City of Canyon Commission Meetings

City Commission Meeting November 2, 2020 The City Commission of the City of Canyon met at 4:30 p.m. at the Cole Community Center in the Palo Duro Room to allow for social distancing. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Randy Ray, Roger Remlinger and Paul Lyons. Mayor Pro-Tem Jones was unable to attend. Also present were the following City Staff: City Manager Joe Price via Zoom, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Street and Solid Waste Supervisor Brendon Banner, Business and Community Development Director Evelyn Ecker, Police Chief Steve Brush, Fire Chief Dennis Gwyn, Director of Finance Joel Wright, Library Director Janice Doan, Municipal Court Clerk Sheila Roach, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:33 p.m. Item 2. Invocation. Commissioner Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. Item 4. Approval of the Minutes of the Meeting October 19, 2020. Commissioner Lyons moved, duly seconded by Commissioner Remlinger to approve the minutes of October 19, 2020 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments. Item 6. Consider and Take Appropriate Action on Update of Governor Abbots Executive Orders Directed at Slowing the Spread of COVID-19 in the State of Texas. Mayor Hinders gave an update on COVID-19 in the area and the Executive Order currently in place from Texas Governor Greg Abbott. Informational only, no action required. Item 7. Consider and Take Appropriate Action on Resolution No. 30-2020, a Resolution of the City of Canyon authorizing and Directing the City Manager to Ratify the Submission of the Coronavirus Relief Fund (CFR) Grant Application and Accepting the Funding Allocation Through the Texas Department of Emergency Management (TDEM). Director of Finance Joel Wright presented Resolution No. 30-2020 for consideration. Mr. Wright stated the City of Canyon is able to submit to TDEM and receive 20% of the City of Canyon full City Commission Meeting October 19, 2020 Page 2 of 5 allocation amount ($920,315 – 20% being $184,063) immediately. Mr. Wright stated once documentation regarding Public Safety is submitted, the City has the possibility to receive the rest of the allocation of approximately $736,252. Mr. Wright stated City Staff intends to submit payroll costs from Police and Fire to ascertain the remaining funds of the CRF and provide details as requested by the Treasury Department. Mr. Wright said a spending plan will have to be submitted by November 13, 2020. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to adopt Resolution No. 30-2020 authorizing and directing the City Manager to ratify the submission of the Coronavirus Relief Fund (CRF) grant application and accepting the funding allocation through the Texas Department of Emergency Management (TDEM). Motion carried unanimously. RESOLUTION NO. 30-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON AUTHORIZING AND DIRECTING THE CITY MANAGER TO RATIFY THE SUBMISSION OF THE CORONAVIRUS RELIEF FUND (CRF) GRANT APPLICATION AND ACCEPT THE FUNDING ALLOCATION THROUGH THE TEXAS DEPARTMENT OF EMERGENCY MANAGEMENT (TDEM) Item 8. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 25-2020, A Resolution of the City Commission of the City of Canyon Authorizing Participation by the Canyon Economic Development Corporation in the City of Canyon Downtown Master Plan Project. Canyon Economic Development Corporation President Don Lee presented Resolution No. 25- 2020 for consideration. Mr. Lee stated the Canyon Economic Development Corporation approved $50,000 in funding to assist with the Downtown Master Plan implementation and augment the grant for the project. Mr. Lee said the funds are being provided to enhance the appearance of the aesthetics of the downtown retail business district. Mr. Lee stated the CEDC Board approved the project funding during the September 10, 2020 meeting and there was no opposition to the project at the public hearing held on Thursday, October 8, 2020. After discussion, Commissioner Remlinger moved, duly seconded by Commission Ray to approve the adoption of Resolution No 25-2020 as presented. Motion carried unanimously. RESOLUTION NO. 25-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON AUTHORIZING PARTICIPATION BY THE CANYON ECONOMIC DEVELOPMENT CORPORATION IN THE CITY OF CANYON DOWNTOWN MASTER PLAN PROJECT. Item 9. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 27-2020, A Resolution of the City Commission of the City of Canyon Approving Project City Commission Meeting October 19, 2020 Page 3 of 5 Funding Agreement Between Canyon Housing LLC dba Buffalo Motel and Canyon Economic Development Corporation Relating to Funding Building Improvements. Canyon Economic Development Corporation President Don Lee presented Resolution No. 27- 2020 for consideration. Mr. Lee stated the Canyon Economic Development Corporation approved $40,000 in funding to assist renovations and improvements at the Buffalo Motel located at 300 23rd Street, Canyon during the September 10, 2020 meeting. Mr. Lee said there was no opposition to the project at the public hearing held on Thursday, October 8, 2020. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to approve the adoption of Resolution No. 27-2020 as presented. Motion carried unanimously. RESOLUTION NO. 27-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON HOSPITALITY LLC dba BUFFALO MOTEL AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO FUNDING BUILDING IMPROVEMENTS Item 10. Consider and Take Appropriate Action on a Request to Accept the Edward Byrne Memorial Justice Assistance Grant to be used for a Technology Enhancement Project by the Canyon Police Department. Police Chief Steve Brush presented a request for authorization to accept the Edward Byrne Memorial Justice Assistance Grant in the amount of $31,179.00. Chief Brush stated the funds would provide for the purchase of a camera capable of photographing a crime scene in 3D, a Total Station laser measurement system that will improve measurement and mapping of crime and accident scenes and a Cellbrite system that will be used to download cell phones involved in criminal investigations. Chief Brush stated there is not a required match by the City of Canyon for this grant. After discussion, Commissioner Ray moved, duly seconded by Commissioner Remlinger to authorize the acceptance of the Edward Byrne Memorial Justice Assistance Grant for the Canyon Police Department Technology Enhancement Project. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Resolution No. 29-2020, A Resolution of the City Commission of the City of Canyon Approving a Cost Share Grant From the Texas A&M Forest Service Rural Volunteer Fire Department Assistance Program (HB2604) to the City of Canyon Fire Department for the Purchase of Fire/Rescue Equipment. Fire Chief Dennis Gwyn presented Resolution No. 29-2020 for consideration. Chief Gwyn stated the Texas A&M Forest Service has approved an application for the Canyon Fire Department for cost-share assistance under the Rural Volunteer Fire Department Assistance Program. Chief Gwyn said the maximum amount of the cost-share is 75% of the actual cost for this grant, not to exceed $20,000. Chief Gwyn said the funds would be used to purchase a new set of Hydraulic City Commission Meeting October 19, 2020 Page 4 of 5 Rescue Cutters and two new portable radios. Chief Gwyn stated the cities portion would be covered with the $25,000 that was budgeted for the purchase of new Rescue Cutters in the 2020- 2021 budget. After discussion Commissioner Remlinger moved, duly seconded by Commissioner Ray to adopt Resolution No. 29-2020 as presented. Motion carried unanimously. RESOLUTION NO. 29-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A COST SHARE GRANT FROM THE TEXAS A&M FOREST SERVICE RURAL VOLUNTEER FIRE DEPARTMENT ASSISTANCE PROGRAM (HB2604) TO THE CITY OF CANYON FIRE DEPARTMENT FOR PURCHASE OF FIRE/RESCUE EQUIPMENT. Item 12. Consider and Take Appropriate Action on Approval of the Purchase of a 2021 Freightliner Side Load Trash Truck as Approved in the 2020-2021 Budget. Street and Solid Waste Supervisor Brendon Banner presented a request for approval to purchase a 2021 Freightliner Side Load Body Trash Truck as budgeted in the 2020-2021 City of Canyon budget for $190,000. Mr. Banner said a quote for purchase had been received through the Buy Board for $186,059.00. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Ray to approve the purchase of the 2021 Freightliner Side Load Trash Truck for the amount of $186,059.00. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Approval of the Purchase of a John Deere 524L Wheel Loader as Approved in the 2020-2021 Budget. Street and Solid Waste Supervisor Brendon Banner presented a request for approval to purchase a John Deere Wheel Loader as budgeted in the 2020-2021 City of Canyon budget for $178,835.00. Mr. Banner said a quote for purchase had been received through Sourcewell, another public agency that offers competitively solicited purchasing contracts comparable to Buy Board, for $161,500.00. After discussion, Commissioner Ray moved, duly seconded by Commissioner Remlinger to approve the purchase of the John Deere 524L Wheel Loader for $161,500.00. Motion carried unanimously. Item 14. Consider and Take Appropriate Action on Ordinance No. 1132, An Ordinance of the City Commission of the City of Canyon Creating Two Divisions of the Municipal Court, Authorizing an Associate Judge to Serve in Division 2, Prescribing the Qualifications of the Associate Judge of Division 2, Providing for Severability and Providing for an Effective Date. City Commission Meeting October 19, 2020 Page 5 of 5 City Attorney Chuck Hester presented Ordinance No. 1132 for consideration. Mr. Hester stated the City of Canyon Charter requires the Judge of Municipal Court to be a qualified voter of Canyon. Mr. Hester stated a provision of the Government Code adopted in 1985 allows the Commission to create two or more divisions of the Municipal Court and prescribe the qualifications of the Judges of the court allowing an Associate Municipal Court Judge to sit in the absence of our regular presiding Judge. Mr. Hester stated the adoption of Ordinance No. 1132 would allow for more flexibility in handling court business and that the City Commission would only appoint the Division 1 Judges. After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Lyons to approve the adoption of Ordinance No. 1132 as presented. Motion carried unanimously. ORDINANCE NO. 1132 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON CREATING TWO DIVISIONS OF THE MUNICIPAL COURT, AUTHORIZING AN ASSOCIATE JUDGE TO SERVE IN DIVISION 2, PRESCRIBING THE QUALIFICATIONS OF THE ASSOCIATE JUDGE OF DIVISION 2, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE Item 15. Executive Session Pursuant to §551.074 Personnel Matters (City Manager Annual Evaluation) and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would not adjourn into Executive Session at this time. Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. The Commission did not go into Executive Session. Item 17. Adjourn There being no further business, Commissioner Remlinger moved this meeting be adjourned at 5:11 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary