City of Canyon Commission Meetings

City Commission Meeting April 20, 2020 The City Commission of the City of Canyon ,met at 4:30 p.m. in the City Commission Chambers of the Civic Complex with the meeting broadcast through YouTube. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Roger Remlinger, Randy Ray, and Paul Lyons. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Business and Community Development Director Evelyn Ecker, Planning and Development Director Danny Cornelius, Chief of Police Steven Brush, Planning and Zoning Commission Chair Bill Craddock, City Engineer Dwight Brandt, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:37 p.m. Item 2. Invocation. Commissioner Randy Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of Minutes of the Special Meeting of April 13, 2020. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve the minutes of April 13, 2020 as presented. Motion carried unanimously. Item 5. Public Comment – Comments From Interested Citizens. No Public Comments were made. Item 6. Swear in Canyon Police Chief Steven Brush. City Attorney Chuck Hester administered the Oath of Office to Canyon Police Chief Steven Brush. Item 7. Update on COVID-19. City Manager Joe Price gave an update on COVID-19 cases and policies in place to maintain preventative measures to the spread of the virus. Casie Stoughton and Dr. Milton of Amarillo Public Health, and Dr. Crossland representing Canyon with Public Health gave brief updates and answered questions. Item 8. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 05-2020 to Consider a Funding Agreement Between the Canyon Economic Development Corporation and All Who Wander LLC, Relating to the Property Located at 1601 4th Avenue, Canyon, Texas. The Funding is Based on Business Development. City Commission Meeting April 20, 2020 Page 2 of 5 Business and Community Development Director Evelyn Ecker presented Resolution No. 05-2020 for the second and final reading. Ms. Ecker stated the new business will hire 5-6 employees and the funding agreement was based on the Texas Workforce Commission quarterly report filing for wages paid. Ms. Ecker said the incentive is 10% of the total payroll reported, not to exceed $42,000. Ms. Ecker said the incentive is capped at $42,000 or three years, whichever came first. Mr. Gaylosh would like to have the store opened before Memorial Day weekend. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to adopt Resolution No. 05-2020 as presented. Motion carried unanimously. RESOLUTION NO. 05-2020 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN ALL WHO WANDER, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE PROPERTY LOCATED AT 1601 4TH AVENUE, CANYON, TEXAS. THE FUNDING IS BASED ON NEW BUSINESS DEVELOPMENT. Item 9. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 06-2020 to Consider a Funding Agreement Between the Canyon Economic Development Corporation and Bean & Burr Coffee Lab., LLC, Relating to the New Business to be Established in Canyon, Texas.. Business and Community Development Director Evelyn Ecker presented Resolution No. 06-2020 for consideration. Ms. Ecker said the owners are investing approximately $240,000 for start-up cost and will create 6-8 new jobs in Canyon. Ms. Ecker stated the funding for the project has been capped at $70,600 and includes job incentives and direct financial assistance. After discussion, Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 06-2020 as presented. Motion carried unanimously. RESOLUTION NO. 06-2020 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A PROJECT FUNDING AGREEMENT BETWEEN BEAN & BURR COFFEE LAB, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE NEW BUSINESS TO BE ESTABLISHED IN CANYON, TEXAS. Item 10. Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1123, An Ordinance of the City Commission of the City of Canyon, Texas, Rezoning Canyon East Unit No. 8, An Addition to the City of Canyon, Randall County, Texas, Providing That the Zoning Classification Be Posted Upon the Zoning District Maps of the City of Canyon, Providing That All Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing For An Effective Date. City Commission Meeting April 20, 2020 Page 3 of 5 Director of Planning and Development, Danny Cornelius, presented Ordinance No. 1123 for consideration. Mr. Cornelius said Daryl Furman, representing Kuhlman and Sons, LP submitted an application for a change of zoning for Canyon East Unit No. 8from SF-A (Single-Family Agricultural Residential District) to SF-S (Single-Family Suburban Residential District). Mr. Cornelius stated letters were sent to 17 property owners within 200’ of proposed zoning change with 1 response in support and 3 responses opposed. Mr. Cornelius stated Larry Wilhite representing the developers was present to answer questions. Mr. Cornelius stated the Planning and Zoning Commission voted unanimously to recommend approval of the zoning change. Mayor Hinders opened the public hearing. There being no comments, Mayor Hinders closed the public hearing. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve Ordinance No. 1123 rezoning Canyon East Unit No. 8 as presented. Motion carried unanimously. ORDINANCE NO. 1123 Canyon East Unit No. 8 Zoning AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REZONING CANYON EAST UNIT NO. 8, AN ADDITION TO THE CITY OF CANYON, RANDALL COUNTY, TEXAS, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 11. Consider and Take Appropriate Action on a Plat for Canyon East Unit No. 8. Planning and Development Director Danny Cornelius presented a Plat for Canyon East Unit No. 8. Mr. Cornelius stated with the approved zoning change, the plat would be considered. Mr. Cornelius said there are a total of 49 single-family lots proposed. Mr. Cornelius stated there are two drainage easements that would carry drainage east from River and CM Lanes that would be approved with the proposed plat. Mr. Cornelius said the Planning and Zoning Commission voted unanimously to recommend approval of the plat for Canyon East Unit No. 8. After discussion, Commissioner Ray moved, duly seconded by Commissioner Remlinger to approve the plat for Canyon East Unit No. 8 and the attached drainage easements as recommended. Motion carried unanimously. Item 12. Consider and Take Appropriate Action on Resolution No. 07-2020, A Resolution Approving an Interlocal Cooperation Contractual Agreement Between the PRPC and City of Canyon for Contractual Services of Grant Application Preparation and Potential City Commission Meeting April 20, 2020 Page 4 of 5 Grant Administration of its 2020 Main Street Application for Community Development Funds. Assistant City Manager Jon Behrens presented Resolution No. 07-2020 for consideration. Mr. Behrens stated in order to apply for the Texas Department of Agriculture Downtown Revitalization and Main Street Program Grant, the Texas Department of Agriculture requires the city and the PRPC to enter into an Interlocal Agreement prior to PRPC performing any grant activities for the city per Chapter 791 of the Texas Local Government Code. Mr. Behrens said City Staff will work closely with the PRPC and selected engineering firm to develop a plan and scope for the improvements around the Square. Mr. Behrens said there will be no cost to the city for this phase of the application, but if the city received the grant there would be required matching funds of $75,000 to receive $500,000 and the match would go towards grant funding for a total project fund of $575,000. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to adopt Resolution No. 07-2020 as presented. Motion carried unanimously. RESOLUTION NO. 07-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING AN INTERLOCAL COOPERATION CONTRACTUAL AGREEMENT BETWEEN THE PRPC AND THE CITY OF CANYON FOR CONTRACTUAL SERVICES OF GRANT APPLICATION PREPARATION AND POTENTIAL GRANT ADMINISTRATION OF ITS 2020 MAIN STREET APPLICATION FOR COMMUNITY DEVELOPMENT FUNDS. Item 13. Consider and Take Appropriate Action on Proposed Agreement for Credit and Debit Card Processing Services With OpenEdge Payments LLC, A Division of Global Payments Direct, Inc. City Attorney Chuck Hester presented an agreement with OpenEdge Payments LLC as recommended by Tyler Technologies. Mr. Hester stated Tyler Technologies is actively working with OpenEdge and they have a lot of experience with credit and debit processing relevant to the city. Mr. Hester stated OpenEdge, a division of Wells Fargo, is recommended by Tyler Technologies to handle credit and debit transactions for the city. After discussion, Commissioner Remlinger Moved, duly seconded by Mayor Pro-Tem Jones to approve the agreement for credit and debit card processing services with OpenEdge Payments LLC, a division of Global Payments Direct, Inc. Motion carried unanimously. Item 14. Consider and Take Appropriate Action on Interlocal Agreement for Jail Services with Randall County. City Attorney Chuck Hester presented an Interlocal Agreement between the City of Canyon and Randall County for Jail Services. Mr. Hester stated the proposed agreement is modeled after the agreement between Randall County and the City of Amarillo with the exception of bed minimums, City Commission Meeting April 20, 2020 Page 5 of 5 which Canyon does not have to meet. Mr. Hester said the city would pay a rate of $75 per day, the same rate charged to other entities who contract with Randall County for Jail services. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve the Interlocal Jail Services Agreement with Randall County. Motion carried unanimously. Item 15. Executive Session Pursuant to §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:39 p.m. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:27 p.m., no action was taken. Item 16. Adjourn There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary