENFORCEMENT OF THE WATER CONSERVATION PLAN A copy of Ordinance No. 1104, adopted by the City Commission of the City of Canyon regarding this water conservation plan is attached below in Appendix G and made part of this plan. The ordinance designates responsible officials to implement and enforce the water conservation plan. Page 9 of 36  APPENDIX A List of References (1) Title 30 of the Texas Administrative Code, Part 1, Chapter 288, Subchapter A, Rules 288.1 and 288.2, and Subchapter B, Rule 288.20, downloaded from http://www.tnrcc.state.tx.us/oprd/rules/pdflib/288a.pdf, November 2012. (2) Brandt Engineers: Water distribution System Study – City of Canyon – June 2003 (3) Texas Water Development Board - Water Utility Profile (4) Texas Water Development Board Report 362 - Water Conservation Best Management Practices (BMP) Guide – November 2004 (5) Texas Water Development Board - Water Conservation Program Annual Report (6) Panhandle Water Planning Group – Regional Water Plan Page 10 of 36  APPENDIX B Texas Administrative Code TITLE 30 ENVIRONMENTAL QUALITY PART 1 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY CHAPTER 288 WATER CONSERVATION PLANS, DROUGHT CONTINGENCY PLANS, GUIDELINES AND REQUIREMENTS SUBCHAPTER A WATER CONSERVATION PLANS RULE §288.1 thru Water Conservation Plans for Municipal Uses by Public §288.2 Water Suppliers §288.1. Definitions. The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise. (1) Agricultural or Agriculture--Any of the following activities: (A) cultivating the soil to produce crops for human food, animal feed, or planting seed or for the production of fibers; (B) the practice of floriculture, viticulture, silviculture, and horticulture, including the cultivation of plants in containers or non-soil media by a nursery grower; (C) raising, feeding, or keeping animals for breeding purposes or for the production of food or fiber, leather, pelts, or other tangible products having a commercial value; (D) raising or keeping equine animals; (E) wildlife management; and (F) planting cover crops, including cover crops cultivated for transplantation, or leaving land idle for the purpose of participating in any governmental program or normal crop or livestock rotation procedure. (2) Agricultural use--Any use or activity involving agriculture, including irrigation. (3) Best management practices--Voluntary efficiency measures that save a quantifiable amount of water, either directly or indirectly, and that can be implemented within a specific time frame. (4) Conservation--Those practices, techniques, and technologies that reduce the consumption of water, reduce the loss or waste of water, improve the efficiency in the use of water, or increase the recycling and reuse of water so that a water supply is made available for future or alternative uses. Texas Commission on Environmental Quality Page 2 Chapter 288 - Water Conservation Plans, Drought Contingency Plans, Guidelines and Requirements (5) Commercial use--The use of water by a place of business, such as a hotel, restaurant, or office building. This does not include multi-family residences or agricultural, industrial, or institutional users. (6) Drought contingency plan--A strategy or combination of strategies for temporary supply and demand management responses to temporary and potentially recurring water supply shortages Page 11 of 36 and other water supply emergencies. A drought contingency plan may be a separate document identified as such or may be contained within another water management document(s). (7) Industrial use--The use of water in processes designed to convert materials of a lower order of value into forms having greater usability and commercial value, and the development of power by means other than hydroelectric, but does not include agricultural use. (8) Institutional use--The use of water by an establishment dedicated to public service, such as a school, university, church, hospital, nursing home, prison, or government facility. All facilities dedicated to public service are considered institutional regardless of ownership. (9) Irrigation--The agricultural use of water for the irrigation of crops, trees, and pastureland, including, but not limited to, golf courses and parks which do not receive water from a public water supplier. (10) Irrigation water use efficiency--The percentage of that amount of irrigation water which is beneficially used by agriculture crops or other vegetation relative to the amount of water diverted from the source(s) of supply. Beneficial uses of water for irrigation purposes include, but are not limited to, evapotranspiration needs for vegetative maintenance and growth, salinity management, and leaching requirements associated with irrigation. (11) Mining use--The use of water for mining processes including hydraulic use, drilling, washing sand and gravel, and oil field re-pressuring. (12) Municipal use--The use of potable water provided by a public water supplier as well as the use of sewage effluent for residential, commercial, industrial, agricultural, institutional, and wholesale uses. (13) Nursery grower--A person engaged in the practice of floriculture, viticulture, silviculture, and horticulture, including the cultivation of plants in containers or nonsoil media, who grows more than 50% of the products that the person either sells or leases, regardless of the variety sold, leased, or grown. For the purpose of this definition, grow means the actual cultivation or propagation of Texas Commission on Environmental Quality Page 3 Chapter 288 - Water Conservation Plans, Drought Contingency Plans, Guidelines and Requirements the product beyond the mere holding or maintaining of the item prior to sale or lease, and typically includes activities associated with the production or multiplying of stock such as the development of new plants from cuttings, grafts, plugs, or seedlings. (14) Pollution--The alteration of the physical, thermal, chemical, or biological quality of, or the contamination of, any water in the state that renders the water harmful, detrimental, or injurious to humans, animal life, vegetation, or property, or to the public health, safety, or welfare, or impairs the usefulness or the public enjoyment of the water for any lawful or reasonable purpose. (15) Public water supplier--An individual or entity that supplies water to the public for human consumption. (16) Regional water planning group--A group established by the Texas Water Development Board to prepare a regional water plan under Texas Water Code, §16.053. (17) Residential gallons per capita per day--The total gallons sold for residential use by a public water supplier divided by the residential population served and then divided by the number of days in the year. Page 12 of 36  (18) Residential use--The use of water that is billed to single and multi-family residences, which applies to indoor and outdoor uses. (19) Retail public water supplier--An individual or entity that for compensation supplies water to the public for human consumption. The term does not include an individual or entity that supplies water to itself or its employees or tenants when that water is not resold to or used by others. (20) Reuse--The authorized use for one or more beneficial purposes of use of water that remains unconsumed after the water is used for the original purpose of use and before that water is either disposed of or discharged or otherwise allowed to flow into a watercourse, lake, or other body of state-owned water. (21) Total use--The volume of raw or potable water provided by a public water supplier to billed customer sectors or nonrevenue uses and the volume lost during conveyance, treatment, or transmission of that water. (22) Total gallons per capita per day (GPCD)--The total amount of water diverted and/or pumped for potable use divided by the total permanent population divided by the days of the year. Diversion volumes of reuse as defined in Texas Commission on Environmental Quality Page 4 Chapter 288 - Water Conservation Plans, Drought Contingency Plans, Guidelines and Requirements this chapter shall be credited against total diversion volumes for the purposes of calculating GPCD for targets and goals. (23) Water conservation coordinator--The person designated by a retail public water supplier that is responsible for implementing a water conservation plan. (24) Water conservation plan--A strategy or combination of strategies for reducing the volume of water withdrawn from a water supply source, for reducing the loss or waste of water, for maintaining or improving the efficiency in the use of water, for increasing the recycling and reuse of water, and for preventing the pollution of water. A water conservation plan may be a separate document identified as such or may be contained within another water management document(s). (25) Wholesale public water supplier--An individual or entity that for compensation supplies water to another for resale to the public for human consumption. The term does not include an individual or entity that supplies water to itself or its employees or tenants as an incident of that employee service or tenancy when that water is not resold to or used by others, or an individual or entity that conveys water to another individual or entity, but does not own the right to the water which is conveyed, whether or not for a delivery fee. (26) Wholesale use--Water sold from one entity or public water supplier to other retail water purveyors for resale to individual customers. Adopted July 25, 2018 Effective August 16, 2018 §288.2. Water Conservation Plans for Municipal Uses by Public Water Suppliers. (a) A water conservation plan for municipal water use by public water suppliers must provide information in response to the following. If the plan does not provide information for each requirement, the public water supplier shall include in the plan an explanation of why the requirement is not applicable. (1) Minimum requirements. All water conservation plans for municipal uses by public water suppliers must include the following elements: Page 13 of 36  (A) a utility profile in accordance with the Texas Water Use Methodology, including, but not limited to, information regarding population and customer data, water use data (including total gallons per capita per day (GPCD) and residential GPCD), water supply system data, and wastewater system data; (B) a record management system which allows for the classification of water sales and uses into the most detailed level of water use data currently available to it, including, if possible, the sectors listed in clauses (i) - (vi) of this subparagraph. Any new billing system purchased by a public water supplier must be capable of reporting detailed water use data as described in clauses (i) - (vi) of this subparagraph; (i) residential; (I) single family; (II) multi-family; (ii) commercial; (iii) institutional; (iv) industrial; (v) agricultural; and, (vi) wholesale. (C) specific, quantified five-year and ten-year targets for water savings to include goals for water loss programs and goals for municipal use in total GPCD and residential GPCD. The goals established by a public water supplier under this subparagraph are not enforceable; (D) metering device(s), within an accuracy of plus or minus 5.0% in order to measure and account for the amount of water diverted from the source of supply; (E) a program for universal metering of both customer and public uses of water, for meter testing and repair, and for periodic meter replacement; (F) measures to determine and control water loss (for example, periodic visual inspections along distribution lines; annual or monthly audit of the water system to determine illegal connections; abandoned services; etc.); (G) a program of continuing public education and information regarding water conservation; (H) a water rate structure which is not "promotional," i.e., a rate structure which is cost- based and which does not encourage the excessive use of water; (I) a reservoir systems operations plan, if applicable, providing for the coordinated operation of reservoirs owned by the applicant within a common watershed or river basin in order to optimize available water supplies; and (J) a means of implementation and enforcement which shall be evidenced by: (i) a copy of the ordinance, resolution, or tariff indicating official adoption of the water conservation plan by the water supplier; and (ii) a description of the authority by which the water supplier will implement and enforce the conservation plan; and (K) documentation of coordination with the regional water planning groups for the service area of the public water supplier in order to ensure consistency with the appropriate approved regional water plans. Page 14 of 36  (2) Additional content requirements. Water conservation plans for municipal uses by public drinking water suppliers serving a current population of 5,000 or more and/or a projected population of 5,000 or more within the next ten years subsequent to the effective date of the plan must include the following elements: (A) a program of leak detection, repair, and water loss accounting for the water transmission, delivery, and distribution system; (B) a requirement in every wholesale water supply contract entered into or renewed after official adoption of the plan (by either ordinance, resolution, or tariff), and including any contract extension, that each successive wholesale customer develop and implement a water conservation plan or water conservation measures using the applicable elements in this chapter. If the customer intends to resell the water, the contract between the initial supplier and customer must provide that the contract for the resale of the water must have water conservation requirements so that each successive customer in the resale of the water will be required to implement water conservation measures in accordance with the provisions of this chapter. (3) Additional conservation strategies. Any combination of the following strategies shall be selected by the water supplier, in addition to the minimum requirements in paragraphs (1) and (2) of this subsection, if they are necessary to achieve the stated water conservation goals of the plan. The commission may require that any of the following strategies be implemented by the water supplier if the commission determines that the strategy is necessary to achieve the goals of the water conservation plan: (A) conservation-oriented water rates and water rate structures such as uniform or increasing block rate schedules, and/or seasonal rates, but not flat rate or decreasing block rates; (B) adoption of ordinances, plumbing codes, and/or rules requiring water-conserving plumbing fixtures to be installed in new structures and existing structures undergoing substantial modification or addition; (C) a program for the replacement or retrofit of water-conserving plumbing fixtures in existing structures; (D) reuse and/or recycling of wastewater and/or graywater; (E) a program for pressure control and/or reduction in the distribution system and/or for customer connections; (F) a program and/or ordinance(s) for landscape water management; (G) a method for monitoring the effectiveness and efficiency of the water conservation plan; and (H) any other water conservation practice, method, or technique which the water supplier shows to be appropriate for achieving the stated goal or goals of the water conservation plan. (b) A water conservation plan prepared in accordance with 31 TAC §363.15 (relating to Required Water Conservation Plan) of the Texas Water Development Board and substantially meeting the requirements of this section and other applicable commission rules may be submitted to meet application requirements in accordance with a memorandum of understanding between the commission and the Texas Water Development Board. Page 15 of 36  (c) A public water supplier for municipal use shall review and update its water conservation plan, as appropriate, based on an assessment of previous five-year and ten-year targets and any other new or updated information. The public water supplier for municipal use shall review and update the next revision of its water conservation plan every five years to coincide with the regional water planning group. Adopted November 14, 2012 Effective December 6, 2012 Page 16 of 36  APPENDIX C Water Utility Profile & Water System Description Page 17 of 36  UTILITY PROFILE FOR RETAIL WATER SUPPLIER CONTACT INFORMATION Name of Utility: Canyon MWS (City of Canyon) Public Water Supply Identification Number (PWS ID): TX1910001 Certificate of Convenience and Necessity (CCN) Number: 10619 Surface Water Right ID Number: Wastewater ID Number: 20261 Contact: First Name: Dan Last Name: Reese Title: Director of Public Works Address: 301 16th St City: Canyon State: TX Zip Code: 79015 Zip+4: Email: dreese@canyontx.com Telephone Number: 8066555011 Date: 4/9/2019 Is this person the designated Yes No Conservation Coordinator? Regional Water Planning Group: A Groundwater Conservation District: Our records indicate that you: Received financial assistance of $500,000 or more from TWDB Have 3,300 or more retail connections Have a surface water right with TCEQ A. Population and Service Area Data 1. Current service area size in square miles: 7 Attached file(s): File Name File Description WATER_WALL_2013.pdf Page 18 of 36  2. Historical service area population for the previous five years, starting with the most current year. Year Historical Population Historical Population Historical Population Served By Served By Served By Retail Water Service Wholesale Water Wastewater Water Service Service 2018 14,500 0 14,500 2017 14,200 0 14,200 2016 14,200 0 14,200 2015 14,200 0 14,200 2014 13,700 0 13,700 3. Projected service area population for the following decades. Year Projected Population Projected Population Projected Population Served By Served By Served By Retail Water Service Wholesale Water Wastewater Water Service Service 2020 14,800 0 14,800 2030 16,550 0 16,550 2040 18,300 0 18,300 2050 20,100 0 20,100 2060 22,000 0 22,000 4. Described source(s)/method(s) for estimating current and projected populations. 2020-2060: Projections from 2021 Regional Water Plan - Municipal Water User Group Summary by Texas Water Development Board. Average growth: 22,000-14,800 / 40 = 180 people / year Page 19 of 36 B. System Input System input data for the previous five years. Total System Input = Self-supplied + Imported – Exported Year Water Produced in Purchased/Importe Exported Water in Total System Total GPCD Gallons d Water in Gallons Gallons Input 2018 596,963,265 355,427,551 0 952,390,816 180 2017 523,227,551 352,583,673 0 875,811,224 169 2016 557,324,490 348,165,306 0 905,489,796 175 2015 484,557,026 293,148,676 0 777,705,702 150 2014 542,498,982 285,217,000 0 827,715,982 166 Historic 540,914,263 326,908,441 0 867,822,704 168 Average C. Water Supply System Attached file(s): File Name File Description CanyonWaterSystemDescription. pdf 1. Designed daily capacity of system in gallons 8,000,000 2. Storage Capacity 2a. Elevated storage in gallons: 950,000 2b. Ground storage in gallons: 3,050,000 Page 20 of 36 D. Projected Demands 1. The estimated water supply requirements for the next ten years using population trends, historical water use, economic growth, etc. Year Population Water Demand (gallons) 2020 14,800 1,183,487,000 2021 14,980 1,228,460,000 2022 15,160 1,275,142,000 2023 15,340 1,323,597,000 2024 15,520 1,373,894,000 2025 15,700 1,426,102,000 2026 15,880 1,480,294,000 2027 16,060 1,536,545,000 2028 16,240 1,594,934,000 2029 16,420 1,655,542,000 2. Description of source data and how projected water demands were determined. The 2020 demand was taken from the 2021 Regional Water Plan. The other yearly demands were calculated on a straight line relation with the five year average (867,826,000) used for 2014-2018. The same percentage increase was projected past 2020. 1,183,487,000 - 867,823,000 / 1,183,487,000 = 0.267. 0.267 / 7 = 0.038 or 3.8% per year The average population growth per year according to the 2020-2060 population projections: (22,000-14,000) / 40 = 180 people/yr This annual increase was applied to the 2002-2029 population projections. Page 21 of 36 E. High Volume Customers 1. The annual water use for the five highest volume RETAIL customers. Customer Water Use Category Annual Water Use Treated or Raw WEST TX A&M Institutional 174,568,000 Treated UNIVERSITY CISD Institutional 17,203,000 Treated CEV CANYON LP Residential 7,846,000 Treated PALO DURO RV PARK Residential 4,228,000 Treated PALO DURO VILLAGE Residential 3,935,000 Treated RETIREMENT 2. The annual water use for the five highest volume WHOLESALE customers. Customer Water Use Category Annual Water Use Treated or Raw F. Utility Data Comment Section Additional comments about utility data. The Canyon Municipal Water System has no wholesale customers. Attached file(s): File Name File Description CONSUMPTION REPORT 2018 Consumption Report 2018.xlsx Page 22 of 36  Section II: System Data A. Retail Water Supplier Connections 1. List of active retail connections by major water use category. Water Use Category Total Retail Percent of Total Type Connections (Active + Connections Inactive) Residential - Single Family 4,467 89.81 % Residential - Multi-Family 127 2.55 % Industrial 0 0.00 % Commercial 334 6.71 % Institutional 46 0.92 % Agricultural 0 0.00 % Total 4,974 100.00 % 2. Net number of new retail connections by water use category for the previous five years. Net Number of New Retail Connections Year Residential - Residential - Industrial Commercial Institutional Agricultural Total Single Multi-Family Family 2018 74 4 78 2017 70 3 9 82 2016 76 5 81 2015 59 1 5 65 2014 32 32 Page 23 of 36 B. Accounting Data The previous five years’ gallons of RETAIL water provided in each major water use category. Year Residential - Residential - Industrial Commercial Institutional Agricultural Total Single Multi-Family Family 2018 422,319,000 53,072,000 0 68,660,000 191,902,000 0 735,953,000 2017 387,250,000 51,730,000 0 61,409,000 169,132,000 0 669,521,000 2016 405,781,000 54,040,000 0 63,576,000 176,092,000 0 699,489,000 2015 342,441,000 49,237,000 0 59,733,000 144,308,000 0 595,719,000 2014 377,000,000 50,000,000 0 61,000,000 162,000,000 0 650,000,000 C. Residential Water Use The previous five years residential GPCD for single family and multi-family units. Year Residential - Residential - Total Single Family Multi-Family Residential 2018 81 9 90 2017 75 10 85 2016 79 10 89 2015 66 10 76 2014 75 10 85 Historic 75 10 85 Average Page 24 of 36 D. Annual and Seasonal Water Use 1. The previous five years’ gallons of treated water provided to RETAIL customers. Total Gallons of Treated Water Month 2018 2017 2016 2015 2014 January 35,972,000 35,514,000 27,906,000 27,797,000 30,417,000 February 38,680,000 33,676,000 34,432,000 32,805,000 34,317,000 March 44,729,000 39,779,000 41,963,000 30,257,000 39,208,000 April 61,077,000 58,840,000 58,261,000 54,590,000 53,698,000 May 77,243,000 55,306,000 62,458,000 47,144,000 77,585,000 June 92,017,000 74,882,000 61,448,000 44,424,000 68,347,000 July 87,963,000 87,703,000 85,603,000 69,165,000 64,869,000 August 78,871,000 65,984,000 95,392,000 68,958,000 72,169,000 September 78,449,000 65,684,000 60,840,000 78,862,000 75,605,000 October 64,795,000 57,495,000 70,841,000 65,388,000 53,569,000 November 38,679,000 51,084,000 62,172,000 44,992,000 47,192,000 December 36,266,000 43,574,000 38,173,000 31,337,000 32,941,000 Total 734,741,000 669,521,000 699,489,000 595,719,000 649,917,000 Page 25 of 36  2. The previous five years’ gallons of raw water provided to RETAIL customers. Total Gallons of Raw Water Month 2018 2017 2016 2015 2014 January February March April May June July August September October November December Total 3. Summary of seasonal and annual water use. Summer RETAIL Total RETAIL (Treated + Raw) (Treated + Raw) 2018 258,851,000 734,741,000 2017 228,569,000 669,521,000 2016 242,443,000 699,489,000 2015 182,547,000 595,719,000 2014 205,385,000 649,917,000 Average in Gallons 223,559,000.00 669,877,400.00 Page 26 of 36 E. Water Loss Water Loss data for the previous five years. Year Total Water Loss Water Loss in Water Loss as a in Gallons GPCD Percentage 2018 80,963,931 15 8.50 % 2017 97,299,374 19 11.11 % 2016 69,031,853 13 7.62 % 2015 81,612,008 16 10.49 % 2014 93,812,732 19 11.33 % Average 84,543,980 16 9.81 % F. Peak Day Use Average Daily Water Use and Peak Day Water Use for the previous five years. Year Average Daily Peak Day Use Ratio Use (gal) (gal) (peak/avg) 2018 2,012,989 2813597 1.3977 2017 1,834,304 2484445 1.3544 2016 1,916,408 2635250 1.3751 2015 1,632,106 1984206 1.2157 2014 1,780,594 2232445 1.2538 G. Summary of Historic Water Use Water Use Category Historic Percent of Percent of Average Connections Water Use Residential - Single 386,958,200 89.81 % 57.74 % Family Residential - Multi-Family 51,615,800 2.55 % 7.70 % Industrial 0 0.00 % 0.00 % Commercial 62,875,600 6.71 % 9.38 % Institutional 168,686,800 0.92 % 25.17 % Agricultural 0 0.00 % 0.00 % Page 27 of 36  Section III: Wastewater System Data A. Wastewater System Data Attached file(s): File Name File Description CanyonWastewaterSystemDescri ption.pdf 1. Design capacity of wastewater treatment plant(s) in gallons per day: 2,160,000 2. List of active wastewater connections by major water use category. Water Use Metered Unmetered Total Percent of Category Connections Total Connections Municipal 0 4,594 4,594 92.36 % Industrial 0 0 0 0.00 % Commercial 0 334 334 6.71 % Institutional 0 46 46 0.92 % Agricultural 0 0 0 0.00 % Total 0 4,974 4,974 100.00 % 3. Percentage of water serviced by the wastewater system: 100.00 % 4. Number of gallons of wastewater that was treated by the utility for the previous five years. Total Gallons of Treated Water Month 2018 2017 2016 2015 2014 January 27,310,000 27,943,000 25,529,000 24,024,000 24,876,000 February 27,809,000 28,129,000 24,023,000 22,384,000 23,414,000 March 29,977,000 30,829,000 24,749,000 22,811,000 23,603,000 April 30,261,000 32,731,000 25,836,000 23,082,000 23,794,000 May 29,643,000 31,747,000 24,379,000 25,274,000 22,895,000 June 27,789,000 29,479,000 22,038,000 23,056,000 21,701,000 July 29,306,000 29,710,000 23,572,000 24,480,000 22,754,000 August 31,365,000 30,159,000 28,493,000 25,873,000 23,057,000 September 31,803,000 30,066,000 25,580,000 29,152,000 26,136,000 October 33,861,000 26,619,000 26,008,000 28,084,000 25,459,000 November 32,387,000 28,466,000 27,058,000 24,711,000 24,459,000 December 30,722,000 27,765,000 24,519,000 24,323,000 22,603,000 Total 362,233,000 353,643,000 301,784,000 297,254,000 284,751,000 5. Could treated wastewater be substituted for potable water? Yes No B. Reuse Data 1. Data by type of recycling and reuse activities implemented during the current reporting period. Type of Reuse Total Annual Volume (in gallons) On-site Irrigation Plant wash down Chlorination/de-chlorination Industrial Landscape irrigation 0 (park,golf courses) Agricultural 362,233,555 Discharge to surface water Evaporation Pond Other Total 362,233,555 C. Wastewater System Data Comment Additional comments and files to support or explain wastewater system data listed below. The reuse data provided above is the volume of effluent that was used to irrigate the facility for the calendar year 2018.  APPENDIX D Definitions of Utility Profile Terms 1. Residential sales should include water sold to residential (Single and Multi-Family) class customers only. Industrial sales should include water sold to manufacturing and other heavy industry. Commercial sales should include water sold to all retail businesses, offices, hospitals, etc. Wholesale sales should include water sold to another utility for a resale to the public for human consumption. 2. Water Loss is the difference between water a utility purchases or produces and the amount of water that it can account for in sales and other known uses for a given period. Water loss can result from: 1. inaccurate or incomplete record keeping; 2. meter error; 3. unmetered uses such as firefighting, line flushing, and water for public buildings and water treatment plants; 4. leaks; and 5. water theft and unauthorized use. 3. The peak-day to average-day ratio is calculated by dividing the maximum daily pumpage (in million gallons per day) by the average daily pumpage. Average daily pumpage is the total pumpage for the year (as reported in Section IIA1, p. 4) divided by 365 and expressed in million gallons per day. 4. Total use in gallons per capita per day is defined as total average daily amount of water diverted or pumped for treatment for potable use by a public water supply system. The calculation is made by dividing the water diverted or pumped for treatment for potable use by population served, then dividing by 365. Indirect reuse volumes shall be credited against total diversion volumes for the purpose of calculation gallons per capita per day for targets and goals developed for the water conservation plan. Total water use is calculated by subtracting the wholesale sales from the total water diverted or treated. 5. Seasonal water use is the difference between base (winter) daily per capita use and summer daily per capita use. To calculate the base daily per capita use, average the monthly diversions for December, January, and February, and divide this average by 30. Then divide this figure by the population. To calculate the summer daily per capita use, use the months of June, July, and August.  APPENDIX E Water Conservation Plan Goals Table Historic 5 Baseline 5-Year Goal 10-Year Goal Year Average for Year 2024 for Year 2029 Total GPCD 168 178 170 160 Residential 85 94 85 80 GPCD Water Loss 16 16 18 14 (GPCD) Water Loss 9.52 % 8.99 % 10.59 % 8.75 % Percentage 1. Total GPCD = (Total Gallons in System ÷ Permanent Population) ÷ 365 2. Residential GPCD = (Gallons Used for Residential Use ÷ Residential Population) ÷ 365 3. Water Loss GPCD = (Total Water Loss ÷ Permanent Population) ÷ 365 4. Water Loss Percentage = (Total Water Loss ÷ Total Gallons in System) x 100; or (Water Loss GPCD ÷ Total GPCD) x 100  APPENDIX F Letter to Panhandle Water Planning Group April 8, 2019 Mr. Dustin Meyer, Local Government Services Director Panhandle Regional Planning Commission Panhandle Water Planning Group P.O. Box 9257 Amarillo, TX 79105 Re: Updated Water Conservation Plan City of Canyon Canyon Municipal Water System – PWS I.D. #1910001 Randall County, Texas Dear Dustin: In accordance with HB 4 (2007), the Texas Water Code and the rules of the TCEQ, the City of Canyon is hereby submitting the attached, revised water conservation plan. This is the required 5 year update to the plan to coincide with the state water plan. If you have any questions, please do not hesitate to call me at 806-655-5011. Sincerely, Dan Reese Director of Public Works  APPENDIX G Adopting Ordinance; City of Canyon Ordinance 1104  REGARDING ITEM 11 AGENDA To: Randy Criswell, City Manager From: Brian Noel, Parks Director Date: April 8, 2019 Re: Consider and Take Appropriate Action on Proposed AMBUCS Playground at Conner Park. With the CAP entering its 3rd year of operation, we would like to address the need for replacing the playground at Conner Park. The current playground are is in need of resurfacing and the current equipment is in need up updating. We met with AMBUCS a few years ago and they expressed the desire to work with the City of Canyon to build an all-inclusive playground much like the one in Medi Park in Amarillo. Staff has since been working with different entities to develop a design concept that would work well with Canyon’s park needs. After consideration was given to all Canyon Parks as a site for the new playground, we decided Conner Park is the best fit. Conner Park allows for handicap parking and accessibility, it is away from the busy school traffic, and there is ample parking in the CAP parking lot. The site also leaves the major part of Conner Park useable for activities normal to the park. We have had numerous meetings with the AMBUCS group choosing a design that will include approximately 9,000sf of play area with pieces that all children will enjoy. The design has all-weather turf surface, ample shade and both physical play pieces and sensory apparatuses. The AMBUCS group has a lot of passion for these projects and has expressed interest in being the “fundraising arm” for this park. If they take on this role, they would raise all the needed funds through donations and grants from the Canyon and Amarillo area. A timeline has not been established, but they envision possibly a year or less to raise the needed funds. The proposed design is included to provide you with the details. The Parks and Recreation Committee has considered the AMBUCS Park and they both approve and support moving forward. With this information, we are asking for approval to move forward with the engineering part of the playground site to get a cost estimate of the playground and required site preparation. Once the estimate is complete, we will meet with the AMBUCS group to finalize the fundraising plans. City of Canyon  PROPOSED 18TH ST. H ER P O RO T D  PROPOSED 18TH ST. H ER P O RO T D