City of Canyon Commission Meetings
Regular MeetingCanyon, TX · March 23, 2020
Minutes
City Commission Emergency Meeting
March 23, 2020
The City Commission of the City of Canyon ,held an Emergency Meeting at 4:30 pm in the City
Commission Chambers of the Civic Complex pursuant to Government Code Section
551.045(b)(2)(c). The COVID-19 pandemic created an emergency or matter of urgent public
necessity requiring the City Commission to deliberate and take action in response. Mayor Gary
Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-
Tem Cody Jones, Roger Remlinger, and Paul Lyons and Randy Ray.
Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon
Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Street and Solid Waste
Supervisor Brendon Banner, Director of Public Works Dan Reese, Interim Police Chief Ray
Resendez, Utility Department Supervisor Eric Whitten, Director of Finance Joel Wright, Planning
and Development Director Danny Cornelius, Assistant Librarian Andrea High, City Engineer Dwight
Brandt, and City Attorney Chuck Hester.
Item 1. Call to Order.
Mayor Hinders called the meeting to order at 4:30 p.m.
Item 2. Invocation.
Mayor Pro-Tem Jones gave the invocation.
Item 3. Pledge of Allegiance.
The Pledge of Allegiance was led by Commissioner Lyons.
Item 4. Consider and Take Appropriate Action on Resolution No. 08-2020, Ratifying the
Declaration of Disaster Order of March 18, 2020. A Resolution of the City Commission
of the City of Canyon to Implement Subchapter E of Chapter 418 Title 4 Texas
Government Code Regarding Emergency Management Response to Statewide
Epidemic of COVID-19 Together with Chapter 92 of the Code of Ordinances of the City
of Canyon, Emergency Management Plan.
City Manager Joe Price presented Resolution No. 08-2020 for consideration. Mr. Price explained
the response to COVID-19 pandemic and the Declarations of Disaster put in place by Texas
Governor Greg Abbott.
After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to
adopt Resolution No. 08-2020 as presented. Motion carried unanimously.
Item 5. Update from City Manager Joe Price on Steps Being Taken by City Staff Regarding
COVID-19.
City Manager Joe Price discussed internal protocols in place for the City of Canyon staff stressing
the importance of adaptability using the examples of Library Director Janice Doan supporting HR
as needed, and Library Assistant Andrea High being appointed as Interim PIO. Mr. Price stated
the importance of community support of local restaurants and businesses during this difficult time
City Commission Meeting
March 23, 2020
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and applauded the Canyon Chamber of Commerce, and businesses for stepping up. Mayor
Hinders also commended local businesses and restaurants and added appreciation towards the
leaders of Canyon for stepping up and setting the example for all.
Item 6. Update on Creation of Incident Management Team (IMT) – City of Canyon.
City Manager Joe Price explained the City of Canyon had begun the process of implementing the
Incident Management Team (IMT). Mr. Price stated Interim Fire Chief Vince Whitfill was serving as
the IMT Commander with David Hoff heading up the IMT Team. Mr. Hoff then gave the history of
Incident Management Teams stating they were created in the 1980’s due to the wildfires in
California.
Item 7. Discussion on What Warrants an Emergency Meeting and Requirements that Must be
Met to Hold one.
City Attorney Chuck Hester stated this meeting was called to expand the Disaster Declaration
signed by Mayor Hinders March 18, 2020 in response to the COVID-19 pandemic. Mr. Hester then
gave a brief explanation of qualifications to call an Emergency meeting.
Item 8. Adjourn
There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 5:13
pm.
______________________________
Gary Hinders, Mayor
ATTEST:
________________________________
Gretchen Mercer, City Secretary
Agenda
AGENDA
NOTICE OF EMERGENCY MEETING
Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on the 23rd day
of March 2020, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon. This is
an emergency meeting called pursuant to Government Code Section 551.045(b)(2)(c). The COVID-19
pandemic has caused an emergency or matter of urgent public necessity that requires the City Commission
to deliberate and possibly take action in response.
1. Call to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Consider and Take Appropriate Action on Resolution No. 08-2020, Ratifying the Declaration of Disaster Order
of March 18, 2020. A Resolution of the City Commission of the City of Canyon to Implement Subchapter E
of Chapter 418 Title 4 Texas Government Code Regarding Emergency Management Response to Statewide
Epidemic of COVID-19 Together With Chapter 92 of the Code of Ordinances of the City of Canyon,
Emergency Management Plan.
5. Update From City Manager Joe Price on Steps Being Taken by City Staff Regarding COVID-19.
6. Update on Creation of Incident Management Team (IMT) - City of Canyon.
7. Discussion on What Warrants an Emergency Meeting and Requirements that Must be Met to Hold One.
8. Adjourn.
Joe Price
Joe Price, City Manager
I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon,
Texas at least one hour before the meeting on the 23rd day of March 2020, meeting the requirements of an Emergency
Meeting per Government Code Section 551.045.
Gretchen Mercer, City Clerk
City of Canyon
RESOLUTION NO. 08-2020
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF CANYON TO IMPLEMENT SUBCHAPTER E
OF CHAPTER 418 TITLE 4 TEXAS GOVERNMENT
CODE REGARDING EMERGENCY MANAGEMENT
RESPONSE TO STATEWIDE EPIDEMIC OF COVID-19
TOGETHER WITH CHAPTER 92 OF THE CODE OF
ORDINANCES OF THE CITY OF CANYON,
EMERGENCY MANAGEMENT PLAN.
WHEREAS, the President of the United States declared a state of emergency related to a
nationwide epidemic of COVID-19 which threatens the entire country; and,
WHEREAS, the Governor of Texas declared a state of emergency relating to the epidemic
of COVID-19 which threatens the State of Texas; and,
WHEREAS, the Texas Department of State Health Services jointly with the Governor
declared a statewide health disaster; and,
WHEREAS, the Mayor of Canyon, acting pursuant to TEX. GOV’T CODE §418.108,
declared a state of disaster within the City of Canyon on March 18, 2020;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF CANYON, TEXAS:
1. The local disaster declaration by the Mayor on March 18, 2020 is extended for the
duration of the Governor’s declaration of a state of emergency or disaster
declaration as amended or extended; and,
2. Pursuant to §418.1015 TEX. GOV’T CODE, the Mayor is designated as the
emergency management director of the City or in his absence the Mayor Pro Tem.
The Mayor or in his absence, the Mayor Pro Tem, may designate an emergency
management coordinator for the City of Canyon to carry out the duties and
responsibilities required by the provisions of Subchapter E, CH 418 Title 4 TEXAS
GOVERNMENT CODE.
3. To the extent public funds are required and lawfully appropriated for such purpose
the expenditure of such funds shall be exempt from the competitive bidding
procedure generally required by TEX. LOC. GOV’T CODE §252.021 pursuant to TEX.
LOC. GOV’T CODE §252.022 (a)(1) and (2) for the duration of the local disaster
declaration.
4. The provisions of the Emergency Management Plan required and authorized by
§92.03 of the Code of Ordinances are in effect as of the date of the adoption of this
resolution to include the Amarillo Area EOP Annex U adopted by reference. The
penalty for violations as set forth in code section 92.99 are now in effect.
ADOPTED ON , 2020
GARY HINDERS, MAYOR
ATTEST:
Gretchen Mercer, City Clerk
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