City of Canyon Commission Meetings

City Commission Meeting April 19, 2021 The City Commission of the City of Canyon at 2:30 pm in the City Commission Chambers of the Civic Complex for a Work Session followed by a Regular Meeting beginning at 4:30 pm. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Roger Remlinger, Paul R. Lyons and Randy Ray. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Director Shaun Holtman, Director of Communications and Community Engagement Megan Nelson, Director of Public Works Dan Reese, Assistant Director of Public Works Chris Enriquez, Police Chief Steve Brush, Wastewater Supervisor John Poole, Fire Chief Dennis Gwyn, Fire Department Captain Vince Whitfill, Business and Community Development Director Evelyn Ecker, Canyon Economic Development Corporation Board President Don Lee, Director of Planning and Development Danny Cornelius, Parks Director Brian Noel, Utility Supervisor Eric Whitten, and City Attorney Chuck Hester. Mayor Hinders called the worksession to order at 2:30 pm. Fire Chief Dennis Gwyn gave a power point presentation about the expansion needs of the Canyon Fire Department. The City Commission ended the work session at 4:20 pm for a break. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:31 p.m. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. Item 4. Approval of Minutes of the Meeting of April 5, 2021. Commissioner Remlinger moved, duly seconded by Commissioner Ray to approve the minutes of April 5, 2021 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comment made. Item 6. Consider and Take Appropriate Action on Update of Governor Greg Abbotts Executive Orders Directed at Slowing the Spread of COVID-19 in the State of Texas. City Commission Meeting April 19, 2021 Page 2 of 5 City Manager Joe Price and Assistant City Manager Jon Behrens gave an update on COVID-19. Mr. Price stated people 18 years old and up are now eligible to receive the COVID-19 vaccine. Mr. Price stated Family Medicine in Canyon and United Pharmacy had some vaccines available. Item 7. Update on the Outdoor Warning Sirens Improvement Project. City Manager Joe Price gave a brief update on the status and proposed locations of the outdoor warning sirens. Mr. Price said the new sirens should be online by late fall and that procedures were in place to make sure the outdated sirens would operate as needed for this storm season. Fire Chief Dennis Gwyn reported they will be testing the sirens the last Friday of every month weather permitting and reminded all the outdoor warning sirens are meant to be heard outside, not indoors. Item 8. First Reading of Resolution No. 14-2021, A Resolution of the City Commission of the City of Canyon Approving Funding to the Canyon to the Canyon Chamber of Commerce by Canyon Economic Development Corporation Supporting the Annual Independence Day Celebration. Don Lee, President of the Canyon Economic Development Corporation presented Resolution No. 14-2021 for its first reading. Mr. Lee stated request from the Canyon Chamber of Commerce was for event expenses related to the Annual Independence Day Celebration in the amount of $11,500. Mr. Lee said this funding meets the requirements of the Quality of Life guidelines in that it attracts tourist/visitors with an estimated attendance of 30,000 plus people. Mr. Lee stated the CEDC held a public hearing on April 8, 2021 with no opposition. No action, first reading of Resolution No. 14-2021 only. RESOLUTION NO. 14-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING FUNDING TO THE CANYON CHAMBER OF COMMERCE BY CANYON ECONOMIC DEVELOPMENT CORPORATION SUPPORTING THE ANNUAL INDEPENDENCE DAY CELEBRATION. Item 9. First Reading of Resolution No. 15-2021, A Resolution Approving a Project Funding Agreement Between Canyon Main Street and Canyon Economic Development Corporation Relating to Funding a Twelve (12) Month All-Inclusive Marketing Plan for Canyon. Don Lee, President of the Canyon Economic Development Corporation presented Resolution No. 15-2021 for its first reading. Mr. Lee said the funding was proposed for a twelve month all- inclusive marketing plan for Canyon to be implemented by Canyon Main Street. Mr. Lee stated the plan included digital saturation with 3,360 commercials daily, static boards strategically placed, advertising in the TEXAS program and Discover Canyon. Mr. Lee stated the spring issue of West Texas Travel Host published a double page Canyon ad and it is placed in state travel centers across Texas as well as hotels. Mr. Lee said the plan also included a new website and mobile app City Commission Meeting April 19, 2021 Page 3 of 5 for Canyon Main Street and new pole banners for 4th Avenue and 23rd Street for around 90 poles. Mr. Lee said total funding requested was $79,600 with funds disbursed from the CEDC Marketing Account that is specifically intended for promoting Canyon. Mr. Lee said the CEDC held a public hearing on April 8, 2021 with no opposition for the project funding. No action, first reading of Resolution No. 15-2021 only. RESOLUTION NO. 15-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON MAIN STREET AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE CANYON MAIN STREET MARKETING CAMPAIGN 2021. Item 10. Conduct a Public Hearing and Consider and Take Appropriate Action on Resolution No. 17-2021, A Resolution of the City Commission of the City of Canyon, Texas, Adopting the 2021 City of Canyon Hazard Mitigation Plan Update. Assistant City Manager Jon Behrens presented Resolution No. 17-2021 for consideration. Mr. Behrens stated for the City of Canyon to be eligible to receive certain federal assistance associated with disaster mitigation, a natural hazard mitigation plan for the community has to be adopted and updated on a regular basis. Mr. Behrens said after working with CISD and the Panhandle Regional Planning Commission to update Canyon’s Hazard Mitigation Plan, it was submitted and approved by the Texas Division of Emergency Management and FEMA. Mayor Hinders opened the Public Hearing, there being no comment, Mayor Hinders closed the Public Hearing. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve Resolution No. 17-2021 updating the City of Canyon Hazard Mitigation Plan as presented. Motion carried unanimously. RESOLUTION NO. 17-2021 A RESOLUTION BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ADOPTING THE 2021 CITY OF CANYON HAZARD MITIGATION PLAN. Item 11. Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1137, An Ordinance of the City Commission of the City of Canyon, Texas, Rezoning a 2.87 Acre Tract of Land in the City of Canyon, Randall County, Texas, Providing That the Zoning Classification be Posted Upon the Zoning District Maps of the City of Canyon, Providing That All Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. Director of Planning and Development Danny Cornelius presented Ordinance No. 1137 for consideration. Mr. Cornelius stated Daryl Furman, representing Kuhlman and Sons, L.P. City Commission Meeting April 19, 2021 Page 4 of 5 submitted an application to change zoning adjacent to and south of the Canyon East Subdivision from SF-A (Single-Family Agricultural Residential District) to RC-1 (Retail). Mr. Cornelius said Joe Shehan of J. Shehan Engineering initialized the request and planned to present a plat for approval at a later date if the zoning was approved. Mr. Shehan was present to answer any questions. Mr. Cornelius said 13 letters were sent out to property owners within 200’ of the request with one response received in opposition. Mr. Shehan stated he hoped to purchase the property and put an office building for his Engineering Firm on it. Mayor Hinders opened the Public Hearing. Courtney Wiggins of 78 Canyon East Parkway addressed the Commission with concerns about light pollution, and increased traffic. Mr. Shehan responded he was planning a 3500 sf building to house up to 15 employees. Mr. Shehan said traffic would be pretty light and that generally only 1- 2 people per week came to the office that were not employees. There being no other comments, Mayor Hinders closed the Public Hearing. Commissioner Lyons stated an office would be better than retail in regards to traffic. Ms. Wiggins responded she just wanted assurance. After discussion, Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to adopt Ordinance No. 1137 as presented. Motion carried unanimously. ORDINANCE NO. 1137 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REZONING A 2.87 ACRE TRACT OF LAND IN THE CITY OF CANYON, RANDALL COUNTY, TEXAS, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 12. Executive Session Pursuant to §551.087 Deliberation on Economic Development Negotiations, §551.074 Board Appointments (Main Street Board), §551.071 Consultation with Attorney, and §551.072 Deliberations About Real Property Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:23 pm. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:24 pm, the following action was taken: Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to appoint Lenzi Field to the seat vacated by Troy Davidson. Motion carried unanimously. City Commission Meeting April 19, 2021 Page 5 of 5 Item 14. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary