City of Canyon Commission Meetings

City Commission Meeting February 3, 2020 The City Commission of the City of Canyon at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Roger Remlinger, Paul R. Lyons and Randy Ray. Mayor Pro-Tem Cody Jones was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Business and Community Development Director Evelyn Ecker, Canyon Economic Development Corporation Board President Don Lee, Library Directory Janice Doan, Planning and Development Director Danny Cornelius, Interim Police Chief Ray Resendez, Utility Department Supervisor Eric Whitten, Interim Fire Chief Vince Whitfill, Director of Finance Joel Wright, Police Corporal Ricky Cash, Police Sargent Kris Marvel, Police Sargent Carlos Hernandez, Municipal Court Judge Bob Splawn, Municipal Court Clerk Sheila Roach, Water Department Foreman Jeff Williams , and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 p.m. Item 2. Invocation. Commissioner Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. Item 4. Approval of Minutes of the City of Canyon Commission Meeting of January 6, 2020. Commissioner Remlinger moved, duly seconded by Commissioner Ray to approve the minutes of January 6, 2020 as presented. Motion carried unanimously. Item 5. Public Comment – Comments From Interested Citizens. No comments were made. Item 6. First Reading of Resolution No. 01-2020 to Consider a Funding Agreement Between the Canyon Economic Development Corporation and Deidre Dixon Marketing, LLC. Business and Community Development Director Evelyn Ecker presented Resolution No. 01-2020 for the first of two required readings. Ms. Ecker stated the funding project would support job creation and expansion of technology infrastructure to accommodate new employees. Ms. Ecker stated the required Public Hearing for the project was held January 9, 2020 during the regular meeting of the Canyon Economic Development Corporation meeting with no opposition. No action taken, first reading of Resolution No. 01-2020 only. City Commission Meeting February 3, 2020 Page 2 of 5 RESOLUTION NO. 01-2020 A RESOLUTION APPROVING PROJECT FUNDING AGREEMENT BETWEEN THE CANYON ECONOMIC DEVELOPMENT CORPORATION AND DEIDRE DIXON MARKETING, LLC., DBA WALCOT STUDIO FOR DIRECT FINANCIAL ASSISTANCE TO EXPAND THE CURRENT BUSINESS LOCATED AT 1600 4TH AVE, CANYON, TEXAS. THE EXPANSION INCLUDES NEW JOBS AND TECHNOLOGY INFRASTRUCTURE. Item 7. First Reading of Resolution No. 02-2020 to Consider a Funding Agreement Between the Canyon Economic Development Corporation and Creek House Honey Farm. Business and Community Development Director Evelyn Ecker presented Resolution No. 02-2020 for the first of two required readings. Ms. Ecker stated Creekhouse Honey Farm has been very successful meeting their 3rd year projection within 4 months of business and has become a destination for tourists. Ms. Ecker said the funding agreement would support expansion of the current facility and encourage retail sales, generate more local and state sales tax, and create jobs. Ms. Ecker said the required public hearing was held at the Canyon Economic Development Corporations regular meeting January 9, 2020 with no opposition. No action taken, first reading of Resolution No. 02-2020 only. RESOLUTION NO. 02-2020. A RESOLUTION APPROVING PROJECT FUNDING AGREEMENT BETWEEN THE CANYON ECONOMIC DEVELOPMENT CORPORATION AND CREEK HOUSE HONEY FARM FOR DIRECT FINANCIAL ASSISTANCE TO EXPAND THE CURRENT BUSINESS LOCATED AT 5015 4TH AVENUE, CANYON, TEXAS. THE EXPANSION WOULD ENCOURAGE RETAIL SALES, GENERATE STATE AND LOCAL SALES TAX, AND CREATE JOBS. Item 8. Consider and Take Appropriate Action on Ordinance No. 1121 Annexing Property for Hunsley Hills Substation Unit No. 1. Planning and Development Director Danny Cornelius presented Ordinance No. 1121 for consideration. Mr. Cornelius stated the annexed property was owned by Southwestern Public Service Company and SPS planned to construct a substation on the site. Mr. Cornelius stated all legal requirements had been met for the annexation process. Mayor Hinders asked about landscape concerns since this would border the highway in close proximity to homes. Mr. Cornelius stated SPS would put up a wall with xeriscaping around it. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to adopt Ordinance No. 1121 as presented. Motion carried unanimously. ORDINANCE NO. 1121 ANNEXING TERRITORY TO THE CITY OF CANYON XCEL Energy, Inc. City Commission Meeting February 3, 2020 Page 3 of 5 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 9. Consider and Take Appropriate Action on Ordinance No. 1122 Annexing Property for Canyon East. Planning and Development Director Danny Cornelius presented Ordinance No. 1122 for consideration. Mr. Cornelius stated all legal requirements had been met for annexation. After discussion, Commissioner Ray moved, duly seconded by Commissioner Remlinger to adopt Ordinance No. 1122 as presented. Motion carried unanimously. ORDINANCE NO. 1122 ANNEXING TERRITORY TO THE CITY OF CANYON KUHLMAN AND SONS, LP. AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 10. Planning and Development 2019 Annual Report. Planning and Development Director Danny Cornelius gave a summary of activity in the Planning and Development Department for 2019. Commissioners commended the Planning and Development Department on turning the department around and successfully dealing with the growth of the city efficiently and professionally. Item 11. Parks and Recreation Update. Assistant City Manager Jon Behrens presented information to the Commission on great things happing in Canyon Parks. Mr. Behrens stated the Parks Department received another Chapman Forestry Foundation Grant for the purchase of trees. Mr. Behrens said the grant would allow for an additional 29 trees to be City Commission Meeting February 3, 2020 Page 4 of 5 planted along the east side of the Brown Road Soccer Complex. Mr. Behrens said the grant is a matching fund grant for up to $2,500. Mr. Behrens said the Parks and Recreation staff had submitted the Brown Road Soccer Complex for the annual Soccer Fields of the Year award through the Texas Turfgrass Association. Mr. Behrens stated the application included a description of the complex with photos, information related to the field’s maintenance program, operating budget, irrigation system, and the number of games played in the complex. Mr. Behrens stated the Brown Road Soccer Complex was awarded the Soccer Field of the Year award at the TTA Conference in Corpus Christi, Texas, in December 2020. Mayor Hinders commended the Parks Department for the great job over the last year. Item 12. Consider and Take Appropriate Action on Omni Agreement With Texas Department of Public Safety. City Attorney Chuck Hester presented to the Commission. Mr. Hester stated the Canyon Municipal Court participates in the DPS Failure to Appear program and has contracted with a third-party vendor to enter violator data in the database to identify offenders who fail to appear or pay fines. Mr. Hester stated this database is used by courts and DPS in license renewal decisions that help in securing compliance. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to approve the Interlocal Cooperation Contract received from DPS and to authorize the City Manager or the Mayor as the signatory on behalf of the City. Motion carried unanimously. Item 13. Canyon Police Department 2019 Racial Profiling Report and Annual Report. Interim Police Chief Ray Resendez presented the 2019 Racial Profiling Report and Annual Police Report. After discussion, Commission Remlinger moved, duly seconded by Commissioner Ray to recommend the acceptance of the Canyon Police Department 2019 Racial Profiling Report and Annual Report as presented. Motion carried unanimously. Item 14. Consider and Take Appropriate Action on Resolution No. 04-2020 for SPS Rate Case Denial. City Manager Joe Price presented Resolution No. 04-2020 for consideration. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Lyons to approve Resolution No. 04-2020 as presented. Motion carried unanimously. Item 15. Executive Session Pursuant to §551,074 Personnel Matters (Main Street Board); §551.071 Consultation with Attorney, §551.087 Economic Development, and §551.075 Contract Being Negotiated. City Commission Meeting February 3, 2020 Page 5 of 5 Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:46 pm. Item 16. Consider and Take Appropriate Action Contract With Lone Star Dairy Products, LLC. Upon returning from Executive Session at 7:32 pm, the following action was taken. Commissioner Remlinger moved, duly seconded by Commissioner Ray to allow City Manager Joe Price to sign a contract for Wastewater Treatment Improvements with the ok of legal counsel. Motion carried unanimously. Item 17. Consider and Take Appropriate Action on Items Discussed in Executive Session. Commissioner Remlinger moved, duly seconded by Commissioner Lyons to appoint Margie Cobb to the vacated term of Christi Mahan on the Main Street Advisory Board. Motion carried unanimously. Item 18. Adjourn There being no further business, Commissioner Remlinger moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary