City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on Monday, the 15th day of April 2024 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of April 1, 2024. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Updated Agreement for Cooperation for Failure to Appear (FTA) Program with Canyon Municipal Court. 7. Consider and Take Appropriate Action on the March 31, 2024 Financial Report by Finance Director Joel Wright. 8. Consider and Take Appropriate Action on the March 31, 2024 Investment Report by Finance Director Joel Wright. 9. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.087 Regarding Economic Development, §551.072 Deliberation Regarding Real Property and §551.074 Board Appointments (Main Street Board). 10. Consider and Take Appropriate Action on Items Discussed in Executive Session. 11. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 12th day of April 2024. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting April 1, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Robyn Cranmer, Danny Potter, and Paul Lyons Also present were the following City Staff: Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Finance Joel Wright, Canyon Economic Development Director Stephanie Tucker, Director of Human Resources Hector Mendoza, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner Devenney, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Purchasing Manager Beau Boyer, Police Chief Steve Brush, Police Captain Matt Coggins, Communications Director Megan Nelson, IT Director Shaun Holtman, Water Superintendent Eric Whitten, Planning and Development Inspector Stan Barnard, Municipal Court Judge Jennifer Cates, City Engineer Adolfo Garcia, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:36 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Potter. Item 4. Approval of the Minutes of the Meeting of March 18, 2024. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of March 18, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Presentation of Proclamation Declaring April 2024 as National Child Abuse Prevention Month. Mayor Hinders presented a Proclamation declaring April 2024 as National Child Abuse Prevention Month. Representing supportive services were Jarah Mendoza, Gillian Glover, and Tina Hernandez of CASA; Sarah Beth Hale, Mollie Swafford, Bobbi Britto and Shelly Bohannon of The Bridge, and Isis Ortiz of St. Francis Ministries. Item 7. Conduct Public Hearing and Consider and Take Appropriate Action on an Updated Future Land Use Map. City Commission Meeting April 1, 2023 Page 2 of 3 Planning and Development Director Lucas Raley presented an updated Future Land Use Map for consideration. Mr. Raley stated the current Comprehensive Plan was adopted in 2019 and included a future land use map that needed to be updated to align with the adopted zoning designations since the original adoption. Mr. Raley stated the Planning and Zoning Commission recommended approval unanimously. Mayor Hinders opened the public hearing. There being no comment, Mayor Hinders closed the Public Hearing. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to adopt the updated Future Land Use Map as presented. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Resolution No. 08-2024, A Resolution of the City Commission of the City of Canyon, Texas, Supporting the Application and Acceptance of a U.S. DOT SS4A Grant for Planning and Demonstration; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Director of Planning and Development Lucas Raley presented Resolution No. 08-2024 authorizing staff to apply for a SS4A Planning and Demonstration Grant for Consideration. Mr. Raley said it had been planned to create the Safety Action Plan inhouse, but the NOFO was released and it stated a qualifying plan had to be adopted at this time. Mr. Raley said the grant would fund the creation of a Safety Action Plan and a big first step towards the Vision Zero Policy adopted in December. Mr. Raley said the plan would include a Thoroughfare Plan, and provide funds for demonstration of safety improvements such as crosswalks, flashing crosswalks signals, bollards, lane paint, etc. Mr. Raley said the total budget for the grant is $250,000 with a cost share for Canyon of $50,000. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 08-2024. Motion carried unanimously. RESOLUTION NO. 08-2024 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A U.S. DOT SS4A GRANT FOR PLANNING AND DEMONSTRATION; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Item 9. Presentation from City Engineer Updating Status of Current Public Works Projects. City Engineer Adolfo Garcia gave an update on the status of current projects his firm is working on. Presentation only, no action required. City Commission Meeting April 1, 2023 Page 3 of 3 Item 10. Discussion Regarding Public Safety Facility Improvements and Future Bond Election. Assistant City Manager Jon Behrens presented possible scenarios for Public Safety Projects that include Police, Fire, and City Hall facility improvements and opened discussion on the best time to hold a future Bond Election in the City of Canyon. Discussion only, no action required. Assistant City Manager Jon Behrens introduced and welcomed Tanner DeVanney, the new Assistant Director of Public Works. Item 11. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.087 Regarding Economic Development, and §551.072 Deliberations on Real Property. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:42 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 6:06 pm, no action was taken. Item 13. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 6:06 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 6 AGENDA To: Honorable Mayor and Commission From: Chuck Hester, City Attorney Date: April 15, 2024 Re: Consider and Take Appropriate Action Upon Updated Interlocal Cooperation Contract With Texas Department of Public Safety and It’s Designated Vendors. The DPS contracts with vendors to administer the program known as the FTA program to track persons accused of traffic offenses who don’t appear for Court as required by law. Usually, the result is that the individual is denied license renewal until the Court requirements are satisfied. Due to legislative changes as a result of the 88th session DPS has asked participating Courts to sign an updated agreement to address the changes. The attached form of agreement is the updated document requested by DPS. As an Interlocal cooperation contract it requires Commission approval. Approval by the Commission is recommended so that the FTA program may be continued by the Municipal Court. “ RECOMMENDED MOTION “I move to approve/not approve the updated Interlocal Cooperation Contract with the Texas Department of Public Safety and its Designated Vendors. City of Canyon  TEXAS DEPARTMENT OF PUBLIC SAFETY 5805 N LAMAR BLVD o BOX 4087 o AUSTIN, TEXAS 78773-0001 512t42+2000 wrvw.dDs.texas.gov STEVEN C McCRAw coMMrssroN STEVEN P, MACH, CHAIRMAN OIRECTOR NELDA L, 8I.AIR wAtT GOOOSON LARRY B. TONG FREEMAN F, MARTIN STEVE H- STOI,GHILL DUGHT D, MAThIS OALE WAII{WRIGHT OEPUTY OIRECTORS laruary 29,2024 CAI.IYON MLINICIPAL COURT 3OI I6TH ST CANYON, TX 790I5 Re: Notice of Interlocal Cooperation Contract (ICC) for Failure to Appear (FIA) Program Dear Court Administrator. Due to changes occurring in the 88'h Legislative Session, the Department revised the FTA contract (lCC). This notice is to inform you ofthe changes and the need to sign a new contract lo continue your participation in the FTA program. You must retum the signed contract (ICC) within 90 days from the date of this notice to continue participating in the program. The following changes have been made to the contract (ICC): . Changes to language and restructuring ofthe original ICC to provide clarity regarding the specific responsibilities held by each party. . Inclusion oi indigency into the program as mandated by House Bill 291, 88s Legislative Session. . Language to account for future changes to the current statute, either federal or state, ersuring that the ICC remains in compliance with the latest legal requirements until a revised ICC is available. It is imperative that all participants in the FTA program adhere to these updated terms to ensure the program's continued effectiveness and compliance with relevant legislation. Submit the completed and signed contract (lCC) by mail, email, or fax. Please ensure you address this attention to FTA Propram. Mailing address: ' Enforcement & Compliance Service 5805 North Lamar Blvd, Bldg A, Austin, TX 78752-0300 E-mail: driver .imDrovement (zddos.texas gov Fax:. (512) 424-2848 Should you have any questions, please send an email to driver.imorovement@dos.texas.sov- Thank you for your immediate attention to this matter- Regards, Manager Enforcement and Compliance Service Enclosure EQUAL OPPORT IJNI fY EMPLOYER COURTESY. SERVICE. PROTECTION  DPS # DlD20180628 (Revised 1/2024) lnterlocal Cooperation Contract Failure to Appear Program State of Texas County of I. PARTIES AND AUTHORITY This lnterlocal Cooperation Contract (Contract) is entered into between the Department of Public Safety of the State of Texas (DPS), an agency of the State of Texas and the Courtofthe[CityorCounty]of-(Court),apoliticalsubdivisionofthe State of Texas, referred to collectively in this Contract as the Parties, under the authority granted in Tex. Transp. Code Chapter 706 and Tex. Gov't Code Chapter 791 (the lnterlocal Cooperation Act). II. BACKGROUND A peace officer authorized to issue citations within the jurisdiction of the Court must issue a written warning to each person to whom the officer issues a citation for a traffic law violation. This warning must be provided in addition to any other warnings required by law. The warning must state in substance that if the person fails to appear in court for the prosecution of the offense or if the person fails to pay or satisfy a judgment ordering the payment of a fine and cost in the manner ordered by the Court, the person may be denied renewal ofthe person's driver license. As permitted under Tex. Transp. Code 5 706.008, DPS contracts with a private vendor (Vendor) to provide and establish an automated Failure to Appear (FTA) system that accurately stores information regarding violators subject to the provisions ofTex. Transp. Code Chapter 706. DPS uses the FTA system to properly deny renewal of a driver license to a person who is the subject of an FTA system entry generated from an FTA Report. An FTA Report is a notice sent by Court requesting a person be denied renewal of a drive/s license in accordance with this Contract. The Court may submit an FTA Report to DPS's Vendor if a person fails to appear or fails to pay or satisfy a judgment as required by law. There is no requirement that a criminal warrant be issued in response to the person's failure to appear. III. PURPOSE This Contract applies to each FTA Report submitted by the Court to DPS or its Vendor and accepted by DPS or its Vendor. IV. PERIOD OF PERFORMANCE This Contract will be effective on the date of execution and terminate five years from that execution date unless terminated earlier in accordance with Section Yll.C, GenerolTerms dnd Conditions, Terminotion. V COURT RESPONSIBITMES A. FTA Report For a matter involving any offense which a Court has jurisdiction of under Tex. Code Crim. Proc. Chapter 4, where a person fails to appear for a complaint or citation or fails to pay or Page 1 of 5  DPS # 01D20180528 (Revised 1/2024) satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court, the Court will supply DPS, through its Vendor, an FTA report including the information that is necessary to deny renewal ofthe driver license of that person. The court must make reasonable efforts to ensure that all FTA Reports are accurate, complete, and non- duplicative. The FTA Report must include the following information: 1. thejurisdiction in which the alleged offense occurred; 2. the name of the court submitting the report; 3. the name, date of birth, and Texas driver license number of the person who failed to appear or failed to pay or satisfy a judgment; 4. the date ofthe alleged violation; 5. a brief description ofthe alleged violation; 6. a statement that the person failed to appear or failed to pay or satisfy a judgment as required by law; 7. the date that the person faired to appear or faired to pay or satisfy a judgment; and 8. any other information required by DpS. B Clearance Reports The court that files the FTA Report has a continuing obligation to review the FTA Report and promptly submit appropriate additional information or reports to the Vendor. The clearance report must identify the person, state whether or not a fee was required, and advise Dps to lift the denial of renewal and state the grounds for the action. All clearance reports must be submitted immediately, but no later than two business days from the time and date that the court receives appropriate payment or other information that satisfies the person,s obligation to that Court. To the extent that a court uses the FTA system by submitting an FTA Report, the court must collect the statutorily required S1o.oo reimbursement fee from the person who failed to appear, pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the court. lf the person is acquitted ofthe underlying offense for which the original FTA Report was filed or found indigent by the court, the court will not require payment of the reimbursement fee. Court must submit a clearance report for the following circumstances: 1. the perfection of an appeal of the case for which the warrant of arrest was issued or judgment arose; 2. the dismissal of the charge for which the warrant of arrest was issued or judgment arose; 3. the posting of a bond or the giving of other security to reinstate the charge for which the warrant was issued; 4. the payment or discharge of the fine and cost owed on an outstanding judgment of the Court; or 5. other suitable arrangement to satisfy the fine and cost within the court,s discretion. After termination of the contract, the court has a continuing obligation to report dispositions and collect fees for all violators in the FTA system at the time of termination. Failure to comply with the continuing obligation to report will result in the removal of all outstanding entries ofthe court in the FTA Report, resulting in the lifting of any denied driver license renewal status from DpS. Page 2 of 5  DPS # D1D20180628 (Revised 1/2024) c Quarterly Reports and Audits Court must submit quarterly reports to DPS in a format established by DpS. Court is subject to audit and inspection at any time during normal business hours and at a mutually agreed upon location by the state auditor, DPS, and any other department or agency, responsible for determining that the Parties have complied with the applicable laws. Court must provide all reasonable facilities and assistance for the safe and convenient performance of any audit or inspection. Court must correct any non-conforming transactions performed by the Court, at its own cost, until acceptable to DPS. Court must keep all records and documents regarding this Contract for the term of this Contract and for seven years after the termination of this Contract, or until DPS or the State Auditor's Office (SAO) is satisfied that all audit and litigation matters are resolved, whichever period is longer. D Accounting Procedures Court must keep separate, accurate, and complete records ofthe funds collected and disbursed and must deposit the funds in the appropriate municipal or county treasury. Court may deposit such fees in an interest-bearing account and retain the interest earned on such accounts for the Court. Court will allocate 55.00 of each 510.00 reimbursement fee received for payment to the Vendor and 54.00 for credit to the general fund of the municipal or county treasury. E. Non-Waiver of Fees Court will not waive the 510.00 reimbursement fee for any person that has been submitted on an FTA Report, unless any ofthe requirements in Tex. Trans. Code 5 705.005(a) or 5706.006(d) are met. Failure to comply with this section will result in: (i) termination of this Contract for cause; and (ii) the removal of all outstanding entries ofthe Court in the FTA Report, resulting in the lifting of any denied driver license renewal status from DPS. F Litigation Notice The Court must make a good-faith attempt to immediately notify DPS in the event that the Court becomes aware of litigation in which this Contract orTex. Transp. Code Chapter 706 is subject to constitutional, statutory, or common-law challenge, or is struck down by judicial decision. Vl. DPS'SRESPONSIBILITIES DPS will not continue to deny renewal of the person's driver license after receiving notice from the Court that the FTA Report was submitted in error or has been destroyed in accordance with the Court's record retention policy. Page 3 of 5  DPS # D1D20180628 (Revised 1/2024) VII. PAYMENTSTO VENDOR court must pay the Vendor a fee of $6.00 per person for each violation that has been reported to the vendor and for which the court has subsequently collected the statutorily required $10.00 reimbursement fee. ln the event that the fee has been waived by Tex. Trans. code 5 706.006(a) or S706.006(d), no payment will be made to the Vendor. court agrees that payment will be made to the vendor no later than the last day of the month following the close of the calendar quarter in which the payment was received by the court. DPSwill not payVendorfor a ny fees that should have been submitted byaCourt. VIII. GENERAT TERMS AND CONDilflONS A. Compliance with [aw. This Contract is governed by and construed under and in accordance with the laws of the State of Texas. The Court understands and agrees that it will comply with all local, state, and federal laws in the performance of this Contract, including administrative rules adopted by DpS. B. Notice. The respective party will send the other party notice as noted in this section. Either party may change its information by giving the other party written notice and the effective date of the change. Court Department of Public Safety Attn.: Enforcement & Compliance Service 5805 North Lamar Blvd., BIdg A Address: Austin, Texas 78752-OmL Address: (s12) 424-s311 [fax] Fax: Driver.lmprovement@dDs.texas.qov Email: (s72) 424-7772 Phone: C. Termination. Either party may terminate this Contract with 30 days' written notice. DPS may also terminate this Contract for cause if Court doesn't comply with Section V.C., Quorterly Reports ond Audits andY.E., Non- Waiver of Fees. lf either Party is subject to a lack of appropriations that are necessary for that parq/s performance of its obligations under this Contract, the Contract is subject to immediate cancellation or termination, without penalty to either Party. D. Amendments. This contract may only be amended by mutual written aBreement ofthe Parties. E Miscellaneous. 1. The parties shall use the dispute resolution process provided for in Chapter 2260 of the Texas Government Code to resolve any disputes under this Contract; provided Page 4 of 5  DPS # D1020180528 (Revised 1/2024) however nothing in this paragraph shall preclude either party from pursuing any remedies available under Texas law. 2. This Contract shall not constitute or be construed asawaiverof anyof the privileges, rights, defenses, remedies, or immunities available to either party orthe State of Texas. 3. Any alterations, additions, or deletions to the terms of the contract that are required by changes in federal or state law or regulations are automatically incorporated into the contract without written amendment hereto, and shall become effective on the date designated by such law or by regulation. CERTIFICATTONS The Parties certify that (1) the contl'act is authorized by the governing body of each party; (2) the purpose, terms, rights, and duties ofthe Parties are stated within the Contract; and (3) each party will make payments for the performance of governmental functions or services from current revenues available to the paying party. The undersigned signatories have full authority to enter into this Contract on behalf ofthe respective Parties. Courtt Department of Public Safety Authorized Signatory Driver License Division Chief or Designee Title Date Date *An additional page may be attached if more than one signature is required to execute this Contract on behalf of the Court. Each signature block must contain the person's title and date. Page 5 of 5 AGENDA ITEM 7 AGENDA To: Joe Price, City Manager From: Joel Wright, Director of Finance Date: April 11, 2024 Re: Consider and Take Appropriate Action on March 31, 2024 Financial Report by Finance Director Joel Wright I have prepared financial statements for the major governmental and enterprise funds of the City of Canyon as follows: Governmental Funds - Balance Sheet and Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual: • General Fund • CIP General Capital Projects Fund • Debt Service Fund Enterprise Funds - Balance Sheet and Schedule of Revenues, Expenditures and Changes in Net Position – Budget and Actual • Water & Sewer Fund • Golf Fund CIP Enterprise Capital Project Funds –Balance Sheet and Schedule of Revenues, Expenditures and Changes in Net Position • CIP Enterprise Utility Fund • CIP Enterprise Golf Fund Key points of the financial report as of and for the six months ended March 31, 2024, are: • General Fund: Total assets = $6,797,869 Fund balance – unassigned = $5,793,407 Total revenues = $8,462,140 Sales tax revenue = $1,710,851 Total expenditures = $6,591,169 Net change in fund balance = $1,471,552 increase The primary cause for the increase is due to the collection of a majority of the property tax revenue for the fiscal year by the end of March. We anticipate the net change will decrease now throughout the remainder of the fiscal year as this tax revenue is expended. City of Canyon  AGENDA • CIP General Fund: Total current assets – Cash = $ 217,756 Fund balance = $ 245,310 Total additions –Interest earned = $ 2,992 Transfers from General Fund = $ 399,419 for upcoming CIP projects Expenditures = $ 266,291 (payments on Kylie Hiner Memorial Park & street construction) • Debt Service Fund: Total assets = $ 45,598 (majority cash) Property taxes collected = $ 151,670 Debt service payments = $ 324,025 • Water & Sewer Fund: Total current assets = $ 3,249,529 ($ 1,611,985 of which is Cash and Certificates of Deposit) Due to other funds = $ 1,257,242 Certificates of Obligation (total) - $ 9,404,756 Unrestricted net position = $ 753,727 Total revenues = $ 4,494,798 Total operating expenses = $ 2,621,317 Debt service payments = $ 1,172,369 Change in net position = $ 411,000 increase • Golf Fund: Total current assets = $ 205,255 Due to other funds = $ 287,184 Net position = $ 65,166 Total revenues = $ 371,785 Total operating expenses = $ 600,026 Transfers in = $ 320,587 Change in net position = ($ 84,797) decrease • CIP Utility Fund: Total current assets – Cash = $ 9,871,441 – consist primarily of ARPA funds - $3,289,168 - and Series 2023 Certificates of Obligation proceeds - $4,500,000. Payable to US Treasury – Grant (ARPA) award = $ 3,289,168 <<NOTE: currently being expended on the force main project and remainder will go toward purchase of building at May 1st closing>> Net position = $ 1,815,245 Total revenues = $ 723,329 – ARPA grant revenue recognized as expended. City of Canyon  AGENDA • CIP Golf Fund: Total current assets – Due from CIP Utility Fund = $ 4,883,544 (NOTE: currently, one shared bank account for CIP Enterprise funds) Net position – assigned to projects = $ 186,165 Revenues – Green fee CIP = $ 73,436 Interest earnings - $ 62,659 RECOMMENDED MOTION “I move to approve the Financial Report for the City of Canyon as of and for the six months ended March 31, 2024.” City of Canyon  CITY OF CANYON BALANCE SHEET GOVERNMENTAL FUNDS MARCH 31, 2024 AND SEPTEMBER 30, 2023 Total CIP Capital Debt Governmental Total General Projects Service 3/31/2024 9/30/2023 ASSETS Cash and cash equivalents 2,324,396 217,756 43,598 2,585,750 1,956,602 Investments 1,518,604 - - 1,518,604 1,518,604 Accounts receivable, net 797,683 - - 797,683 810,780 Tax receivable, net 22,963 - 1,854 24,817 22,963 Prepaid expenses and deposits 6,276 - - 6,276 63,397 Due from other funds 1,515,451 27,554 - 1,543,005 1,084,670 Due from CEDC - - - - 19,815 Due from other governments 612,496 - - 612,496 612,496 Total assets 6,797,869 245,310 45,452 7,088,631 6,089,327 LIABILITIES Accounts payable 164,013 - - 164,013 588,233 Due to other funds 21,108 - - 21,108 50,147 Payable to other governments 43,986 - - 43,986 33,307 Unearned revenue - other 334,236 - - 334,236 334,236 Accrued expenses 260,090 - - 260,090 260,090 Total liabilities 823,433 - - 823,433 1,266,013 DEFERRED INFLOWS OF RESOURCES Unavailable revenues 140,032 - 1,610 141,642 141,642 FUND BALANCES Restricted: By enabling legislation 39,984 - - 39,984 39,984 Debt service - - 43,842 43,842 210,041 Assigned to: Special projects 1,013 245,310 - 246,323 109,792 Unassigned 5,793,407 - - 5,793,407 4,321,855 Total fund balances 5,834,404 245,310 43,842 6,123,556 4,681,672 Total liabilities, deferred inflows of resources, and fund balances 6,797,869 245,310 45,452 7,088,631 6,089,327 1  CITY OF CANYON BALANCE SHEET GENERAL FUND GOVERNMENTAL FUNDS MARCH 31, 2024 AND SEPTEMBER 30, 2023 3/31/2024 9/30/2023 ASSETS Cash and cash equivalents $ 2,324,396 $ 1,588,613 Investments 1,518,604 1,518,604 Accounts receivable, net 797,683 808,926 Tax receivable, net 22,963 22,963 Prepaid expenses and deposits 6,276 63,397 Due from other funds 1,515,451 1,084,670 Due from CEDC - 19,815 Due from other governments 612,496 612,496 Total assets $ 6,797,869 $ 5,719,484 LIABILITIES Accounts payable $ 164,013 $ 538,820 Due to other funds 21,108 50,147 Payable to other governments 43,986 33,307 Unearned revenue - other 334,236 334,236 Accrued expenses 260,090 260,090 Total liabilities 823,433 1,216,600 DEFERRED INFLOWS OF RESOURCES Unavailable revenues 140,032 140,032 FUND BALANCES Restricted: By enabling legislation 39,984 39,984 Assigned to: Special projects 1,013 1,013 Unassigned 5,793,407 4,321,855 Total fund balances 5,834,404 4,362,852 Total liabilities, deferred inflows of resources, and fund balances $ 6,797,869 $ 5,719,484 2  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND GOVERNMENTAL FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining REVENUES Taxes: Property taxes $ 4,290,380 $ 4,237,001 $ (53,379) -1.24% Sales tax 3,804,207 1,710,851 (2,093,356) -55.03% Franchise fees 1,289,500 603,146 (686,354) -53.23% Mixed beverage tax 35,500 16,123 (19,377) -54.58% Licenses and fees 257,304 118,537 (138,767) -53.93% Fines and forfeitures 225,562 85,673 (139,889) -62.02% Intergovernmental 869,134 405,994 (463,140) -53.29% Grants and donations 420,399 2,229 (418,170) -99.47% Charges for services 2,810,752 1,189,071 (1,621,681) -57.70% Interest earnings 91,719 42,967 (48,752) -53.15% Other 80,805 50,548 (30,257) -37.44% Total revenues 14,175,262 8,462,140 (5,713,122) -40.30% EXPENDITURES Current: General government 1,727,987 792,699 935,288 54.13% Judicial 297,707 164,747 132,960 44.66% Public safety 5,960,531 2,952,587 3,007,944 50.46% Streets 997,541 446,207 551,334 55.27% Culture and recreation 2,291,329 973,706 1,317,623 57.50% Conservation and development 340,528 167,224 173,304 50.89% Sanitation 1,390,152 636,397 753,755 54.22% Debt service: Principal & interest 210,079 175,402 34,677 16.51% Capital outlay 908,896 282,200 626,696 68.95% Total expenditures 14,124,750 6,591,169 7,533,581 53.34% EXCESS OF REVENUES OVER (UNDER) EXPENDITURES 50,512 1,870,971 OTHER FINANCING SOURCES (USES) Proceeds from sale of capital assets 16,000 - (16,000) -100.00% Transfers in 735,357 - (735,357) -100.00% Transfers out (801,869) (399,419) 402,450 50.19% Total other financing sources (uses) (50,512) (399,419) NET CHANGE IN FUND BALANCE - 1,471,552 FUND BALANCE - BEGINNING 4,362,852 4,362,852 FUND BALANCE - ENDING $ 4,362,852 $ 5,834,404 3  CITY OF CANYON SCHEDULE OF SALES TAX COLLECTIONS YEARS ENDED SEPTEMBER 30, 2024, 2023, 2022, 2021, 2020, AND 2019 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Month Collections Collections Collections Collections Collections Collections October 235,520 253,690 294,809 330,795 428,983 385,582 November 297,762 278,470 361,056 384,739 430,282 431,079 December 261,394 272,371 297,686 338,866 386,496 355,980 January 242,562 266,319 321,163 318,876 379,319 332,751 February 295,203 334,436 379,214 407,419 459,937 446,037 March 302,480 244,530 364,485 408,096 324,652 329,706 April 229,684 237,337 255,933 294,572 345,956 May 276,064 296,275 394,557 516,294 423,999 June 239,182 272,009 312,722 328,638 345,312 July 248,431 276,036 303,401 377,389 360,501 August 281,787 439,973 385,955 439,724 388,172 September 245,711 301,112 307,087 347,069 355,005 Total 3,155,780 3,472,559 3,978,068 4,492,477 4,628,614 2,281,135 Less CEDC's 25% (788,945) (868,140) (994,522) (1,123,119) (1,157,153) (570,284) 2,366,835 2,604,419 2,983,546 3,369,358 3,471,460 1,710,851 4  CITY OF CANYON BALANCE SHEET CIP GENERAL CAPITAL PROJECTS FUND GOVERNMENTAL FUNDS MARCH 31, 2024 AND SEPTEMBER 30, 2023 3/31/2024 9/30/2023 ASSETS Cash $ 217,756 $ 158,192 Due from other funds 27,554 - Total assets $ 245,310 $ 158,192 LIABILITIES Accounts payable $ - $ 49,413 Total liabilities - 49,413 FUND BALANCE Assigned to: Special projects 245,310 108,779 Fund Balance 245,310 108,779 Total liabilities, deferred inflows of resources, and fund balance $ 245,310 $ 158,192 5  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION CIP GENERAL CAPITAL PROJECTS FUND GOVERNMENTAL FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining REVENUES Intergovernmental - grants $ - - $ - 0.00% Investment earnings 9,000 2,992 6,008 66.76% Total revenues $ 9,000 $ 2,992 EXPENDITURES Capital Outlay 801,869 266,291 535,578 66.79% Total expenditures 801,869 266,291 OTHER FINANCING SOURCES/USES Contributions - 411 411 100.00% Transfer from General Fund 801,869 399,419 (402,450) -50.19% Total other financing sources (uses) 801,869 399,830 CHANGE IN FUND BALANCE 9,000 136,531 FUND BALANCE - BEGINNING 108,779 108,779 FUND BALANCE - ENDING $ 117,779 $ 245,310 6  CITY OF CANYON BALANCE SHEET DEBT SERVICE FUND GOVERNMENTAL FUND MARCH 31, 2024 AND SEPTEMBER 30, 2023 3/31/2024 9/30/2023 ASSETS Cash and cash equivalents $ 43,598 $ 209,797 Taxes receivable, net 1,854 1,854 Due from other funds - - Total assets $ 45,452 $ 211,651 LIABILITIES Due to other funds $ - $ - Total liabilities - - DEFERRED INFLOWS OF RESOURCES Unavailable revenues 1,610 1,610 FUND BALANCES Restricted: Debt service 43,842 210,041 Total fund balances 43,842 210,041 Total liabilities, deferred inflows of resources, and fund balances $ 45,452 $ 211,651 7  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND GOVERNMENTAL FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining REVENUES Taxes: Property taxes $ 154,744 $ 151,670 $ (3,074) -1.99% Interest earnings 9,000 5,571 (3,429) -38.10% Miscellaneous 1,600 585 (1,015) -63.44% Total revenues 165,344 157,826 EXPENDITURES Debt service: Principal 265,000 265,000 - 0.00% Interest and other charges 114,075 59,025 55,050 48.26% Total expenditures 379,075 324,025 NET CHANGE IN FUND BALANCE (213,731) (166,199) FUND BALANCE - BEGINNING 210,041 210,041 FUND BALANCE - ENDING $ (3,690) $ 43,842 8  CITY OF CANYON BALANCE SHEET WATER & SEWER FUND ENTERPRISE FUND MARCH 31, 2024 AND SEPTEMBER 30, 2023 3/31/2024 9/30/2023 ASSETS Current assets: Cash and cash equivalents $ 1,105,784 $ 769,082 Restricted cash for construction 564 564 Investments 506,201 506,201 Receivables, net 1,302,397 1,299,949 Due from other funds 134,330 4,454 Leases receivable - current 41,086 41,086 Inventories 30,364 30,210 Prepaid expenses 128,803 128,803 Total current assets 3,249,529 2,780,349 Noncurrent assets: Leases receivable 44,669 44,669 Capital assets: Land 9,235,589 9,235,589 Construction in progress 211,727 211,726 Buildings and improvements 1,289,882 1,289,882 Improvements other than buildings 16,251,868 16,251,869 Equipment 3,456,464 3,456,465 Infrastructure 47,923,355 47,923,355 Less accumulated depreciation (25,012,886) (25,012,887) Total noncurrent assets 53,400,668 53,400,668 Total assets 56,650,197 56,181,017 DEFERRED OUTFLOWS OF RESOURCES Deferred charge on refunding 17,265 17,265 Pension deficient earnings 506,021 506,021 Deferred pension & OPEB contributions 171,081 171,081 Deferred pension economic/demographic losses 117,458 117,458 Deferred pension & OPEB assumption changes 15,139 15,139 Total deferred outflows of resources 826,964 826,964 Continued 9  CITY OF CANYON BALANCE SHEET WATER & SEWER FUND ENTERPRISE FUND MARCH 31, 2024 AND SEPTEMBER 30, 2023 Continuation 3/31/2024 9/30/2023 LIABILITIES Current liabilities: Accounts payable 3,999 273,264 Accrued liabilities 76,551 76,550 Accrued interest 43,682 43,682 Due to other funds 1,257,242 929,749 Customer deposits 306,494 306,543 Compensated absences - current 9,400 9,400 Notes payable - current 134,151 134,151 Certificates of obligation and bonds payable - current 1,327,259 1,327,259 Total current liabilities 3,158,778 3,100,598 Noncurrent liabilities: Accrued compensated absences 84,680 84,680 Other post-employment benefit obligations 169,780 169,780 Notes payable 895,980 895,980 Certificates of obligation payable 8,077,497 8,077,497 Total noncurrent liabilities 10,317,038 10,317,038 Total liabilities 13,475,816 13,417,636 DEFERRED INFLOWS OF RESOURCES Unearned revenues - leases 98,693 98,693 Pension & OPEB economic/demographic gains 156,097 156,097 Pension & OPEB assumption changes 54,451 54,451 Total deferred inflows of resources 309,241 309,241 NET POSITION Net investment in capital assets 42,938,377 42,938,377 Unrestricted 753,727 342,727 Total net position $ 43,692,104 $ 43,281,104 10  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL WATER AND SEWER FUND ENTERPRISE FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining OPERATING REVENUES: Charges for services: Water sales $ 6,380,092 $ 3,082,266 $ (3,297,826) -51.69% Sewer charges 2,750,500 1,394,577 (1,355,923) -49.30% Lease and other income 117,235 17,955 (99,280) -84.68% Total revenues 9,247,827 4,494,798 (4,753,029) -51.40% OPERATING EXPENSES: Personnel costs 2,523,581 1,293,434 1,230,147 48.75% Supplies and contractual services 1,758,567 970,110 788,457 44.84% Utilities 1,212,870 332,073 880,797 72.62% Capital outlay 100,515 25,700 74,815 74.43% Intercity charges 176,109 - 176,109 100.00% Total operating expenses 5,771,642 2,621,317 3,150,325 54.58% OPERATING INCOME (LOSS) 3,476,185 1,873,481 (1,602,704) -46.11% NONOPERATING REVENUES (EXPENSES): Investment earnings 63,000 30,475 (32,525) -51.63% Interest and fiscal charges (1,632,363) (1,172,369) 459,994 28.18% Total nonoperating revenues (expenses) (1,569,363) (1,141,894) 427,469 27.24% INCOME (LOSS) BEFORE TRANSFERS 1,906,822 731,587 (1,175,235) -61.63% TRANSFERS (1,906,822) (320,587) 1,586,235 -83.19% CHANGE IN NET POSITION - 411,000 411,000 NET POSITION - BEGINNING 43,281,104 43,281,104 NET POSITION - ENDING $ 43,281,104 $ 43,692,104 11  CITY OF CANYON BALANCE SHEET GOLF FUND ENTERPRISE FUND MARCH 31, 2024 AND SEPTEMBER 30, 2023 3/31/2024 9/30/2023 ASSETS Current assets: Cash and cash equivalents $ 59,942 $ 79,447 Accounts receivable - 14,565 Inventories 145,313 145,310 Total current assets 205,255 239,322 Noncurrent assets: Capital assets: Land 397,138 397,138 Buildings and improvements 460,018 460,018 Improvements other than buildings 783,853 783,853 Equipment 1,122,937 1,122,937 Infrastructure 736,436 736,436 Less accumulated depreciation (2,641,141) (2,641,141) Total noncurrent assets 859,241 859,241 Total assets 1,064,496 1,098,563 DEFERRED OUTFLOWS OF RESOURCES Deferred charge on refunding 6,700 6,700 Pension deficient earnings 112,973 112,973 Deferred pension & OPEB contributions 38,195 38,195 Deferred pension economic/demographic losses 26,224 26,224 Deferred pension & OPEB assumption changes 3,380 3,380 Total deferred outflows of resources 187,472 187,472 LIABILITIES Current liabilities: Accounts payable 92,883 142,475 Accrued liabilities 24,105 24,105 Accrued interest 704 704 Due to other funds 287,184 181,857 Due to other governments 7,704 12,709 Compensated absences - current 4,700 4,700 Certificates of obligation and bonds payable - current 167,741 167,741 Total current liabilities 585,021 534,291 Continued 12  CITY OF CANYON BALANCE SHEET GOLF FUND ENTERPRISE FUND MARCH 31, 2024 AND SEPTEMBER 30, 2023 Continuation 3/31/2024 9/30/2023 Noncurrent liabilities: Accrued compensated absences 42,172 42,172 Other post-employment benefit obligations 37,905 37,905 Certificates of obligation payable 231,547 231,547 Total noncurrent liabilities 554,775 554,775 Total liabilities 1,139,796 1,089,066 DEFERRED INFLOWS OF RESOURCES Pension & OPEB economic/demographic gains 34,849 34,849 Pension & OPEB assumption changes 12,157 12,157 Total deferred inflows of resources 47,006 47,006 NET POSITION Net investment in capital assets 466,652 466,652 Reserved golf cart and greens capital improvement 147,201 147,201 Unrestricted (deficit) (548,687) (463,890) Total net position 65,166 149,963 13  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL GOLF FUND ENTERPRISE FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining OPERATING REVENUES: Charges for services: Golf services $ 715,475 $ 247,281 $ (468,194) -65.44% Sales of goods 490,317 124,008 (366,309) -74.71% Other income (loss) 600 496 (104) Total revenues 1,206,392 371,785 (834,607) -69.18% OPERATING EXPENSES: Personnel costs 723,760 375,521 348,239 48.12% Supplies and contractual services 564,390 210,045 354,345 62.78% Utilities 33,500 14,460 19,040 56.84% Capital outlay - - - Depreciation - - - Intercity charges 180,428 - 180,428 100.00% Total operating expenses 1,502,078 600,026 902,052 60.05% OPERATING INCOME (LOSS) (295,686) (228,241) 67,445 22.81% NONOPERATING REVENUES (EXPENSES): Investment earnings 2,250 1,475 (775) -34.44% Interest and fiscal charges (290,420) (178,618) 111,802 38.50% Total nonoperating revenues (expenses) (288,170) (177,143) 111,027 INCOME (LOSS) BEFORE TRANSFERS (583,856) (405,384) 178,472 30.57% TRANSFERS IN 583,856 320,587 (263,269) 45.1% CHANGE IN NET POSITION - (84,797) (84,797) NET POSITION - BEGINNING 149,963 149,963 NET POSITION - ENDING $ 149,963 $ 65,166 14  CITY OF CANYON BALANCE SHEET CIP ENTERPRISE FUNDS MARCH 31, 2024 AND SEPTEMBER 30, 2023 Total CIP Total CIP CIP Utility CIP Golf Enterprise Enterprise 3/31/2024 3/31/2024 3/31/2024 9/30/2023 ASSETS Cash $ 9,871,441 $ - $ 9,871,441 $ 5,715,081 Due from other funds - 4,883,544 4,883,544 295,251 Total current assets 9,871,441 4,883,544 14,754,985 6,010,332 Noncurrent assets: Capital assets: Construction in progress 180,624 23,683 204,307 204,307 Total noncurrent assets 180,624 23,683 204,307 204,307 Total assets 10,052,065 4,907,227 14,959,292 6,214,639 LIABILITIES Current liabilities: Accounts payable 9,700 Due to US Treasury 3,289,168 - 3,289,168 3,856,706 Due to other funds 4,947,652 63,702 5,011,354 269,467 Total current liabilities 8,236,820 63,702 8,300,522 4,135,873 Noncurrent liabilities: Certificates of obligation payable - 4,657,360 4,657,360 - Total liabilities 8,236,820 4,721,062 12,957,882 4,135,873 NET POSITION Net investment in capital assets 180,624 23,683 204,307 204,307 Unrestricted 1,634,621 162,482 1,797,103 1,874,459 Net position $ 1,815,245 $ 186,165 $ 2,001,410 $ 2,078,766 15  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL CIP UTILITY FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining REVENUES Grants $ 3,198,712 $ 567,538 $ (2,631,174) Developer contribution 183,084 - Investment earnings 26,000 155,791 129,791 0.00% Total revenues 3,407,796 723,329 (2,501,383) EXPENDITURES Capital Outlay 3,902,182 667,916 4,570,098 117.12% Total expenditures 3,902,182 667,916 4,570,098 117.12% TRANSFERS From Utility Fund 587,610 - (587,610) 100.00% CHANGE IN NET POSITION 93,224 55,413 (37,811) NET POSITION - BEGINNING 1,759,832 1,759,832 NET POSITION - ENDING $ 1,853,056 $ 1,815,245 16  CITY OF CANYON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL CIP GOLF FUND FOR THE SIX MONTHS ENDED MARCH 31, 2024 Actual Fiscal Six Months 2023-2024 Ended Budget % Budget Budget 3/31/2024 Remaining Remaining REVENUES Green Fee Course CIP $ 159,500 $ 73,436 (86,064) -53.96% Investment earnings - 62,659 62,659 0.00% Total revenues 159,500 136,095 295,595 EXPENDITURES Cost of issuance - 157,360 157,360 0.00% Capital Outlay 50,000 111,504 161,504 323.01% Total expenditures 50,000 268,864 318,864 637.73% TRANSFERS From Utility Fund - - - 0.00% CHANGE IN NET POSITION 109,500 (132,769) (242,269) NET POSITION - BEGINNING 318,934 318,934 NET POSITION - ENDING $ 428,434 $ 186,165 17 AGENDA ITEM 8 AGENDA To: Joe Price, City Manager From: Joel Wright, Director of Finance Date: April 11, 2024 Re: Consider and Take Appropriate Action on the March 31, 2024 Investment Report by Finance Director Joel Wright. I have prepared a Schedule of Cash & Cash Equivalents as of March 31, 2024, for the City of Canyon. The accounts are presented by fund. All cash is deposited with the City’s depository bank, Happy State Bank, in interest-bearing checking accounts. A summary of cash, available and designated/restricted, is presented on the second page of the schedule. Total cash on hand as of March 31, 2024 = $17,419,223. Available (undesignated/unrestricted) cash as of March 31, 2024 = $ 4,999,339. Also presented on the second page of the schedule is the City’s current status with regard to the required reserve as stated in the Fund Balance and Reserve Policy. The policy requires the unassigned cash reserve balance be maintained between 25% and 35% of the current fiscal year total budgeted operating expenditures for the General Fund and between 15% and 25% of the current fiscal year total budgeted operating expenditures for the Utility Fund. As of March 31, 2024, the total available cash balance of the General Fund and Utility Fund balance was overall within the targeted range for the reserve. I have prepared a Schedule of Secured Deposits as of March 31, 2024, for the City of Canyon. Balances of all accounts included in the City’s depository contract with Happy State Bank totaled $17,435,123 as of March 31, 2024 (Note: this includes the accounts of the CEDC). The total market value of securities pledged by Happy State Bank as of March 31,2024, was $20,094,884. The cash deposits held by the City of Canyon’s depository bank, Happy State Bank, were adequately secured by FDIC insurance and securities pledged by the bank for the benefit of the City of Canyon as of March 31,2024. RECOMMENDED MOTION “I move to approve the Investment Report of the City of Canyon as of March 31, 2024”. City of Canyon  CITY OF CANYON SCHEDULE OF CASH & CASH EQUIVALENTS AS OF MARCH 31, 2024 AND SEPTEMBER 30, 2023 Average Interest Rate at Balance Balance 03/31/2024 03/31/2024 9/30/2023 Cash and cash equivalents General Fund: Secured by bank pledged securities: Bank account - checking 5.64% $ 2,323,976 $ 1,588,109 CD (6 month) - Matures 04/11/2024 5.45% 519,732 506,201 CD (12 month) - Matures 4/11/2024 5.12% 519,116 506,201 CD (18 month) - Matures 10/11/2024 5.12% 519,116 506,201 Total secured by bank pledged securities 3,881,940 3,106,713 Cash drawers n/a 420 420 Total cash and cash equivalents - General Fund $ 3,882,360 $ 3,107,133 Debt Service Fund: Secured by bank pledged securities: Bank account - checking 5.63% $ 43,598 $ 209,797 Water & Sewer (Utility) Fund: Secured by bank pledged securities: Bank account - checking 5.63% $ 1,105,783 $ 769,082 CD (6 month) - Matures 04/11/2024 5.45% 155,919 151,860 CD (12 month) - Matures 4/11/2024 5.12% 181,691 177,170 CD (18 month) - Matures 10/11/2024 5.12% 181,691 177,170 Total secured by bank pledged securities $ 1,625,084 $ 1,275,283 Restricted cash - Clearing/Bond Proceeds: Secured by bank pledged securities: Bank account - checking 5.63% $ 564 $ 539 Golf Fund: Secured by bank pledged securities: Bank account - checking 5.63% $ 193,036 $ 79,147 Cash drawers n/a 300 300 Total cash and cash equivalents $ 193,336 $ 79,447 Capital Equipment Fund: Secured by bank pledged securities: Bank account - checking 5.63% $ 431,209 $ 535,678 CIP General Fund: Secured by bank pledged securities: Bank account - checking 5.62% $ 829,709 $ 158,193 Continued 1  CITY OF CANYON SCHEDULE OF CASH & CASH EQUIVALENTS AS OF MARCH 31, 2024 AND SEPTEMBER 30, 2023 Continuation Interest Rate at 03/31/2024 03/31/2024 9/30/2023 Cash and cash equivalents CIP Enterprise Fund: Secured by bank pledged securities: Bank account - checking 5.63% $ 10,413,364 $ 5,715,081 Summary: Total Cash and Cash Equivalents - All Funds $ 17,419,223 $ 11,081,151 Adjusted for Restricted & Obligated Cash Capital Equipment Fund- obligated for equipment purchases CEF (431,209) (535,678) CIP General Fund- designated for projects CIP (829,709) (158,193) CIP Enterprise Fund- designated for projects CIP (10,413,364) (5,715,081) Debt service - 2016 general obligation bonds DSF (43,598) (209,797) Restricted cash - unexpended debt proceeds UF (564) (539) FY 22-23 payments due not rec'd until Oct: West Texas Gas - franchise fees QE 6/30/23 GF - 2,867 CISD - 4th qtr 22-23 SRO agreement pmt GF - 14,301 FY 23-24 expenses prepaid in Sep 2023: Tyler Technologies - software GF - 57,121 Less: budgeted CIP transfers scheduled for 4/2/2024 UF (541,953) - Less: budgeted CIP transfers scheduled for 4/4/2024 GF (611,954) - Less: Development escrow deposit GF (325,995) (325,995) Add: Subsequent receipt of proceeds from settlement of water rights UF 778,460 - $ 4,999,339 $ 4,210,157 Summary of Available Cash vs Targeted Reserves (per current Fund Balance and Reserve Policy) and Related Cash Reserve Balances: Available Reserve - based on annual budgeted Minimum Maximum Cash operating expenditures Target Target 03/31/2024 General Fund (25% minimum - 35% maximum) $ 3,478,735 $ 4,870,229 $ 3,137,747 Utility Fund (15% minimum - 25% maximum) $ 1,183,102 $ 1,971,836 $ 1,861,592 Total Reserve Balance (less restricted & obligated) $ 4,661,837 $ 6,842,065 $ 4,999,339 General and Utility CIP Funds N/A N/A $ 11,243,073 Debt Service Fund N/A N/A $ 43,598 Comment: The available cash is within the targeted range as required by the current Fund Balance and Reserve Policy as of March 31, 2024. 2  CITY OF CANYON SCHEDULE OF SECURED DEPOSITS AS OF MARCH 31, 2024 AND SEPTEMBER 30, 2023 Bank Account Bank Account Balance Balance 3/31/2024 9/30/2023 Cash and cash equivalents Checking accounts and short-term certificates of deposit secured by Happy State Bank pledged securities: City of Canyon: General Fund Checking account $ 1,045,276 $ 2,935,038 Certificate of Deposit - DOM 4/11/2024 519,732 500,000 Certificate of Deposit - DOM 4/11/2024 519,116 500,000 Certificate of Deposit - DOM 10/11/2024 519,116 500,000 Debt Service Fund - checking account 43,265 261,055 Water & Sewer (Utility) Fund Checking account 2,297,772 769,546 Certificate of Deposit - DOM 4/11/2024 155,919 150,000 Certificate of Deposit - DOM 4/11/2024 181,691 175,000 Certificate of Deposit - DOM 10/11/2024 181,691 175,000 Water & Sewer (Utility) Fund - restricted 554 529 Water & Sewer (Utility) Fund - CDB Grant restricted 25 25 Golf Fund - checking account 166,769 39,014 CIP General Fund - checking account 245,345 875,662 CIP Enterprise Fund - checking account 9,825,607 5,749,640 Capital Equipment Fund - checking account 431,209 161,698 Board of City Development - checking account 569,612 446,499 TIRZ #1 Fund - checking account 16,297 15,564 Parks Improvement Donation Fund - checking account 2,912 2,781 Emergency Management Fund - checking account 4,547 4,343 LEOSE Fund - checking account 10,284 5,862 Library Gifts & Memorials Fund - checking account 7,096 8,969 Total City of Canyon 16,743,835 13,276,225 Canyon Economic Development Corporation CEDC - checking account 402,987 350,619 CEDC Marketing - checking account 288,301 279,669 Total CEDC 691,288 630,288 Total deposits $ 17,435,123 $ 13,906,513 Securities Pledged by Happy State Bank for City of Canyon Total market value of pledged securities (see attached) $ 20,094,884 $ 17,226,915 Comment: The cash deposits held by the City of Canyon's depository bank, Happy State Bank, were adequately secured by securities pledged by the bank for the benefit of the City of Canyon as of March 31, 2024 and September 30, 2023. 3  Centennial Bank Pledge Customers Report 3/29/2024 Tax ID: 756000477 Name: City of Canyon COY Account Type Account # Balance Accr Int Rate Account Title Checking 294934 1,045,275.95 0.00 5.480% CITY OF CANYON Checking 294942 2,297,772.26 0.00 5.480% CITY OF CANYON Checking 294959 569,611.69 0.00 5.480% CITY OF CANYON Checking 294983 4,547.38 0.00 5.480% CITY OF CANYON Checking 295089 10,284.22 0.00 5.480% CITY OF CANYON Checking 295147 20,760.58 0.00 5.480% CITY OF CANYON Checking 757609 0.04 0.00 5.480% CITY OF CANYON Checking 831818 288,300.57 0.00 5.480% CITY OF CANYON Checking 972778 402,986.78 0.00 5.480% CITY OF CANYON Checking 1005503 166,769.07 0.00 5.480% CITY OF CANYON Checking 92332866 554.23 0.00 5.480% CITY OF CANYON Checking 92342584 431,208.66 0.00 5.480% CITY OF CANYON Checking 62346682 43,264.90 0.00 5.480% CITY OF CANYON Checking 8001005753 7,096.24 0.00 5.230% CITY OF CANYON Checking 8002004284 245,345.49 0.00 5.480% CITY OF CANYON Checking 8002004292 9,871,441.01 0.00 5.480% CITY OF CANYON Checking 504481394 16,296.93 0.00 5.480% CITY OF CANYON Checking 504481408 2,911.92 0.00 5.480% CITY OF CANYON Checking 504722780 25.00 0.00 0.000% CITY OF CANYON Time Deposit 800043603 519,731.63 6,193.27 5.452% CITY OF CANYON Time Deposit 800043605 155,919.49 1,857.98 5.452% CITY OF CANYON Time Deposit 800043607 519,116.41 5,778.79 5.030% CITY OF CANYON Time Deposit 800043608 181,690.74 2,022.58 5.030% CITY OF CANYON Time Deposit 800043609 519,116.41 5,778.79 5.030% CITY OF CANYON Time Deposit 800043610 181,690.74 2,022.58 5.030% CITY OF CANYON Security CUSIP Par Pledged Mkt Pledged Maturity ARLINGTON TEX INDPT SCH DIST 0418265W4 1,500,000.00 1,214,925.00 2/15/2033 CAMPBELL CALIF UN HIGH SCH DIS 134159B43 25,000.00 19,606.00 8/1/2034 CROWLEY TEX INDPT SCH DIST 228130GR5 75,000.00 67,885.50 8/1/2049 DALLAS TEX 235218M76 525,000.00 289,679.25 2/15/2035 FRANKLIN TWP SOMERSET CNTY N J 355064KQ8 4,205,000.00 3,411,474.45 2/1/2033 FHLMC 2021-2 TT 35563P3S6 484,392.71 430,295.73 11/25/2060 GNR 2017-H13 FQ 38375UB33 455,971.03 454,599.93 6/20/2067 GNR 2021-H12 FN 38382YCG6 1,474,174.37 1,495,112.06 8/20/2071 MARYSVILLE CALIF JT UNI SCH DI 574348CQ9 200,000.00 150,358.00 6/1/2042 MARYSVILLE CALIF JT UNI SCH DI 574348CQ9 225,000.00 169,152.75 6/1/2042 MILAN MICH AREA SCHS 598801KJ6 1,000,000.00 1,107,160.00 5/1/2033 NEW YORK N Y CITY MUN WTR FIN 64972GZP2 100,000.00 98,866.00 6/15/2045 PIMA CNTY ARIZ PLEDGED REV OBL 72178JAP8 4,000,000.00 3,154,520.00 5/1/2035 RIVERSIDE CALIF CMNTY COLLEGE 76886PJZ7 1,500,000.00 1,157,250.00 8/1/2036 ROUND ROCK TEX TRANSN & ECONOM 77924PAP0 1,805,000.00 1,545,657.60 8/15/2039 4 SBA POOL 522012 83165AN59 180,134.28 195,001.15 1/25/2039 Centennial Bank Pledge Customers Report 3/29/2024 SOCORRO TEX INDPT SCH DIST 833715EZ4 2,000,000.00 2,098,520.00 8/15/2040 SPRINGFIELD ILL ELEC REV 850578TU9 150,000.00 147,874.50 3/1/2040 TRI-CNTY MET TRANSN DIST ORE R 89546RTD6 25,000.00 20,061.25 9/1/2035 WEST CONTRA COSTA CALIF UNI SC 9523475B4 100,000.00 84,735.00 8/1/2031 WHITE SETTLEMENT TEX INDPT SCH 964559Y77 3,500,000.00 2,782,150.00 8/15/2038 Account Balances: 17,525,372.33 Par Pledged: 23,529,672.38 Mkt Value Pledged: 20,094,884.17 FDIC Insurance: 250,000.00 Difference: 6,254,300.05 Difference: 2,819,511.84 Bal Net of FDIC Ins: 17,275,372.33 Amt to Pledge For: Safe Keeping TIB 17,275,372.33 Agent: 5