City of Canyon Commission Meetings

City Commission Meeting June 5, 2023 The City Commission of the City of Canyon met at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, HR Director Hector Mendoza, HR Recruitment and Onboarding Manager Vivienne Sutton, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Economic Development Director Stephanie Tucker, Business and Community Development Admin Assistant Brittney Bates, Finance Director Joel Wright, Purchasing Manager Beau Boyer, Police Chief Steven Brush, Police Captain Matt Coggins, Parks Director Brian Noel, City Engineer Adolfo Garcia, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:31 pm. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Potter. Item 4. Approval of the Minutes of the Meeting of May 15, 2023. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the minutes of May 15, 2023 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens No comments were made. Item 6. Oath of Office for Mayor Place 1, and Commissioners Place 2, 3, 4, and 5, Duly Elected for the Purposes of the May 6, 2023 General Election. City Attorney Chuck Hester administered the Oath of Office to Mayor Gary Hinders, Commissioner Place 2 Cordell R. Jones, Commissioner Place 3 Paul R. Lyons, Commissioner Place 4 Robyn Cranmer, and Commissioner Place 5 Danny Potter. The newly elected Commissioners and Mayor took their seats. Item 7. Consider and Take Appropriate Action on Election of Mayor Pro-Tem for the City of Canyon Commission. Each Commissioner was provided with a blank sheet of paper to place their vote. The nominees were tallied with Commissioner Cody Jones receiving the majority vote to be the Mayor Pro-Tem. City Commission Meeting June 5, 2023 Page 2 of 5 Item 8. Consider and Take Appropriate Action on Ratification of a Declaration of Local Disaster Related to Sever Weather and Prolonged Flooding as Signed by Mayor Hinders June 1, 2023. City Manager Joe Price gave an overview on the flooding stating just under 15” of rain had been received. Mr. Price recommended the Commission continue the Disaster Declaration until the next Commission meeting at which time it would be considered if there was a need to extend the declaration further. Mr. Price stated the declaration could help private and public entities recover losses. Planning and Development Director Lucas Raley gave an update on trying to get the word out to the community. Public Works Director Dan Reese gave an update saying the Army Corps of Engineers was on the way to help and bringing sandbags. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to ratify the City of Canyon State of Emergency declared June 1, 2023. Motion carried unanimously. Item 9. Consider and take Appropriate Action on Second and Final Reading of Resolution No. 22-2023. A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Llano Palo Duro II, LLC and Canyon Economic Development Corporation Relating to Direct Financial Assistance for New Fast Food Retail Establishment in Canyon located at 100 23rd Street. Director of Economic Development Stephanie Tucker presented Resolution No. 22-2023 for the second of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding for the Llano Palo Duro II, LLC for direct financial assistance for a new fast food business located at 100 23rd Street in Canyon. Ms. Tucker said the CEDC held a public hearing May 11, 2023 with no opposition. Ms. Tucker said the total funding approved is $100,000. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 22-2023 as presented. Motion carried unanimously. RESOLUTION NO. 22-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A PROJECT FUNDING AGREEMENT BETWEEN LLANO PALO DURO II, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR NEW BUSINESS IN CANYON. Item 10. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 23-2023. A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between All Who Wander, LLC dba Palo Duro Outfitters, and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Incentives for Business Expansion in Canyon. Director of Economic Development Stephanie Tucker presented Resolution No.23-2023 for the second of two required readings. Ms. Tucker said the Canyon Economic Development Corporation City Commission Meeting June 5, 2023 Page 3 of 5 approved project funding for All Who Wander, LLC for direct financial assistance and job incentives for business expansion of Palo Duro Outfitters with a total funding request of $127,000. Ms. Tucker said a public hearing was held at the CEDC meeting May 11, 2023 with no opposition. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Resolution NO. 23-2023 as presented. Motion carried with Mayor Hinders abstaining. RESOLUTION NO. 23-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A PROJECT FUNDING AGREEMENT BETWEEN ALL WHO WANDER, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB INCENTIVES FOR BUSINESS EXPANSION IN CANYON. Item 11. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 24-2023, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Pondaseta Brewing Co. LLC and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Incentives for New Business in Canyon. Director of Economic Development Stephanie Tucker presented Resolution No.24-2023 for the second of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding for Pondaseta Brewing Co., LLC for direct financial assistance and job incentives for new business in Canyon for a total funding of $200,000. Ms. Tucker said a public hearing was held at the CEDC meeting May 11, 2023 with no opposition. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 24-2023 as presented. Motion carried unanimously. RESOLUTION NO. 24-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A PROJECT FUNDING AGREEMENT BETWEEN PONDASETA BREWING CO., LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB INCENTIVES FOR NEW BUSINESS IN CANYON. Item 12. Consider and Take Appropriate Action on Amended and Restated Amarillo Area Public Health District Cooperative Agreement. City Manager Joe Price presented the final version of the Amarillo Area Public Health District Cooperative Agreement originally executed in 1984 with the City of Amarillo, City of Canyon, Potter and Randall Counties as prescribed by Chapter 121 of the Texas Health and Safety Code, Local Public Health Reorganization Act. Mr. Price introduced Casey Stoughton from Amarillo Public Health who stated the Villages of Timbercreek Canyon, Lake Tanglewood, Palisades and the Town of City Commission Meeting June 5, 2023 Page 4 of 5 Bishop Hills joined the Bi-City-County Health District in 2019. Ms. Stoughton stated the updated Public Health Cooperative Agreement included:  Updated to reflect current state law  Updated to reflect current practice  Cleaned up definitions  Article 5 defined District Director vs Health Authority in accordance with state law  Article 6.2 defined appointment of Health Authority by District Director in accordance with state law  Article 7 clarified but did not change procedures within: such as member withdrawal, member expulsion, and dissolution of district. Mayor Hinders expressed appreciation to Ms. Stoughton and Amarillo Pubic Health. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the amended and restated Amarillo Area Public Health District Cooperative Agreement as presented. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Resolution No. 25-2023, A Resolution of the City Commission of the City of Canyon, Texas Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During Parade to be Held July 4, 2023, in the City of Canyon. Chief of Police Steve Brush presented Resolution No. 25-2023 for consideration. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to approve Resolution No. 25-2023 as presented. Motion carried unanimously. RESOLUTION NO. 25-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD JULY 4, 2023, IN THE CITY OF CANYON. Item 14. Consider and Take Appropriate Action on Resolution No. 26-2023, A Resolution of the City Commission of the City of Canyon, Texas, Granting Exclusive Management Rights to the Canyon Chamber of Commerce Over the Downtown Square, Conner Park and Public Areas In and Around These Areas During the Annual Fourth of July Celebration July 4, 2023. Chief of Police Steven Brush presented Resolution No. 26-2023 for consideration. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve Resolution No. 26-2023 as presented. Motion carried unanimously. RESOLUTION NO. 26-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS GRANTING EXCLUSIVE MANAGEMENT RIGHTS TO THE CANYON CHAMBER OF COMMERCE OVER THE DOWNTOWN SQUARE, CONNER PARK AND PUBLIC City Commission Meeting June 5, 2023 Page 5 of 5 AREAS IN AND AROUND THESE AREAS DURING THE ANNUAL FOURTH OF JULY CELEBRATION JULY 4, 2023. Item 15. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation Regarding Real Property, §551.074 Appointments to Boards and Commissions (Canyon Fire Department Pension Board) and §551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:12 pm. Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 7:10 pm the following action was taken. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Lyons to appoint Commissioner Potter to the Canyon Fire Department Pension Board. Motion carried unanimously. Item 17. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:11 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary